W&RSETA Supplier Database Registration Document€¦ · W&RSETA Supplier Database Registration Document Page 4 of 29 Kindly note, for each service selected a list of three (3) contactable

W&RSETA Supplier Database Registration Document

Page 1 of 29

APPLICATION FORM FOR REGISTRATION ON THE W&RSETA SUPPLIER DATABASE

Province (Only one province may be indicated per submission) (Mandatory Field )

Name of Province:

Company / Entity Details

Trading Name

Legal Name

Main Contact Details

Name and Surname

Telephone Number

Cellular Phone Number

Fax Number

e-mail address

Sales Contact Details

Name and Surname

Telephone Number

Cellular Phone Number

Fax Number

e-mail address


Page 2 of 29

SUPPLIER DATABASE SUBMISSION

The W&RSETA invites prospective service providers to register on the W&RSETA supplier database. It is envisaged,

that this database will contribute towards the availability of sufficient suppliers for the procurement of goods and

services in compliance with the PFMA.

The award of business to service providers will be subject to the General Conditions of Contract issued in accordance

with Treasury Regulation 16A published in terms of the Public Finance Management Act, 1999 (Act 1 of 1999).Where,

however, the Special Conditions of Contract are in conflict with the General Conditions of Contract, the Special

Conditions of Contract prevail

The purpose of this database is to give all prospective service providers an equal opportunity to complete fairly

in satisfying the W&RSETA requirements.

Procurement of all goods and services are centralised and managed by the Supply Chain Management (SCM)

Department based at our Head Office in Centurion.

W&RSETA Head Office and Regional Office details:

Region Physical Address Contact Details

Head Office Riverside office park, Hennops House, 1303 Heuwel

Avenue, Cnr. Lenchen South and Heuwel Avenue,

Centurion

P. O. Box 9809, Centurion, 0046

Tel: 012 622 9500

Eastern Cape 18 Surrey Road, Vincent, East London, 5247

Tel: 043 726 3281

Free State First Floor, 200 Nelson Mandela Building, Cnr. Nobel and

Nelson Mandela Streets, Bloemfontein

P. O. Box 1419, Bloemfontein, 9300

Tel: 051 444 0766

Gauteng North Ground Floor, Block B, 1267 Pretorius Street, Hatefield

Office Park, Hatfield, Pretoria

P. O. Box 14780, Hatfield, 0028

Tel: 012 430 4930

Gauteng South Building 18, Ground Floor, Woodlands Office Park, Western

Service Road, Woodmead

P. O. Box 633, Wendywood, 2144

Tel: 011 656 0085

Kwazulu Natal Office 102B, 1st Floor Clifton Place,, 19 Hurst Grove,

Musgrave, Durban

P. O. Box 18473, Dallbridge, 4014

Tel: 031 277 0500

Limpopo FNB Building, Cnr. Jorrisen and Hans van Rensburg Street,

Polokwane

P. O. Box 1674, Plokwane, 0700

Tel: 015 291 2237

Mpumalanga 202 Parkmed Building, 64 Mandela Street, Emalahleni

P. O. Box 17717, Emalahleni, 1035

Tel: 013 690 1214

Northern Cape Shop 16b, Flaxley House, 24-28 Du Toitspan Road,

Kimberley

Tel: 053 831 4117

North West 49 Heysteck Street, Office no 9, Rustenburg

Postnet Suite 843, Private Bag X82329, Rustenburg, 0299

Tel: 014 592 0483

Western Cape 4 Century PI Blvd

Cape Town 8000

Tel: 021 561 6500


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N.B: The Supplier Database registration schedule for 2015/2016

Initial Submission Date

Application for Registration 29 May 2015

Quarterly Submissions Date

1st Quarter Submission Date 30 September 2015

2nd

Quarter Submission Date 28 February 2016

All submissions are to reach the W&RSETA Head Office before closure of business on the stipulated closing date.

W&RSETA official hours are between 8:00 am to17:00 pm from Mondays to Thursday and 08:00 am to 16:00 on

Fridays.

