XIX International AIDS Conference Conference Hubs Engage your community and be part of the conference. Organize a hub!

XIX International AIDS Conference www.aids2012.org

Conference Hubs

Engage your community and

be part of the conference.

Organize a hub!


WHAT is a conference hub?

• A “mini conference” held in conjunction with the IAC by local organizations active in the AIDS response.

• Organizers can screen selected presentations from the IAC free of charge.

• These sessions are typically followed by moderated discussions with local or regional experts


WHY organize a conference hub?

• Many stakeholders may not be able to attend the conference due to:– Immigration constraints– Travel constraints– Financial constraints– Time constraints

• Conference hubs ensure the global discussion includes all key stakeholders and allow organizers to target issues relevant to their region.


WHEN can I organize a conference hub?

• Conference hubs may be hosted at the same time as or after the international conference.

• The portal where conference sessions may be downloaded will be active until 31 December 2012.

*Applications accepted until 15 September 2012


WHO can organize a conference hub?

• Community organizations• State and local health departments• Ministries of Health• Non-governmental organizations (NGOs)• PLHIV networks• Faith-based organizations• Clinics and hospitals• Universities and medical schools• Government entities• UN bodies


HOW can I organize a conference hub?

• Secure an appropriate venue• Attract 20+ participants, marketing the event

locally/regionally• Invite and coordinate moderators, additional

speakers, and/or rapporteurs• Show at least two conference

presentations• Provide interpretation/translation services

if needed• Participate in monitoring and evaluation


What’s provided to hub organizers?

• Approved organizers will have access to a variety of conference tools:– A pre-planning guide that walks you through

each stage of the process– A help desk for IT, programme development

and audio visual technical support– Assistance with monitoring and evaluation


What’s provided to hub organizers?

– Hub in a Box, a DIY toolkit with instructions and templates on:• Marketing & Outreach• Meetings• IT/AV• Budget • Fundraising• Eval/Monitoring


WHICH sessions will be available?

• Most conference sessions are captured and uploaded.

• Recorded sessions will be available with a delay of approximately 24 hours.

• A complete list of available sessions will be posted on the conference website mid-June 2012.– Please note that not all conference content will be

available online and sessions are subject to presenter approval.


In which languages will the sessions be available?

• All of the content will be available in English and Spanish.

• For other languages we invite host communities to organize translation in advance.


How much does it cost?

• Downloadable or telecast presentations will be available free of charge.

• Hubs can be held at minimum cost to the organizer if a venue, computer, projector, or screen, etc. is readily available.

• Providing food and beverages are optional.– *Extra expenses incurred are the

responsibility of the hub organizer.


Things to Consider

• Creating your conference programme – Should address HIV/AIDS, co-infections or

related issues – Can be population or issue specific– Tailored for target audience– List of sessions from 2010


Things to Consider

• Hub Timing: Selecting a date and time– The date and time of each conference hub is

at the hub organizers’ discretion.– Possibilities:

• 25 – 28 July, AIDS 2012• 12 August, International Youth Day• 27 September, National Gay Men’s HIV/AIDS

Awareness Day• 1 October, International Day of Older Persons• 1 December, World AIDS Day• Series – one per month


Things to Consider

• Session Breakdown– Can be designed around any combination of

plenary sessions, symposia, bridging sessions etc.

– Local or regional experts to facilitate the discussions and/or prepare additional sessions or workshops are encouraged.


Things to Consider

• Partnerships– Implementing agencies that have

complementary services or facilities– Developing partnerships can:

• Strengthen the local response• Increase networking opportunities• Cement the reputation of your department• Create new opportunities

Example – Carinthia University

• Target audience: (60 – 100)

– Healthcare professionals– Healthcare management students– General public and local stakeholders

• Date/Format: October 4, 2012

• Partners: Aidshilfe Kärnten (NGO)

• Title: For Sensitization Against Discrimination!




• Hub objectives:

– Build awareness, especially in health professionals

– Combat stigma in the healthcare sector– Contribute to high quality of care in the

treatment of PLHIV



Day 1

Session Type (from list)

Session Topic Total Time Allotted

Moderated Discussion:

Format & Length

Session 1

Welcome Conference hub report 2010Programme for 2012

9:00 – 9:15 Overview and Introduction

Session 2

Bridging Session

Why focus on stigma-reduction? Positioning stigma as a key strategy for prevention and treatment

9:15 – 10:15 30 minutes; 30minute discussionand Q&A fromaudience

Session 3

Special Session

Nurses' Needs and Roles as They Pertain to Care and Treatment Challenges of PLHIV

10:15 – 11:30 30 minutes; 45minute discussionand Q&A fromaudience

Session 4

Speaker Combatting Stigma: Recommendations for Future Action

11:30 – 12:00 30 minute closing presentation



• Venue: – Carinthia University of Applied Sciences

• Programme – Format & Sessions:– 1 day, 3 hours– 2 presentations (conference materials) and 1

closing speaker (locally-coordinated)– 2 moderators/speakers

Example – ARCS

• Target audience: (40 per event)

– Community service providers (HIV/HCV)– Perinatal medical and support service

providers (MTCT)– Regional PLHIV

– Regional coordinators for MSM prevention programmes

– Religious faith-based leaders in HIV education


Example – ARCS

• Date/Format: August and September 2012

• Partners: Westchester Medical Center, County Health Departments (7), PLWHA Living Together group, Family Services of Westchester

