Yale Law Library Emergency Flip Guide

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    Lillian Goldman Law Library New Haven, CTYale Law School

    LAW LIBRARY EMPLOYEEEMERGENCY FLIP GUIDE *

    In Case of Emergency Call:

    On campus emergencyPolice (non-emergency)Preservation Emergency Phone

    911432-4400203-530-5414

    Building / Maintenance Emergency (Day)Law School Building Services 432-4980

    Building / Maintenance Emergency (Night)Guard desk, Wall Street entrance 432-8284

    Health Services/ Acute Care 432-0123

    Escort Services 432-9255

    Nighttime Shuttle/Minibus Service 432-6330

    Lillian Goldman Law Library, 2012

    * Guide format and some content taken from University of Illinois at Urbana-Champaign Employee Emergency Procedures booklet.

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    INTRODUCTION TO THE EMERGENCY FLIP GUIDE

    This booklet outlines how Law Library staff should respond to some types of emergencies. This guide is notcomprehensive. It is a reference to assist you in responding to the emergency. In responding to any emergency, remember

    these three things:1. Do not take unnecessary risks.

    2. There is no substitute for remaining calm.

    3. Always use common sense.

    For Medical and Fire emergencies call 911 . For Collections emergencies (events that threaten the Librarys physical collections), call the

    Preservation Emergency Phone (24 hours) at 203-530-5414 . For any emergencies that are a threat to personal safety (e.g. bomb threat, explosion) call On-Campus

    Emergency at 911 , and then notify Library Administration at 432-7593 . For non-emergency facilities-related issues, call Shana Jackson at 432-7593 , or email her at

    with the pertinent information.

    Introduction

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    EVACUATION PROCEDURES1) Stay calm.2) Proceed to the nearest exit.

    o Use alternate exit if primary exit is obstructed.o Close of ce doors behind you as you leave.o Do not use the elevator.o Keep low to the oor if smoke is present.

    3) Check-in with designated of cial outside nearest exit. S/he will be holding a clipboard.Designated exits are:

    o Wall Streeto High Streeto York Streeto Grove Street

    DO NOT re-enter building until emergency personnel declare it is safe to do so.

    4) If smoke, heat or ames block your exit routes, or you are unable to evacuate on your own, stay in the room with thedoor closed. Place a rolled towel underneath the door. Signal for help by waving a brightly colored cloth or shining a

    ashlight at the window. If there is a telephone in the room, CALL 911 and let them know your exact location. 5) If you need assistance evacuating, please review Special Needs Guidelines in this document.

    Evacuation Procedures

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    SMOKE / FIRE / EXPLOSIONWARNING : Do not take unnecessary risks

    Call Emergency only if it is safe to do so

    1. Sound alarm immediately (if not already sounding) by activating a pull station2. IMMEDIATELY evacuate the building. Follow the building re system

    announcements for evacuation instructions.You are not responsible for clearing the library.

    3. Report smoke/ re/explosion from a safely located telephone

    Call Emergency: 911 or pick up Red Phones in library or call from Blue light phone outside and report: Building location and room number Nature and extent of emergency Whether there are people with disabilities requiring assistance in the library and

    where those people are located Your name The number/location from where you are calling

    3) Check-in with designated of cial outside nearest exit. S/he will be holding a clipboard. 4) DO NOT re-enter the building until emergency personnel declare it is safe to do so.

    Smoke / Fire / Explosion

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    MEDICAL EMERGENCYWARNING : Do not move the injured person.

    1) CallEmergency: 911

    2) Report Location: Sterling Law Building room number Best entrance for responder to go to

    o Someone should meet responder atentrance

    Nature and extent of emergency Your name The number from where you are calling

    Notify Law Library administration:o Shana Jackson: 432-7593o Library administration will notify

    YLS administration Complete and le an incident report:

    o Incident report form on last page of this booklet

    3) Request Immediate medical assistance Follow instructions of emergency personnel

    4) Assist IF you are trained, assist with First Aid or CPR

    There is a de brillator located in the hallwaynext to the dining hall. Use only if trained.Call Library Administration to locate peoplewho are trained: 432-7593

    Security will Escort EMS to the location of the emergency

    upon arrival to the campus

    Medical Emergency

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    WATER OR FLOODDANGER : Possibility of electric shock in ooded areas.

