Xavier Catholic School AGM |MINUTES

Meeting Held: 21nd November 2018| Location: Xavier Catholic School Multipurpose Hall

Chair Cathie Bauer

Note taker Gerard F Rosman

Start Time 7:00 PM

Attendees

Cathie Bauer Damien Slattery Fr Kaz Stuglik

Maureen Moore Julia Grant Louise Junior

Helen Moir Teresa Moro Kylie Agostino

Jonathan Cox Aoife Johnson Cody Paterniti

Giselle Konle Yashoda Sharma Anil Iype

Ciza Maroyi Patrizia Leeder Abhina Jithesh

Francis Leong Marie Dural Amanda Bowen

Michelle Dagnall Amanda Jackson Imelda Dominguez

Arlene Estall Monrea Dowse Laura Bilotta

Janine Gumina Karen McGrath Kate Grljusich

Monica Henry Jayne Smith Joe Sarsero

Sheree Namnik Sandie Kempton Vijnish Mele Veettil

Seneca Pereira Robyn Kelly Sue Richter

Ryan Davey Tracy Furk Carlie Richins

Gerard Rosman Ann-Marie Rosman Jacob Papp

Kirsty Davies Serena Cresswell Dylenne Cresswell

Bronwyn Shires Jennifer Peralti Ryan Italiano

Nori Kumagai Mark Guest Helen Lesniak

Bonnie Perie Lorna Saunders Ruth Malcman

Alyce Budz Pennie McIntyre Susan Russell

Janelle Bowles Clare Slab Sheralee McGregor

Rochelle Ramathula Lorraine Twinn Reenu Sunny

Amalia Torres Olivia Fitzgerald Valarie Chambers

Casey Finlay Julie Townsend Simone Silver

Karla D’Lima Ben D’Lima Fiona Cooke

Gretal Cardoz Clare Bennett Monica Musulin

Richard D’Rozario

Page 2

AGENDA ITEMS

Agenda Item 1: WELCOME | Responsible Member Cathie Bauer

1. Cathie Bauer welcomed everyone to the 2018 Annual General Meeting and gave an Acknowledgement of

Country.

Agenda Item 2: PRAYER | Responsible Member Father Joseph Tran

1. Father Joseph lead the prayer, A Prayer of Thanks.

Agenda Item 3: APOLOGIES | Responsible Member Gerard F Rosman

1. Apologies were received from:

Agenda Item 4: CONFIRMATION OF MINUTES | Responsible Member Gerard F Rosman

1. Minutes from the previous AGM held on the 22rd November 2017, were made available on the website, as well

as some hard copies at this meeting.

2. The minutes of the previous AGM were moved as true and correct, without amendment, by Genelle .

Seconded by Michelle Dagnal. Unanimously carried.

Agenda Item 5: BOARD CHAIRMAN’S REPORT | Responsible Member Damien Slattery

Damien Slattery presented the following report:

I would like to thank our Parish Priest Father Joe, Assistant Priest Father Anthony, Principal Cathie Bauer and

Deputy Principals Giselle Konle and David Hamersley plus the wonderful, dedicated and committed teaching and

support staff.

It has been a pleasure working with the school leadership team and administration staff throughout 2018. As we can

all appreciate, a progressive and modern school like ours needs the continual support and guidance from a range of

people within the school community and our School Board is no different, having many committed members from

different walks of life who have our children’s interests at heart. They are also supported by Father Joe, Father

Anthony, a representative from the P & F executive and the Parish Council.

Combine our wonderful learning environment for our school beginners and the Out of Hours School care it is

clearly evident that we are on a winner, not only in increasing student numbers but through quality teaching at all

levels.

Alyce Budz Dolores Connolly Julia Grant Sheree Namnik

Leanne Nelson Mr and Mrs Darwinto Bev Kelly Tracy Furk

Shelly Young

Joanne Wells

Mr and Mrs Birchenall

Fr Anthony Vu

Lorraine Kim David Hammersley

Page 3

To start this year we had a full complement of 6 Board members but during the First term Fiona Cooke had to

resign due to an increased work schedule. We were still able to have our planned meetings each month with a

delicious supplied supper by Cathie and the school.