REQUIRED DOCUMENTATION AND EVALUATION CRITERIA:

No Description Special Instruction

1

Instructions for completion To be completed in full

2

Products and services Select applicable services that can be supplied or rendered.

Maximum of 5 product/ services to

be selected

3

Vendor Information Form To be completed in full

4

Declaration of interest To be completed in full

5

Tax clearance requirements Valid original tax clearance certificate must be submitted. Where

partnerships, Consortia / Joint Ventures / Sub-contractors are

involved each party must submit a separate Tax Clearance

Certificate.

6

BBBEE Rating certificate A valid BBBEE rating certificate must be submitted. Where

partnerships, Consortia / Joint Ventures / Sub-contractors are

involved each party must submit a separate BBBEE rating

Certificate

7

Preference point claim form To be completed in full

8

General conditions of contract Each page must be initialled

9

Company profile and shareholding

certificate

Attached to registration document

10

Individual/partners/shareholders/members

ID copies


11

For Consultancy/professional Services:

Updated copies of CV’s


12

Updated Registration with the relevant

applicable professional bodies/

certification


13

Copy of last 3 month bank statement,

proof of business physical address


Failure to comply with all of the above criteria and completion of the forms as required, as well as submission of

supporting documentation will result in the application being disqualified.


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Kindly note, for each service selected a list of three (3) contactable references and the value of past three years

services rendered must be submitted. Please use the following format:

Product /

Service Type

Name or organisation

that services were

rendered

Contact Person Contact Numbers Value of Service

Service Providers will only have an opportunity to apply for registration of a maximum of 5 product/ service

categories.

Company profiles, leaflets and brochures are also welcomed.

INSTRUCTIONS FOR COMPLETION (Please read carefully)

Please clearly mark envelopes with the title “2015/2016 Supplier Database Registration”, addressed to "The

Manager SCM” at: Riverside Office Park, 1303 Heuwel Avenue, Corner Heuwel and Lenchen South Avenue,

Hennops House, Centurion, 0046

The front cover of the submission must clearly state the specific province for which the registration is applicable

to.

The service/s for which the organisation would like to be registered must be marked by putting a cross (x) in the

“applicable” column in the list of services hereunder.

The next Supplier Database publication will only occur in the Government Tender Bulletin.

Queries

All queries must be in writing and addressed to the Manager SCM at [email protected] or Faxed to

086 506 6988/ 6986 with the subject heading:

Supplier Database 2015/2016

No telephonic queries will be responded to.

mailto:[email protected]


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Division Product / Services Description Submission Requirement Applicable

Marketing and

Communication

Advertising and advertising related services Portfolio of services and client contactable references

Branding and signage

Corporate Clothing

Corporate Gifts (including promotional items)

Framing

Design and layout of publications

Editorial Services

Event Management

Marketing and Communications Presenter Agents

Marketing and Communications Strategists

Media Services

Multimedia and related products and services

Printing

Sound and lighting control

Web design and Update

Copy Writing

Translation Services

Media Monitoring

DVD Production

Filming and production related services

Communication and public relations services

Branding and corporate identity

Photographic services

Career Guides Knowledge and experience in developing career guides for

various audiences using various forms of media


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Information

Technology

IT Hardware / Software Maintenance and repair Must be able to deliver to regional offices as well as service

regional offices as listed under supplier database submission

section

IT Hardware distributors (PC’s, Notebooks, Printer, servers, backup

devices etc.)

