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Executive Assistant – Head Office

The Wholesale and Retail Sector for Education and Training Authority (W&RSETA) seeks to employ an Executive Assistant, who will report directly to the Chief Executive Officer (CEO) and be based at the Head Office in Centurion.

Key Performance Areas will include but not limited to the following Manage correspondence on behalf of the CEO (requests and stakeholder complaints) Filter emails and highlight urgent correspondence Manage and maintain the CEO’s dairy and schedule/ manage on his behalf meeting requests Coordinate the activities of the Executive Management and Management Committees Maintain strict confidentiality and interact professionally with all levels of management, staff and

stakeholders Managing travel and accommodation arrangements for the CEO Ensure that travel and subsistence claims are duly completed and submitted on time. Support the CEO in respect of meetings and official commitments. Prepare correspondence on behalf of the CEO, including the drafting of general replies. Develop and manage budget for the CEO’s office Procure goods and services for the CEO’s office through Supply Chain Management process

and the payment thereof. Provide a full range of personal assistance to the CEO including general administrative work. Manage events in the CEO’s office Coordinate and quality manage documents to be submitted under the CEO’s signature such as

Strategic Plans and requests from the Executive Authority. Coordination of activities of the CEO’s project, the International Leadership Development

Programme (ILDP)

PR for CEO’s Office

Speech writing Prepare briefs, presentations and responses Prepare Press statements Editorial support for documents that require the CEO’s approval (Annual Report, newsletters,

invitations, etc.)

Other Responsibilities

Manage Governance related reports. Monitor changes in relevant legislation and regulatory environment and take appropriate action.

Minimum Qualification and Experience:

Matric + Certificate / Diploma in secretarial / office management 3-5 years secretarial experience at a senior level

Knowledge, Skills, Abilities and Attributes:

Computer Literacy proficiency (Ms Word, Ms Excel, Ms PowerPoint) Analytical Attention to detail Strong Communication skills (verbal and written) Proficient Excellent Minute Taking skills Interpersonal skills Excellent Telephone Etiquette Excellent Presentations skills Planning and organizing skills High energy levels Highly motivated

Special Requirements:

Willing to work overtime as requested or for efficient delivery on time Willingness and ability to travel extensively within the Province Own reliable transport and valid driver’s license.

Only applicants who meet the minimum requirements of this position should apply, by forwarding their CVs via email, for attention: Naomi Sekudu (HR Officer) email: recruitment@wrseta.org.za.The closing date for applications is: Wednesday, 07th February 2018.