Our Principal, Cathie once again has proven to provide the school with her passion, genuine and generous

commitment to do what is best for Xavier each day that has seen the Out of School care flourish and continue to be

successful.

To our office staff, Robyn Kelly who does a fantastic job with the financial side of running our school, Gretal Cardoz

who is always there to meet people who come into the school with assistance from Karla D’Lima who does a great

job in our public and media relations. Our Groundsmen Richard D’Rozario and John Hatha must be commended

for the way in which you support Xavier in each of your roles. Your kindness and warmth to new and existing

parents plus to our children contributes to our continued success.

I would like to thank Sue Richter for the dedicated and hard work that she does in running our School Canteen with

assistance from Shelley Young and Carlie Richins.

I would like to thank Maureen Moore in our Uniform Shop this year with able assistance from Carol Cresswell. You

have both done a fantastic job.

I would like to thank our most dedicated and loyal teachers and assistants plus our Out of School Hours care

personnel led by Lyn Baxter for making this year so successful.

I would like to thank Father Joe and Father Anthony for their valuable contribution in supporting us not only

spiritually but also in their wisdom. The board are indebted to what you offer and deliver to Xavier.

Once again the P & F have excelled and their contribution to Xavier is nothing short of outstanding. Your ability to

provide morning teas, Teacher’s lunches, catering at School Carnivals and the blockbuster Bingo night this year

combined with your exceptional fund raising activities have provided Xavier with many great interaction

opportunities between our school community and

teaching staff. The many and varied resources that you provide Xavier to extend our children’s learning journeys

are truly appreciated and meaningful.

Carlie and her executive team and the P & F members can be proud of what you have all achieved. Your approach

to also fundraise externally is also acknowledged as this not only reduces financial pressures from within our

Xavier families but also showcases to others the great school community that we are blessed to have.

This year saw the completion of the Stage Four covered walkways around the school.

I would like to thank Cher Spurrier who had to resign from her role as Breakfast Co-ordinator in the first term doe

to a change in her work circumstances. Jayne Smith stepped up into the role in first term and has continued to do a

great job. Breakfast Club has continued to be successful with each Tuesday and Thursday their being an average of

over 40 students. A special thank you to the volunteers for preparing the breakfasts and to the teachers for helping

to supervise the students and creating the various menu options available to the students. (eg The Mr I and Mr

Papp). I would like to thank the students who have volunteered to help with the dishes.

Page 4

I would like to thank Sheralee McGregor who is stepping down from being the Banking Co-ordinator at Xavier for a

number of years. Your enthusiasm and friendliness to our school children and to your role each and every week has

enabled the banking to flourish.

I would also like to thank Trish Ricupero for her role in doing the Book Club over a number of years.

Finally, all our Board Members, Father Joe, Father Anthony, Cathie our Principal, Giselle and David our Assistant

Principals, Gerard Rosman as the Secretary, Sandie Kempton as the Treasurer, Mandie Bowen, Jithesh Madhavan

and Fiona Cooke who have helped in a number of various roles, Carlie Richins as the P & F Executive member and

the Parish Council representative Damien Slattery I can’t thank you enough for your support, knowledge, light

hearted banter and inspiration you have given to the board in 2018.

I would like to thank Fiona Cooke who stepped down this year and has been on the board for 3 years and who has

volunteered on the P & F for a number of year and also looked after the rose pruning at the front of the school.

Agenda Item 6: BOARD TREASURER’S REPORT | Responsible Member Sandie Kempton

The following report was presented by Sandie Kempton:

1. Tuition increase by $20, Building Levy to stay the same.

2. All other fees (P&F Levy, Swimming, Excursions, Amenities and Technology) remain the same.

3. Overall increase of 2% ($20 per year).

4. Cost of Tuition for Valid Pension/Health Care Card Holders will be $300 per student, including Technology

and Amenities Levies.

5. Changing from cash to accrual accounting method starts in 2018.

6. Swimming fee of $90 has been added up front this year, although we have not been confirmed in anywhere as

yet. The Armadale Aquatic Centre will not reopen until February and we cannot be confirmed in there until

then.

7. $50 upfront on fees for Graduation costs.

Treasurer’s Report moved as true and correct, without amendment, by Sandie Kempton . Seconded by Carlie

Richins . Unanimously carried.

