ACT Aspire Portal - Student Data & Test Sessions

Wyoming TrainingOctober 2015AgendaWyoming Training - Oct. 20152Technology ReadinessComponents and System RequirementsSupported DevicesBREAKPortal OverviewInviting OthersPersonal Needs ProfileTest SessionsResources for Districts/SchoolsWyoming TrainingOctober 20152Color CodingTraining will cross several phases of testing; slides will change to reflect the phases they represent:General InformationAssessment PreparationAssessment AdministrationPost-Assessment StepsReporting & Data UsagePre-Test Tech ReadinessWyoming Training - Oct. 20153As part of our effort to help you, our materials will fall into one of 6 categories. To better assist you in locating materials, these categories follow the natural chronological order of the assessment process and are color coded throughout todays introduction and also all of the other resources available to you.

This training will cover many aspects of the ACT Aspire Assessment process, which will correspond to different phases of testing, for example general information or assessment preparation. Because of this, each slide throughout this training will display the color that most closely represents the phase of testing to which it applies.3Computer-based Testing ComponentsThe computer-based assessment is comprised of four main technology components working together to smoothly and securely deliver test content to students and preserve the fidelity of student responses.

4Computer-based Testing ComponentsWyoming Training - Oct. 20155The ACT Aspire PortalAssessment administration portalManage student data, test sessions, Personal Needs Profiles (PNP), access reportsTestNav 8Student test delivery engineEarly Warning SystemSystemCheck for TestNav 8Web-based tool for assessing readinessProctorCacheWorks with TestNav to reduce bandwidth requirementsThose components are ProctorCache, SystemCheck, TestNav 8, and the Administrative Portal.

Administrative Portal is a system that administrators will use to manage student data, set up and schedule computer based tests, and manage test sessions. The Portal is role-based, and users can be prescribed specific roles that will control what functions they have access to, and what they can do in the Portal.

[CLICK] TestNav 8 is the secure testing engine that students will use to interact with test items. Behind the scenes, an inner-component of TestNav called the Early Warning System maintains test security, and checks for connectivity or content issues.

The Early Warning System also maintains student responses. While a student is testing, the Early Warning System will record student responses in a local encrypted saved response file. After a few questions are answered, TestNav will bundle the answers into a packet and transmit them to our servers. TestNav will then wait for a handshake acknowledgement that verifies that we have successfully captured the responses on our side. This means that we control and verify the transmission of student responses to our servers, and this also gives the added benefit of students being able to resume where they left off in the case of a connectivity or network failure.

It is also important to note that when students submit their final answers, TestNav will not completely finalize the students test until it has received confirmation that the responses have been captured on our side. We want to be absolutely sure that we have all the students answers before we wrap up the test.

[CLICK] SystemCheck is a tool that is used to determine system readiness. No installation is necessary; users simply visit the website with a testing workstation; there they can perform quick tests to verify that the workstation meets the minimum browser, OS, and Java requirements to run TestNav 8. Users can also perform a connectivity test that allows them to see if the student workstation can retrieve sample test content successfully. SystemCheck also helps determine how many students can test at the same time, which will help technology coordinators know if they should use ProctorCache.

[CLICK] ProctorCache is free software that works with TestNav to reduce the overall bandwidth requirement for computer-based testing, by pre-downloading the entire test content that your students need, and storing it locally in an encrypted format, allowing you to serve test content at local speeds versus internet download speeds. The requirements are very flexible. This does not have to be installed on a server class operating system or very robust computer. In most cases a single proctor cache machine can be used to service many students.5

Landing Page Technology ResourcesWyoming Training - Oct. 20156Show that all the additional information for SystemCheck, Proctor Cache and TestNav can be found here on the ACT Aspire landing page. As well as other resources already mentioned in this presentation.6Handy Technical ResourcesWyoming Training - Oct. 20157Technical Readiness ManualCBT requirementsPrimary setup stepsChromebook Quick GuideFrequently asked questions for ChromebooksTestNav 8 Error CodesList of error codes and troubleshooting / resolution stepsProctor Caching User GuideSteps for configuring ProctorCacheTechnical Readiness Manual (**) this guide explains computer-based testing requirements, the main components of computer-based testing, and the primary setup steps to perform.

Chromebook Quick Guides located in the Technical Readiness Manual, this quick guide provides FAQs for Chromebooks. The FAQ can also be found on Avocet under (C) Chromebook.

TestNav 8 Error Codes (**) handy list of all TestNav 8 error codes, along with their troubleshooting and resolution steps. These can also be found the Technical Readiness Manual.

Proctor Caching User Guide (**) while this is a section of the Technical Readiness Manual, it can also be found separately on Avocet for quick reference. It provides steps for installing and configuring the ProctorCache software.

**Presenter Notes: these shapes are hyperlinks to the resource on Avocet if needed.7System Requirements

Three components with requirementsACT Aspire PortalTestNav 8ProctorCacheWhere to locate requirementsACT Aspire Landing PageTechnology Set-up sectionAvocetA for the ACT Aspire Portal Users GuideT for TestNav Hardware and SoftwareRequirements P for the Proctor Caching User GuideWyoming Training - Oct. 20158When looking for system requirements you will want to pay attention to three specific components.PortalProctorCacheTestNav 8

Youll always be able to find the links to the technology requirements on our Avocet page. A for the ACT Aspire Portal Users Guide, T for TestNav Hardware and Software Requirements, and P for the Proctor Caching User Guide. These are also linked on the ACT Aspire Landing Page.8TestNav 8 SetupInstallableDownload from the landing pageDesktop and ChromebookBrowser-basedCompletely browser-basedNo individual system configurationWyoming Training - Oct. 20159Two Setup MethodsNetwork ConfigurationFirewalls, content filters, spam filters, and any other routing or blocking systems should be set to allow access to the following:*.tn.actaspire.org: 80 *.tn.actaspire.org: 443*.thawte.com *.pearsontestcontent.comgoogle-analytics.com (optional)Now lets talk about the setup details.

[CLICK] TestNav can be installed on desktops and laptops using the TestNav Desktop app, or on Chromebooks with the appropriate app. TestNav Desktop must be used by districts using the Chrome browser or Linux, but can also be used by those who prefer an installable solution over browser-based testing. Mac OS X 10.710.10 and Windows 7Windows 8.1 are supported. Linux is supported on Fedora 21-22 and Ubuntu (pronounced oo-boon-too) 12.04 or 14.04.

[CLICK] TestNav is also browser-based for Windows and Mac workstations. This means there is no individual system configuration required, beyond confirming the system requirements and running SystemCheck on the images to validate they will launch TestNav. Please note, Chrome will no longer support the Java plugin.

[CLICK] Here are the URLs and ports that need to be set to allow TestNav to access. This is important no matter the setup method you end up using.9Chromebooks Setup OverviewManaged ChromebooksCan be performed simultaneously on all Chromebooks in your domainTwo main steps to complete:Install TestNav 8 App and set it to run as a Kiosk AppPreserve local data on Chromebook to retain SRF and log files on the deviceUnmanaged ChromebooksSteps have to be performed on each ChromebookRequires access to the administrator / owner account for deviceDevice will be backed up to cloud storage and wiped if you do not have access to the administrator account for the deviceWyoming Training - Oct. 201510Two Setup MethodsNow lets move into the setup details. Chromebooks can either be managed or unmanaged, which presents us with two different setup methods.

[CLICK] For managed devices, all of the setup steps will be performed through the central administration, so all Chromebooks in a domain can be configured at once. When using managed devices, there are two main steps you will need to complete install the TestNav 8 App and set it to run as a Kiosk App, and preserve the local data on the Chromebook to retain Saved Response File (SRF) and log files on the device.

[CLICK] For unmanaged devices, the setup steps will have to be performed on each device individually. This requires access to the administrator account for the device. If you dont have access to the administrator account, the Chromebook will need to be backed up to cloud storage and wiped clean before you can continue. After testing, it can be restored from the cloud. 10iPads Setup Overview1. Apple ConfiguratorInstall TestNav 8 appEnable Supervised modeLock iPad to TestNav 8 app2. Apple Profile ManagerInstall TestNav 8 appCreate testing profilePush testing profile to devices wirelesslyWyoming Training - Oct. 201511Multiple Setup Methods3. Guided AccessInstall TestNav 8 appConfigure each iPad for Guided AccessLock iPad to TestNav 8 app

4. Autonomous Single App Mode - ASAMInstall TestNav 8 appEnable Supervised modeUse MDM to enable ASAM modeTestNav 8 initiates Single App mode

Now lets move into the multiple setup options for iPads.

