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www.swansea.ac.uk www.swansea.ac.uk
Family Friendly PoliciesRose Cooze – HR Officer
Telephone: 513060
www.swansea.ac.uk
Family Friendly policies
• Flexible Working
• Maternity Leave
• Paternity Leave
• Adoption Leave
• Time Off for Care of Dependants
• Parental Leave
• Child Care Voucher Scheme
www.swansea.ac.uk
Flexible Working Policy
Objective – To achieve a better balance
between work and family commitments.
www.swansea.ac.uk
Types of Flexible Working
• Part Time / Reduced hours
• Variable Working hours
• Term Time only
• Job Share
• Working from Home
The list is not exhaustive
www.swansea.ac.uk
Employer Benefits
• Increasing customer satisfaction as their needs are met
around the clock
• Better staff motivation – flexibility encourages workers to
feel more in control of their life and therefore happier
• Falling absenteeism and sickness
• Increased productivity
• Greater wellbeing among staff
• Increased ability to recruit and retain skilled employees
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Employee Benefits
• Greater autonomy over the way in which you work
• Career progression and development
• The ability to balance work and home life
• The feeling of being valued and trusted to do a good job
• Increased motivation and creativity
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The procedure
Application submitted to Head of College
Indentifying how it will impact on the role
Meeting within 28 days
Written decision with 14 days
Right to appeal
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Trial Period
We would usually recommend a trial period
Trial period between 3 – 6 months
Early discussions are advisable
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Term Time working
1) School Term times 40 weeks per year
76.67 FTE
2) University Term times 32 weeks per year
61.33 FTE
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Maternity Leave
All female staff who are expecting a baby have the right to Maternity
Leave
This period counts as continuous service.
Staff entitled to take up to 52 weeks’ maternity leave
KIT Days – 10 Keeping in Touch days
Annual leave unaffected
Pension contributions continue (expect for any unpaid period)
Maternity Risk Assessment undertaken by Occupational Health Nurse
Reasonable time –off granted for anti-natal appointments
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Occupational Maternity Pay and SMP
You will be eligible for the Swansea University Maternity
Scheme if you have 52 weeks continuous service for
Swansea University by the date your baby is due
You would receive:
8 weeks full pay
18 weeks at half pay, plus SMP at the lower rate of £138.18
13 weeks at SMP only (£138.18 per week)
Up to 13 weeks unpaid leave
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Paternity Leave
Paternity leave can be for up to two weeks, but can only be taken in
one block of either one week or two weeks. The start date for
Statutory Paternity leave is flexible and does not need to be from
a Sunday.
Paternity leave cannot start before the actual date of childbirth and
can only be taken during the 56 days after the actual date of birth
or, if the child is born early, up to 56 days after the expected date
of childbirth.
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Statutory Paternity Pay
The University Paternity Leave scheme provides full pay for
employees for the first week of Paternity leave but for the
second week SPP only will be received (£138.10).
To qualify, the employee must have been continuously
employed by Swansea University for not less than 26
weeks by the 15th week before the Expected Week of
Childbirth, (the ‘qualifying week’) and must continue to be
employed from the qualifying week up until the baby’s birth.
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Adoption Leave
Adoption leave and pay are available to employees who adopt as
individuals or to one member of a couple where the couple
adopt jointly.
The leave and pay are as outlined in the maternity scheme.
The partner of an individual who adopts, or the other member of a
couple adopting jointly, will be eligible for paternity leave and
pay in accordance with the scheme set out in the previous
section.
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Time off for Care of Dependents - Unpaid
Employees will be entitled to unpaid time off to deal with the following situations:
a dependant falls ill, is injured or assaulted;
childcare or other care arrangements break down;
a child is involved in a serious incident at school or during school hours
any other emergency situation which arises at short notice over which the
employee has no control.
1 to 2 days should be sufficient and in any event not more than 3 days
unpaid leave will be granted
employees should notify their Line Manager of the reason for their
absence and, its likely duration.
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CARE OF CHRONICALLY ILL DEPENDANTS
Sympathetic consideration will be given to granting
unpaid time off to care for chronically ill dependants.
The maximum time off will depend on the circumstances,
but will not normally be more than three months.
Applications should be made in writing to the HR
Department.
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COMPASSIONATE LEAVE
Paid time off is available for Compassionate Leave.
Up to 5 days' paid leave on the death of a dependant, or
another for whom the employee is responsible for
making funeral arrangements.
For the death of a close friend or relative who is not a
dependant time off is granted to attend the funeral
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Term Time working
1) School Term times 40 weeks per year
76.67 FTE
2) University Term times 32 weeks per year
61.33 FTE
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Parental Leave
Up to 13 weeks unpaid leave per child
Multiples of 1 week or individual blocks
Up to 4 weeks per year
Request sent to HOD/HR giving at least 21 days notice
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Childcare Voucher Scheme
The University has partnered with Computershare to provide the
Childcare Voucher Scheme for the benefit of staff.
Salary sacrifice scheme
Childcare Vouchers:
• Are easy to apply for;
• Can be used for a range of childcare providers and;
• Can save you up to £900 a year, depending on your tax band.
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What could you save?
Standard rate tax payers (salary less than £41,450) can
sacrifice up to £243 per month = annual savings of up to
£900
Higher rate tax payers (salary between £41,451 - £159, 205)
can sacrifice up to £124 per month = annual savings of up
to £623
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Eligibility
Any member of staff, who pays for their childcare can apply
Earnings above minimum wage
The child must be born at the time of application to the scheme
Childcare costs from birth to 15 years old (or 16 if the child has a
disability)
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More information + To apply
For more information please go to the University website (staff):
http://www.swansea.ac.uk/personnel/generalinformation/policiesprocedures/familyfriendly/childcarevoucherscheme/
Please send any queries to a member of the Equal Opportunities team on x3687 or x2367 or via email to: [email protected]
www.swansea.ac.uk
Any Questions
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