• Title: TBD


Example – ARCS


• Presentation Possibilities: *(examples of sessions if hub focus is community services)

– Issues and Needs of Families While Disclosing the HIV Status of Children

– Communities in Action: Mobilization of African-American MSM Populations

– Imaging Intimacy: Challenging Stereotypes of Age, Sex, and Health

– Optimizing and Simplifying the Toolkit (Drugs, Dosing, and Diagnostics) and Delivery of ART


Example – ARCS

• Venue: – ARCS Training Room (50 pax)

• Programme – Format & Sessions:– 1 day, 3 hours– 2 presentations (conference materials) and 1

closing speaker (locally-coordinated)– 2 moderators/speakers

Example – ICWO

• Target audience: (75 – 100)

– FSW– MSM– Transgender

• Date/Format: August 23, 2012


Example – ICWO

• Partners: Lions Club of Eden, Rotary Club of Chennai Gemini, SCI TN Group, Action Aid, Gruppo Madras Switzerland

• Title: AIDS Hub 2012 Washington to Chennai



Example – ICWO

• Hub objective:

– Strengthen the existing interventions through education and moderated discussion

• Hub outcome:

– Implementation of effective targeted and holistic interventions among KAPs in Tamilnadu

Example – ICWO

• Implementation Plan:– Identification of venue (31 March 2012)– Invite and ensure participation of KAPs– Involve MoH officials, UN representatives,

donor agencies, religious leaders, government enforcement departments, etc.

– Prepare and distribute best practice materials– Organize local and regional media



Example – ICWODay 1

Session

TypeSession Topic Total Time Allotted Moderated Discussion

Session 1 Review existing TI among core groups

30 minutes; 20minute discussion; 10 minutes Q&A

Dr. Bimal Charles,APAC VHS-USAID

Session 2 Gaps and Challenges in existing TI

30 minutes; 20minute discussion; 10 minutes Q&A

Ms. Esther Mariaselvam,Action Aid India

Session 3 Best Practices 30 minutes; 20minute discussion; 10 minutes Q&A

Dr. Illanchezian,APAC VHS-USAID

Session 4 Future Actions 30 minutes; 20minute discussion; 10 minutes Q&A

Dr. Williams, MACMr. Bakthavatchalam, ARMMr. Valan, ADRA

Example – ICWO


• Presentation Possibilities:– Law of Gender Identity: an Essential Step to

Achieve Advances in Transgender Quality of Life

– Challenges for Reinvigorating HIV/AIDS Prevention Among Gay Men

– Community Run Advocacy Groups as a Tool to Fight HIV. The Inclusive Approach of the French Sex Workers Union

Example – ICWO


• Presentation Possibilities:– Cost Effectiveness of Targeted HIV

Prevention Interventions for Female Sex Workers in India

– Decriminalization of Sex Work: Renewed Optimism in India

– Exploiting the Potential of New Technologies for Online HIV/AIDS Outreach and Prevention for MSM: Engaging in Community-Based Behavioural Research

Example – ICWO


• Presentation Possibilities:– Female and Transgender CSW Empowered

to Fight Against Discrimination and Other Human Rights Violations: a Multi-sectoral Experience Ongoing in Four Regions of Peru

– Key Recommendations in the Fight Against AIDS:Transgender Fieldwork Practices

– Arrest the Violence and Halt HIV: Strategies for Reducing Police Abuse Against Sex Workers


Example – ICWO

• Venue: – TBD

• Programme – Format & Sessions:– 1 day, 4 hours– 2 presentations (conference materials)

followed by 2 moderated discussions about the local response; 1 speaker and 1 panel discussion on local epidemic

– 6 moderators/speakers


Example - BAI

• Target audience: Community-based orgs that work with Young Black MSM; Young Leaders

• Date/Format: July 26, 2012 / 3 hubs, 3 geographic locations (NYC, LA, College Station, Texas)

• Partners: NGBMAC, AIDS United, Advocates for Youth, Youth Coalition for Sexual and Reproductive Rights (YC), GYCA, Hetrick-Martin Institute, Emory University

• Title: Young Black MSM and HIV: Strategic Interventions – Awareness & Behavior Change


Example - BAI

• Hub objectives: – To showcase the needs of young black

MSM community within the US – To educate community-based partners on

new strategies for connecting with constituencies

– To discuss and create regional advocacy and peer education plans


Example - BAI

• Programme – Format & Sessions:– 1 day, 3 locations across US, 7.5 hours– 3 sessions (conference materials); 3

speakers/3 locations, 3 moderators (locally-coordinated)

– 2 breaks– Brown Bag Lunch– *Refer to chart


Example - BAI

• Venue: Harvey Milk School (NY), Charles Drew University (LA), Texas A&M

• Local & regional stakeholders: – Phil Wilson, BAI– Venton Jones, NGBMAC– Allen Kwabena Frimpong, Harm Reduction

Coalition, GYCA– Charles Stephens, AIDS United– Trina Scott, Advocates for Youth


Hub Contact Information

• Questions: [email protected]

• Applications: [email protected]

Documents

XIX International AIDS Conference Conference Hubs Engage your community and be part of the conference. Organize a hub!