Www.regouniversity.com Clarity Educational Community Financial Management Overview Presented by: David Wachsmann & Jen Scarlato Prepared: 4/10/2015

www.regouniversity.comClarity Educational Community

Financial Management Overview

Presented by: David Wachsmann & Jen Scarlato Prepared: 4/10/2015

2 Clarity Educational Community

Agenda• Overview of Financial Components• Value of Financial Management• Challenges• Rego Keys to Success• Questions


Major Financial Management Components• Field Architecture, Entities, Departments, Locations• Calculating Rates with the Rate Matrix• Financial Plans – Benefit, Cost, Budget• Portfolio Financial Analysis• Financial Integrations


Financial Planning Cycles

Ideas

Projects

Portfolios


Architecture of Financial FieldsBy Object

ResourceDepartment

LocationRole

Resource ClassTransaction ClassInput Type Code

InvestmentDepartment

LocationWIP Class

Investment ClassCharge Code

Cost Type

AssignmentRole

TaskCharge Code

Cost Type

TeamRole

Timesheet EntryRole

Charge CodeInput Type Code

Cost Plan (grouping)Role

Charge CodeTransaction Class

By Field

–Work-based– –Resource-based–

–Resource/Work-based–

WIP ClassInvestment

Charge CodeInvestment

TaskTimesheet Entry

Cost Plan Grouping

Investment ClassInvestment

Cost TypeInvestment

Task

Input Type CodeResource

Timesheet Entry

Resource ClassResource

Transaction ClassResource

Cost Plan Grouping

DepartmentInvestmentResource

LocationInvestmentResource

RoleResource

TeamAssignment

Timesheet EntryCost Plan Grouping


Define a Rate Matrix


Leverage Financial Plans

FINANCIAL MANAGEMENT FUNCTIONS

Cost Plan Aggregated Reporting of Financial Cost AttributesTime Scaled EstimatesAvailable to Project Manager

Benefit Plan Reporting of BenefitsAvailable to Project Manager/BA

Budget Plan An Approved Cost Plan“Financial Baseline”


Leverage Financial Plans


Portfolio Financial Analysis• Portfolios allow investments to be grouped together based on

specific business rules or commonalities• Financial constraints can be set on a portfolio, which indicate

what the targeted planned costs are for the enterprise to execute the investments that are contained within it


Portfolio Financial AnalysisInvestments can be measured against the portfolio’s targeted costs. The Planned Capital and Planned Operating costs within the waterline view are derived directly from the cost plans on an investment. This allows the investments within the portfolio to be balanced and prioritized with visibility into the cost to deliver the investments.


Integration• The primary data that is typically integrated into or out of CA

PPM include:– Labor in Hours– Labor in Dollars– Non-Labor Costs in Dollars

• However…prior to building integrationit is important to have a solid processdefined around financial processingand reporting

CA PPM External Systems

$

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Value of Financial Management• The more functions brought into CA PPM, the more value from

the Tool– Avoid Multiple Sources for Project Data

• Financial Reporting has “Gravitas:”– We were 200 hours under estimate vs. We were 25,000 under

estimate• Full Financial Forecasting allows for strategic Planning • Optimizing Financial Performance matures project

management practices• Financial Evaluation helps determine to Kill projects…an

important / necessary oversight function


Challenges – Open Mic

• Have you implemented financials within CA PPM?

• What Goals did you intend to Achieve?

• What issues did you have in implementation or use?


Challenges

• How do you deal with having different rates for the same role when a role can only have one rate?

• If you need to re-configure financial settings, how do you do this?

• How do you keep CA PPM and the financial system in sync? Do you even try?

• How do you deal with contractor rates? A rate for every contractor?

• How do you get PMs to keep forecasted costs current?


Keys to Success

• CA PPM is not the General Ledger• Start Simple – Release and Optimize• Involve Finance in in Financial Setup Decisions• Design CA PPM Financial Configuration to Reproduce

existing Reports in Other Formats• Spend Time on Full Financial Architecture / Build

Proof of Concept in NON-PROD Environment• One of the most powerful internal functions in CA

PPM is the integration of Scheduling and Financial Data


Questions

Phone888.813.0444

[email protected]

Websitewww.regouniversity.com

We hope that you found this session informative and worthwhile. Our primary goal was to increase your understanding of the topic and CA PPM in general.

There were many concepts covered during the session, if you would like to contact any presenter with questions, please reach out to us.

Thank you for attending regoUniversity 2015!

mailto:[email protected]

http://www.regoconsulting.com/

Documents

Www.regouniversity.com Clarity Educational Community Financial Management Overview Presented by: David Wachsmann & Jen Scarlato Prepared: 4/10/2015