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XL4ADW User Guide ARGUS Enterprise 11.0.0 Published: 12/15/2015 Updated: 10/5/2017 ARGUS Software – An Altus Group Company

ARGUS Enterprise XL4ADW User Guide

ARGUS Enterprise © 2015 ARGUS Software, Inc.

XL4ADW User Guide ARGUS Enterprise 11.0 12/15/2015 Published by: ARGUS Software, Inc. 750 Town and Country Blvd Suite 800 Houston, TX 77024 Telephone (713) 621-4343 Facsimile (713) 621-2787 www.argussoftware.com Information in this document is subject to change without notice and represents no commitment on the part of ARGUS Software, Inc. This document is copyright 2015, ARGUS Software, Inc. All rights reserved. This document is a confidential and proprietary trade secret of ARGUS Software, made available only under a license agreement and or other agreements containing obligations of confidentiality. "ARGUS" and “ARGUS Enterprise” are trademarks of ARGUS Software, Inc. All other trademarks and registered trademarks are property of their respective companies.

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ARGUS Enterprise © 2015 ARGUS Software, Inc.

Table of Contents Overview ........................................................................................................................................................................ 1

Minimum System Requirements ................................................................................................................................... 2

Potential Uses ................................................................................................................................................................ 3

Configuration ................................................................................................................................................................. 5

Connecting to AE ........................................................................................................................................................... 6

Create Results Sheets .................................................................................................................................................... 8

Get Results Data .......................................................................................................................................................... 10

Create Input Sheets ..................................................................................................................................................... 14

Get Input Data ............................................................................................................................................................. 17

Send Data to AE ........................................................................................................................................................... 19

AE Data Exception Validation ...................................................................................................................................... 23

Other Functionality ...................................................................................................................................................... 27

Input Worksheet Basics ............................................................................................................................................... 32

Input Worksheet Data Information ............................................................................................................................. 34

Input Assumptions Sheets ........................................................................................................................................... 41


1 © 2015 ARGUS Software, Inc.

Overview XL4ADW is a Microsoft Excel office business application (OBA) that enables you to connect to an authorized ARGUS Enterprise (AE) database and extract, manipulate, and import data back into AE. It appears as an Excel Add-in and is automatically installed with ARGUS Enterprise.

This tool is designed to help AE users leverage and modify the data that resides in AE models. The user can update a wide range of property, tenant, and market information for multiple properties on a mass scale.

Due to the complexity of calculations in AE, this tool does not cover every single data item. The goal is to provide as many data items as is feasible.

To get started, launch Microsoft Excel, the ARGUS Excel Add-in is found in the last tab on the right:

Create sheets Connect to AE Fill sheets with data

Send Data to AE Expand and edit

complex data



Minimum System Requirements The minimum requirement to run XL4ADW is Microsoft Excel 2007. The worksheets must be saved in 2007 format or later in order to work with this add-in. The reason for this requirement is that some of our worksheets have more than 256 columns.



Potential Uses There are 3 potential uses for XL4ADW:

1. Extracting Calculated Results from AE 2. Importing Modeling Assumptions to AE 3. Modifying Existing Modeling Assumptions in AE

Extracting Calculated Results from AE

You can extract calculated results data from AE into worksheets for use in internal systems or reporting.

After Connecting to AE, see Create Results Sheets for the steps to create the sheets.

Importing Modeling Assumptions to AE

You can create a new scenario in AE and then populate the model with the assumptions data in a mass import.

See Create Input Sheets for the steps to create input sheets.

Modifying Existing Modeling Assumptions in AE

You can pull the existing Assumption Inputs into pre-formatted worksheets where you can make changes to the data and push that data back into AE.

See Create Input Sheets for the steps.

Note: Results sheets cannot be imported back into AE.



The last step in the import data process is the AE Data Exception Validation step. This is a process on its own.

AE Data Exception Validation

If the data being imported into AE does not correspond to the business and systems rules for the property assets in AE, the records will be skipped in the import process. They will error out in the job. You can analyze and/or fix these import errors before pushing the data back into AE.

See AE Data Exception Validation for this process.



Configuration AE must be able to associate the data across all of the worksheets with the corresponding property or tenant. Since AE users vary on their use of external IDs, several methods may be used.

In AE, go to File > Control Panel > XL4ADW Settings

External ID Option

System Managed - Use Name Field

• This setting will use the current name field as the external ID. • Existing external IDs that you set will be changed the next time the property is saved. • Additional Option – Checkbox: Populate Lease ID if Empty

o On save, any missing lease ID field will be populated with the integer lease ID. o Disable the checkbox if you are going to manage the system ID.

System Managed – Use Lease and Account IDs if available (default value)

• If Lease/Account IDs are not entered, then the system will use the Name field • Property asset – the External ID • Lease – the Lease ID • Operating Expense – the Account ID • Capital Expense – the Account ID • Other Revenue – the Account ID • Parking Revenue – the Account ID • Storage Revenue – the Account ID • Account Data Item – the Account ID • All other data views - Name

User will Manage External IDs

• The External ID field will become available when this option has been selected.

Import Error Option

• Fails on Error Rows (default) • Fails on Any Error

Number of Days to retain import data

• Defines the length of time that import data will remain in the database before it is automatically cleared out.

• Defines scheduled time for clearing import data.

• Specifies the time of day that the automatic cleanup tasks will run on the database.

User Notes

• Changes to External ID Options should be made very carefully, with an understanding of the impact of changes to this setting.

• If you make a change to ‘Use Name Field’, the existing lease and account IDs will be replaced.



Connecting to AE 1. Use the Connect to AE button and Choose

Connection to ARGUS Enterprise using an existing connection or create a new one.

2. In the Manage Connections window, click Connect to connect using the existing Default connection.

3. You can edit the current connection settings through Edit Settings.

4. Click on New Connection to create a new connection using the ARGUS Enterprise Server or directly through a SQL Server connection.



5. You will need the server location and database name from your company network administrator. Refer to the ARGUS Installation documentation for instructions on how to connect to the server.

6. Click the Test Connection button when connecting through the SQL Server Connection.



Create Results Sheets

1. Click on the Connect to AE button to connect to ARGUS Enterprise.

2. Click on Create Results

Sheets button to launch the Create Results Sheets Wizard.

3. Select Add New to create

new load presets or select Last Used to load the most recent set of sheets available. Click Next.

4. Select the Sheets and

Columns for the results data that you want to extract from AE. Each of the three sheets will be a separate worksheet in the Excel workbook. Expand the arrows to select the available columns to display for each sheet if desired.

• KPI Results - This sheet is used to pull back key performance indicator (KPI) data. You can select a

number of non-time series columns for inclusion in the sheet as well as specify the time series data that is retrieved from the AE database.



• Property Asset Results - Financial results for property assets. • Property Other Items - Time series data not available in Property Asset Results. • Tenant Other Items - Time series data not available in Tenant Results. • Tenant Results - Financial results for tenant assets.

5. The Save as preset option can be selected to create a custom preset template.

6. Select Share with other users to allow your preset to be available to other users in your company.

Click Select All and Next.

7. Select Generate Empty Worksheets to generate the AE formatted worksheets without data. Blank sheets can be populated with data at any time using the Get Results Data ribbon button to launch the Fill Result Sheet wizard.

8. Select Fill Sheets with AE Data to generate AE worksheets with the results data. This step essentially

creates the empty worksheets and then automatically launches the Fill Result Sheet wizard to fill in the sheets.

9. Click Finish to launch the

Fill Result Sheet wizard.

Continue with the next section Get Results Data.



Get Results Data

1. Select the sheet to fill results data in. Only one sheet can be selected at a time. To fill the other sheets, at the end of this process, click on Get Results Data from the ribbon buttons to launch this wizard again and select the next sheet to fill.

Click Next to continue.

2. The Load Properties Preset tab allows you to load a previously saved set of properties or click on Next to create a new set of load properties.



3. The Select Properties tab allows you to select the portfolio, scenario and properties to extract data from. You can also include the Classifications (Fund, Region, Asset Manager, Property Manager) to display with the properties.