School Fees 2018

Page 5

Sibling Discount 20% 40% 20% 40%

1st Child 2nd Child 3rd Child 4th Child Kindy Only Kindy 2nd Kindy 3rd Kindy 4th

Tuition 1,050.00$ 840.00$ 630.00$ - 525.00$ 420.00$ 315.00$ -

Amenities 160.00$ 160.00$ 160.00$ 160.00$ 80.00$ 80.00$ 80.00$ 80.00$

Building Levy 210.00$ - - - 105.00$ - - -

P & F Levy 70.00$ - - - 70.00$ - - -

Technology 85.00$ 85.00$ 85.00$ 85.00$ 85.00$ 85.00$ 85.00$ 85.00$

Excursions 45.00$ 45.00$ 45.00$ 45.00$ - - - -

Total Yearly Fee 1,620.00$ 1,130.00$ 920.00$ 290.00$ 865.00$ 585.00$ 480.00$ 165.00$

PCC/HCC Charge

Tuition(Amenities/Technolgy) 300.00$ 240.00$ 180.00$ 70.00$ 300.00$ 240.00$ 180.00$ -$

Building Levy 90.00$ 90.00$

P & F Levy 70.00$ 70.00$

Excursion 45.00$ 45.00$ 45.00$ 45.00$

Total PCC/HCC Yearly Fee 505.00$ 285.00$ 225.00$ 115.00$ 460.00$ 240.00$ 180.00$ -$

CAMP YR6 ONLY 300.00$

Page 6

60,248

274,598

46,403

35,845

22,924

768,501

16,065

326,125

901,734

3,600,384

62,600

240,000

40,000

35,000

28,000

1,320,184

392,330

847,443

3,447,600

Other

OHSC

Uniform Shop

Canteen

3YO Kindy

Loan

FFPOS

School Fees

State Grants

Commonwe…

2017 INCOME: FAC v Budget

2017 Budget FAC 2017

Page 7

Page 8

Agenda Item 7: SCHOOL BOARD FOR 2018 | Responsible Member Cathie Bauer

1. Nominations for one (1) available positions:

• Peter Jakob (first year of first term)

• Theresa Hagen (first year of first term)

All elected unopposed.

2. Current member(s) continuing: N/A

• Damien Slattery (second year of final term))

• Jithesh Madhavan (second year of first term)

• Amanda Bowen (second year of first term)

• Sandie Kempton(second year of first term)

• Gerard Rosman (second year of first term)

3. Parish Council Representative: Damien Slattery

4. P&F Representative:

Carlie Richins

5. Ex-Officio Members:

• Cathie Bauer – Principal

• Fr Joseph Tran– Parish Priest

• Fr Anthony Vu –Assistant Parish Priest

• Giselle Konle – Assistant Principal

• David Hamersley – Assistant Principal

Agenda Item 8: PRINCIPAL’S REPORT | Responsible Member Cathie Bauer

Cathie Bauer presented the following report:

Xavier Catholic School is developing into a double stream primary school that, when fully two-stream, will

cater for approximately 450 students. Enrolment numbers continue to increase with a current school population

of almost 400 students. The population in the catchment area of Xavier Catholic School is currently estimated

to be around 37,500 people and is forecast to experience a strong growth among all age groups; there is a

forecast increase by 59% between 2017 and 2027. The challenge is how to move the school forward cohesively

with a shared vision and clarity of purpose that is focused on improving the learning outcomes for all students

across the school. In addition, an on-going challenge is keeping Xavier Catholic School’s market share with

competing schools in a rapidly expanding location.

Xavier Catholic School has now begun a more consistent and systematic approach to school improvement by

developing and sharing a vision centred on learning of all students. In the last twelve months there has been a

significant shift in our school in regard to alignment of school processes and structures. We continue to focus

on fostering the development of the whole child, supporting students in developing independent learning

skills, as well as a positive sense of self-worth and achieving their full potential. This is evident through our

strong emphasis on literacy and numeracy specialist support provided across the school including Reading

Recovery taught by Helen Moir; Levelled Literacy Intervention taught by Trish Leeder and the Mathematic

Understanding program taught by Casey Finlay along with on-going support in Literacy and Numeracy

provided by Aoife Johnson. These teachers also provide in-class support for groups or individual students on a

regular basis. I would also like to acknowledge the hard work that Susan Russell has put into coordinating the

Early Years team from Pre-Kindergarten to Pre-primary I thank them all for their leadership and dedication to

assist the teachers in raising the outcomes for all our students.

