WVEIS Discipline Reporting & Management System: A Critical
Component of Implementing Expected Behaviors in Safe and Supportive
Schools 9/30/13 1
Slide 2
The Concept 1.Transform the current discipline Reporting system
to a discipline Management system 2.Shift to reporting Incidents,
then making referrals of Individuals involved in those incidents
3.Expand information data Collection and Reporting Capabilities to
be more useful 2
Slide 3
What is an Incident An occurrence of inappropriate behavior or
behaviors, by one or more individuals, that disrupts the learning
environment Can involve one or more persons o One student cheating
on a test o Two or more students harassing another student, a
teacher, a visitor, Generally characterized in one of several
categories 3
Slide 4
What are Incident Categories Tardiness and Truancy Skipping
class Failure to Obey Rules/Authority Cheating
Disrespectful/Inappropriate Conduct Inappropriate Language Legal
Concerns Fraud/Forgery Aggressive Conduct Battery Against a Student
Illegal Drugs/Substances Possession/Use of Tobacco Weapons
Possession/Use of Dangerous Weapon 4 Increasing Severity
Slide 5
Incident Based Reporting 5
Slide 6
Step 1: Specify the Incident District/School Date and Time of
Day the incident took place Type of Incident overall, what was the
nature of the incident? Location the incident took place Number
Students and/or Staff Involved 6
Slide 7
Step 2: Provide Information for Each Person Involved Identify
the Person Discipline OffenseInappropriate Behaviors Up to three
behaviors may be entered The most severe MUST be reported as the
PRIMARY Offenses may vary for each person involved School and
Community Social Skill Standard Commentary Just the Facts 7
Slide 8
Step 2: Provide Information for Each Person Involved (Cont)
Motivation Action what was the response to the offense for this
person? This may be different for each person involved List of
actions is substantially expanded from the previous policy Duration
If the action is detention/ suspension/ expulsion Commentary Just
the Facts 8
Slide 9
9 Levels of Access TeachersAdministrators Enter incidents for
any for all students Make discipline referrals for all behaviors at
all levels of severity Can take actions for only Minimally
Disruptive (Level 1) Behaviors Can take actions for all behaviors
at all levels of severity Can view reports for only individual
students they have referred Can view reports for all students Can
view reports for the whole school
Slide 10
Step 3: Use the Data Reports, Charts, Crosstabs Number and/or
Average Incidents per Day/Month/Year/etc. Number and/or Average
Students per Incident. Incidents and/or Discipline Reports by
Problem Behavior Location Time of day Student Staff/Teacher Etc
10
Slide 11
As required in Policy 4373 At a minimum schools shall: analyze
school climate/culture data annually make data driven decisions
based on analysis of student behaviors implement comprehensive and
effective interventions targeting behaviors disruptive to the
educational process and place students at higher risk of poor
education/health outcomes evaluate school climate/culture
improvement and revise as needed 11
Slide 12
Demonstration of the System (DMS) WVEIS (DMS) WVEIS 12 Training
Tools (Login) TSTDISCT(Password) WVEIS Teacher View (Login)
TSTDISCP(Password) WVEIS Principal View
Slide 13
Admin Dashboard
Slide 14
Teacher Dashboard
Slide 15
Bottom of both
Slide 16
Filtered Dashboard
Slide 17
Drilldown on Grade 8
Slide 18
Frequent Referred Details
Slide 19
Add a New Incident
Slide 20
New Incident (step 2)
Slide 21
New Incident (step 3)
Slide 22
Incident Summary
Slide 23
Parent Letter
Slide 24
Search Option You must place a checkmark in the Select box in
addition to selecting a value from the drop down list in order to
search on a category and for a specific value. * If you leave all
check boxes un-marked, the search results will return everything
you have entered into the system.
Slide 25
Search Results Notice the Letter, View, Edit and Delete columns
some options are not available. Teachers cannot Edit or Delete an
incident in which action has been taken.
Slide 26
Behavior Code Report You can run a report for any/all behavior
codes, with/without notes, get the summary data only, sorted in the
order of your choice and for any date range.
Slide 27
cont.