[CLICK] Administrators can use the Apple Configurator to manage multiple devices at once. Using this method you will enable Supervised mode on the iPad and then lock the iPad to the TestNav 8 application for testing.

[CLICK] Profile Manager is Apple's MDM solution for Mac OS X. You can select the TestNav app from the Lock to App menu and push the profile to supervised devices.

[CLICK] Individual iPad devices can be configured using Guided Access. This set of steps will be done on each iPad to secure the device and lock it to the TestNav 8 app.

[CLICK] Autonomous Single App Mode allows the Single App mode to be turned on dynamically when the TestNav 8 application is launched. This method requires both a Mobile Device Manager (MDM) and an iPad that is in Supervised mode.

11

TestNav Desktop App InstallersWyoming Training - Oct. 201512

If your school is downloading the TestNav 8 app, it is accessible on the ACT Aspire landing page under Technology Set-up.

Based on the platform that you will be using Desktop or Chromebook - download the app or apps that you will need for testing. Please note, while an iPad app is available for Periodic testing, iPads are not supported for Summative assessments.

If you are installing TestNav for Desktop, [CLICK] you can choose from the Mac, Microsoft Windows, or Linux options. There are two options for Microsoft Window: .msi and .exe. The .msi file is optimized for network installation as a group and pushing out to multiple computers. The .exe file is for downloading onto individual computers.

The Linux downloads are available for 32-bit or 64-bit processors.

The Desktop installation generally only takes a few minutes on an individual computer; network installations will vary depending on your environment. 12TestNav 8 - UsageUse credentials on Student Authorization Ticket to log into TestNavTickets printed from ACT Aspire PortalContain unique session-specific login informationWyoming Training - Oct. 201513

Students will use the login credentials found on their Student Authorization Ticket to log into TestNav. Student Authorization Tickets are printed from the ACT Aspire Portal; please note, these tickets are secure materials, and will be collected after each test session. More information about student authorization tickets will be covered during the Portal section of todays training.13Early Warning System (EWS)The Early Warning System (EWS) is an integrated functionality in TestNav that provides additional fail-safes in the event of unexpected network disruptions during computer-based testing.

Wyoming Training - Oct. 201514The Early Warning System (EWS) is integrated functionality in TestNav that runs silently in the background and will alert you to issues that arise during the test administration such as an interruption in network connectivity or other applications attempting to take control of the desktop.

In the case of one of these events, the EWS on screen pop-up notifications will prompt the student to alert their test proctor this is the Room Supervisor. Well show you examples of that in a few slides.

Early Warning System notifications often involve IT staff, so it is important for technical staff as well as administrators and test proctors to have an idea of how it works, and what will trigger an on-screen message.14Early Warning System (EWS)

Wyoming Training - Oct. 201515To learn more about EWS, press play to begin.15SystemCheck OverviewSystemCheck:validates that testing workstations meet the minimum system requirements needed to run TestNav 8;provides the ability to run bandwidth speed checks to help plan for online testing capacity; andestimates the number of concurrent testers that could be supported, at the time the check is performed.

ACT Aspire Customer Service may also use SystemCheck results to assist customers in trouble shooting.

Wyoming Training - Oct. 201516SystemCheck was developed to help customers prepare for online testing requirements in two significant areas student workstations and internet bandwidth. This allows customers to make any necessary updates prior to testing windows.

SystemCheck validates testing workstations meet the minimum system requirements needed to run TestNav 8 by checking the browser, Java version, and operating system. On a mobile device, SystemCheck will only verify if the Operating System meets the minimum system requirements.

This helps you identify computers that may need updates in order to be fully ready for computer-based testing. Additionally, it helps customers plan for online testing with bandwidth speed checks. To gather realistic results, speed checks should be run from a student testing workstation on the same day of week/time of day as when you anticipate performing online testing. These results enable SystemCheck to estimate the number of concurrent testers that can be supported. ACT Aspire Customer Service may also use SystemCheck results to assist in trouble shooting.

You may find additional Avocet resources by looking under SystemCheck for TestNav.16Accessing SystemCheck

Launch SystemCheck at http://SystemCheck.ACTAspire.orgWyoming Training - Oct. 201517SystemCheck is an online tool which can be accessed at SystemCheck.ACTAspire.org. You do not need to install any special software to use SystemCheck.

However, SystemCheck is browser-based and relies on the Java plugin, so you will need to have Java installed when running SystemCheck on a traditional workstation. When you visit the site you will be asked to accept and run a Java applet. Supported Java versions are listed on the TestNav 8 system requirements page.

If you have run any readiness checks or tools for other assessments, that is very helpful, but you will still want to run SystemCheck for ACT Aspire. 17SystemCheck Check Your SystemWyoming Training - Oct. 201518

Validates system requirementsVerifies TestNav can run on workstationTo check your student workstation, visit SystemCheck from a browser on the workstation that you want to check.

[CLICK] On the Check Your System tab, select the Start button to test if the workstation meets the minimum Browser, Java, and Operating System requirements. On a tablet or Chromebook, SystemCheck will only verify if the Operating System meets the minimum system requirements.

If all of the checks pass, you will see a green checkmark next to the message All Checks Passed. You will also see checkmarks next to each item that the test has assessed. If any of the tested items did not pass, you will see a red X next to the line that did not pass, and the Results column will list what was detected on the workstation, and what the minimum requirement is. This will enable you to reveal any gaps that you have in individual system readiness and address them before participating in the live operational test.

[CLICK] Beneath the Checks Performed area, you will see a section titled Verification. By following the steps, you can launch a sample test in TestNav to verify that it will run on the student workstation.

You will not be able to complete this step on mobile devices, since this requires Java to complete. Readiness on mobile devices will be to confirm your system requirements and install the TestNav App as covered earlier.18SystemCheck Testing CapacityWyoming Training - Oct. 201519

Bandwidth testing for internet and proctor cachingVolume estimates for capacity planningThe Testing Capacity tab is going to allow you to perform a real time speed check between the workstation and the Pearson servers.

[CLICK] This provides an assessment of the data transfer speeds and will return an estimate of the number of simultaneous testers that could be supported at the time that the test was done. Keep in mind that this result is an estimate and it might not represent the actual transfer speeds during student testing especially if network conditions will be significantly different.

By default, this test is going to check the connection between the student workstation that you are running the test on, and the Pearson servers. You can see this by the Direct to Pearson connection that is listed in the Server/Computer column. You can also model a network that includes one or more proctor cache computers. This will simulate the connection between the workstation and the proctor cache machine and provide you with a speed test and student estimation counts for that connection. 19ProctorCache OverviewProctorCache is Pearson-supplied software that is usedin conjunction with TestNav toreduce bandwidth requirementsand accelerate the delivery oftest content.Proctor caching:allows you to pre-cache testcontent to your local networkbefore a test;reduces the burden on your internet service provider (ISP) by eliminating redundancy in requests for test content; andstores an encrypted local copy of all pre-cached tests.Proctor caching is highly recommended due to its benefits.

Wyoming Training - Oct. 201520ProctorCache is Pearson-supplied software that is used in conjunction with TestNav to reduce bandwidth requirements and accelerate the delivery of test content.

[CLICK] So what can you do with ProctorCache?You can pre-cache content before the test to your local networkYou can reduce or eliminate redundant downloads of test content, which will reduce the burden on your internet service provider (ISP)And you can store an encrypted local copy of all pre-cached tests and serve them at LAN speeds to students.

[CLICK] While proctor caching is not required, it is highly recommended due to the many benefits it provides.20ProctorCache System RequirementsRuns on Windows and Mac OS XUtilizes TCP Ports 80, 443, 4480, and 4481Requires a fixed internal IP addressUse SystemCheck to test connectivity

Wyoming Training - Oct. 201521

The ProctorCache software must be installed, and it has a set of minimum requirements. The requirements are not robust, which gives districts flexibility on what machines they use for proctor caching. It does not require an underlying server-based operating system, and can run on desktop class hardware and operating system.