The Save Property Set allows you to save a custom property preset. Check Is Shared to allow presets to be available to other users in the company.

Select the properties in the grid and click Next to continue.

4. This next tab allows you to select from previously saved data sets to extract, or choose Add New to select the data. Click Next to continue.

Note: Access to these portfolios, scenarios and properties is controlled by the individual user access settings in AE.



5. Select the time series data to populate the spreadsheet. Click on the arrow to expand the available data items. You can select and drag single or multiple data items to the right or use the Add and Remove buttons.


6. Set the Start Date and number of years of

analysis data to download. Select the Reporting Interval.

7. Check Save as preset to save this time and

intervals preset. Provide a custom name and Share with other users to make this preset available to other users in the company.




8. Select the Data Configuration for Actuals, Budgets and Forecast data.

9. The end dates for the Actual and Budget Values in the Scenario Settings are displayed according to the settings in AE for that scenario. They are read only here in the wizard and so are not editable.

10. Select either Use Scenario Settings or Use Property Settings under Select Currency and Measure as the basis for currency and measure in the calculated results.

11. Click Finish to complete this process and populate the worksheets.



Create Input Sheets 1. Click on the Connect to AE ribbon button to

connect to ARGUS Enterprise.

2. Click on Create Input Sheets to launch the Create Sheets Wizard.

3. Select Add New to create a new set of input sheets and columns. If you have previously created input sheets and columns within this connection, you will see Last Used as well. You can select this to load the last saved input presets. Click Next.

4. Select the input sheets and columns to be created in Excel. Each sheet will be a separate worksheet in the Excel workbook. Click on the arrow to expand each heading to show the list of available columns.

5. If desired, select the Save as preset option, and enter a custom name for this template. Select the Share with other users option to allow your preset to be available to other users in your company.

6. To produce a complete set of worksheets, click Select All and Next to continue.



7. The Generate Empty Worksheets option will generate blank worksheets in Excel. The data can then be filled using the Get Input Data ribbon button at any time.

8. The Fill sheets with AE Data option will generate the blank worksheets and automatically launch the Get Input Data From AE wizard to walk through the fill data process.

9. For the purposes of inputting your own assumptions data to import to AE, select Generate Empty Worksheets and click the Finish button.

10. The input sheets are created in the workbook with no input data from AE. You can now input your own modeling assumptions data onto these sheets and do a mass load into AE using the Send Data to AE ribbon button. See Send Data to AE to load the data to ARGUS Enterprise.



11. For the purposes of extracting the input data from AE, modifying it and sending it back into AE, select Fill sheets with AE Data and Finish to launch the Get Input Data from AE wizard. Continue with the next step of Get Input Data.



Get Input Data 1. This wizard will walk through the process

of getting the input data from AE to fill the input sheets. Select the worksheets that you want to fill the input data from AE with. Click Select All and Next to continue.

2. Select Add New to create new load

presets. If available, you can select Last Used to load the last used load preset or a previously saved preset. Click Next to continue.

3. Select the Portfolio, Scenario and

Properties to retrieve data from. You can also include the Classifications (Fund, Region, Asset Manager, Property Manager) to display with the properties. The Save Property Set allows you to save a custom property preset. Check Is Shared to allow presets to be available to other users in the company. Select the property or properties and click Finish to populate the worksheets.



4. Now that you have the excel sheets populated, you can modify and/or add data in the sheets. To send the modified data back into AE, see the next section on Send Data to AE.

Note: Access to these portfolios, scenarios and properties is controlled by the individual user access settings in AE.



Send Data to AE 1. Click on Send Data to AE ribbon button to launch

the Import Data Into AE wizard. This process allows you to push the information from previously downloaded worksheets into a selected AE scenario.

2. Select the sheets containing the data that you want to import to AE. This list shows all the sheets that are currently open in the active workbook. Click Select All to choose all the sheets.

3. The red validation errors are the errors that will be run against each field to make sure those validations are applied.

4. The yellow warnings are the warning validations that will be applied. These can be deselected to skip over these validations.

5. The informational validation can be selected to ignore the skipped rows and columns or deselected to include them in the validation run.

6. Click Validate Sheets to review potential problems in the Apply Validation Results window.



7. The counts for the number of fails in the validation rules appear on the right window. It also appears on the left window next to the sheets where the errors are found.

8. A pane on the left of the Excel workbook will appear with the validation errors. You will have to click Cancel on the wizard to close it and work on the validation errors in the Excel workbook.

9. In the validation pane of the Excel workbook, click on the arrow to expand the sheet to see the errors. The

violation messages will appear. Double-clicking on the error will highlight the sheet and cell in the workbook where that field is being violated.

10. Validate will run the Validate Data In Selected Worksheets wizard to validate the sheets again.



11. This tab shows the validation results and messages for the property assets. The Action column tells you how the record was handled. Click Finish to complete the import process.

Note: This import will use the failure rules you created in the Import Error Option section of the XL4ADW Settings Configuration in AE. The options were:

Fails on Error Rows Only (default) Fails on Any Error

The default setting will allow all data for a particular property to be imported except for specific rows that have issues. Some users might prefer to have the entire property to fail if there are any errors present.



12. You can click on Job Details

while the import process is happening to view additional information regarding the import. Click Close to close the dialog. This ends our process of importing data to AE. Continue onto the next section for the handling of data import exceptions.



AE Data Exception Validation 1. At the end of the import data to ARGUS Enterprise process, some records may not have been able to be

imported due to data exceptions with the property assets in AE. These errors can be viewed and fixed and then re-sent to AE. (The Queue pane can also be viewed by clicking on the View Task Pane ribbon button.)



2. Click on Analyze above to bring up the Job Analysis Grid window.

3. To see the errors and their messages, you can export and save the records to a workbook.

4. Select one of the three ways to export the data, then click on Export to Excel.

Export All Rows – Exports the entire workbook



Export All Data for Properties with Errors – Exports the sheets with errors

Export Error Rows Only – Exports only the error rows

5. Fix the errors on the worksheets. The error messages are under column ETLError.

Under the first column Action, click on the cell to see the dropdown of the possible actions that can be taken on each record. You can SKIP the record upon importing to AE, INSERT a new record to be added to AE, DELETE the record from AE, REPLACE the record upon importing to AE, or leave the cell blank to import the record to AE.

Note: After fixing the errors for each error row, change the Action cell from SKIP to blank. Delete the two columns ETLProcessed and ETLError.



6. Now click on Send Data to AE in the ribbon button to resend the data back into AE again.



Other Functionality There are other functionalities in the ARGUS Excel Add-in. They are listed and described below:

You can click on the Validate Sheets icon in the ribbon buttons to launch the Validate Data In Selected Worksheets wizard to validate your worksheets. However, this wizard does only that – validate the sheets. You will have to Close the wizard to fix the errors in the Excel workbook.



View Task Pane The View Task Pane icon in the ribbon will insert/hide the Queue/Validation/Scheduled Cleanup Jobs Pane to the left in Excel.

1. Click on the Queue tab. This tab can be selected

when you close the import data dialog during the Import Data Into AE process.

2. The tab lists the jobs that have been submitted, the job statuses as well as the submitted dates. It lists the queued jobs and their statuses.

3. You can Pause the Queue or Start the Queue, Cancel running jobs, see Job Queue Details, Analyze the job results and Clear the ETL import table data for the job.

4. Click on the Scheduled Cleanup Jobs tab. 5. This tab lists the scheduled cleanup jobs based on

Date and Time. There is one cleanup task displayed per import

6. You can Reschedule or Analyze cleanup jobs

You may want to Clear Tables periodically to purge the database of tables that are no longer needed.



Create Reference Sheet

The Reference Sheet represents the drop-down options available throughout the set of worksheets. The sheet is automatically generated when a set of worksheets is downloaded from AE. As updates are made to AE, the sheets may need to be refreshed if the user keeps using the same sheets to import data.

Click the Create Reference Sheet to update the reference sheet. If the reference sheet is missing, a new sheet will be created.

Note: The reference sheet is a protected sheet. The only way to make changes in the reference sheet is to update it with the button.