IT Software: Microsoft software packages: software (Office, Visio,

Project etc. Licences software packages (Commercial of the shelve

software, antivirus)

Network Cabling (IT, data and voice)

UPS vendors and maintenance

Data Backup Services

Telephony (including fax related services)

Software development

Research Development of Learning Material Experience and Expertise in the development of learning

material

Research Project Management Submit proof of experience in managing research projects

Research Services Submit proof of research services completed

Economic Research Knowledge and experience of conducting projects in Sector

Skills Planning, Labour Market Analysis and Skills

Forecasting

Social Research Knowledge and experience of research projects in Skills

Development arena minimum 3 years’ experience

Sector Specific Research Knowledge and experience of conducting projects in the W&R

Sector, minimum 2 years’ experience

Impact Evaluation Knowledge and experience in development, execution and

reporting of impact evaluations. Proof of a minimum 3 impact

evaluation completed

ISO 9001:2008 auditing Registered SABS ISO 9001:2008 auditors


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ETQA Moderation (organisation) Competence in the relevant unit standard

Moderation (Individual)

Monitoring and evaluation of programmes

Verification

Assessment Competence in the relevant unit standard(s) and

registration with ETDPSETA

Certification partners Prior experience in SAQA regulated certification

processes

Facilitate Qualifications Development Expect knowledge on QCTO qualifications development

requirements

SCM Catering for less than 5 people with less than 24 hour notice Catering for various dietary requirements (e.g. halaal,

vegetarian, vegan and kosher)

Catering for more than 5 people

Crockery and appliances N/A

Stationery (including photocopy paper excluding computer

consumables)

Groceries (including cleaning material)

Computer consumables (including toners, printer cartridges,

drum kits etc.)

Long term and short term insurance

Alarm System

Access Control Systems

CCTV Systems

Arm Response

Maintenance contract for existing water purifying dispensers

Flower and flower delivery services Portfolio of services and clients

Office Deco Services

Office Furniture

Office Maintenance

Pest control services

Renovations and Restoration Services

Driver (Casual and Part time)

Messenger and Delivery Services

Courier Services


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Fire Systems


SCM Electrical Services

General Repair Services

Removal Companies

Security Services Registration with the relevant national body

Document Archived/ Corporate Offsite Storage Electronic storage facilities (e.g. scanned documents)

Human Resource Office Admin Training Accreditation with an ETQA

Assessor training

Moderator Training

SDF Training

Mentoring Training

First Aid Training

Occupational Health and Safety Training

Policy Development Training

Soft Skills Training

Performance Management Training

Workplace Forum Training

Customer Service Training

Management Development Training

Project Management Training (Including Contract

Management)

Project Management for Administrators

Managing ETD intervention Training

Qualification Development Training

Coaching Training

Business Report Writing and Communication Training

Receptionist Training and Office Etiquette

Assertiveness Training

Typing Tutor

Supervisory Training

Learning material evaluators

Leadership Development Training

Financial Literacy and Management Training


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Problem Solving and decision Making Program

Human Resources Monitoring and Evaluation Program

Travel and Leisure Services Accreditation with an ETQA

Emotional Intelligence (EQ)

Talent Management and Retention Program

Risk Management Training

Job Evaluation and Job Grading Consultants Portfolio of services and clients

Labour Evaluation Consultants/ Industrial Relations Specialists

Organisational Development Specialists

Recruitment, Selection and Placement Agencies

Credit Record Checking and Qualifications Verifications

Business Process and Analyst specialists

Payroll Outsourcing/ VIP specialists (Premier version)

Response Handling (Recruitment and Selection)

Employee Assistance Program Services

Debt Counselling Services

Motivational Speakers and Public Speaking Services

Strategic Planning Facilitation and Training

Teambuilding and Coaching

Dispute resolution experts

Employment Equity and Skills Development Training

Facilitation Services

Remuneration Benchmarking Services

Recording Services

Transcription Services

Competency Assessment Consultants/ Psychometric Testing Portfolio of services and clients registered with HPCSA

Wellness Program Services (including professional services to

address: Psychological Financial; Physical and Social wellness)

Human Resource General Legal Services SETA Knowledge, minimum 3 years’ experience in

public sector legal services, labour law experience

Litigation

Conciliation, Mitigation and Arbitration,

Contract Drafting SETA Knowledge, minimum 3 years’ experience in

public sector legal services, labour law experience

Mentors for small businesses Experience and expertise in mentorship and small

business development


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Consultant Services Sector Liaison Officers

Verification and monitoring of implementation of learning

programmes

Proof of experience and contactable references

Independent Skills Development Facilitators

Assist SMME W&R Stakeholders with completion and

submission of WSP/ ATRs

Quality Assuror

Quality Assurance of learning programmes

Project Management of ETD Projects

External Moderation of learning programmes

Developing of Monitoring and Evaluation Tool

Quality Management System

Mentors and Coaches for Learning Programmes


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3. VENDOR INFORMATION FORM

Please complete this document accurately as the information contained herein is required for the following purposes:

To support W&RSETA in the implementation of a system of preferences as required by the Preferential

Procurement Policy Framework Act (No 5 of 2000).