Proctor caching can run on both Windows and Mac OS X operating systems[Macintosh OS X 10.7, 10.8, 10.9, or or 10.10 or Windows 7, Windows 8, Windows Server 2008, or Windows Server 2012.]

Proctor caching uses TCP Ports 80 and 443 for communication between the proctor caching machine and the Pearson servers, and ports 4480 and 4481 for communication between testing workstations and the proctor caching machine. This means TCP ports 80, 443, 4480, and 4481 must be opened. 80 and 443 are also listed in the URL and ports configuration. You do not have to perform this step twice. It is possible to set custom ports for ProctorCache; in this case, those specific ports should be opened and not 4480 and 4481.

Because testing workstations must know a predictable network location for the proctor caching machine, proctor caching requires a fixed internal IP address. Those districts which require internet traffic to pass through an upstream proxy server will have to configure proctor caching to point to their proxy server. For details on setting up an upstream proxy refer to the Upstream Proxy Configuration section in the Proctor Caching User Guide.

After ProctorCache is installed, SystemCheck can be used to test connectivity and throughput between the student workstations and the proctor caching machine.

**Presenter note: image is hyperlinked to the Proctor Caching User Guide; scroll down one page to view system requirements.21Proctor Caching Diagram

Wyoming Training - Oct. 201522This diagram illustrates two network scenarios.

[CLICK] The scenario on the left illustrates a network setup that does not use proctor caching. Each student is downloading a unique copy of the test content directly from the Pearson servers. The diagram shows that redundant test copies are being downloaded simultaneously over the districts ISP connection, while students are waiting to test. This heavy use of bandwidth not only affects how quickly the test loads for students, but also the available bandwidth for all other internet-related activities.

[CLICK] The right side of the diagram shows the network traffic for a test environment successfully using proctor caching. The test content is pre-cached once in an encrypted format to a local workstation designated in the TestNav configuration setup as the proctor caching computer. Students that are assigned to the proctor caching computer will locally access the test content without utilizing your internet bandwidth, thus decreasing overall network traffic for your district. The closer the configured computers are to the proctor caching workstation, the faster the delivery of content.

Districts have the flexibility to decide where to implement proctor caching in the network environment. Based on local network considerations, districts can implement proctor caching machines at the district or school-level. If implementing at a district-level, we recommend considering the added complexity of the connection between the school and the central location. If proctor caching computers are housed at the school where students are testing, then you do not have to worry about an outside connection.

Without ProctorCache, each testing computer must individually connect across the Internet to download test content.With ProctorCache, test content is mirrored on a local computer from which the testing computers download test content.22Wyoming Training - Oct. 201523ProctorCache SetupDownload installerNew ProctorCache installers since Spring 2015Windows:http://testnav.com/PROCTRCACHE/proctorcache-installer-2015.1.17.exe Mac: http://testnav.com/PROCTRCACHE/proctorcache-installer-2015.1.17.zip

Service is normally started by defaultShortcuts exist to start or stop the service, if necessaryRun installer and start serviceInstalling and verifying the proctor cache service is very simple and only takes a few minutes.

First, technology coordinators will download the ProctorCache installer for their system. These are new installer links since last year, so if you have previously installed ProctorCache, you will should purge your old content, uninstall your previous version, and then reinstall the software.

[CLICK] Run the installer; the InstallAnywhere wizard will prompt you through the minimal installation process. After the installation is complete, start the service. This is normally started by default, but there are shortcuts available to start or stop the service, if needed.23

ProctorCache Diagnostics ScreenTests:Provides information about test content and caching statusContent Details displays status of individual test itemsClients:Displays clients by IP address that have connected to TestNavClient Details displays details by computerSettings:Allows you to set a custom password to refresh, reload, or purge cached content

Wyoming Training - Oct. 201524You can verify the status of the cached content by using the Proctor Caching Diagnostics page. Depending on your installation preferences, you can access the diagnostics screen from your start menu on Windows machines, finder on a Mac, or through desktop shortcuts.

You can also directly navigate to the ProctorCache diagnostics page by typing http://:4480 in your browser, and hit Enter to view the proctor caching interface.

[CLICK] You will see three tabs:[CLICK] Select the Tests tab for information about test content and caching status. [CLICK] Selecting the Clients tab will allow you to monitor client connectivity. [CLICK] Finally, the Settings tab allows you to set a custom password in order to refresh, reload, or purge cached content.

Instead of running through slides, lets take a look at the actual diagnostics screen.

24ProctorCache Portal OverviewManage Proctor Cache in the portal:

No need to configure individual workstationsTestNav will detectand use enteredsettingsSet proctor caching settings for districtor schoolsDefault settings canbe applied to testsessionsWyoming Training - Oct. 201525Now lets discuss managing proctor caching in the ACT Aspire Portal.

[CLICK] There is no need to configure individual student workstations to point them to the proctor caching machine where they will gather content. You can direct TestNav to the ProctorCache machine by defining a default proctor cache setting in the Portal and applying that default to test sessions that have been created. Alternatively, you can define a proctor caching machine when you are creating a test session.

When students log in to the assessment, TestNav will detect the proctor cache settings that have been applied to the test session and know from where to fetch cached content. By adding proctor cache settings to the Portal you will essentially be directing TestNav to pre-cached content. If no pre-cached content is available, TestNav will gather content directly from the Pearson servers.25

Manage Proctor CacheGo to Organizations > Proctor Cache Settings; default proctor cache settings can be set by organization (district or school)Once saved, settings can be applied to any test sessions at that organizationDefault settings must be entered before tests can be pre-cachedEnter fixed internal IP address and port (4480) for the proctor cache machine; Save settings to make activeWyoming Training - Oct. 201526Lets walk through creating default proctor cache settings for an organization. First, log into the Portal, and then hover your mouse over Organizations to access the organizations drop-down menu. Select Proctor Cache Settings from the options, and the Manage Proctor Cache screen will appear.

[CLICK] To set a default proctor cache setting for the organization selected, enter the fixed internal IP address for the proctor cache machine, and port 4480. Port 4480 will always be used if using the default port.

[CLICK] Finally, select Save to save your proctor cache settings.26PreCaching Tests

Go to Organizations > PreCache Tests; PreCaching gathers all of the test content that students will needPreCaching should be completed at the organization level where the proctor caching settings were createdTest content is encrypted and stored locallyWyoming Training - Oct. 201527Once proctor caching settings are created, test content can be PreCached by a user with administrator rights. To PreCache tests, first make sure you are at the organization level where the proctor caching settings were created (district or school). Then, hover your mouse over Organizations to access the organizations drop-down menu. Select PreCache Tests from the options, and the Manage PreCache Tests screen will appear.

[CLICK] Check the box beside each test you would like to PreCache, and then click the PreCache button to initiate the caching process. PreCaching will gather all of the test content that students will need to take the ACT Aspire assessments. This test content is then encrypted and stored locally. PreCaching is a relatively quick process, generally taking 15-20 minutes, though it is dependent on your network connection.

Complete instructions for PreCaching can be found in the Proctor Caching User Guide on Avocet.27Infrastructure TrialFinally, lets discuss the new Infrastructure Trial tenant, and how it can help you prepare for testing.28

What is an Infrastructure Trial?An Infrastructure Trial is a dress rehearsal of a computer-based assessment. It does not use real student information.This is a low-stakes, dry run for final confirmation that:TestNav is configured correctlyDevices can successfully runTestNavNetwork will bear the full loadParticipating staff know what todo for computer-based assessmentGoogle sign-up sheet willbe sentWyoming Training - Oct. 201529What is an Infrastructure Trial?

An Infrastructure Trial is a dress rehearsal of a computer-based assessment. ACT Aspire highly recommends participating in an infrastructure trial to prepare for computer-based testing. Unlike a live assessment, you will not use real student information; instead dummy student information is used. During this low-stakes, dry run, you will confirm that:TestNav is configured correctlyDevices can successfully run TestNavNetwork will bear the full loadParticipating staff know what to do for computer-based assessment

An Infrastructure Trial provides an opportunity to review your device, network, and staff readiness in a low-stakes assessment and most importantly, providing the least impact on students.