Slide 28
Details
Slide 29
Summary
Slide 30
West Virginia School Climate Surveys: A Critical Component of
Implementing Expected Behaviors in Safe and Supportive Schools
30
Slide 31
Safe and Supportive Schools (S3) Grant Program In 2010 WV was
awarded the USED Safe and Supportive Schools grant Provide grants
to support measurement of, and targeted programmatic interventions
to improve, conditions for learning Conditions for learning =
School Climate Accomplished through 3 federal priorities 31
Slide 32
What is School Climate? School Climate refers to the quality
and character of school life is based on patterns of students',
parents' and school personnel's experience of school life reflects
norms, goals, values, interpersonal relationships, teaching and
learning practices, and organizational structures. Source: National
School Climate Center www.schoolclimate.org/climate/ 32
Slide 33
Proposed Federal Model for School Climate Measurement 33
Slide 34
Who is involved in the surveys? Spring 2012 86 schools
(includes the 22 S3 intervention schools) Fall 2012 122 schools
Fall 2013 164 schools (includes the 22 S3 intervention schools)
34
Slide 35
Planning for the Survey 35
Slide 36
The Surveys Four surveys adapted from the California School
Climate, Health, and Learning Survey questionnaires Elementary
Middle/High Staff Parent Use is granted under permissions from the
California Department of Education PDF Print versions available All
surveys are conducted online Voluntary, anonymous, and confidential
36
Slide 37
Sample Login Page 37
Slide 38
Initial Planning Minimum six week survey window Fall 2013
window likely will be October through Mid November Spring 2014
window likely will be March through Early May Schools must register
to participate in the survey Fall 2013 registration will open about
September 1 Identify district / school survey coordinators Lead
survey planning, scheduling, and administration Seek assistance
from the respective TA provider(s) Ensure that surveys are carried
out in an appropriate and consistent manner 38
Slide 39
Companion Guidance Document 39
Slide 40
Student Surveys 40
Slide 41
Informed Consent 41 Parental consent is required Generic
consent forms are included in the survey guidance document Should
be sent to parents at least two weeks prior to the scheduled survey
date(s). Schools should document their attempts to notify and
provide consent forms to parents. It is extremely important that
schools carefully track the return of forms so only students with
permission are surveyed
Slide 42
Passive Informed Consent Given that participation is voluntary
passive parental consent has been deemed appropriate Parents are
provided a written consent form describing: The nature and content
of the survey The benefits and risks of participation Their rights
and the rights of their children as participants Parents sign and
return forms ONLY IF THEY WITHHOLD CONSENT FOR THEIR CHILDS
PARTICIPATION 42
Slide 43
Active Informed Consent Active parental consent may also be
used Parents are provided a written consent form describing: The
nature and content of the survey The benefits and risks of
participation Their rights and the rights of their children as
participants Parents MUST SIGN AND RETURN FORMS IF THEY GRANT
CONSENT FOR THEIR CHILDS PARTICIPATION 43
Slide 44
Census or Sample? It usually is not necessary to conduct a
census of all students to obtain reliable data For logistical
reasons, schools may choose to survey all students Required sample
sizes depend on many complicating factors Enrollment, margin of
error and confidence levels, etc. WVDE Recommendation: Smaller
schools ( 400 students) may consider a sample of students 44
Slide 45
Staff Surveys 45
Slide 46
Which Staff Should Participate? Should be conducted as a
censusthat is, all professional and support staff within a school
should be provided an opportunity to participate. Staff may fill
out the survey online from any computer, either at school or
elsewhere. 46
Slide 47
Parent Surveys 47
Slide 48
Which Parents Should Participate? Getting parents to
participate is a much more challenging Schools should make every
effort to ensure parents are aware of and have access to the
survey. Should be conducted as a census of households that is, only
one response per household which has one or more children at school
Need at least 10 completed responses to generate reports 48
Slide 49
Making Parents Aware of the Survey Generic parent invitation
letter form is included in the survey guidance document
Instructions and parent login codes should be distributed by
Notices sent home with students Notices posted at the school, on
the school webpage, on Edline; in school newsletters
Announcements/handouts distributed at public meetings Any other way
you can think of 49
Slide 50
Survey Products 50
Slide 51
WVDE Provides Student Sampling Plan (if needed) Survey Guidance
Document One-page school specific instruction sheets for all
surveys Periodic survey response rate reports All data analysis and
reporting products 51
Slide 52
What School Get from Participating Survey summary reports for
each survey Student, Staff, and Parent School Climate Index Score
Assistance in using the data to improve school climate conditions
52
Slide 53
Survey Summary Reports 53
Slide 54
54 WV School Climate Index
Slide 55
Available only for schools with middle and high school grades
each school based on how it compared to all schools combined Uses
(9-point) Scale Scoring whereby scores are assigned to each school
based on how it compared to all schools combined Three levels of
scores Overall school climate conditions Scores on twenty school
climate indicators Summary data on 56 measures making up the 20
indicators Asset BasedHigher index scores indicate positive or
desirable school climate conditions 55 WV School Climate Index
Slide 56
56 School Climate Index For this school the overall WVSCI is
4.63.
Slide 57
Using the Data 57
Slide 58
Using the Data Implementation of Expected Behaviors in Safe and
Supportive Schools (Policy 4373) Developing and implementing 5-year
strategic plans Goal setting for educator evaluation School
improvement efforts 58
Slide 59
School Climate Survey
Slide 60
Thank you Who should you contact regarding the Surveys? Andy
Whisman [email protected] Coordinator, Research and
Evaluation WVDE Office of Research Building 6, Room 722
304.558.2546 Who should you contact regarding DMS? Justin Boggs
[email protected] Coordinator, School Climate WVDE Office of
School Improvement Building 6, Room 330 304.558.8830 60