    1) Call

    YLS Building Services: 432-4980

    AND

    Law Library Administration:Shana Jackson: 432-7593

    AND

    Preservation: 203-530-5414

    After Hours

    Call YLS Security Desk: 432-8284

    AND

    Call Preservation: 203-530-5414

    2) Report

    Location Building and room number Best entrance for responder to go to

    o Someone should meet responder at entrance

    Nature and extent of emergency

    Your name The number you are calling from

    3) Request

    Immediate assistance Ask for further instructions before hanging up If appropriate, communicate with rst responders

    if there is any sensitive, valuable or irreplaceableassets

    Additional Contacts:

    YLS Building Services:Dean Mike Thompson432-4041

    Backup:Kevin Rose432-4786

    Water or Flood

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    SUSPICIOUS MAIL/ PACKAGE

    WARNING : Do not touch, move, or open object. Treat items as suspect. Isolate area.

    Evacuate immediate area.

    Helpful tips from the US Postal Service :Watch for misspelled words, restrictive markings (con dential or personal), oily stains on wrappings, excessive

    postage, ctitious or unfamiliar or no return address. Watch for wires protruding, odor, or powder.

    1) Call/ Notify

    Warning: DO NOT USE CELL PHONE OR PORTABLE RADIO Signal could detonate bomb Use landline phone only

    YLS Security Desk: 432-8284

    AND

    Police: 911

    AND

    YLS Building Services:

    Dean Mike Thompson432-4041

    Backup:Kevin Rose432-4786

    2) Report

    Building location and room number Best entrance for responder to go to

    o Someone should meet responder at entrance

    Nature and extent of emergency Your name The number from where you are calling DO NOT HANG UP UNTIL INSTRUCTED TO

    DO SO

    3) Request

    Immediate assistance

    Follow instructions of emergency personnel

    Suspicious Mail/ Package

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    BOMB THREAT

    CAUTION : Do not evacuate unless told to do so by emergency personnel

    When you receive a phone call:

    1) Remain calm and obtain as much information as possible from the caller:a. When is it going to explode?

    b. Where is it?c. What does it look like?d. What will cause it to explode?e. Why did you place the bomb?

    2) Remember:a. Woman or mans voice?

    b. Approximate age?c. Accent?d. Tone of voice?e. Background noise?

    3) Notify Yale Police: 911or 432-4400

    Warning: DO NOT USE CELL PHONE IF A BOMB IS PRESENT, THE SIGNAL COULDDETONATE IT

    4) Report:a. Location - Building and Room Number

    b. Nature and extent of emergencyc. Your name and a number to reach you

    5) Request immediate assistance

    6) Follow instructions of emergency personnel

    7) Do not evacuate unless told to do so by emergency personnel

    Bomb Threat

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    RESPONDING TO A PERSON WITH A GUN

    ATTENTION: Remember OUT!

    Get OUT!

    o If possible, leave the area and seek cover.

    Call OUT!

    o Once you reach a safe area, call 911.

    Hide OUT!

    o If you cant leave, take cover where you are.

    Keep OUT!

    o Barricade doors to keep shooter out.

    Take OUT!

    o As a last resort, consider aggressive action against the shooter

    Person with a Gun

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    UNWANTED GUEST

    1. If you nd yourself in a situation with an unwanted or threatening individual orobserve that a fellow employee is in this kind of situation, you should telephonesomeone in the of ce who is out of the direct sight and hearing of the unwanted or threatening individual.

    2. Ask for: (our code word)

    3. This message will signal to your colleague that you need police assistance, withoutrevealing to the threatening individual that the Police are on their way or are going to be

    contacted.

    4. The person receiving the message about should immediately call the Yale Police Department at 432-4400 to explain the situation (Sterling Law Building,

    oor number, room number) of the person who called you.

    5. Police will respond accordingly.

    6. The person receiving the call should stay in contact with the person who is with theunwanted guest.

    7. If at any time you feel threatened or unsafe, call 911 directly.

    UNWANTED GUEST

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    TORNADO

    What to do during a tornado. ( www.fema.gov )

    Familiarize yourself with these terms to help identify a tornado hazard:

    Tornado Watch - Tornadoes are possible. Remain alert for approaching storms. Watch the skyand stay tuned to NOAA Weather Radio, commercial radio, or television for information.

    Tornado Warning - A tornado has been sighted or indicated by weather radar.

    Take shelter immediately.