We will be emailing a Google form to districts to sign-up for the Infrastructure Trial, and more information will be available soon. We will also be providing training webinars to help you use the Infrastructure Trial tenant.29Wyoming Webinar TrainingsWyoming Training - Oct. 201530Technology Readiness training opportunities:Tuesday, October 20: 9 10:30 am MDT Thursday, October 22: 1 2:30 pm MDTWednesday, November 5: 9 10:30 am MDT

Infrastructure Trial training opportunities:Tuesday, November 10: 9 10 am MDTWednesday, November 11: 1 2 pm MDTWednesday, November 18: 9 10 am MDT

*more details on registering will be communicated soon*

To learn more about these technology requirements, you are welcome to attend one of Wyomings scheduled webinars. There will be three opportunities for both the Infrastructure Trial and Technology Readiness webinars; more information will be communicated soon, but you can begin to mark your calendars. 30

31Invite Other UsersOnce your Organization File has been successfully uploaded into the Portal, the Administrator (the email that was listed in column H-Administrator email column of the Org Import Template) will receive an email inviting them into the ACT Aspire Portal. The Administrator/Test Coordinator can then invite new/additional users into the Portal. Lets take a look on how to do this...32User Role TypesWyoming Training - Oct. 201533There are two main user types within ACT Aspire. There are the tenant roles and test session roles. These user role types break down even further into specific titles with associated responsibilities.

[CLICK] Under the heading of tenant roles, you can have an administrator, test coordinator, technology coordinator, educator, and guest.

[CLICK] Under the heading of test session goals, you can have a test supervisor, a room supervisor, and a guest.33Portal User Role MatrixWyoming Training - Oct. 201534Portal User Role matrixP: Portal User Roles

You can find more about what each of these roles mean in the Portal User Roles document on Avocet.34

Organization MembersGo to Organizations > Organization MembersAbility to invite new members (users), update permissions on existing users, remove users, and moreWyoming Training - Oct. 201535Once you have determined who needs access to the Portal, and which role to assign them, you will need to log into the ACT Aspire Portal. [CLICK] Go to Organizations, and then select Organization Members.

[CLICK] From here you have the ability to invite members (or users) or update permissions (roles) on existing users.

[CLICK] You can also use the manage buttons for a user to remove them from the tenant, update their organization(s) and/or role(s), or set them as the organization owner. 35Student Personal Needs Profile (PNP)Student Personal Needs Profile (PNP)36Fall 2015 Users Guide

Wyoming Training - Oct. 201537

Please refer to the Accessibility Users Guide for a detailed description of the levels of support located on Avocet under A > Accessibility and Accommodations > Accessibility Users Guide.

So we can ensure students have the correct CB form.

[CLICK] There are 4 levels of support for students, starting at the base of the pyramid:The first level of supports is called the Default Embedded System Tools. They are automatically available to a default user whose accessibility needs are sufficiently met through the basic test administration experience.

The second level of supports are the Open Access tools that are available to all users but must be identified in advance in the PNP, planned for, and then selected from the pull-down menu inside the test to be activated (online), or else provided locally.

The third level of support are Accommodations. They are high level accessibility tools needed by relatively few students. The ACT Aspire system requires accommodation-level supports to be requested by educational personnel on behalf of a student through the online PNP process. This will allow any needed resources to be assigned and documented for the student.

The fourth level of support are Modifications that are sometimes used during instruction, but they alter what the test is attempting to measure and thereby prevent meaningful access to performance of the construct being tested.37Personal Needs Profile Overview

38The Personal Needs Profile (PNP) defines a students specific test supports for testing. Keep in mind:PNP supports apply to all subjectsSome PNP supports cannot be edited if the student is in a test sessionOrders must be placed prior to the testing window for necessary paper-based materials, as approved by WDEStudents with PNP supports do not require a separate test sessionIndividual settings are recommended for some PNP supportsWyoming Training - Oct. 2015A students Personal Needs Profile (PNP) defines the supports needed for testing. Not all students require a PNP; only students requiring Support Level 2: Open Access, or Support Level 3: Accommodations need a PNP. When updating the PNP, you should keep the following in mind.

[CLICK] At this time, PNP supports apply to the student, across all subjects. For example, if a student needs a Large Print form for Reading, and Large Print is selected in their PNP, you will receive the form for Reading, as well as any other subject the student is in a test session to take. We have heard feedback from the field, and understand the ability to select the PNP support by subject is desired. This is something ACT Aspire is looking into, but is not available at this point.

[CLICK] Some PNP supports will be delivered through specific forms in computer-based tests, and specific paper materials for paper-based tests. When those supports are selected for a student, and then he or she is placed into a test session, that form is tied to the student based on their PNP. While the student is in a session they will not be able to have those supports edited. Other supports that are not form-specific, such as Word-to-Word Dictionary that is locally provided, will still be able to be selected, though.

[CLICK] If you have been approved by WDE to test on paper, it is important to order paper-based materials in advance of the testing window to ensure they are received in time for students to test. Update the students PNP first, then add him or her to the appropriate test session; refer to the Test Delivery Schedule to find the deadline for your test sessions to be created and populated with students.

[CLICK] Additionally, students who have supports listed in their PNP do not necessarily need to be placed in their own test sessions. For example, if your student needs the Large Print support, they do not need to be placed in a special test session.

[CLICK] In some cases, we recommend using an individual test setting. For example, the Read Aloud option; in the case of computer-based testing, students can use headphones in a group, but for paper-based testing we recommend a 1:1 setting. Check the English Audio for Sighted option for Read Aloud.38

Editing a Students PNP39

Wyoming Training - Oct. 2015From the Student Profile page, the Personal Needs Profile will appear at the bottom. [CLICK] By default, the Personal Needs view is selected. If you have selected another view, you can click Personal Needs to display the personal needs profile again. All of the support types will be visible for you to scroll through, starting with Presentation Supports.

[CLICK] To the left of each support, you will notice the monitor and paper icons; these signify if the support is paper or computer-based. If both icons are present, the support can be applied to either mode of testing. Clicking Edit will allow you to add or remove supports from the students personal needs profile.

[CLICK] Check the box to the right of each support you wish to add to the students Personal Needs Profile, or uncheck the box to remove the support.

When you are finished editing the students Personal Needs Profile, click Save to save your changes.39Editing a Students PNP, continued40

Alerts you if a student is in a test sessionAdding a form-specific support gives an errorWyoming Training - Oct. 2015When a student is not in a test session, their PNP supports can be freely edited.

[CLICK] Once a student is in a session, you will see a red message box at the top of the students PNP. Supports which require specific computer-based forms or paper materials for delivery will not be able to be edited. This is true for editing supports specific to that type of test. Students who are in paper-based test sessions can still have their computer-based supports edited and vice versa.

[CLICK] If you attempt to edit a form-specific supports while a student is in a test session, you will receive a message letting you know that you cannot edit the support. For these types of edits, you would need to remove the student from the test session before making the edit.

In this example, the student is in a paper-based test session. If we attempt to add the Braille Contracted support to the students PNP, we will receive an error. Since this support requires a specific form, it cannot be changed while the student is in a test session.

[CLICK] Other supports that are Locally Provided, meaning they can be used independent of specific materials and forms, may be selected at any time, even while the student is in a session.40Student Transfers41Transfer OverviewTransfer process for students that have transferred schoolsTransfers initiated by the students new school, and completed by the students previous schoolStudents scores will be reported to the school they reside in at the time of reportingOptions to see requests sent and received by a school

Wyoming Training - Oct. 201542You may find that students have transferred schools since they were uploaded into the Portal. There is a process for managing transfers within the ACT Aspire Portal.

Transfers will be initiated by the students new school, and then acted upon by the previous schools administration. The students scores will be reported to the school they reside in within the Portal, at the time of reporting.

There are also options available to see both the requests your school has submitted, as well as requests received to transfer students out of your school.42Transfers Within the State

New school initiates the transfer; go to Students > Student Transfer RequestComplete required fields and then click Request for TransferWyoming Training - Oct. 201543To initiate a transfer request, your organization must be set to the school the student is newly enrolled in, then go to Students and select Student Transfer Request from the drop-down menu.