Page 9

Xavier Catholic School staff are on a shared journey with the aim to develop a school where children, parents

and staff feel welcome, and all students are provided with the knowledge and skills required in a fast-changing

world. We are always looking at ways of implementing continuous improvement through reflective practice.

Recently we have moved to a strength-based approach to building capacity as a way to model and grow

leadership capacity in all staff. This has been well received by the all and we look forward to further exploring

this work collaboratively in 2018. Xavier Catholic School staff agree that positive beliefs and behaviours are

occurring. Our aim is to continue to focus on developing these ideals and continue to facilitate the

reinforcement of this attitude among the staff, both present and future and turn Xavier Catholic School from a

‘good’ to a ‘great’ school.

I would like to acknowledge each and every one of our teachers who continue to support students in their

learning by providing stimulating and challenging learning opportunities in all areas of the curriculum. The

staff at Xavier use teaching and learning strategies that align with a developmental approach. They respect and

value that children learn in different ways and that learning expectations and opportunities may need to be

modified at different stages of development. They spend time getting to know the students well and identify

their particular strengths and challenges so that they may best meet their spiritual, physical, emotional, social

and intellectual needs.

Information Communication Technology (ICT) has been an important focus at Xavier over the past couple of

years. More recently there has been a substantial amount of funds spent on improving the connectivity,

resources, training and teaching of ICT to allow the school to progress with 21st century teaching and learning.

From mid-2015 all teachers were issued with a laptop; at the same time Digital TVs started to replace IWBs in

all classrooms from Years 2 – 6 including Apple TVs; a small bank of ipads were allocated to each year level;

and our Digital Technologies teacher, Giselle Konle, was employed to teach Digital Technologies as a specialist

subject to all students and to lead staff in the DigiTech area. ICT is continuously evolving as the school

continues to go from strength to strength as staff want and dare to experiment and innovate in their practice.

The school supports and recognises staff for taking initiative and risks particularly with the introduction of

Leading Lights.

Xavier Catholic Primary School is a welcoming community with a commitment to supporting all students,

families and staff. A strong relationship exists between the school and parish and reflects the values, vision,

policies and motto of Xavier Catholic School – “Growing in Wisdom”. At the beginning of the year we

launched our Strategic Plan 2017 – 2020 which will guide the next stage of our school’s journey. It outlines the

school’s strategic priorities and the outcomes against which our future performance will be measured.

As a Catholic primary school where all are ‘Growing in Wisdom’ we are committed to being a welcoming,

family focussed community based on Gospel values. In partnership with parents we strive to “Nurture and

enhance the faith and learning of each and every member of the school community.” We continue to help

support the personal faith development of all members in the community through Christian Witness and

Catechesis. Priority also continues to be on an inclusive and welcoming community for all. This includes

increasing enrolment of students from marginalised groups within our community and increasing

opportunities for staff, students and community members to engage in Christian Service.

Through the online Student Gallop Poll taken in March this year, students in Years 5 & 6 indicated that they

were experiencing positive emotions at school, feel connected to the school and feel like they belong at Xavier.

This was evident in their answers that indicated a relatively strong connectedness to school and confidence in

their own learning. The majority of students indicated that they had positive relationships with their peers.

Students also frequently commented on the feeling of safety and community that they feel throughout the

Page 10

school in the staff and other students. The students love the way the teachers all know who they are and show

care and compassion for them.

We follow a Restorative Justice approach when dealing with inappropriate behaviours. As adults we need to

allow our children to be responsible for their own actions and show respect for themselves, others and the

environment. Xavier school promotes a Positive Behaviour Support Program with a whole school focus on

promoting self-control and self-regulation through our SUPER Program. This program is a positive behaviour

management program where students are taught expected behaviours. Students are able to collect SUPER

tickets for demonstrating the key indicators on our school matrix.

