www.help.eln.uu.se

www.uu.se

För anställda – Insidan

Genvägar

Forskningsdokumentation (LabNotes)

LabNotes

• Replaces laboratory notebook on paper• Centrally procured system, has been used by

three groups (since 2006)• Enables integration of various computer

programs• Information can be reused• Secure access – accessibility• Easy to share and seek information• Secure archiving• Works on all computers, not only at UU

Access

1. User UUid (AKKAID or studentID)

2. Computer

PC - A client, administrator on pc

Else - Through web browser

3. Network access

Works on;

• mac OS10.5 or later

• Windows XP, Vista, Win7

• Linux – Ubuntu, Slackware

Safety of the system

• The user's computer has virus protection

• All traffic over the network is encrypted

• Server and database are behind a firewall and perimeter protection

• Every night the database is copied

• The database is Oracle

• A PDF document is created of each experiment

System organisation

User organisation

ELN coordinator – ie me-Administrates all accounts and communicates

Research groups with projects- Group administrators that administrates projects, templates and rights for the group

Scientists- One experiment belongs one user part of a group and a project

The group administrator• To be the contact point between the group's users

and the LabNotes coordinator

• Create projects and set the privileges within the group for these projects

• Create public templates, that the group can use

• Inform the LabNotes coordinator when users start or leave

• Help the members in the group with the installation of the PC client and how the LabNotes system can be used

• Keep contact with the LabNotes coordinator and report improvements and problems

Projects and experiments

• Each experiment belongs to a project and get a unique experiment number

• Automatically saved

• The group decides what projects they have

• Hide projects to parts of the group, or share projects with other groups / researchers

• Seeing each other's experiments or not

• Share experiments

• Countersign

Users

• Personal account

• Creates experiments

• When a user leaves all experiments remain

Costs

• All it takes for the system to work is paid by the medical, pharmaceutical, engineering and science disciplines together.

• Each new license will cost 2500 SEK initially, then 750 SEK each following year

• Licenses can be inherited

The Process

• This seminar

• Decision how to organize, as one or several (PA) groups

• Excel file from homepage -> me

• Training for all users, mac/pc

• Training for the group administrator

• Possibility for further training/support until everyone can use the system

Questions

• ?

Demonstration