On the student transfer screen, enter all the required fields, marked with a red asterisk, including the previous school, student name, student ID, and date of birth. If the students previous school is unknown, you can contact ACT Aspire Customer Support to find out this information. If the new school doesnt have the students ID, they will need to contact the previous school to request this information before they can initiate the transfer.

Once all data is entered, [CLICK] click Request For Transfer. A confirmation screen will appear; click OK to continue. 43

Student Request Queue (Incoming Requests)

Wyoming Training - Oct. 201544Go to Students > Student Request Queue; able to sort, search, review status and Review and take action on pending requests within 1-2 business daysThe Student Request Queue will show the history of all incoming transfer requests in one location. You can access this list by going to Students, and then selecting Student Transfer Queue from the drop-down menu.

From the Student Request Queue screen, [CLICK] you have the ability to sort by each column, using the up and down arrows.

[CLICK] You also have the ability to Search the list.

[CLICK] You will need to take action on these requests within 1-2 business days of receiving the request. ACT Aspire handled transfers in the spring, but now the districts and schools will need to determine if the student has transferred, and then select either Approve or Reject, accordingly.

[CLICK] New as of August 27th, you can now select the student ID to go directly to the Student Profile.44Creating, Editing, and Viewing Test Sessions45Test Session Overview

Students must be placed into test sessions for both computer and paper-based testing. By creating test sessions:Students receive the correct form type dictated by their PNPStudents are able to log into TestNavACT Aspire can assess and deliver the appropriate number and type of paper materials for your studentsACT Aspire is able to generate and pre-print the students answer documentWyoming Training - Oct. 201546In order to participate in a computer-based test, you must first create a test session, and add students to it. This ensures [CLICK] students receive the correct form type, as specified by their PNP, and [CLICK] you also enable the students to log into TestNav and participate in the test that you selected.

Paper-based tests also require you to create test sessions and place students into them. [CLICK] By creating a paper-based test session and filling it with students by the specified deadline, you allow us to assess and deliver the appropriate number and type of materials for your students (for example, Large Print materials defined by a students PNP). [CLICK] You are also enabling us to link a students physical paper answer document to their student profile through the students unique identifier generated by the Portal and pre-printed on the students answer document.46

Creating Groups

Go to Students and select Create GroupWyoming Training - Oct. 201547Groups allow you to easily identify a subset of students from your student body. This could also be used to separate students who are not owned by the school they are testing in; for example, homeschooled and Distance Education students. Groups are separate from test sessions. Creating a group will not create a test session, but you can use a group to add students to a test session. Additionally groups can be used after testing to run reports by that subset of students.

Groups can be created via the SDU file upload (columns S-AB), or manually in the Portal. To create a group directly in the Portal, you will need to have a school selected as your organization. Once you have the chosen the correct school, [CLICK] hover your mouse over Students in the navigation bar and select Create Group from the students drop-down menu. You will be prompted to enter a name and description for your group. Enter the required information and click Save.47Creating Groups

Click Add/Remove Students to manage students in group

Wyoming Training - Oct. 201548This will open the group dashboard, where you will be able to edit or delete the group, and add or remove students.

[CLICK] To add students, click Add/Remove Students; a list of students will display. Check the box next to the student(s) that you would like to add to the group and then click Save.

To remove students, after clicking Add/Remove Students, you would simply uncheck the box next to the student(s) you wanted to remove from the group.

Please note, users with the Administrator and Test Coordinator roles are able to create and find groups, while the Educator and Guest roles can only find groups. The Tech Coordinator role cannot work with groups.48

Creating New Test SessionsAfter selecting your school, select the appropriate tab and click New Test Session, or select Create a Test Session from the Summative Tests menu49

Wyoming Training - Oct. 2015To create a test session, you will need to have a school selected as your organization. Once you have the chosen the correct school, there are two ways to access the New Test Details screen.

You can either [CLICK] select New Test Session from the Dashboard, or you can hover your mouse [CLICK] over the Summative Tests menu in the navigation bar to access a drop-down menu, then select Create a Test Session from the options. Either method will allow you to create paper-based and computer-based test sessions.49Create Single or Multiple Test SessionsWyoming Training - Oct. 201550Options to create test sessions individually, or multiple at onceBest for creating sessions by teacher or groupsAble to select individual studentsBest for creating sessions at the grade levelStudents are added automatically; can still add/remove students manually

The New Test Details screen will allow you to choose whether you want to create test sessions individually, or multiple sessions at once.

[CLICK] Single sessions are best when you want to create test sessions by a teacher or groups. You are able to select individual students to add to a session after you create it.

[CLICK] Multiple sessions are best for schools that create their sessions at the grade level. Students will automatically be assigned to the sessions, though you can still add and/or remove students manually.

When you create sessions, you will be able to select the test being given, define the testing schedule, name the session and enter any specific instructions, and add or verify proctor caching details for the test session. Well review each of these steps in detail now, for both the single and multiple session options. 50Single Session Details Selecting a Test

Click the list icon to access the Select a Test windowChoose Online or Paper* for Mode, as applicable

*Paper testing must be pre-approved by the stateWyoming Training - Oct. 201551

Lets start with creating a single test session. To select the test that will be delivered through your test session, [CLICK] click the list icon to open the Select a Test window.

This window will list all of the tests that are available to be delivered through your test session. To select a test, click the desired mode. For example, to select a computer-based Grade 7 Science test, click on Online in the Mode column on the row of the test to be delivered. If you were pre-approved by the state to administer a paper-based assessment, you would click the word Paper. Paper is not an open option, it should only be selected if you have been approved for paper-based testing.

The list of tests will appear on September 1st, please refer to the Test Delivery Task Window slide for more information.51Single Session Details Testing Schedule

Enter your testing window (4/11-5/3/15), and set start and end dates, times, and active days of testing

Note: Delivery of test materials is based on your start date

Wyoming Training - Oct. 201552Once you have selected a test, confirm the testing schedule. For Wyoming, the testing window will pre-populate with April 11th through May 3rd. [CLICK] The start and end dates control the window that the test session will be active for a computer-based test.

For a paper-based test, this window will not control access to the test, but the start date will determine the window in which test materials will be delivered for your organization. This means you need to use the testing window your district will be testing. Additionally, it can serve as a guideline for organizational purposes.

[CLICK] You can further refine the test window by selecting specific start and end times for the session. Selecting the 24-hour testing checkbox will make the test active at all times for the days selected.

[CLICK] Which brings us to the option to select days of the week the test will be active within the calendar window chosen.

In the example shown, once the session has been started, students will be able to log into TestNav on Monday, Wednesday, and Thursday from 8:00 AM to 4:00 PM between the dates of January 26th and January 30th.

Students could not log in at all on Tuesday or Friday, or on any of the selected days after 4:00PM because those dates and times exist outside of the defined schedule.

Be sure to consider your school class schedules, and set your times accordingly, keeping in mind when the end of day is for students.52Single Session Details Title and Instructions

Define a title and any special instructions for the session.

Note: For paper-based test sessions, only the first 6 characters of the title appear on the pre-ID.

Note: Test booklets are not bundled by session; answer documents are bundled alphabetically by test session.

Wyoming Training - Oct. 201553You can define a title for the test and special instructions that will appear on the test session details page. The title is user-defined, and will appear in the list of created test sessions.

[CLICK] For paper-based tests, the title that you enter here will be printed on your paper-based test materials. Only the first 6 characters will show on the pre-ID, though, so consider this when titling your sessions. Answer documents for test sessions will be bundled together to ease distribution. Answer documents for all students will be bundled alphabetically by test session.

[CLICK] Note: Test booklets will not be bundled by session. Large Print and Braille test books will be bundled separately. 53Single Session Details Proctor Caching54

If default proctor cache settings have been defined, verify they are correct.

If no settings have been entered, you may enable proctor caching and enter details.

Proctor Cache Health Check opens the Proctor Cache Diagnostics screen for the specified machine.

