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www.cisv.org
The CISV Global Hosting Plan
What is it?Why do we need it?
How does it work?
What does it look like?Terminology
Who needs to know about it? Where is
it?
How do hosting plans relate to participation/invitations?
www.cisv.org
What is the Global Hosting Plan?
It is a tool intended to help CISV as an organization to do the following:
•Plan so that we know in advance more or less how many programmes CISV will host over the next few years.
•Maintain stable hosting figures from year to year and avoid big differences in number of hosted programmes (which affects the number of available participant positions).
•Help the organization grow by setting targets.
www.cisv.org
Why do we need a Global Hosting Plan
One of CISV’s strategic priorities is sustainable growth. In order to grow as an organization and reach more people we need to plan for more programmes.
By adopting and working with a Global Hosting Plan, we can plan our hosting numbers more strategically and realistically (i.e. grow in a sustainable way).
www.cisv.org
What does the Global Hosting Plan look like?
• The Global Hosting Plan fits in an excel document.
• It shows the regional and global hosting targets per programme and year.
• It compares regional hosting targets and hosting offers.
• It shows the hosting offers per NA.
www.cisv.org
Hosting Targets 2010
Village
Interchange Delegations
Seminar Camp
Summer Camp
Youth Meeting
IPP
Americas (plan) 15 45 7 11 3 3Europe North (plan) 18 30 4 4 8 1Europe Central (plan) 5 15 3 5 7 1Europe South (plan) 7 50 3 10 10 2Asia-Pacific (plan) 5 10 2 2 2 1
Total (plan) 50 150 19 32 30 8
Targets
The targets are proposed by the Programme Committees and approved by the International Board at AIM each year.
www.cisv.org
The Hosting Targets + Offers 2010
Village
Interchange Delegations
Seminar Camp
Summer Camp
Youth Meeting
IPP
Americas (plan) 15 45 7 11 3 3Americas (offers) 17 44 5 13 4 3Europe North (plan) 18 30 4 4 8 1Europe North (offers) 14 28 4 7 6 1Europe Central (plan) 5 15 3 5 7 1Europe Central (offers) 5 20 4 2 7 1Europe South (plan) 7 50 3 10 10 2Europe South (offers) 8 64 3 10 11 3Asia-Pacific (plan) 5 10 2 2 2 1Asia-Pacific (offers) 6 4 3 2 2 0 Total (plan) 50 150 19 32 30 8
Total (offers) 50 160 19 34 30 8
Targets
Hosting Offers
The hosting offers are negotiated at the regional meetings between the trustees and the GPS ReCos.
www.cisv.org
Offers per NAs within the Region
Village Interchange Seminar Camp
National Associations
2010
2011
2012
2013
2014
2015
2010
2011
2012
2013
2014
2015
2010
2011
2012
2013
2014
2015
AMERICAS
Argentina 1 1 1 1 Brazil 4 4 4 3 5 5 12 19 17 16 21 16 2 2 2 2 3 2Canada 2 2 2 2 2 2 6 9 7 7 8 7 1 1 1 1 1Chile Colombia 1 1 1 1 1 2 2 2 2 3 3 1 1 1 1 1Costa Rica 1 1 1 1 1 0 1 1 Ecuador 1 1 1 2 2 2 2 2 1 1 El Salvador 1 1 1 Guatemala 1 1 1 1 1 Honduras 1 1 1Mexico 1 1 1 1 2 1 1 2 1 1 2 1 1 1 Peru 1 1 2 1 1 2 1 2USA 8 8 6 9 7 8 21 23 22 22 22 22 1 1 3 2 4 Offers 17 20 17 18 20 20 44 60 52 51 60 52 5 5 11 8 11 7Hosting Plan 15 15 17 17 18 18 45 45 45 45 45 45 7 6 6 6 6 6
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How does the Global Hosting Plan work?
Each year at the AIM, the International Programme committees recommend hosting targets for one more year in the plan. They may also recommend revisions to existing targets (based on heir analysis and input from the regions)
The recommendations are presented to the International Board for discussion and formal approval.
During the year, the regions (together with their ReCos) work with the plan, trying to align it to national hosting plans and coordinate their offers to match the plan.
By 1 June, the NAs confirm their hosting offers for the next year by submitting the Host and Participant Data Sheets.
www.cisv.org
Who needs to know about it?
Planning as region requires communication and coordination.
Most of the regional coordination (hosting offers) takes place at the Regional Meetings and at the AIM. It involves the Trustees (or NA Representatives) and the GPS ReCos.
The Global Hosting Plan should also be linked to the hosting plans within NAs (and Chapters). This involves Chapter Representatives and National Programme Coordinators.
Any changes or additions to the hosting plan must go through the GPS ReCo, who then informs the IO. The IO updates the main document and uploads in Resources.
www.cisv.org
Where is it?
The most recent and updated version of the Global Hosting Plan is available on Resources (http://resources.cisv.org/) under Committees on the Organizational Development Department website.
www.cisv.org
Terminology
The Global Hosting Plan works with two types of figures:
Hosting targets = the plan (What we are aiming for. These should be seen as a minimum that we do not want to fall below)
Hosting offers = reality (what we are capable of hosting)
www.cisv.org
Plan Definition
No. of Villages minimum
No. of Interchanges minimum
No. of Seminar Camps ideal
No. of Summer Camps minimum
No. of Youth Meetings minimum
No. of IPPs minimum
No. of Mosaic Projects minimum
Even though our overall ambition is to grow, some Programmesare harder to fill, which is why their hosting plan is seen as anideal and not a minimum.
www.cisv.org
Summary
The Global Hosting Plan is a planning tool and a five-year plan. It is a tool to help CISV plan its Programme hosting ahead of time and give us enough time to work on future hosting numbers.
The plan is that the number of hosted Programmes will reflect what the organization is aiming for rather than what we happen to end up with.
www.cisv.org
How do hosting plans relate to participation/invitations?
The more Programmes an NA hosts, the more invitations it earns (= the hospitality formula)
The more Programmes CISV hosts globally, the more invitations must be filled (= recruitment)
By hosting the same or more number of Programmes everyyear, the number of invitations your earn from year to yearwill be more reliable.
www.cisv.org
The Hosting-Sending Calculator
The Hosting-Sending Calculator is an interactive tool that canhelp you answer these types of questions:
How many more JC invitations can we earn if we host one more Village every three years?
Do we use all the invitations we earn?
How many more Programmes do we have to host inorder to earn the number of invitations we want?
www.cisv.org
How the Hosting-Sending Calculator Works
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Host Plan (= number hosted individuals): 24 24 24 24 24 24 24
Invitations Earned: based on 3-year hosting history (see Hospitality Points Formula)
13.9 6.0 13.9 6.0 13.9 6.0 13.9 6.0 13.9 6.0
How many individuals my NA wants to send: 4 4 6 8 10 10 12 12 14 14SEM
INAR C
AM
P
Indiv
iduals
A. Input the number of delegations/individuals you have hosted and plan to host each year.
B. The invitations you earn based on your hosting shows here.
C. Input the number of delegation/individuals you want to send.
www.cisv.org
How the Hosting-Sending Calculator Works (2)
If there is a big difference between what you earn and what you want to send,use the tool to experiment with different numbers and consider other options.
You can find the Hosting-Sending Calculator at:http://resources.cisv.org/odc/General_Content/hosting_planyear