Time Series Columns There are certain time series data columns in the worksheets which may appear concatenated, making it difficult to view their contents.

The Time Series Columns buttons in the ribbon allow you the view these columns in an easier way.

Analyze Data Position the cursor on a time series cell and click on the Analyze Data icon in the ribbon.

The Simple Amount Period Editor appears to show the data in columns. You can now make required changes or correct errors.



Expand Series

Position the cursor on a time series cell and click on the Expand Series button to bring up the Time Series Column Expansion dialogue. You have the option of selecting the Start Date and End Count for the number of periods of expansion data.

Click OK to expand the sheet to display the time series in multiple columns. Changes can be made to the column data.

Shrink Series

After expanding the time series, you can shrink the series back into one single column. Click on Shrink Series in the ribbon to return the sheet to the non-expanded state. Be sure to place the cursor on the time series cell.

You will be prompted with the following: Click Yes, No or Cancel to proceed.

Discard Changes

After making changes to the data in the expanded columns form, you can click on the Discard Changes ribbon icon to discard the changes made and shrink the series back to its non-expanded state.



Input Worksheet Basics

Worksheet Header Information:

• HOSTINFO: Populates the saved connection for the data service (if present) in the second column, and the URL in the third column will indicate the data source for information purposes only.

• PORTFOLIO: Places the name of the portfolio from which the data is retrieved in the second column to indicate the source of the data for information purposes only.

• SCENARIO: Places the name of the scenario from which the data is retrieved in the second column to indicate the source of the data for information purposes only.

• TIMESTAMP: Displays the date and time the sheet was created.

• USER: Displays the network user name.

• VERSION: Displays the version of AE database that is being used.

• VIEW: Identifies type of entity data to be retrieved e.g. inflation rates; name of worksheet.

• COL HEADER: Identifies the view data to be placed in the spreadsheet column.



ACTION for Rows and Columns

The ACTION cell specifies the action to be taken on data from rows and columns during the import process.

• Row Options

o Empty (default): If you select this option, an empty row will be imported. o SKIP: If you select this option, the row will not be imported. o INSERT: If you select this option, the row with the property asset values represented will be

imported. o DELETE: If you select this option, all values for the property asset will be cleared. o REPLACE: If you select this option, the new value in this row will replace the existing value upon

import

• Column Options

o Empty (default) o SKIP: the column will not be imported.



Input Worksheet Data Information In order for updates to models to be imported back into AE, a set of rules has been established as to how the data is represented in Excel in such a way that AE can interpret the data and apply sensible updates to the models. Because the Excel Add-in does not have full access to the business logic rules that the Property Editor in AE has and due to the free format input that is possible in Excel, it is not possible to validate modifications to the data in Excel until it is pushed back into AE as part of the import process. Further, it is not possible to recreate the rich interface of the Property Editor inside of Excel. Consequently, it is possible to make entries in Excel that will be invalid when applied to models in AE. This is especially true when it comes to managing selections of modeling options within Excel. The entries in these option lists often present a filtered list based on other selection options within the Property Editor, and these restrictions cannot be policed within Excel.

The remainder of the document provides a definition of the rules (and exceptions to the rules) on how the data is represented within Excel and a list of those data elements within the AE Property Editor that are not currently supported by the Excel Add-in.

Column Types

This section deals with how data is represented in Excel and how Excel Add-in recognizes how to treat data when populating the sheets.

Row Identification

In general, each Sheet row will be identified by a number of required ID columns called External IDs.

• Property_External ID – this is the unique Identifier of the Property Asset across scenarios within an AE system.

• External ID – this is the external ID of the specific row within a specific property asset model where there is a one-to-many relationship between the row data and the containing Property Asset Model.

A row in an input assumption sheet is always associated with a Property Asset Model via the Property_External ID column. This column must be present in order for data import/export to function correctly. In addition, there is typically an External ID column to uniquely identify each row within the same Property Asset Model.

In some cases, there are further required external ID rows. For further details, refer to the section on a specific sheet.

The ID columns are formatted as TEXT rather than GENERAL as this will preserve purely numerical identifiers that may have leading zeros: e.g. 00012345.

Columns that Reference other data (_ExternalID)

Columns that reference other data structures are post-fixed with _ExternalID.

For example, a row that represents a Lease in the Leases sheet makes a reference to a LeaseProfile. The column is named LeaseProfile_ExternalID.

These columns are formatted as TEXT rather than GENERAL, as this will preserve purely numerical identifiers that may have leading zeros: e.g., 00012345.

Column groups that reference other data (_ExtID)

Private or Reference data is data that is either defined locally to an entity (private) or references another shared entity. A frequent example of this is inflation rates that can either be defined specifically for a given piece of data



on a row (e.g., Operating Expense Amount1Inflation_AEM) or as a reference to the Inflation Rates data (e.g., Operating Expense Amount1Inflation_ExtID) that contains the External ID of the referenced inflation data.

In this case, the sheets will typically represent this type of relationship through two or more columns.

A reference column: e.g., Amount1Inflation_ExtID One or more private data columns: e.g., Amount1Inflation_AEM.

When importing data to AE, if a Reference is defined in the first column, then the private data columns are ignored when processed on import. If the reference column cell is blank, then the private data columns are processed.

The _ExtID columns are formatted as TEXT rather than GENERAL, as this will preserve purely numerical identifiers that may have leading zeros: e.g., 00012345

Modeling options (_ID, _YN, _YND, _SV, _SVD)

Modeling options are drop down lists that provide the user with a list of options/rules on how to model specific input assumptions to produce specific calculated results. In the Input sheets, this type of column is represented as text, and a fixed drop down list is provided for the user to select various options. The same level of business logic that exists in AE cannot be replicated in Excel, so caution must be exercised by the user when entering data to avoid errors on import to AE.

The following post fixes allow the Add-in to determine that a list of options is to be provided to the user for a particular column. The values of the dropdown list are provided from the AE Reference Sheet.

• _ID - the naming convention of such a column is typically <Name of enumeration>_ID e.g. ExpenseBasis_ID to represent the choice of how an expense is to be calculated in AE.

• _YN – identifies a specific Yes/No case typically used in Report Setting sheets.

• _YND – identifies a specific Yes/No/Default case typically used in Report Setting sheets.

• _SV – identifies a special case for the Show Variance selections in the Report Settings sheets

• _SVD – identifies a special case for the Show Variance/Default selections in the Report Settings sheets

Customizable Modeling options (_ID)

In rare cases, drop-down lists are not a fixed set, but are customizable. These are modeled as two related columns in Excel. The drop-down list will have a Custom option and an additional string column. The Custom column is ignored on import unless the Custom option is selected. Currently, the Lease Sheet contains this type of implementation for the Lease Status and Lease Types.

Time Series Data (_ATL, _APM, _APY, _AEM, _AEY, _APCL, _APUL)

Time series data occurs frequently throughout a property model for data that varies over time. Depending on the purpose of the time varying data, the representation of the data varies slightly in AE and this must be accommodated in the Excel Add-in also. A number of column name post fixes are used to approximate the behavior of the Excel Add-in to that of the AE Property Editor.

The data must be representable in a single cell. The format of the data representation is described in subsequent sections. In order to edit this data in a more user friendly manner, the Excel Add-in provides two options:

• Expand Series/Shrink Series buttons – this expands the data into a cell per data point for a specific range of dates.



• Analyze Data – launches an editor window to manipulate the data in a single cell.

_ATL – Amount Time List Data

This time series data is represented as a list of date-amount pairs. In order to represent this list in a single Excel cell, the convention chosen is a repeating structure of Year/Month/Amount;

For example,

2010/01|1000;2010/02|0;2010/03|0;2010/04|0;2010/05|2000;2010/06|0;

This represents the following data

Year-Month Data Point

2010/01 1000

2010/02 0

2010/03 0

2010/04 0

2010/05 2000

2010/06 0

_APM – Monthly Data

This time series data is represented as a list of amounts. Each amount represents a value for a specific month. In order to represent this list in a single Excel cell, the convention chosen is a repeating structure of Amount; the final entry may be represented as AmountP, where the P represents Perpetual, a term describing the amount as repeating month-on-month in perpetuity.