Wyoming Training - Oct. 2015The Proctor Caching Details section applies to computer-based testing, and will automatically be completed if you have default proctor cache settings saved for your system/district or school/building.

[CLICK] If no default proctor cache settings have been saved, this section will be blank. If you are creating a paper-based test session, you may disable proctor caching. If this section is not automatically populated, you can define proctor cache details for a computer-based test session by checking the box next to Enable Proctor Caching and entering the details for the proctor caching machine.

[CLICK] Clicking Proctor Cache Health Check will open the Proctor Cache Diagnostics screen for the proctor cache machine specified in the Proctor Caching Details section.

[CLICK] Once you have completed all required fields, click Create Test Session to save your selections and create the test session.54Test Session DetailsTest Session Details allows you to monitor the test session and student progress, manage students in session, and authorize users and their access

Wyoming Training - Oct. 201555Once a single test session has been created, you will automatically be taken to the Test Session Details screen. The Test Session Details page is used to monitor the session and student progress for computer-based testing, and to change a test's date. Students and authorized users can also be added, removed and modified.

When test sessions are created, they will not contain any students. [CLICK] When students have been added to the session, they will appear at the bottom of the screen. We will cover adding students to a test session later in this training.

[CLICK] In the upper left, you will find the test session name, the test name, the school, the test schedule, and any notes or instructions. [CLICK] Click the Edit button to edit the testing schedule, name, and details of the test.

[CLICK] The test status is shown on a color-coded button in the middle of the screen. Select the button to see options for changing the test status.

[CLICK] At the top right of the screen there is an expandable Authorized Users section. 55Multiple Session DetailsWyoming Training - Oct. 201556

Choose Test Administration.Select mode Paper or Online.Determine your testing window.If no settings have been entered, you may enable proctor caching and enter details.All available grades will display; select which subjects to administer.Now lets cover how to create multiple sessions at once. To get started, you would select the Create Multiple button.

[CLICK] In step 1, you will choose the test administration to administer; for example, Summative Spring 2016.

[CLICK] Next, select the mode of testing to apply to all sessions, either paper or online. Remember, you would only select paper if you have been pre-approved by the state to deliver paper-based assessments.

[CLICK] Then determine your testing window as previously covered.

[CLICK] In step 4, you will see all of the grades with students eligible for the selected test administration within the school, as well as the different subjects. Select the subjects the students will be taking.

[CLICK] Finally, set up your proctor caching for computer-based testing as we covered earlier.

When you select Create Test Sessions, the Portal will create test sessions for each selected subject. 56Multiple Session CompletionWyoming Training - Oct. 201557Up to 200 students per session will be added

You will then be taken to the My Test Sessions screen to view the created tests; depending on the number of sessions being created, this can take up to a couple of hours.

Test sessions can have up to 200 students in a session. In this example, there were 418 students. For each subject selected, 3 sessions would be created two with 200 students each and one with 18 students. Students would be added to the sessions in alphabetical order based on their last name.

57Multiple Session StatusWyoming Training - Oct. 201558Go to Summative Tests > Test Session Creation Status to check statusAble to sort and search

You can also check the status of multiple test sessions by going to Summative Tests on the navigation bar, and selecting Test Session Creation Status from the drop-down menu.

You are able to sort using the up and down arrows on the header bar, or search by date, person, or status. The status Completed: Success means all students in all grades and subjects requested are in a test session. The status Completed: Warnings means students were added to test session(s) for this grade-subject, but some student(s) had a warning. Select the "Completed: Warning" link to view a detailed list of the students with warnings.

58

Test Session Details Invite New Users Invite new Room Supervisors to the Portal59

Wyoming Training - Oct. 2015To assign authorized users to a session, click the blue arrow to the left of Authorized Users to expand this section. Please note, the creator of the Test Session will automatically be an Authorized User, and cannot be removed or changed.

If the person that you would like to add to the test session does not have a user account in the ACT Aspire Portal, [CLICK] click the Invite link to open the Invite Room Supervisor to Test dialog box. In this dialog box you can type or paste in email addresses to invite users to the Portal, and give them access to the test session. Users invited with this method will be granted the Room Supervisor role and access to the test session.59

Test Session Details Add/Edit Users Add/Edit existing users to update access to the test session60

Wyoming Training - Oct. 2015To grant access to the test session for users who already have accounts in the ACT Aspire Portal, [CLICK] click the Add/Edit link to make the Add & Remove / Change User Permissions dialog box appear. From this dialog box, users who have accounts in the ACT Aspire Portal will be listed, along with their role for the selected test session. You can search by a users name using the Search box. To add or change a role, click on the current role for the user and the Role Selection menu will appear. Click the name of the role that you would like to assign to the user and click Save. The user will be assigned the selected role and will have access to the test session.60Adding Students to Test SessionsClick Add to select students for the session

Wyoming Training - Oct. 201561Adding students to test sessions is a very simple process.

From the Test Session Details screen, [CLICK] click Add to add students to the test session; the Add Students screen will appear. 61

Adding Students to Test Sessions, cont.Use filters or search functions to find studentsSelect students to add, then click DoneWyoming Training - Oct. 201562

On the Add Students screen, students who match the test session selected will be listed. You can add up to 200 students to a test session.

[CLICK] If you have created Groups or assigned Teachers to students, then you will see filters for these options; otherwise, you will only see the filter for All Students for Test Grade. To select a filter, click the arrow to view a drop-down menu, select one or more options, then click the filter icon.

[CLICK] Alternatively, you can use the Search function to locate students by their State ID or by name.

When you are ready to add students to the session, [CLICK] check the box beside the students you would like to add. You can also click the checkbox in the header row to select all students currently displayed. Then [CLICK] click Done. A confirmation screen will display, click OK and the students will immediately be added to the test session.62

Removing Students from Test SessionsTest Session status must be either Ready or ScheduledCheck the box next to students to remove, and then click Remove63Wyoming Training - Oct. 2015Now, lets move on to removing students, if needed, from a test sessions. Students can be removed from test sessions only when they are in a [CLICK] Ready or Scheduled status.

From the Test Session Details screen, [CLICK] check the box beside the student(s) you want to remove from the test session, then [CLICK] click Remove. A confirmation screen will display, click OK and the students will immediately be removed from the test session.

Please note, if a student is accidentally added to an incorrect test session, they must first be removed from the incorrect test session before they can be added to a new one.63

Students and Paper-based TestingWyoming Training - Oct. 201564Students must be added to sessions by the administration deadline in order to receive pre-printed materialsStudents added late reflect too late for processing at the session level, and Manual Grid at the student levelPortal ID number will need to be generated for gridding purposesLets take a look at a sample Test Session Details screen. Remember, each administration has a deadline to add students to test sessions in order to receive pre-printed test materials.

[CLICK] In the center of the screen, you can see the total number of students in the session, as well as an overview of their pre-ID submission status. Students yet to be processed indicates the number of students that have been added to the session by the appropriate deadline, but before ACT Aspire has pulled their information for processing. Students too late for processing identifies how many students were added to the session after the submission deadline; these students will not receive materials in your initial shipment, and will need to have a document manually gridded. You may also need to contact ACT Aspire Customer Support if other additional test materials are needed. Students already sent for processing is the number of students that were added to the session by the deadline, and ACT Aspire has pulled their information for processing personalized answer documents.

[CLICK] The status column will allow you to identify the specific students that need to be manually gridded. These students will need to have an ACT Aspire Portal ID generated for gridding.

[CLICK] In the Portal ID Number column, you can see the student at the bottom has the Generate Student ID link active. This link becomes available two weeks before the ACT Aspire assessment window. Clicking on this link will generate the ACT Aspire Portal ID for gridding on the students blank answer document. The student at the top of the list shows this ID.64

65Test Sessions: Student Authorization TicketsStudent Authorization Tickets are used to allow students to log into TestNav and access their computer-based test. We will now cover how to print these tickets using three different methods.66Student Authorization Ticket Overview

Student Authorization tickets:Contain the URL and login information for students to access TestNavCan be printed for an entire school, individual test sessions, or individual studentsShould be treated as secure materialWyoming Training - Oct. 201567Student authorization tickets are printable resources that contain all of the information that a student will need to log into TestNav and participate in a computer-based assessment.