Xavier Catholic School offers many services to help support the education and care of our families. These

include the 3-Year-old pre-kindergarten education programme that has been operating every Thursday this

year but at this stage is low on numbers to make a viable start to the beginning of 2018. This program is aimed

at ensuring the best possible start in terms of the children’s readiness for school in all of the educational

domains – social, emotional, physical, intellectual and spiritual. Pre-kindergarten programmes do not attract

any government funding assistance and therefore can only be provided on a user pays full fee system which

we have endeavoured to keep as affordable as possible whilst covering costs.

Outside School Hours Care that operates every school day from 7am to 6pm for families that need this service.

We also operate this service on Pupil Free Days and during Vacation Care but also with viable numbers to

operate. I thank Lyn Baxter as the Supervising Officer with Rhiannon, Zara and Jess for providing this value for

money, on-site service that is home-away-from-home for many of our families!

Mums and Bubs Playgroup that runs on Tuesday mornings from 9 – 11am for ALL interested families

(including Dads and grandparents who have attended) with children from birth to 4 Years of age. Families

attend our Playgroup to make new friends, learn some skills and have fun with their children. I thank Trish

Leeder for her stories, games, activities and music that she shares to support this family friendly group in our

school.

Breakfast Club that has been operating for almost 18 months every Tuesday and Thursday of the school terms

supplying a good healthy breakfast for those who may otherwise go without or have something not as

nutritious. It is also a great source of social training for our students as they sit together at tables with support

from our staff volunteers. This service is sponsored by the Make A Difference Foundation in partnership with

IGA, Westfield and The Good Guys, Cockburn. Breakfast Club is run by a volunteer coordinator and parent

volunteers. I would like to sincerely thank Cher Spurrier for her coordination of the breakfast club menu,

shopping and volunteers. Special thanks to the wonderful band of helpers who have been consistently there to

supply this service to our children in the mornings and to the staff members who also consistently volunteer to

supervise and support this service in their own time. WE NEED MORE parent helpers to continue and would

love to have your support.

Homework Club has been very successful since we began at the beginning of the school year. Thanks to our

dedicated staff who stay behind an extra hour to ensure your children have a space to complete their work and

assistance if they need it. Thanks to Julia Grant for her coordination and to the staff who are mostly there every

week to help the children.

I would especially like to acknowledge here the many staff members who volunteer for

the multitude of extra-curricular options available to our students including Dance Troupe, Before School sport

training for Netball, soccer and footy along with Interschool sport training at many other times when the need

arises. Your generosity is appreciated.

Page 11

I would like to take this opportunity to especially thank our Assistant Principals, David and Giselle for their

professionalism, guidance and the knowledge that they all bring to the running of the school. Their hard work

and dedication are truly appreciated as well as their support of the pastoral needs of our school community. I

would also like to acknowledge the hard work of Helen Moir, Casey Finlay, Susan Russell and Aoife Johnson

as key leaders of the Literacy learning area and members of our Curriculum Team.

I also add my thanks to what Damien has already said to Gretal, Robyn and Karla. I also welcome our School

Counsellor, Beth Bellotti and look forward to her continued support of our students and their families. To ALL

of you I say a BIG THANKS.

As a school community, we are truly grateful for the wonderful help received by ALL helpers and volunteers

who have contributed in any way to the functioning of Xavier School in 2017. Thank you especially to the team

of dedicated parents who help with changing the reading books in the classrooms, with a special thanks to Kate

Grljusich for her organisation of this important part of our Literacy program. We also thank those who assist at

sporting events, those who go on excursions, and everyone who shows their support for the many other

activities and functions in the school year. We truly appreciate everyone’s contributions especially those that go

unnoticed.

I would also like to acknowledge the volunteer assistance of our School Banking Coordinator, Sherelee

McGregor for providing the banking Commonwealth Banking service for our school families. This is a great

service that assists with teaching children financial literacy and to be responsible for their own saving.

I thank and acknowledge the Xavier P&F for their fundraising, community events and activities. They are

supported and helped in the great work that they do by some of the Class reps. We are really grateful to YOU

all.