Note: In order to determine the beginning date for a specific set of monthly data, you must know which date to use within the sheet. This will approximate to the same rules applied within the AE Property Editor and will typically be either:

• AnalysisBegin – the date on which the specific property model analysis begins

• Specific date – A column specific to the particular time series data: e.g., Inflation Date, Loan Date, Lease Begin, etc.

For example,

1000;0;0;0;2000;0P;

This represents the following data:

Year-Month Period Data Point

2010/01 1 1000



2010/02 2 0

2010/03 3 0

2010/04 4 0

2010/05 5 2000

2010/06-Perpetuity 6 and up 0

_APY – Yearly Data

This time series data is represented as a list of amounts. Each amount represents a value for a specific year. In order to represent this list in a single Excel cell, the convention chosen is a repeating structure of Amount; the final entry may be represented as AmountP, where the P represents Perpetual, a term describing the amount as repeating year-on-year in perpetuity.

Note: In order to determine the beginning date for a specific set of yearly data, you must know which date to use within the sheet. This will approximate to the same rules applied within the AE Property Editor and will typically be either:


• Specific date – A column specific to the particular time series data: e.g., Inflation Date, Loan Date, Lease Begin et

For example,

1000;0;0;0;2000;0P;



2010/01-12 1 1000

2011/01-12 2 0

2012/01-12 3 0

2013/01-12 4 0

2014/01-12 5 2000

2015/01-12, Perpetuity

6 and up 0



_AEM – Monthly Event Data

This time series data is represented as a list of amounts that exist for specific periods and where Perpetual is NOT allowed. Each amount represents a value for a specific month. In order to represent this list in a single Excel cell, the convention chosen is a repeating structure of Amount; the final entry may NOT be represented as AmountP, where the P represents Perpetual, a term describing the amount as repeating month-on-month in perpetuity. Amounts beyond those specified are assumed to be zero.

Note: In order to determine the beginning date for a specific set of monthly data, you must know which date to use within the sheet. This will approximate to the same rules applied within the AE Property Editor and will typically be either:



For example,

1000;0;0;0;2000;



2010/01 1 1000

2010/02 2 0

2010/03 3 0

2010/04 4 0

2010/05 5 2000

2010/06 and up 6 and up 0

_AEY –Yearly Event Data

This time series data is represented as a list of amounts that exist for specific periods and where Perpetual is NOT allowed. Each amount represents a value for a specific year. In order to represent this list in a single Excel cell, the convention chosen is a repeating structure of Amount; The final entry may NOT be represented as AmountP, where the P represents Perpetual, a term describing the amount as repeating year-on-year in perpetuity. Amounts beyond those specified are assumed to be zero.

Note: In order to determine the beginning date for a specific set of yearly data, you must know which date to use within the sheet. This will approximate to the same rules applied within the AE Property Editor and will typically be either:

• AnalysisBegin – the date on which the specific Property Model Analysis begins




For example,

1000;0;0;0;2000;



2010/01-12 1 1000

2011/01-12 2 0

2012/01-12 3 0

2013/01-12 4 0

2014/01-12 5 2000

2015/01-12 and up 6 and up 0

_APCL – Consolidate List Data

This time series data is represented as a list of period-amount pairs that represent monthly data for the identified period and for every month following that period until another Period-Entry is encountered. In order to represent this list in a single Excel cell, the convention chosen is a repeating structure of Period/Amount. The final entry may be represented as Period| AmountP, where the P represents Perpetual, a term describing the amount as repeating month-on-month in perpetuity.

For example,

1|200;4|300;6|400P;



2010/01 1 200

2010/04 4 300


Further, entries are consolidated in AE. What this means is that the list represented as 1|200; 2|200; 3|200; 4|300; 6|400P; in a cell in Excel, will be consolidated as follows in the Analyze Data window or when imported to AE (i.e., the entries in period 2 and 3 are removed to conserve space in the model):


2010/01 1 200



2010/04 4 300


_APUL – Unconsolidated List Data

This time series data is represented as per the _APCL list. The difference in behavior is that adjacent entries with the same amount are not consolidated in the same way as they are for a _APCL column.

Parent Child Relationships (Parent_ExternalID)

Revenue and expense related sheets allow hierarchical relationships to exist between rows within a specific Property Asset Model. This is represented in Excel by the Parent_ExternalID column where the child references the Parent row.

Note: Due to the complexity of the parent-child business logic in AE, there are only a few limited functions supported by the Excel Add-in.

Boolean Columns

Boolean columns are represented by a dropdown list selection of TRUE/FALSE.

Percent Data

Because some time series data represents percentages or amounts dependent on the modeling options selected, it was decided to simplify the spreadsheet representation of such data by always representing the data fractionally (1.0 = 100%) throughout all sheets for consistency.

Period Columns

Period columns represent the data as {#Years}Y{#Months}M{#Weeks}W{#Days}D. Example 5Y0M0W0D.

AnalysisBegin, AnalysisEndPlusOne Columns

It is worth noting that the AnalysisBegin and AnalysisEndPlusOne columns appear on most input assumption sheets in order to enable time series columns to be manipulated within the Analyze data windows correctly. However, these columns are not linked in any way to the Property Assets sheet (which may not even have been populated), so no manipulation of these dates within Excel will be propagated to other sheets.

Inflation Index Data

This data is represented as a list of Year-Month/Amount/Units; structure that represent index data for the identified date.

For Example,

2000/01|1080|0;2000/02|1080|0;



Input Assumptions Sheets This section identifies each of the input assumption sheets and specifies special behavior or considerations when working with the data.

AcquisitionCosts

This sheet contains data found in the Traditional Valuation/Acquisition Costs tab of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID and the ExternalID columns.

Has an extra column Range_ExtID.

Actuals

This sheet contains data found in the Property/Actuals tab of the AE Property editor.

Identity


AreaDetails

This sheet contains data found in the Area Schedule section of Tenants/Rent Roll tab of the AE Property editor. The Area Schedule section appears below the grid when you click on the Area column.

Identity

Each row is uniquely identified by the Property_ExternalID, the ExternalID and the Lease_ExternalID columns.

Has extra columns RentalValueGroup_ExtID and Floor.

AreaMeasures

This sheet contains data found in the Property/Area Measures tab of the AE Property editor.

Identity


Operation

Selected Occupied Area Lease Types are represented as a semi-colon delimited list of entries in the OccupiedAreaLeaseTypes_LST column.

Unsupported Functionality

Selected Rentable Areas and Selected Tenants are not supported columns in this sheet.



AssumptionsReportSettings

This sheet contains data found in the Report Options window for the Property Reports/Assumptions report tab in the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID column.

BudgetComparisonReportSettings

This sheet contains data found in the Report Options window for the Property Reports/Budget Comparison report tab in the AE Property editor.

Identity


Has extra column ConsolidateByAccountCode_YN.

Budgets

This sheet contains data found in the Property/Budget tab of the AE Property editor.

Identity


CapitalExpenses

This sheet contains data found in the Expenses/Capital tab of the AE Property editor.

Identity


Operation

1. The Amount 1 time series is always represented as monthly data in Excel even though the AE property editor uses the Frequency (PeriodBasis_ID in Excel) to determine the frequency of a single value in AE.

2. Inflation % in the AE Property Editor is implemented as 2 Excel Columns a. Amount1Inflation_ExtID – used when the expense references a shared Inflation Rate b. Amount1Inflation_AEM– used when monthly inflation is entered directly against the expense.

This column is ignored unless the Amount1Inflation_ExtID column is empty. 3. Monthly Minimum in the AE Property Editor is implemented as 3 Excel Columns

c. MonthlyMinimum_APM – used to represent the amount. d. MonthlyMinimumInflation_ExtID – used when the expense references a shared inflation rate e. MonthlyMinimum Inflation_AEY – used when yearly inflation is entered directly against the

expense. This column is ignored unless the MonthlyMinimumInflation_ExtID column is empty. 4. Monthly Maximum in the AE Property Editor is implemented as 3 Excel Columns

f. MonthlyMaximum_APM – used to represent the amount. g. MonthlyMaximumInflation_ExtID – used when the expense references a shared Inflation Rate h. MonthlyMaximum Inflation_AEY – used when yearly inflation is entered directly against the

expense. This column is ignored unless the MonthlyMaximumInflation_ExtID column is empty.