Student authorization tickets can be printed for an entire school, individual test sessions, or even individual students.

The authorization ticket contains the URL that students will use to access TestNav, as well as the students unique user name and password that they will use to log into TestNav.

Please note: Student authorization tickets contain student information and authorization codes. Printed tickets are considered secure materials and due to their sensitive nature should be stored in a secure location.

67Printing Authorization Tickets School

Go to Summative Tests and select Test Session PrintClick Print and then Authorization TicketsPrint options manage how tickets print

Wyoming Training - Oct. 201568In order to print student authorization tickets at the school level, you will need to have a school selected as your organization. Once you have the chosen the correct school, hover your mouse over Summative Tests option in the menu bar, then select Test Session Print.

To print all authorization tickets for the school, click Print, then Authorization Tickets. A window will appear, allowing you to select your PDF print settings. Use the Tickets per page drop-down menu to select to print 1, 2, 4, or 10 tickets per page. The Sort by drop-down will allow you to sort the authorization tickets that you print alphabetically or by session name.

In the example shown, the options selected were 4 student authorization tickets printed on each page, sorted by session name.68Printing Authorization Tickets Session

From Test Session Details, select Authorization; print options manage how many tickets print per PDF pageThen select For All Students; choose CSV or PDF

Wyoming Training - Oct. 201569To print authorization tickets for a single session, you will have to navigate to an individual test sessions details screen.

This can be done from the My Test Sessions screen by clicking on the name of an individual test session.

From the Test Session Details screen, you will have the option to View as PDF or Download as CSV. If you are going to view as PDF, click Authorization and then select Print Settings to adjust the number of authorization tickets that are printed per page.

Next, select For All Students. Authorization tickets will be printed for all students currently in the test session.

If you choose PDF, a separate window will open with the tickets; you may print or save as a PDF.

Choosing CSV will allow you to save and /or open a CSV file in Excel. 69Printing Authorization Tickets Student

From Test Session Details, checkbox student name(s)Click Authorization and then For Selected StudentsPrint options manage how many tickets print per page

Wyoming Training - Oct. 201570To print authorization tickets for individual students, you will need to navigate to an individual test sessions details screen.

From the Test Session Details screen, check the box next to the student name(s) you wish to print, then click Authorization and then For Selected Students. Authorization tickets will be only be printed for the selected students. This is especially helpful when you have added a student after the sessions tickets were already printed.

Again, you will be prompted to choose PDF or CSV. If you choose PDF, you also have the option to select Print Settings to adjust the number of authorization tickets that are printed per page.70Student Authorization Ticket Review

Test Name (subject)Session NameStudents Name; alpha by last nameAuthorization tickets can only be used by the student listed on the ticket; failure to do so will result in testing and reporting irregularitiesStudent specific User Name and PasswordNote: Passwords will no longer contain I/1/O/0Wyoming Training - Oct. 201571Let us review the student authorization tickets. In this example, we have selected two students for printing. At the top of each student ticket, you will note the Test Name this is the subject the student will be administered; in this case, Reading. Next, we see the session name; these tickets are for Mr. Does Reading Session 1. If a student is originally assigned to Session 1, and then moved to Session 2, a new authorization ticket will need to be printed for the student to access their test. Below that is the students name; it is a best practice to have students confirm the ticket they receive has their name printed. Finally, the Login Info is listed; you will note that the User Name and Password are specific to the student. The User Name begins with the first four letters of the students last name, and the passwords are unique to the student and test session. Please note, passwords will no longer contain the letters I or O, or the numbers 1 or 0.

It is critical that student authorization tickets are used only by the student listed on the ticket; failure to do so will result in both testing and reporting irregularities. If a students PNP lists specific accommodations, they are tied to his or her unique User Name and Password; providing students with the wrong ticket means they are not receiving the correct form type during the test. Additionally, if Tom logs into the test with Johns ticket, and vice versa, reporting will not accurately reflect the students performance, as scores will be attributed to the wrong student.71Starting and Managing Test Sessions

Starting Test Sessions School LevelGo to Summative Tests > Find My Test SessionsCheck the sessions to start, then select Start SessionsWyoming Training - Oct. 201573Computer-based test sessions have a set of statuses that control access to the test. When a test session has been created, it will have a Scheduled status if it is outside of the testing window that is defined in the session details, and a Ready status after the day and time of the test window have been reached. Test sessions that are in a Ready status can be started, and have to be started before students can log in.

Paper-based test sessions will have a Scheduled status until ACT Aspire pulls the test session information for generating your pre-ID materials; once the initial information has been pulled, the status will switch to Ready.

To start multiple sessions at once, you must have a school selected as your organization; the functionality will not work at the district level. Hover your mouse over Summative Tests on the navigation bar, and select Find My Test Sessions from the drop-down menu. From the My Test Sessions screen, select Not Started to view sessions to start.

You will be able to see the scheduled start date for the sessions; remember, any sessions with a start date in the future will not be able to be started. In this case, the last session was still in the future, as seen by the Scheduled status. Sessions with a start date of today or prior will have a Ready status and can be started.

Check the box next to the sessions you want to start, and then click the Start Sessions button.73Starting Test Sessions Session Level

From Test Session Details, click the test status button and choose Start Test Click OK on the confirmation and Auto Refresh notification; session status will update to In Progress

Wyoming Training - Oct. 201574To start a single Ready test session from the Test Session Details screen, [CLICK] click the test status button and select Start Test. A confirmation screen will display; click OK and an Auto Refresh notification will display, alerting you that the session will refresh every 120 seconds. Click OK again, and the test session status will change to In Progress, allowing students to log into TestNav during the specified test days and times.74Viewing Student Status CBT OnlyWyoming Training - Oct. 201575View student test status and number of questions student has answered on the Test Session Details screenSections update as student progresses through the test

You can also track a students progress within a computer-based test session on the Test Session Details screen.

[CLICK] Students will be displayed at the bottom of the screen and you can quickly get a snapshot of the students status, questions answered out of the total possible, as well as the students TestNav 8 username and password.

This section will update as the student progresses through the test. There are nine possible statuses you may see for a student as they progress through the test; these statuses are covered in the ACT Aspire Test Session Monitoring Dashboard section of the Portal User Guide.75

Student IrregularitiesWyoming Training - Oct. 201576Comments icon will allow you to enter an irregularity reason and commentClick Save to complete entry

For both computer and paper-based test sessions, you will record student irregularities directly from the Test Session Details screen by [CLICK] clicking on the comment icon to the left of the student that you would like to record.

Anything that impacts the students testing experience. Power outage to questioned item.

The comment window will appear, allowing you to select the reason and enter a comment. Once you have made all the appropriate selections, click Save.

The Irregularities List on Avocet will help you determine if an irregularity is at the student or test session level, and when its appropriate to resume a students test.

76Test Session IrregularitiesWyoming Training - Oct. 201577From Test Session Details, click the Comment button and select Add Comment; enter a reason and comment, then click Save

You can record an irregularity and enter a comment for the entire test session by [CLICK] clicking the Comment button, and then selecting Add Comment. This irregularity applies to all students; for example, prohibited behavior that affected all students, or an emergency evacuation during testing. Choose a reason and enter a comment, then click Save. 77

Invalidate and ReinstateCounts as a test attempt, therefore, student cannot take same grade/subject againWill display this test attempt on reports such as ISR; will show Invalidate message in lieu of scoreTest attempt will display in SPF data files as INV to indicate this attempt was invalidatedAllows student to have another attempt at the grade/subject

The original test attempt will not display on the ISR

The original test attempt will not display in the SPFInvalidateReinstateWyoming Training - Oct. 201578With student irregularities, you may find that in some circumstances, you may need to request to invalidate or reinstate a students test. Lets discuss the differences between these requests, and why you may use them.

[CLICK] First, lets review invalidations. In some instances of prohibited student behavior, the students test will need to be invalidated. When a test is invalidated, the test will count as the students test attempt for that subject, and the student will not be able to take the same subject grade test again. When a test is invalidated, Invalidate will show as the students score on reports, including the Individual Student Report (ISR). This will also show on the Student Performance File (SPF) data files as INV to indicate the students test attempt was invalidated.

