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Secure printing

An uncontrolled printing environment is a major danger. The following should be taken into consideration for securing printing assets:

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• Location of network/local printers: printing devices located in public areas should be secured;

2• Access: who is allowed to print, scan and copy documents;

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• Type of documents which are printed, scanned, copied;

• Costs: increase costs

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Secure printing

ENISA’s guidelines, checklist…

1. Define a document flow and management2. Ensure physical security of printing devices3. Ensure printing device logical security4. Ensure security of print data on hard disk or sent-to-printing devices5. Check how resilient your printing environment is6. Track printed copied and scanned documents to fax and email7. Establish a reporting flow on printing jobs8. Define a corporate policy or procedures to govern the use of printing devices9. Organise awareness training10.Establish a secure printing strategy 11. Define indicators to measure the success and benefits of the secure printing

strategy12.Establish baseline for evaluation13.Document lessons learned

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You want to read more ?

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ENISA link: https://www.enisa.europa.eu/activities/cert/security-month/deliverables/2008/secure-printing

Summarize:

This white paper gives a brief outline of the data which is susceptible to security breaches/incidents, highlights potential risks associated with document printing and copying, and lists good practice guidelines which aim at helping readers to overcome secure printing obstacles within the environment.