1. Cannot change an expense basis from sub-lines to something else. 2. Cannot change an expense basis to sub-lines from something else. 3. Cannot delete an existing child expense. 4. Cannot make an existing expense a child of another expense.

CapitalizationYields

This sheet contains data found in the Traditional Valuation/Capitalization Yields tab of the AE Property editor.

Identity


CapValOverrides

This sheet contains data found in the Valuation/Capitalization Valuation Overrides tab of the AE Property editor.

Identity


CapValPropertyParameters

This sheet contains data found in the Allowances Period pane of the Valuation/Capitalization Valuation tab of the AE Property editor.

Identity


CapValReportSettings

This sheet contains data found in the Report Options window of the Capitalization Valuation Reports/Capitalization Valuation report tab of the AE Property editor.

Identity


CapValRevExTreatments

This sheet contains data found in the Revenue and Expense Treatments pane of the Valuation/Capitalization Valuation tab of the AE Property editor.

Identity




CashflowReportSettings

This sheet contains data found in the Report Options window for the Property Reports/Cashflow Report tab in the AE Property editor.

Identity


ClosingCosts

This sheet contains data found in the Closing Costs pane of the Investment/Property Purchase tab of the AE Property editor.

Identity


Operation

The Range_ExtID column refers to the Ranges sheet.

CPIs

This sheet contains data found in the Market/CPI Increases tab of the AE Property editor.

Identity


Operation

1. Inflation Rate/Index is implemented using 4 columns in Excel a. RateOrIndexBasis_ID – used to select which of the following 3 columns contains the required

inflation option b. Inflation_ExtID – An external ID reference to an Inflation Rate c. InflationIndex_ExtID – An external ID reference to an Inflation Index d. CustomInflation – A single custom inflation percentage represented as a fractional number

2. First increase is represented by 2 columns in Excel a. BeginAfterSpecifiedMonths – an integer value applied when the BeginIncreaseBasis_ID column is

set to # of Months b. BeginAfterSpecifiedIncrease – a floating point number used when the above condition does not

apply 3. Further Increases is represented by 2 columns in Excel

a. SpecifiedMonths – an integer value applied when the IncreaseAfterBasis_ID column is set to # of Months

b. SpecifiedIncrease – a floating point number used when the above condition does not apply



CreditLosses

This sheet contains data found in the Market/Credit Loss tab of the AE Property editor.

Identity


Operation

Excluded Tenants are marked on the Leases sheets using the ExcludeFromCreditLossCalc Column.

ExecutiveSummaryReportSettings

This sheet contains data found in the Report Options window for the Property Reports/Executive Summary report tab of the AE Property editor.

Identity


ExpenseGroupItems

This sheet contains the item selections for expense groups found in the Expenses/Expense Groups tab of the AE Property editor and should be used in conjunction with the ExpenseGroups sheet.

Identity

Each row is uniquely identified by the Property_ExternalID, ExternaID, and EG_ExternalID columns.

Operation

1. The Expense Group item is linked to the expense group via the EG_ExternalID column. 2. EG_GroupCode and EG_Name are provided as part of the retrieval process for readability in the sheet but

will not have any effect on import. Edit the data in the ExpenseGroups sheet to affect changes in AE during data import.

ExpenseGroups

This sheet contains the expense group information found in the Expenses/Expense Groups tab of the AE Property editor and should be used in conjunction with the ExpenseGroupItems sheet.

Identity

Each row is uniquely identified by the Property_ExternalID and ExternalID columns.

GroundLeaseRentSchedules

This sheet contains data found in the Base Rent column expansion window of the Tenants/Ground Leases tab of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID, GroundLease_ExternalID and the ExternalID columns.



GroundLeases

This sheet contains data found in the Tenants/Ground Leases tab of the AE Property editor.

Identity


IncomeByRentReviewReportSetting

This sheet contains data found in the Market/Inflation Indices tab of the AE Property editor.

Identity


InputAssumptionsReportSetting

This sheet contains data found in the Input Assumptions tab of the AE Property editor

Identity


InflationIndex

This sheet contains data found in the Market/Inflation Indices tab of the AE Property editor.

Identity


Operation

The index entries are implemented as a formatted string via the Data_IIL column.


There is no window editor implemented for the Analyze Data button for this column.

InflationRates

This sheet contains data found in the Market/Inflation tab of the AE Property editor.

Identity


Operation

1. The Inflation Rates are implemented as 2 mutually exclusive columns. a. Rates_AEM – Monthly inflation values



b. Rates_AEY – Yearly inflation values.

2. The column GlobalRate_ExtID corresponds to the Inflation Basis column in the Market/Inflation tab of the AE Property editor. The following properties apply to this cell: a. If the column is blank it indicates an ‘As Entered’ selection, the user is allowed to change the inflation

rate values. b. If the column is not blank (contains a global inflation name), any changes to inflation rates will be

ignored. c. If the user enters/changes a value in the inflation basis cell, the inflation rates are copied to the

property inflation rates as described in FR 2.2 upon “Send Data to AE”. i. If the value entered does not match an existing Global Inflation record, then no values are

copied. ii. Ensure that this process runs if the Analysis Being or Inflation Month is changed in XL4ADW

on the PropertyAsset sheet.

KPIs

This sheet contains data found in the Valuation/Direct Capitalization and Valuation/Present Value tabs of the AE Property editor.

Identity


LeaseAuditReportSettings

This sheet contains data found in the Report Options window for the Audit Reports/Lease Audit Report tab in the AE Property editor.

Identity



Cannot retrieve or maintain a list of tenants to include.

LeaseProfileRentSchedules

This sheet contains data found in the Tenants/Rent Roll tab of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID, LeaseProfile_ExternalID and ExternalID columns.

Note: If you wish to maintain monthly inflation rates, fill out the Rates_AEM column and blank out the Rates_AEY column. Conversely, if you wish to maintain yearly inflation rates, fill out the Rates_AEY column and blank out the Rates_AEM column. Never send in both columns populated, as the Rates_AEM column will take precedence.



Leases

This sheet contains data found in the Tenants/Rent Roll tab of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID and ExternalID and LeaseProfile_ExternalID columns.

Operation

1. OptionUnit_ExternalID refers to the next lease in the chain of leases. Current functionality around modification of option lease linking is extremely limited in this release of the Add-in.

2. Term Length Unit and Term / Expire implemented as three columns in Excel a. TermMode_ID – is the expiration based on expiry date, a fixed term or market. b. FixedExpiryDate – contains the expiry date if the term mode is date. c. FixedTerm_PD – contains the fixed term if the Term Mode is fixed term.

3. Rental Value Inflation in the AE Property Editor is implemented as two Excel Columns d. RentalValueInflation_ExtID – used when the rental value inflation column references a shared

Inflation Rate e. RentalValueInflation_AEM– used when monthly inflation is entered directly against the expense.

This column is ignored unless the Amount1Inflation_ExtID column is empty. 4. CPI for the lease is determined based CPI_ExternalID column. If a CPI Increases entity is referenced, then

the CPI_ExternalID column will be populated with the external ID of that CPI entity. If the CPI_ExternalID column is empty, the CPI increases, if any, will be determined by the settings of the following columns:

f. CPI_TimingIncreaseBasisLease_ID g. IsMarketForCPIBasis h. CPI_RateOrIndexBasis_ID i. CPI_Inflation_ExtID j. CPI_InflationIndex_ExtID k. CurrentMonthlyCPI l. CPI_CustomInflation

5. When defining CPI inflation on the lease, Inflation Rate/Index is implemented using four columns in Excel. m. CPI_RateOrIndexBasis_ID – used to select which of the following three columns contains the

required inflation option. n. CPI_Inflation_ExtID – An external ID reference to an inflation rate. o. CPI_InflationIndex_ExtID – An external ID reference to an inflation index. p. CPI_CustomInflation – A single custom inflation percentage represented as a fractional number.