[CLICK] Now lets review reinstatements. Reinstatements are used when a test attempt needs to be marked as Do Not Report and replaced with a new test attempt for the student; for example, the wrong student logged into TestNav and now the correct student needs to be able to test. In this case, the first attempt will not display on the students ISR or on the SPF data files. Only the final, correct attempt will display.78Invalidate TestFrom Test Session Details, select Invalidate from the students Force Close status button

Wyoming Training - Oct. 201579To invalidate a students test, you will need to go the Test Session Details screen. The students test will need to be in a Force Close status; if its not, click on the current status and choose Close Test. Once the status shows Force Close, [CLICK] click on the status again and select Invalidate from the options.

A warning screen will display, asking if youre sure you want to invalidate the students test. Click OK to proceed; [CLICK] you will be prompted to select INV request from user as your reason, and then provide a comment. Click Save to complete the request. A confirmation screen will display; click OK to proceed.79Reinstate Student

From Test Session Details, select Reinstate from the students Force Close status buttonWyoming Training - Oct. 201580To reinstate a students test attempt, you will need to go the Test Session Details screen. The students test will need to be in a Force Close status; if its not, click on the current status and choose Close Test. Once the status shows Force Close, [CLICK] click on the status again and select Reinstate from the options.

A warning screen will display, asking if youre sure you want to reinstate the students test. Click OK to proceed; [CLICK] you will be prompted to select Reinstate Test as your reason, and then provide a comment. Click Save to complete the request. A confirmation screen will display; click OK to proceed.

80Student Request Queue;Reinstate / Invalidate

Go to Students > Student Request Queue; displays all incoming requests from an organizationChoose appropriate tab; able to sort, search, and review commentsDo not take action; WDE will approve or reject these requestsWyoming Training - Oct. 201581The Student Request Queue will show the history of all incoming student requests in one location. Test coordinators can access this list by hovering the mouse over Students and then selecting Student Request Queue from the drop-down menu.

From the Request Queue screen, [CLICK] select Reinstatement to view your pending reinstate requests, or Invalidations to view your invalidate requests.

[CLICK] You have the ability to sort by each column, using the up and down arrows.

[CLICK] You also have the ability to Search the list.

The Comments icon will allow you to review the comments.

[CLICK] Districts and schools should not take any action on these requests. WDE will approve or reject these, as applicable.

81Student Request History;Reinstate / Invalidate

Go to Students > Student Request History; displays all outgoing requests from an organizationAble to sort, search, review status, and commentsOnce status is APPROVED for reinstatement requests, student can be put into the appropriate test sessionWyoming Training - Oct. 201582As seen earlier, the Student Request History will show the history of all outgoing student requests in one location. You can access this list by hovering your mouse over Students and then selecting Student Request History from the drop-down menu.

From the Request History screen, the default view is Transfer. [CLICK] Click Reinstate to view your submitted reinstate requests, or Invalidations to view invalidate requests. From this screen, you have the ability to sort by each column, or to Search the list.

[CLICK] The Status column will show if the request is pending, or has been approved. Once the status of a reinstatement shows APPROVED, the school can put the student into the appropriate test session to access his or her new test attempt.82Closing Test Sessions

From Test Session Details, click the Test Status button and choose Student Testing CompleteWarning will ask if you are sure; click OK to continueOnce a session is closed, students can no longer test nor can irregularity information be entered

Wyoming Training - Oct. 201583Once all students have completed testing, and all irregularity information is entered, you will close the test session. To close a session, [CLICK] click the test status button and select Student Testing Complete. All students in the test session must complete the test prior to closing the test session.

[CLICK] A warning screen will display, asking if you are sure you want to close the session. Once a test session has been closed, it cannot be restarted; students will no longer be able to access the test, nor will you be able to enter any further irregularity information. Click OK and the test will change to a closed status. You may continue to close sessions after the testing window, as you may still be entering irregularities. A good rule of thumb is within one week after testing.83Resources & Materials for Districts/SchoolsBefore we get started, lets also touch on some resources that are available as you prepare for and administer the ACT Aspire assessment. 84ACT Aspire Assessment Landing PageWyoming Training - Oct. 201585

http://actaspire.pearson.com Resources for the various facets of implementation are provided on our landing page.

The ACT Aspire Assessment Landing Page, accessible at actaspire.pearson.com, provides easy access to information and tools to administer the ACT Aspire tests; everything from Training and Manuals, to Technology Resources, to Support options can be found here.85InformationAvocetOnline indexing of ancillaries, manuals, program resourcesOnly the latest version will be postedRequires no loginMobile-readyhttp://actaspire.avocet.pearson.com Wyoming Training - Oct. 201586

Avocet, accessible from the assessment website under Training and Manuals > Other ACT Aspire Resources, is an online index of information including manuals, guides and program resources. This creates a one-stop location for most of your needs. Only the latest version of the resource will be posted to Avocet, which requires no login. Avocet is also mobile-ready, meaning you can access it from your mobile or smart devices.86 and TrainingTraining Management System (TMS)Enables convenient self-paced trainingRequires email to loginTranscript feature tracks trainingMobile-readyhttp://actaspire.tms.pearson.com/

Wyoming Training - Oct. 201587

The Training Management System, often referred to as the TMS, is accessible from the assessment website under Training and Manuals > Other ACT Aspire Resources. The TMS is a repository of self-paced training modules and demonstration videos. The site requires registration and login with your email address, which allows the site to track training for transcript purposes. Just like Avocet, the TMS is mobile-ready.87Training ContentThis is a sample of the many different self-paced modules available for your useWyoming Training - Oct. 201588

This is a sample of the many different self-paced modules available for your use, from creating your test sessions to closing them to accessing your reports.

88Training Calendar of EventsWyoming Training - Oct. 201589

And the last resource we want to show you on the Landing Page is the Calendar of Events. ACT Aspire hosts regularly occurring webinars that districts and schools can attend, covering a variety of topics. Anyone is welcome to attend as many times and as often as they wish. Trainings are currently posted through December 4th, but spring dates will be added in November89Testing Step-by-StepAccess the Step-by-Step training resources on the ACT Aspire Landing Page > Training and ManualsWyoming Training - Oct. 201590

You can access the testing Step-by-Step resources on the Training and Manuals section of the landing page. Depending on your mode of testing, select the appropriate steps; you can view them one by one, or open all steps as needed. 90

Testing FlowchartAccess the End-to-End Flowchart on the ACT Aspire Landing Page > Training and ManualsWyoming Training - Oct. 201591The End-to-End Flowchart is also quite helpful, and is also found on the Training and Manuals tab.91Testing FlowchartWyoming Training - Oct. 201592

When you open this resource, youll find it marries up to the Step-by-Step instructions. Selecting any step will provide you with helpful links to specific training modules and documents to help you complete the step.92DateTaskFebruary 22-26, 2016Districts and Schools confirm student data files uploaded by WDE.March 4, 2016Deadline for all accommodations to be entered into Personal Needs Profiles in Aspire Portal.March 4, 2016Deadline for paper-based test orders (test sessions).State approval is required to test paper.March 11, 2016Technology Coordinators Complete Proctor Caching Setup.March 21-23, 2016Test Coordinator receives paper shipment.March 30-April 7, 2016Window for Technology Coordinators to Conduct Online Readiness Testing.April 1, 2016Deadline for Testing Coordinators to Setup Sessions for Online Testing.April 11 May 3, 2016Window for ACT Aspire Testing.Test Delivery Task WindowsWyoming Training - Oct. 201593The Test Delivery Schedule for the Spring 2016 Summative assessment will be available on the Wyoming ACT page (coming soon.) The schedule provides helpful dates to prepare you to deliver the ACT Aspire assessments.93

Q & A94SupportSupport95Support ContactsACT Aspire Customer ServiceACTAspire_implementation@actaspire.org 888-802-7502Monday Friday, 7am 8:30pm MTWyoming Training - Oct. 201596This concludes our training. If you have any questions, you may contact ACT Aspire Customer Service at 888-802-7502, 7:00 a.m.8:30 p.m. Mountain Time, Monday through Friday, or by email at ACTAspire_Implementation@ACTAspire.org. 96