Failure to complete the form in full may result in the supplier not being considered for the awarding of any

orders or contracts by the W&RSETA.

PLEASE COMPLETE ALL PAGES.

ORGANISATIONAL DETAIL (Mandatory Field)

Organisation Trading Name

Postal Address Physical Address

Participation Capacity (please tick one

Consultancy Supplier Consortium Joint Venture

Other

(Please specify)

Type of Organisation (Please tick one)

Sole Trade Partnership Close Corporation (Pty) Ltd

Ltd Section 21 Public entity

Organisational Classification Detail

Principle Business activities

Business Sector

Number of years the organisation has been in

business

Total number of employees

The financial manager/ external auditor/ CEO/Accounting Officer (whichever is relevant to your type of

business) needs to confirm the following:

The business/entity is:

(Please indicate on each of these.

Failure to do so may invalidate your Supplier Database registration)

Yes

No

A going concern

In a sound financial condition

Have the financial and operational capacity to fulfil the contract requirements

Full Name: _____________________________ Signature: _________________________

Capacity: _______________________________


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4. DECLARATION OF INTEREST

Supplier excludes and warrants that there will be no form of misrepresentation which may arise in future pertaining to

the disclosure of the information presented below:

1. Any legal person, including persons employed by the state, or persons having a kinship with persons

employed by the state, including a blood relationship, may make an offer to offers in terms of this invitation

to bid (includes a price quotation, advertised competitive bid, limited bid proposals). In view of possible

allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the

state, or to persons connected with or related to them, it is required that the supplier or his/ her authorised

representation declare his/ her position in relation to the evaluating/ adjudicating authority where-

the supplier is employed by the state; and/ or

legal person on whose behalf the supplier document is signed, has a relationship with persons/ a person

who are/ is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a

relationship exists between the person or persons for or on whose behalf the declaration acts and

persons who are involved with the evaluation and/ or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

2.1. Full Name of supplier or his or her representative

2.2. Identity Number

2.3. Position occupied in the Company

(Director, Trustee, Shareholder)

2.4. Company Registration Number

2.5. Tax Reference Number

2.6. VAT Registration Number

2.6.1. The names of all directors/ trustees/ shareholders/ members, their individual identity numbers, tax reference

numbers and, if applicable, employees/ persal number must be indicated in paragraph 3 below.

“State means-

(a) Any national or provincial department, national or provincial public entity or constitutional institution within

the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);

(b) Any municipal or municipal entity;

(c) Provincial legislature;

(d) National Assembly or the national provinces; or

(e) Parliament

“Shareholder” means a person who owns share in the company and is actively involved in the management of the

enterprise or business and exercises control over the enterprise


Page 13 of 29

Item Question Yes No

2.7

Are you, or any person connected with the supplier presently employed

by the state? Yes

No

2.7.1

If so, furnish particulars:

Name of the person/ director/ trustee/ shareholder/ member

Name of state institution at which you or the person connected to the

supplier is employed

Position occupied in the state institution

Any other particulars:

2.7.2

If you are presently employed by the state, did you obtain the appropriate

authority to undertake remunerative work outside employment in the

public sector?

Yes

No

2.7.2.1.

If yes, did you attach proof of such authority to the bid document?

(Note: Failure to submit proof of such authority, where applicable, may result in the disqualification

of the service provider‘s bid. Furthermore, should the awarded service provider be found to have

misrepresented any part of the submission the agreement concluded with the provider will be

regarded null and void and will be considered an automatic breach of the said agreement.