Thank you to each and every one of the members of the School Board who assisted with the financial decision-

making and management of the school this year. Members of the Board work to support all children at Xavier

school and their commitment and support is indicative of the family atmosphere and Catholic ethos that we

engender. Damien has already acknowledged the hard work and commitment of our 2017 School Board

members and I too add my sincere THANKS for your time and commitment. I would like to personally

acknowledge the unwavering support of Ben D’Lima who not only was the School Board secretary but also

attended most of the site meetings for building Stages 3 & 4, was on our staffing interview panels and a valued

member of our IT committee. Not to mention security patrol and night callout when alarms go off. I can’t thank

you enough Ben for the hours you put into helping our community.

Again, this year, the collaboration and collegiality between the three Catholic schools (Salvado CC and St John

Bosco CC) and the Chi Rho programme of our parish has set a great tone for the growing Sacramental

programme. Everyone works together to support the Sacramental programs of our parish. We are grateful to

Father Kaz, for your ongoing pastoral support and the parishioners of the St Francis Xavier Parish for

welcoming our families at the special Masses throughout the year.

Xavier Catholic School was founded by the Sisters of Mercy in 1938 on Third Road in Armadale. We therefore

look forward to celebrating our eightieth anniversary in a big celebration next year.

Before I announce the teachers for 2018 I would like to remind our families that EVERY staff member is here for

your children. WE understand that everything doesn’t always go as planned - it is our human nature – but WE

ARE HERE for YOUR children – we care about each one – their safety, happiness and well-being and we want

Page 12

the best for them too just as you do. Class composition will be based on academic, social, emotional and

behavioural indicators of each student to support where they will work best with which other students and

teacher. It is important that parents/guardians allow the Principal and teachers who have the experience,

knowledge and expertise to decide what class grouping and teacher is best for your child. Every teacher brings

their own uniqueness to the classroom and it is this diversity that assists your children to be the best people

they can be. All teachers are hard-working and dedicated so please let your children grow, develop and build

resilience for the many times in their life when they will have to adjust to change.

Staffing for 2019 was presented.

Thank you, God bless and all the very best for the festive season that is soon to be upon us.

Agenda Item 9: P&F EXECUTIVE COMMITTEE 2018 | Responsible Member Cathie Bauer

1. The following members were elected to the Executive Committee of the P&F for 2018:

• Carlie Richins – President

• Danielle Chapman – Vice-President

• Monica Henry – Treasurer

• Charelle Ranieri– Secretary

2. Class Representatives for 2019 are to be finalized once classes are announced for 2019.

3. For next year’s AGM, P&F Executive Elections will occur after the President’s Report and Treasurer’s Report.

Agenda Item 10: P&F PRESIDENT ’S REPORT | Responsible Member Carlie Richins

Carlie Richins presented the following report:

Good evening Everyone,

Our aim as P&F's members is "to provide a forum to assist the education of our children and to support the school

in any way possible". This includes the traditional role of fundraising, but it is also about building and keeping the

school community together – in meetings and through the various functions we have through the year, where

parents can interact, contribute, socialize and provide support for each other

I have been asked many times by many people ‘why do you do it?’ or another question is ‘how do you do it?’ in

relation to my role as a

P & F member, as the AGM was fast approaching & I have had to stand in front of you all, it has made me think

more about my role & the why’s.

Even thinking about it, I’m still not sure at times how I do it, but the reason I do it is for the children.

Ash & I have four children at Xavier, and at times we are hectic & extremely pushed for time, but our children love

it. I guess like any investment the more you put in, the more you get back and if my involvement in the P&F can

help to make the School a better place, both for our children, and for all your children then it is time & effort well

spent. I feel great to be part of ‘the team’, and to know that our little ‘bit’ is helping to make a difference.

I have met some wonderful people at Xavier who are positive and generous with their time and their skills, and

who are motivated to help make Xavier a School we are proud of.

I would like to take this opportunity to name some of these people who have contributed.

Sheralee McGregor & Trish Ricupero – who have given endless time & efforts for our school banking & book club.

without all your efforts it would not be as successful as it is. Thank you!

Our current P&F Executive committee, these ladies have been so supportive & helpful to me this last year.

Page 13

Tracy Furk – Vice President, who has been by my side every step of the year, Tracy will step down at the end of

this year to move the children to Roleystone – wishing Cody, Shianne all the very best.

