Xerox® Workflow Automation Solution for Athletics

Streamline back-office administrative tasks and support a holistic digital student record in athletics.

Compliance is a priority for university athletic departments across the country. However, with so many different roles and personnel involved, staying compliant can create major process inefficiencies and costs.

Xerox® Workflow Automation Solution for Athletics helps drive efficiency by providing tools to help athletic departments manage and retrieve information necessary to strengthen compliance while streamlining back-office tasks.

Improve processing efficiency throughout your department.

By supporting a holistic digital student record in athletics, institutions can help streamline back-office administrative tasks

like equipment purchasing requests and inventory management. Plus, this solution:

• Eliminates the need for users to access multiple systems

• Documents information so it’s at your fingertips to support your compliance officers’ requests for information

• Provides security around important documents and redaction can provide only information necessary to certain personnel

• Automatically facilitates matriculation of the athletes and monitors their academic progress

• Avoids channel conflict between development officers with a strong advancement ERP solution and the Xerox® Workflow Automation Solution for Athletics functioning together

Over the past 14 years, NCAA academic reforms have resulted in 16,565 more student-athletes earning degrees than would have without the increases in GSR.Source: “Graduation Success Rate Continues to Climb.” NCAA.com, Nov. 2015.

Learn more at xerox.com/was.

From recruiting to compliance records, keep information at your fingertips.

Enhance visibility to support your compliance efforts.

Compliance is a priority for athletic departments and one that impacts the roles and responsibilities of various key personnel, including coaches, trainers, athletics administrative staff, the athletic director and compliance officers. Tracking activities such as new student athlete recruitment, monitoring current student athletes’ academic eligibility, injury treatment and recovery requires detailed communication and documentation.

With Xerox® Workflow Automation Solution for Athletics, institutions drive efficiencies and bolster record keeping while streamlining back-office administrative tasks. Information is securely stored in one central repository, offering authorized users instant access to documents, whether it’s a physician’s report with conditioning restrictions, a scouting report for a possible recruit or a health screening form. Our business process management tools facilitate the submission, routing and approval of requests for on-site and off-site recruiting visits and provide enhanced visibility.

Work with a knowledgeable team.

At Xerox, we’re knowledgeable in digital documents and workflows, but we recognize that your information and processes are unique to your institution. Through qualitative and quantitative assessments, we capture a true analysis of your current state. From there, we can deliver an integrated solution for you. Our procurement and purchasing solution is just one building block within our overall finance and accounting offerings, so we can help you along your digital journey. From initial design, to deployment and rollout, to training and support, Xerox stays with you at every step of the way.

Athletics Workflow

Enable automated notifications and updates per institutional policies

1. Document sports injuries and treatments

2. Record signed waivers/permissions/approvals

3. Monitor student academic performance

4. Collect and archive all print and media coverage

5. Record all athlete recruiting activities and correspondence

6. Report athlete and athletic supporter donations

Track, store and retrieve information you need to support your compliance efforts

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