6. When defining CPI as being determined by market assumptions, the IsMarketForCPIBasis column is set to true rather than selecting Market from the CPI_TimingIncreaseBasisLease_ID column as you would in the AE Property Editor.

7. Free rent for the lease is determined by the RentFree_ExtID column. If a free rent entity is referenced, then the RentFree_ExtID column will be populated with the external ID of that free rent entity. If the RentFree _ExtID column is empty, the free rent, if any, will be determined by the settings of the following columns:

q. RentFree_APUL r. IsMarketForFreeRentUnit

8. When defining percentage rent as being determined by market assumptions, the IsMarketForSalesPercentBasis column is set to true rather than selecting Market from the PR_SalesPercentBasis_ID column as you would in the AE Property Editor.

9. Percentage Rent Sales Amount in the AE Property Editor is implemented as three Excel columns. s. PR_SalesAmount_APM – used to represent the amount. t. PR_Inflation_ExtID – used when the lease references a shared inflation rate



u. PR_Inflation_AEY– used when yearly inflation is entered directly against the lease. This column is ignored unless the PR_Inflation_ExtID column is empty.

10. Recovery amount in the AE Property Editor is implemented as three Excel columns. v. RecoveryAmount_APM – used to represent the amount. w. RecoveryInflation_ExtID – used when the expense references a shared inflation rate x. RecoveryInflation_AEY – used when yearly inflation is entered directly against the lease. This

column is ignored unless the RecoveryInflation_ExtID column is empty. 11. Leasing commissions for the lease are determined based on the LC_ExternalID column. If a leasing

commission entity is referenced, then the LC_ExternalID column will be populated with the external ID of that leasing commission entity. If the LC_ExternalID column is empty, the leasing commissions, if any, will be determined by the settings of the following columns:

y. LC_LCBasis_ID z. IsMarketForLCBasis aa. LC_SingleAmount bb. LC_Amount_APCL cc. LC_SingleAmount

12. When defining leasing commissions as being determined by market assumptions, the IsMarketForLCBasis column is set to true rather than selecting Market from the LC_LCBasis_ID column as you would in the AE Property Editor.

13. The Commission column in the AE Property Editor is implemented as two Excel columns dd. LC_SingleAmount – used to represent a single amount when the selected LC_LCBasis_ID is either

Amount, Amount / Area or # months at Initial Base Rent. ee. LC_Amount_APCL – used to represent a time series of amounts when the selected LC_LCBasis_ID

is either Fixed %, % by Lease Year, or 1st Month + %. 14. When defining Tenant Improvements as being determined by market assumptions, the

IsMarketForTIBasis column is set to true rather than selecting Market from the TI_TIBasis_ID column as you would in the AE Property Editor.


1. Option Leases

o Cannot change Upon Expiration from Option, Contract Renewal, Month On Month, Hold Over to anything else.

o Cannot change a Upon Expiration of Market, Reabsorb, renew, vacate to an Option, Contract Renewal, Month On Month, Hold Over

o Cannot delete a unit/lease with an option unit reference. o Cannot delete a unit/lease at the end of an option chain. o Cannot add a unit/lease to the chain.

2. End read-only column in AE not exported to Excel.

LeaseSummaryReportSettings

This sheet contains data found in the Report Options window for the Tenant Reports/Lease Summary Report tab in the AE Property editor.

Identity






LeasingActivityReportSettings

This sheet contains data found in the Report Options window for the Tenant Reports/Leasing Activity Report tab in the AE Property editor.

Identity




LeasingCommissions

This sheet contains data found in the Market/Leasing Commissions tab of the AE Property editor.

Identity


Operation

1. New LC in the AE Property Editor is implemented as three Excel columns. a. Amount_APM – used to represent the amount b. InflationRate_ExtID – used when the leasing commission references a shared inflation rate c. InflationRate_AEY – used when yearly inflation is entered directly against the leasing

commission. This column is ignored unless the InflationRate_ExtID column is empty. 2. Renew LC in the AE Property Editor is implemented as three Excel columns.

d. RenewAmount_APM – used to represent the amount. e. RenewInflation_ExtID – used when the leasing commission references a shared inflation rate f. RenewInflation_AEY – used when yearly inflation is entered directly against the leasing

commission. This column is ignored unless the RenewInflation_ExtID column is empty

Loans

This sheet contains data found in the Investment/Debt Financing tab of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID and the ExternalID columns

Operation

TakeOutLoan_ExternalID—the next loan in the chain of loans

LoanAmountBasis_ID—


End Date read-only column in AE not exported to Excel.

MarketLeases

This sheet contains data found in the Market/Market Leasing tab of the AE Property editor.

Identity




Operation

1. New Mkt Rent in the AE Property Editor is implemented as three Excel columns. a. MR_Amount_APM – used to represent the amount. b. MR_Inflation_ExtID – used when the market rent references a shared inflation rate c. MR_Inflation_AEY – used when yearly inflation is entered directly against the market rent. This

column is ignored unless the MR_Inflation_ExtID column is empty. 2. Renew Mkt Rent in the AE Property Editor is implemented as three Excel columns.

d. MR_RenewAmount_APM – used to represent the amount. e. MR_RenewInflation_ExtID – used when the renew market rent references a shared Inflation Rate f. MR_ RenewInflation_AEY – used when yearly inflation is entered directly against the renew

market rent. This column is ignored unless the MR_RenewInflation_ExtID column is empty. 3. Step Amounts in the AE Property Editor is implemented as three Excel Columns

g. FS_SingleAmount– used to represent a single amount h. FS_SteppedAmount_APUL – used to represent a series of stepped increases i. FS_UseSingleAmount – used to determine which of the above amounts will be used to model

stepped increases 4. CPI for the lease is determined based on the CPI_ExternalID column. If a CPI increases entity is referenced,

then the CPI_ExternalID column will be populated with the external ID of that CPI entity. If the CPI_ExternalID column is empty, the CPI increases, if any, will be determined by the settings of the following columns:

j. CPI_TimingIncreaseBasisLease_ID k. CPI_RateOrIndexBasis_ID l. CPI_Inflation_ExtID m. CPI_InflationIndex_ExtID n. CurrentMonthlyCPI o. CPI_CustomInflation

5. When defining CPI inflation on the market lease, Inflation Rate/Index is implemented using four columns in Excel.

p. CPI_RateOrIndexBasis_ID – used to select which of the following three columns contains the required inflation option.

q. CPI_Inflation_ExtID – An external ID reference to an Inflation Rate r. CPI_InflationIndex_ExtID – An external ID reference to an Inflation Index s. CPI_CustomInflation – A single custom inflation percentage represented as a fractional number

6. Free rent for the market lease is determined based RF_ExternalID column. If a free rent entity is referenced, then the RF_ExternalID column will be populated with the external ID of that free rent entity. If the RF _ExternalID column is empty, the free rent, if any, will be determined by the settings of the following columns:

t. RF_Amount_APM u. RF_RenewAmount_APM

7. Recovery Amount in the AE Property Editor is implemented as three Excel columns v. RecoveryAmount_APM– used to represent the amount. w. RecoveryInflation_ExtID – used when the expense references a shared inflation rate x. RecoveryInflation_AEY – used when yearly inflation is entered directly against the market lease.

This column is ignored unless the RecoveryInflation_ExtID column is empty. 8. New tenant improvements in the AE Property Editor are implemented as three Excel columns.

y. TI_NewAmount_APM – used to represent the amount. z. TI_InflationRate_ExtID – used when the tenant improvement references a shared inflation rate.



aa. TI_InflationRate_AEY – used when yearly inflation is entered directly against the tenant improvement. This column is ignored unless the TI_InflationRate_ExtID column is empty.