The service provider further agrees to be held liable for the amounts discharged by the W&RSETA

due to the misrepresentation in their entirety including all cost linked to the execution of the

agreement. This includes but not limited to the contract amount already discharged to the service

provider and other operating costs incurred by the W&RSETA in execution of the agreement.

2.7.2.2

If so, furnish reasons for non-submission of such proof:

2.8

Did you or your spouse or any of the company’s directors/ trustees/

shareholders/ members or their spouses conduct business with the state

in the previous twelve months?

Yes

No

2.8.1

If so, furnish particulars:

2.9

Do you, or any person connected with the supplier, have any

relationship (family, friend, other) with a person employed by the state

and who may be involved with the evaluation and/ or adjudication of

this bid?

Yes

No

2.9.1

If so, furnish particulars

2.10

Are you, or any person connected with the supplier, aware of any

relationship (family, friend, other) between any other supplier and any

person employed by the state who may be involved with the evaluation

and/ or adjudication of this bid?

Yes

No

2.10.1


2.11

Do you or any of the directors/ trustees/ shareholders/ members of the

company have any interest in any other related companies whether or

not they are bidding for this contract?

Yes

No

2.11.1



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3. Full details of directors/ trustees/ members/ shareholders

Full Name

Identity Number

Personal TAX Ref: Number

State Employee Number

DECLARATION

I THE UNDERSIGNED (NAME) _______________________________________________

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 AND 3 ABOVE IS CORRECT. I

ACCEPT THAT THE STATE MAY REJECT OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE

GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVIE TO BE FALSE.

_________________________ _________________

Signature Date

_________________________ _________________

Position Name of Supplier


Page 15 of 29

5. DECLARATION OF PAST SCM Practices

This Standard Bidding Document must form part of all proposals/ quotations invited

1. This Standard Bidding Document must form part of all proposals/ quotation invited

2. It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured,

all reasonable steps are taken to combat the abuse of the supply chain management system

3. The bid of any supplier may be disregarded if that supplier, or any of it’s directors have

a. Abused the institution’s supply chain management system

b. Committed fraud or any improper conduct in relation to such system; or

c. Failed to perform to any previous contract

4. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid:

Item

Question

Yes

No

4.1. Is the supplier or any of its directors listed on the National Treasury’s database

as companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing

of this restriction by the National Treasury after the audi alteram rule was

applied)

Y

e

s

N

o

4.1.1. If so, furnish particulars:

4.2. Is the supplier or any of it’s directors listed on the Register for tender defaulters

in terms of section 29 of the Prevention and Combating of Corrupt Activities

Act (No 12 of 2004)

Y

e

s

N

o


4.3 Was the supplier or any of its directors convicted by a court of law, including a

court outside of the Republic of South Africa) for fraud or corruption during the

past five years?

Y

e

s

N

o


4.4. Was any contract between the supplier and any organ of state terminated during

the past five years on account of failure to perform

Y

e

s

N

o

4.4.1 If so, furnish particulars:

I, the undersigned (Full name) ___________________________________certify that the information furnished in

this declaration for is true and correct. I accept that, in addition to the cancellation of a contract, action may be

taken against me should this declaration prove to be false.

Signature: ___________________________ Position: ___________________________


Page 16 of 29

6. PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT

REGULATIONS 2011

GENERAL CONDITIONS AND DEFINITIONS

80/20 RULE: Estimated Value up to R500, 000 per Incident

NB: BEFORE COMPLETING RELEVANT CLAIM FORMS, SUPPLIERS MUST

CAREFULLY STUDY THE GENERAL CONDITIONS AND DEFINITIONS

1. GENERAL CONDITIONS

1.1 The preference point system is applicable to all Supplier Database registrations.

1.2 Failure on the part of a supplier to complete and sign a claim form may be interpreted to mean that

preference points are not claimed.

1.3 W&RSETA reserves the right to require of a supplier, that he/she should substantiate any claim, in any

manner required by W&RSETA.