Sheree Namnik – Secretary, has been on hand all year with updates & making sure all information has been shared.

Sheree will also step down to become our new banking lady & will share this new role with newbies to Xavier

Danelle.

Monica Henry – Treasurer, the best we’ve had. Monica will continue the financial role through 2019.

Also, a special mention about our Class Representatives & Book Exchange Parents.

Charelle, Debbie, Mary, Melissa, Dannielle, Hanna, Clare, Jen, Bela, Teresa, Emma, Rochelle, Shelley, Gerard,

Szilvia, Damien, Sheralee. to our other committee members – a BIG THANKYOU, every little bit helps & without

you the P&F would not be possible.

We have had some great events this year the movie night, 80th Birthday celebrations, the bouncy fun morning, our

traditional Easter, Mother’s Day & Father’s Day events, Disco, 80’s Bingo, Teachers Appreciation Lunch & many

other fundraisers – all these & many more from previous years & other parents’ efforts have helped get us to our

biggest accomplishment yet.

The PERISHER VALLEY – The new playground – it’s almost there, there is a few things that will be added over

the Christmas break however we have all pushed & worked extremely hard to have it ready for our year 6

graduates.

Finally, Our new Executive Committee for 2019 is – Danielle Chapman as Vice President, Secretary – Cherelle

Ranieri & Treasurer – Monica Henry, I will continue as President.

We ask only that everyone contributes when, if and what they can to the P&F – whether that be a little time, ideas,

or financially. As with

most organizations like ours we rely totally on the help and time of volunteer parents.

Agenda Item 11: P&F TREASURER’S REPORT | Responsible Member Monica Henry

Monica Henry presented the following report:

2018 P&F Financial Report – AGM

Income for 2018 (after expenses):

Xavier P&F had several sources of income for 2018:

P&F Levies collected for 2017 $5,115.54

P&F Levies collected for 2018 $19,923.45

Fundraising $13,851.77

CBA School Banking Commission 2017 $177.44

CBA School Banking Commission 2018 $970

Catering $1,424.03

Grants $1,000

Donations /Sponsorship $800

Total Income 2018 $59,386.55

Income – Fundraising

Page 14

The breakdown of income raised by a number of fundraising events held by the P&F was:

Cookie Dough $875.50

Easter Raffle $1,035

Mother’s Day $1,758.32

Father’s Day $1,094.75

Retro Bingo Night $5,386.96

Commemorative Tea Towels $1,215.60

Entertainment Book (2017) $670

Social Media Photos $134

Expenses for 2018:

With the income received, the P&F has purchased equipment and supported school projects to the

value of $17,268.95.

Equipment purchased and projects supported by the P&F have included:

Picnic Tables $2,033.88

Shade Sails over Year 1 sand pit $5,000

32 Ukueles (music programme) $900

Portable speaker $530

Edu Dance Programme $4,670

‘Surf on Line Safe’ Presentation $1,000

Outside mats - PP $294

Planter boxes, seedlings, garden tools – Year 3 $466.07

Installation–fitness equipment senior oval $630

Bean bags – Year 6 $622

Year 6 camp $760

The P&F hosted a range of events throughout the year whose expenses totalled $11,905.78.

Page 15

Welcome Back Movie Night

Cookie Dough Fundraiser

Mothers & Father’s Day Gifts Stalls & Breakfasts

Pop Up Fashion Shop

Crazy Hair Disco

Retro Bingo Night

Commemorative Tea Towel Fundraiser

Teachers Appreciation Lunch

The P&F provided catering services for a number of events throughout the year whose expenses

totalled $4,761.47.

Other expenses totalling $3,773.24 included:

Subscription to P&F Association of WA $1,479.15

Income & Expenditure Summary 2018

Opening Balance (01 January 2018) $21,010.95

Total Income 2018 $59,386.55

Total Expenses 2018 - $37,709.44

Net Income 2018 $21,677.11

Closing Balance (21 November 2018) $42,688.06

Agenda Item 12: FINAL PRAYER | Responsible Member Cathie Bauer

Giselle Konle closed the meeting in prayer with the school prayer followed by a blessing from Father Joseph.

Page 16

Meeting Closed 8:07 PM | Cathie Bauer