9. Renew tenant improvements in the AE Property Editor are implemented as three Excel columns. bb. TI_RenewAmount_APM – used to represent the amount. cc. TI_RenewInflation_ExtID – used when the tenant improvement references a shared inflation

rate. dd. TI_RenewInflation_AEY – used when yearly inflation is entered directly against the tenant

improvement. This column is ignored unless the TI_RenewInflation_ExtID column is empty. 10. New leasing commissions in the AE Property Editor are implemented as three Excel Columns

ee. Amount_APM – used to represent the amount. ff. InflationRate_ExtID – used when the Leasing Commission references a shared Inflation Rate gg. InflationRate_AEY – used when yearly inflation is entered directly against the Leasing

Commission. This column is ignored unless the InflationRate_ExtID column is empty. 11. Renew leasing commissions in the AE Property Editor are implemented as three Excel Columns

hh. RenewAmount_APM – used to represent the amount. ii. RenewInflation_ExtID – used when the leasing commission references a shared inflation rate. jj. RenewInflation_AEY – used when yearly inflation is entered directly against the leasing

commission. This column is ignored unless the RenewInflation_ExtID column is empty. 12. Percentage rent sales amount in the AE Property Editor is implemented as three Excel Columns

kk. PR_SalesAmount_APM – used to represent the amount. ll. PR_Inflation_ExtID – used when the market lease references a shared inflation rate. mm. PR_Inflation_AEY– used when yearly inflation is entered directly against the lease. This

column is ignored unless the PR_Inflation_ExtID column is empty.

MiscellaneousRents

This sheet contains data found in the Revenues / Miscellaneous tab in the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID, ExternalID, Lease_ExternalID and LeaseProfile_ExternalID columns.

ModelingPolicies

This sheet contains data found in the Modeling Policies window in the AE Property editor.

Identity


MonthYTDVarianceReportSettings

This sheet contains data found in the Report Options window for the Property Reports/Month and Year To Date Variance Report tabs in the AE Property editor.

Identity


MultiFamily

This sheet contains data found in the Tenants/Multi-family tab of the AE Property editor.



Identity


Operation

1. Market rent in the AE Property Editor is implemented as three Excel Columns a. MarketRatePerUnit_APM – used to represent the amount. b. InflationRate_ExtID – used when the market rent references a shared inflation rate. c. InflationRate_AEY – used when yearly inflation is entered directly against the market rent. This

column is ignored unless the InflationRate_ExtID column is empty. 2. Improvements in the AE Property Editor are implemented as three Excel columns.

d. Improvements_APM – used to represent the amount. e. Improvements InflationRate_ExtID – used when the improvement references a shared inflation

rate f. Improvements InflationRate_AEY – used when yearly inflation is entered directly against the

improvement. This column is ignored unless the ImprovementsInflationRate_ExtID column is empty.

3. Commissions in the AE Property Editor is implemented as three Excel columns. g. Commissions_APM – used to represent the amount. h. CommissionsInflationRate_ExtID – used when the commission references a shared inflation rate. i. CommissionsInflationRate_AEY – used when yearly inflation is entered directly against the

commission. This column is ignored unless the InflationRate_ExtID column is empty.


End Date read-only column in AE not exported to Excel.

MultiFamilyLeaseProfiles


Identity


MultiFamilyRents


Identity


Non-Operating Expenses

This sheet contains data found in the Expenses / Non-Operating tab of the AE Property editor.

Identity


OccupancyReportSettings

This sheet contains data found in the Tenants / Rent Roll tab in the AE Property editor.



Identity


OperatingExpenses

This sheet contains data found in the Expenses/Operating tab of the AE Property editor.

Identity


Operation

1. The Amount 1 time series is always represented as monthly data in Excel even though the AE property editor uses the frequency (PeriodBasis_ID in Excel) to determine the frequency of a single value in AE.

2. Inflation % in the AE Property Editor is implemented as two Excel columns. a. Amount1Inflation_ExtID – used when the expense references a shared inflation rate. b. Amount1Inflation_AEM– used when monthly inflation is entered directly against the expense.

This column is ignored unless the Amount1Inflation_ExtID column is empty. 3. Monthly minimum in the AE Property Editor is implemented as three Excel columns.

c. MonthlyMinimum_APM – used to represent the amount. d. MonthlyMinimumInflation_ExtID – used when the expense references a shared inflation rate. e. MonthlyMinimum Inflation_AEY – used when yearly inflation is entered directly against the

expense. This column is ignored unless the MonthlyMinimumInflation_ExtID column is empty. 4. Monthly Maximum in the AE Property Editor is implemented as three Excel Columns.

f. MonthlyMaximum_APM – used to represent the amount. g. MonthlyMaximumInflation_ExtID – used when the expense references a shared inflation rate. h. MonthlyMaximum Inflation_AEY – used when yearly inflation is entered directly against the

expense. This column is ignored unless the MonthlyMaximumInflation_ExtID column is empty.



OtherDebts

This sheet contains data found in the Investment / Other Debt tab of the AE Property editor.

Identity


OtherRevenues

This sheet contains data found in the Revenues/Miscellaneous tab of the AE Property editor.

Identity


Operation



1. The Amount 1 time series is always represented as monthly data in Excel even though the AE property editor uses the frequency (PeriodBasis_ID in Excel) to determine the frequency of a single value in AE.

2. Inflation % in the AE Property Editor is implemented as two Excel columns. a. Amount1Inflation_ExtID – used when the expense references a shared Inflation Rate b. Amount1Inflation_AEM– used when monthly inflation is entered directly against the expense.

This column is ignored unless the Amount1Inflation_ExtID column is empty.



ParkingRevenues

This sheet contains data found in the Revenues/Parking tab of the AE Property editor.

Identity


Operation

Rate in the AE Property Editor is implemented as three Excel columns.

1. Rate_APM – the amount. 2. InflationRate_ExtID – used when the rate references a shared inflation rate. 3. InflationRate_AEM– used when monthly inflation is entered directly against the parking revenue. This

column is ignored unless the InflationRate _ExtID column is empty.

PaymentSchedules

This sheet contains data found in the Revenues/Parking tab of the AE Property editor.

Identity


PercentageRentAuditReportSettings

This sheet contains data found in the Report Options window for the Audit Reports/Percentage Rent Audit Report tab in the AE Property editor.

Identity


PresentValueReportSettings

This sheet contains data found in the Report Options window of the Valuation Reports/Present Value tab of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID.



PropertyAssets

This sheet contains data found in the Property/Description, the Property/Location and the Property/Additional tabs in the AE Property editor.

There are other columns in here that are not found in the 3 tabs above:

• PortfolioName

• PurchaseNotes

• PurchasePrice

• PurchasePriceBasisID

• CalendarRecoveryYsing CalInt

• UseInflationBegins

• FiscalAnniversaryInflationMonth

• UseFiscalAnniveraryForInflation

Identity


Operation

BuildingArea is excluded from this sheet and must be maintained through the AreaMeasures sheet.

PropertyAttachments

This sheet contains data found in the Property/Attachments tab in the AE Property editor.

Identity



1. Cannot bring back the actual attachments. 2. Cannot add/modify/delete attachments through the Excel Add-in.

PropertyClassifications

This sheet contains data found in the Property/classifications tab in the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID and the Name columns.

PropertySummaryReportSettings

This sheet contains data found in the Dashboard Reports / Property Summary tab of the AE Property editor.



Identity


RangeEntries

This sheet contains data found in the Market / Ranges tab of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID, ExternalID, and RS_ExternalID columns.

Ranges

This sheet contains data found in the Market / Ranges tab of the AE Property editor.

Identity


PropertyDefaults

This sheet contains data found in the Property/Defaults tab in the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID and the Name columns.

RecoveryAuditReportSettings

This sheet contains data found in the Report Options window for the Audit Reports/Recovery Audit Report tab in the AE Property editor.

Identity


RecoveryMethods

This sheet contains data found in the Tenants/Recoveries tab of the AE Property editor and should be used in conjunction with the Recovery Structures sheet.

Identity

Each row is uniquely identified by the Property_ExternalID, the RS_ExternalID, and the ExternalID columns.