    If you are under a tornado WARNING, seek shelter immediately!

    If you are in: Then:A structure (e.g.residence, small

    building, school, nursinghome, hospital, factory,shopping center, high-

    rise building)

    Go to a pre-designated shelter area such as a safe room, basement,storm cellar, or the lowest building level. If there is no basement,go to the center of an interior room on the lowest level (closet,interior hallway) away from corners, windows, doors, and outsidewalls. Put as many walls as possible between you and the outside.

    Get under a sturdy table and use your arms to protect your headand neck. Do not open windows.

    VehicleGet out immediately and go to the lowest oor of a sturdy, nearby

    building, or storm shelter.

    Outside with no shelter

    Lie at in a nearby ditch or depression and cover your head withyour hands. Be aware of the potential for ooding.

    Do not get under an overpass or bridge. You are safer in a low, atlocation.

    Never try to outrun a tornado in urban or congested areas in a car or truck. Instead, leave the vehicle immediately for safe shelter.

    Watch out for ying debris. Flying debris from tornadoes causesmost fatalities and injuries.

    Tornado

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    INCLEMENT WEATHER

    Danger: Slippery/icy conditions on roadway or sidewalks.Excessive water on walkways and roadways. Possible slips and falls.

    1) Call

    YLS Security Desk: 432-8284

    2) Report

    Slippery, icy condition Location: Parking lot, sidewalk, building Your name

    The number from where you are calling Complete and le an incident report if you slipped and report to supervisor (employee OR member of

    the public). See form attached at end of this book

    Other Helpful links

    Security: n http://www.yalesecurity.yale.edu/

    Inclement Weather:

    n http://www.yale.edu/snow

    Traf c Cameras: n http://www.ct.gov/dot/cwp/view.asp?a=2354&Q=290242&dotNav=|

    Inclement Weather / Other Links

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    SPECIAL NEEDS GUIDELINES

    1. Preparation for those with disabilities Get involved in emergency and evacuation planning. If you are a part of the discussion,

    you can provide information on your speci c abilities and limitations and tell people how best to provide you with effective assistance.

    Practice drills increase skills and instill con dence in ones ability to cope in anemergency.

    Know how to get to all the exits and review them regularly. Report safety hazards ( re extinguishers, blocked exits, furniture, etc). Teach your support network how to operate your equipment in an emergency (i.e. how to

    disengage the gears of a power wheelchair). If you are hard of hearing or deaf, practice having co-workers commu nicate important

    information to you through gestures. If you are blind, have co-workers practice guiding you. If you use a service animal, include the animal in drills. Carry emergency health information and emergency contact numbers with you at all

    times. Make multiple copies of this information to keep in your emergency supply kits,car, workplace, wallet, wheelchair pack, backpack, etc.

    2. During evacuation

    If you need assistance evacuating a building, determine the most direct evacuation route. Identify your evacuation assistant. This person should know how to help you without

    causing injury to themselves, to you, or to others, even if you need to be lifted or carried. Be prepared to quickly give critical information on how someone can as sist you without

    causing injury. Take charge and practice how to quickly explain to people how to bestassist you.

    Dont wait until an emergency occurs: prepare now! Talk to your supervisor, a buildingmanager, or the Universitys Of ce for Equal Opportunity programs. They can help youthrough the planning process.

    SPECIAL NEEDS GUIDELINES

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    PERSONAL SAFETY

    Top 10 Personal Safety Tips - PROVIDED BY THE YALE UNIVERSITY POLICE DEPARTMENT

    1. No lock works UNLESS YOU LOCK IT.

    2. Lock public doors or gates to your apartment building, or of ce. Lock your doors when you leave your of ce or apartment. Lock your doors before you go to sleep. Always lock windows that are accessiblefrom the outside.

    3. Never leave a public door propped open, even for a friend. Leave spare keys with a trusted neighbor or friend, never hidden near your door.

    4. Take precaution in safeguarding your valuables (i.e. laptops, cell phones I-Pads etc.) Do not leavevaluables unsecured and unattended. Register your bikes and laptops (more info at http://publicsafety.

    yale.edu). Write down the Serial Numbers of valuable items.

    5. Keep house and car keys on separate key chains. When leaving your car for service, or at a parking lot,leave only the car keys. Never attach your address to your keychain. Yale urges you never to attach your Yale ID tag to your keychain.

    6. Identify...

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