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Recordkeeping Metadata SeminarASA/ARANZ Archives and Communities 2005 Conference New Zealand 6 October 2005
Investigating metadata interoperability in the Clever Recordkeeping Metadata Project
Karuna Bhoday, Joanne Evans, Sue McKemmish, Andi Sumartono and Sergio Viademonte
www.monash.edu.au
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Imagining automated metadata re-use
Consumer
Registry
Finds service
Service Descriptions
Points to description
TranslationService
Describes service
Locate service
Exchange messages
Source: Based on diagram from http://www.softstar-inc.com /
www.monash.edu.au
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Clever Recordkeeping Metadata Project
Chief Investigator• Professor Sue McKemmish, Monash
University
Partner Investigators • Professor Anne Gilliland-Swetland, UCLA• Adrian Cunningham, National Archives of
Australia
Industry Partners and Collaborators• National Archives of Australia• State Records Authority of New South
Wales• Australia Society of Archivists, Committee
on Descriptive Standards
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Create once, use many times
How to enable recordkeeping metadata interoperability?
Practical Perspectives
Overcome barriers to implementation of
recordkeeping and resource discovery standards
Demonstrate the business case for recordkeeping
metadata
Research Perspectives
Explore role of recordkeeping metadata in support of
business and recordkeeping processes
Impact on recordkeeping and archiving functions
Requirements for meta-tools for recordkeeping metadata management
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Web Management System
Traditional recordkeeping architectures
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Archival Gateways
Business Systems
Desktop Applications
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Recordkeeping metadata brokering
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Web Management
Systems Archival Gateways
Email and Desktop
Applications
Metadata Broker
Business Information
Systems
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Recordkeeping metadata brokering (cont.)
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Web Management
Systems Archival Gateways
Email and Desktop
Applications
Metadata Broker
Business Information
Systems
www.monash.edu.au
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Service oriented architectures
Open systems
Open standards
Open communicationprotocols
Service Oriented Architecture
Standards Metadata
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Web services technologies
Consumer
UDDIRegistry
Finds service
WSDLService
Descriptions
Points to description
Service
Describes service
Locate service
Exchange messages - SOAP
Source: http://java.sun.com/developer/technicalArticles/WebServices/soa2/WSProtocols.html
Source: http://java.sun.com/developer/technicalArticles/WebServices/soa2/fig4_uddi_schema.gif
Source: Based on diagram from http://www.softstar-inc.com /
www.monash.edu.au
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CRKM Metadata Broker
Metadata registry
Authoritative information on metadata schemas, elements and translations in
human readable and machine processable forms
Repository
Machine processable representations of metadata schemas, elements and
translations
Temporary store of metadata instances undergoing translation
Source metadata Target metadata
Translation services
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Metadata broker as web services cluster
Translation Service
Web Service Layer
Intranet
Metadata Registry
Web Service Layer
AGEMS
Request to translate
AGEMS to RKMSCA
AGEMS – RKMSCA Crosswalk Service
Web Service Layer
Metadata Broker Client
Request the AGEMS – RKMSCA crosswalk
RKMSCA
www.monash.edu.au
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To make this happen …
Stop assuming existing standards are interoperable
RKMS Date•Created
•Transacted•Registered
AGLS Date•Created•Modified
•Valid•Issued
RKMS Identifier
AGLS Identifier
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To make this happen …
Rigorously define metadata interoperability in
terms of element semantics, their value domains and encoding schemes
Develop concrete recordkeeping metadata standards based on dynamic metadata models with multiple entities
Develop machine processable versions of standards representing both the syntax and semantics
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To make this happen …
Implement the metadata broker concept Build operational web services to enable
metadata translation Re-engineer and re-position recordkeeping
and archiving processes in line with a continuum view
Realise the vision – Create Once, Use Many Times
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For more information
• See the Clever Recordkeeping Metadata Project web site at:-
http://www.sims.monash.edu.au/ research/rcrg/research/crm/index.html