Operation

1. Amount in the AE Property Editor is implemented as three Excel Columns. a. Amount_APM – used to represent the amount. b. AmountInflation_ExtID – used when the amount references a shared inflation rate. c. AmountInflation_AEY – used when yearly inflation is entered directly against the expense. This

column is ignored unless the AmountInflation_ExtID column is empty. 2. The Recovery Floor Amount in the AE Property Editor is implemented as three Excel columns.

d. RecoveryFloorAmount_APM – used to represent the amount. e. FloorAmountInflation_ExtID – used when the amount references a shared inflation rate.



f. FloorAmountInflation_AEY – used when yearly inflation is entered directly against the expense. This column is ignored unless the FloorAmountInflation_ExtID column is empty.

3. Amount in the AE Property Editor is implemented as three Excel Columns g. RecoveryCeilingAmount_APM – used to represent the amount. h. CeilingAmountInflation_ExtID – used when the amount references a shared inflation rate. i. CeilingAmountInflation_AEY – used when yearly inflation is entered directly against the expense.

This column is ignored unless the CeilingAmountInflation_ExtID column is empty.

RecoveryStructures

This sheet contains data found in the Tenants/Recoveries tab of the AE Property editor and should be used in conjunction with the Recovery Methods sheet.

Identity


RentalValueGroups

This sheet contains data found in the Market / Rental Value Groups tab of the AE Property editor.

Identity


RentComponents

This sheet contains data found in the Market / Rent Components tab of the AE Property editor.

Identity


RentFrees

This sheet contains data found in the Market/Free Rent tab of the AE Property editor.

Identity


RentScheduleAuditReportSettings

This sheet contains data found in the Market/Free Rent tab of the AE Property editor.

Identity


RentSchedules

This sheet contains data found in the Tenants/Rent Roll Market tab Base Rent window editor of the AE Property editor.

Identity



Each row is uniquely identified by the Property_ExternalID, Lease_ExternalID, and the ExternalID columns.

ReportSettings

This sheet contains data found in the Report Options window under the Global tab and applies to all reports in the AE Property editor.

Identity




ReturnsOverTimeReportSettings

This sheet contains data found in the Valuation Reports / Returns over Time tab in the AE Property editor.

Identity


Operation

The Returns over Time report is implemented as the following Excel Columns:

1. MarketInflationInPeriod— 2. NetSalePriceChangeAmount— 3. NetSalePriceChangePercentage— 4. TotalReturn— 5. IncomeReturn— 6. CapitalGrowth— 7. CompoundedMeanAverageTotalReturn— 8. CompoundedMeanAverageIncomeReturn— 9. CompoundedMeanAverageCapitalGrowth— 10. CapitalEmployed—

ReversionAuditReportSettings

This sheet contains data found in the Audit Reports / Income by Rent Review tab of the AE Property editor.

Identity


RoomRevenues

This sheet contains data found in the Revenues/Rooms tab of the AE Property editor.

Identity


Operation

The Average Daily Rate in the AE Property Editor is implemented as three Excel Columns



1. AverageDailyRate_APM – the amount. 2. InflationRate_ExtID – used when the rate references a shared inflation rate. 3. InflationRate_AEM – used when monthly inflation is entered directly against the expense. This column is

ignored unless the InflationRate _ExtID column is empty.

Sales

This sheet contains data found in the Valuation/Property Resale tab of the AE Property editor.

Identity


SalesAdjustments

This sheet contains data found in the Adjustments window editor of the Valuation/Property Resale tab of the AE Property editor and should be used in conjunction with the Sales sheet.

Identity

Each row is uniquely identified by the Property_ExternalID, SALE_ExternalId, and the ExternalID columns.

SalesCategories

This sheet contains data found in the details pane of the Tenants/Rent roll tab of the AE Property editor for Retail properties and should be used in conjunction with the Leases sheet.

Identity

Each row is uniquely identified by the Property_ExternalID, PR_ExternalId, and the ExternalID columns.

Operation

Sales amount in the AE Property Editor is implemented as three Excel columns.

1. SalesAmount_APM – used to represent the amount. 2. SalesAmountInflation_ExtID – used when the sales category references a shared inflation rate. 3. SalesAmountInflation_AEY– used when yearly inflation is entered directly against the sales category. This column is ignored unless the PR_Inflation_ExtID column is empty.

SecurityDeposits

This sheet contains data found in the Tenants / Security Deposits tab of the AE Property editor.

Identity


SensitivityReportSettings

This sheet contains data found in the Sensitivity tabs of the AE Property editor.

Identity




Sources&UsesReportSettings

This sheet contains data found in the Sources and Uses tab of the Property Editor

Identity


SpaceAbsorption

This sheet contains data found in the Tenants/Space Absorption tab of the AE Property editor.

Identity


StorageRevenues

This sheet contains data found in the Revenues/Storage tab of the AE Property editor.

Identity


Operation

Rate in the AE Property Editor is implemented as three Excel Columns:

1. Rate_APM – the amount. 2. InflationRate_ExtID – used when the rate references a shared inflation rate. 3. InflationRate_AEM– used when monthly inflation is entered directly against the storage revenue. This column is ignored unless the InflationRate _ExtID column is empty.

TenantCashflowReportSettings

This sheet contains data found in the Report Options window for the Tenant Reports/Tenant Cashflow/LPV Report tab in the AE Property editor.

Identity


TenantClassifications

This sheet contains data found in the Tenants/Rent Roll tab Tenant Classifications window of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID, Leases_ExternalID, and Name columns.

TenantDashboardSettings

This sheet contains data found in the Dashboard / Tenant Summary tab of the AE Property editor.



Identity


TenantExpirationReportSettings

This sheet contains data found in the Report Options window for the Tenant Reports/Lease Expiration Report tab in the AE Property editor.

Identity




TenantGroupItems

This sheet contains the item selections for expense groups found in the Tenant/Tenant Groups tab of the AE Property editor and should be used in conjunction with the TenantGroups sheet.

Identity

Each row is uniquely identified by the Property_ExternalID, ExternalID, and TG_ExternalId columns.

Operation

1. The Tenant Group item is linked to the Tenant group via the TG_ExternalID column. 2. TG_Name is provided as part of the retrieval process for readability in the sheet but will not have any

effect on import. Edit the data in the TenantGroups sheet to affect changes in AE during data import.

TenantGroups

This sheet contains the tenant group information found in the Tenant/Tenant Groups tab of the AE Property editor and should be used in conjunction with the TenantGroupItems sheet.

Identity


TenantImprovements

This sheet contains the tenant improvement information found in the Rent Roll/Tenant Improvements fields of the AE Property editor and should be used in conjunction with the TI_ExternalID column.

Identity


TenantImprovements

This sheet contains the tenant improvement information found in the Market/Tenant Improvements tab of the Property Editor.



TenantIncentives

This sheet contains the tenant improvement information found in the Rent Roll/Tenant Improvements fields of the AE Property editor.

Identity

Each row is uniquely identified by the Property_ExternalID, ExternalID, Lease_ExternalID_LeaseProfile_ExternalID columns.

TradValPropertyParameters

This sheet contains the traditional valuation information found in the Traditional Valuation tabs in the Property Editor.

Identity


Vacancies

This sheet contains data found in the Market/General Vacancy tab of the AE Property editor.

Identity


Operation

Excluded Tenants are marked on the leases sheets using the ExcludeFromVacancyCalc Column.

ValuationIntervals

This sheet contains the valuation intervals information found in the Valuation / Assumptions tab in the Property Editor.

Identity


ValuationReturnSummaryReportSettings

This sheet contains the information found in the Valuation Reports / Valuation and Return Summary tab in the Property Editor.

Identity


YearlyValuationReportSettings

This sheet contains the information found in the Valuation Reports / Yearly Valuation tab in the Property Editor.

Identity


Documents

XL4ADW User Guide - ARGUS Softwaredownloads.argussoftware.com/ae/AE 11.0/XL4ADW Use… · · 2017-10-05ARGUS Enterprise XL4ADW User Guide ... go to File > Control Panel > XL4ADW