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New Perspectives on Microsoft Word 2002 Tutorial 4
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XP
Microsoft Word 2002
Tutorial 4 – Desktop Publishing a Newsletter
New Perspectives on Microsoft Word 2002 Tutorial 4
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XPIdentify desktop-publishing features
• Desktop publishing has become a common method of producing commercial-quality printed material.
• Today, many home and office desktop computers are equipped with software that is capable of desktop publishing tasks.
• These tasks include entering and editing text, creating graphics, composing or laying out pages, and printing documents.
• Elements of desktop publishing include high-quality printing, multiple fonts, graphics, typographic characters, columns, and other special formatting features.
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XPDesktop Publishing features
The table below describes some of the elements commonly used in desktop publishing. Not too many years ago, most of these features could not be produced without expensive software and an experienced typesetter.
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XPA newsletter created in Word
Some elements of desktop publishing can be created in Word. This figure demonstrates several of them.
Creating columns.
Creating drop caps.
Inserting clip art.
Modify text in WordArt.
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XPCreate a title with WordArt
• WordArt is a Microsoft product that provides flexibility in creating special effects.
• It enables you to apply color and shading and to alter the shape or size of the text.
• Word switches to Print Layout view to work with WordArt images.
• The Print Layout view is best for desktop publishing because it shows how the text and graphics fit together on the page.
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XPUsing WordArt
• To create a WordArt image, choose a text design from the WordArt Gallery.
• Enter the text to be enhanced and format it.– Because the image can be moved and resized like a graphic, it is
considered to be a drawing object – You can use the WordArt toolbar to change the text, font, or font
size• After an image is perfected, you can choose other WordArt
functions to affect its appearance. – The image can be resized or rotated – Text wrapping determines how the text flows near the graphic
• Finally, the graphic is anchored to the document.
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XPThe WordArt Gallery
The WordArt gallery has many styles you can choose from.
To view the WordArt Gallery, click the WordArt button on the Drawing toolbar.
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XPEdit a WordArt object
After a WordArt object is inserted into your page, it can be edited and resized. Click on the object to select it and you will see several small, black rectangles around its border. These can be used to resize and/or move the object. The WordArt toolbar will also appear, which contains other editing tools.
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XPChange a WordArt object’s shape
You can change the shape of a WordArt object. To do so, select the object, then click the WordArt Shape button on the WordArt toolbar. Examine the available shapes, and click on one to select it. The WordArt object will change to that shape.
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XPResize a WordArt object
Click the WordArt object to select it, then drag a sizing handle to the desired location.
The object now spans the page while retaining its overall shape.
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XPWork with hyperlinks
• Hyperlinks are most commonly found on Web pages, but they also can appear in Word documents that will be read online.
• Word automatically formats e-mail addresses and URLs as hyperlinks so that anyone who reads the document online can simply click that hyperlink to either send an e-mail or go to a Web site.
• If you know that your document will only be read in a printed format, then you should remove hyperlinks so that the text appears in the same format as the rest of the document.
• To remove a hyperlink, right-click on the hyperlink text. A menu of options will appear. Click the Remove Hyperlink option.
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XPView a hyperlink
When a hyperlink has been created, moving the mouse pointer over the hyperlink will cause a ScreenTip to appear. The ScreenTip will display the URL, and will also provide instructions for activating the hyperlink.
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XPEdit or remove a hyperlink
Right-click on any hyperlink and the pop up menu to the right will appear. You can edit the hyperlink by clicking the Edit Hyperlink option, or remove a hyperlink by clicking the Remove Hyperlink option.
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XPCreate newspaper-style columns
• Text in newsletters is divided into two or more vertical blocks, or columns.
• Text flows down each column.
• These newspaper-style columns are easy to read because you are able to see more text in one glance due to the width of the column.
• If only part of your newsletter is set up in columns, you will have to insert a section break between the two areas.
• If the two areas are on the same page, use the "Section Break (Continuous)" option.
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XPThe Columns dialog box
To start columns, select the Columns option from the Format menu. This figure shows the Columns dialog box.
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XPInsert and edit graphics
• Graphics include a variety of objects such as graphs, charts, photographs, and pictures drawn on a computer.
• Graphics are important to a well-designed newsletter.
• They add visual appeal and should enhance the reader's understanding.
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XPUse Word’s clip art gallery
• Word provides a copyright-free library of clip art images.
• If the images available through Microsoft do not meet your needs, graphics can also be purchased from other sources.
• Follow copyright laws when you use graphics in your documents.
• Once a graphic image has been inserted into your document, you can use tools in Word to edit that image’s size, position, and content.
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XPThe Microsoft Clip Organizer
This figure shows some images that are available in the Microsoft Clip Organizer.
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XPInsert a graphic object
When you select clip art from the Clip Organizer (or other source) and insert it, any existing text will move to accommodate the new object. As with WordArt, clip art objects will exhibit sizing handles when they are selected.
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XPCrop a graphic
The Crop tool on the Picture toolbar.
Images can be cropped after being inserted. While similar to resizing, cropping an image actually hides a portion of the image that you do not want to display.
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XPRotate an object
Graphic images can also be rotated. These two figures show the image as it was originally inserted on the left, and the image after being rotated below.
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XPWrap text around a graphic
• Text can be wrapped around a graphic so that it follows the contours of the graphic.
• You can position the object anywhere in the text and choose to wrap text on both its left and right sides, or just one side.
• Word’s advanced text-wrapping feature can be used to create a unique look in any publication.
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XPIllustration of text wrapping
This figure shows how text can be wrapped around a graphic object to improve the appearance of the document.
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XPIncorporate drop caps
• A drop cap is an uppercase letter used at the beginning of a document or section of a document.
• It extends from the top of the first line through two or three of the following lines.
• The paragraph wraps around the drop cap. • A drop cap can add interest or accent new sections
in a long document.
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XPThe Drop Cap dialog box
The drop cap options can be specified in this dialog box. To open this box, click the Format menu, then click the Drop Cap option.
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XPUse symbols and special typographic characters
• Typographic characters are special symbols and punctuation marks.
• There are several ways to enter symbols into a Word document.
• Word will automatically convert some standard characters into typographic symbols.
• The Symbol dialog box can be used to insert special characters. – The Symbol dialog box also lists several keyboard shortcuts, such
as Alt+Ctrl+C, which are used to enter the copyright symbol
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XPThe Symbol dialog box
To open this dialog box, click the Insert menu, then click Symbol.
Choose a symbol you want to insert, then click the Insert button.
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XPCommon typographic symbols
The table below shows several of the commonly used typographic symbols that can be automatically converted by Word when you type them into your document.
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XPAdd a page border
• A border can be placed around the entire page for documents such as newsletters, brochures, and advertisements.
• This gives the document a professional, finished look.
• To add a border, select Borders and Shading from the Format menu.
• Click the Page Border tab to select from the border options.
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XPThe Borders and Shading dialog box
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XPA border can enhance a document’s appearance
This figure shows a border that has been placed around the outside of the page. This helps to give the document a professional appearance.