2. GENERAL DEFINITIONS

The defined works and expressions commencing with capital letters, shall have the meanings hereby

assigned to them unless such meanings are inconsistent with the context of a particular tender or contract:

2.1 “Act” means the Preferential Procurement Framework Act, 2000 (Act No 5 of 2000);

2.2 “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies;

2.3 Agent” means a person mandated by another person (“the principal”) to do business for an on behalf of, or

to represent in a business transaction, the principal, and thereby acquire rights for the principal against

W&RSETA and incur obligations binding the principal in favour of W&RSETA;

2.4 “B-BBEE” means broad- based black economic empowerment as defined in section 1 of the Broad-Based

Black Economic Empowerment Act;

2.5 “B-BBEE status level contributor” means the B-BBEE status received by a measured entity based on its

overall performance using the relevant scorecard contained in the Codes of Good Practice on Black

Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic

Empowerment Act;

2.6 “Broad- Based Black Economic Empowerment Act” means the Broad- Based Black Economic

Empowerment Act, 2003 (Act no.53 of 2003);

2.7 “Comparative price” means the price after the factors of a non-firm price and all unconditional discounts

that can be utilised have been taken into consideration;

2.8 “Consortium or Joint Venture” means an association of persons for the purpose of combining their

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

2.9 “Contract” means the agreement that results from the acceptance of a tender by W&RSETA;

2.10 “Disability” means, in respect of a person, a permanent impairment of a physical intellectual, or sensory

function, which results in restricted, or lack of, ability to perform an activity in the manner, or within the

range, considered normal for a human being;


Page 17 of 29

2.11 “Firm price” is the price that is only subject to adjustments in accordance with the actual increase or

decrease resulting from the change, imposition, or abolition of customs or excise duty and other duty, levy,

or tax which, in terms of a law or regulation is binding on the contractor and demonstrably has an influence

on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

2.12 “Historically Disadvantaged Individual (HDI)” means a South African citizen –

2.12.1 who has no franchise in national elections prior to the introduction of the Constitution of the Republic of

South Africa, 1983 (Act No 110 of 1983) or the Constitution of the Republic of South Africa, 1993 (Act No

200 of 1993)(“the Interim Constitution”) and/or

2.12.2 who is a female; and/or

2.12.3 who has a disability.

Provided that a person who obtained South African citizenship on or after the coming to effect of the Interim

Constitution, is deemed not to be an HDI.

2.13 “Management” in relation to an enterprise or business, means an activity inclusive of control and performed

on a daily basis, by any person who is a principal executive officer of the company, by whatever name the

person may be designated.

2.14 “Non firm prices” means all prices other than “firm” prices.

2.15 “Person” includes reference to a juristic person.

2.16 “Rand value” means the total estimated value of a contract in Rand denomination which is calculated at the

time of tender invitations and includes all applicable taxes and excise duties.

2.17 “Small, Medium and Micro Enterprises (SMME’s)” bears the same meaning assigned to this expression

in the National Small Business Act, 1996 (Act No 102 of 1996).

2.18 “Sub-contracting” means the primary contractor’s assigning or leasing or making out work to, or

employing, another person to support such primary contractor in the execution of part of a project in terms

of the contract.

2.19 “stipulated minimum threshold” means that portion of local production and content as determined by the

Department of Trade and Industry

2.20 “Tender” means a written offer or Supplier Database registration in a prescribed or stipulated form in

response to an invitation by an organ of state for the provision of services or goods.

2.21 “Trust” means the arrangement through which the property of one person is made over or bequeathed to a

trustee to administer such property for the benefit of another person.

2.22 “Trustee” means any person, including the founder of a trust, to whom property is bequeathed in order for

such property to be administered for the benefit of another person.


Page 18 of 29

THE 80/20 PREFERENCE POINT SYSTEM FOR ACQUISITION OF SERVICE, WORKS OR

GOODS UP TO A RAND VALUE OF R500, 000

1. (a) The following formula must be used to calculate the points for price in respect of proposals (including

price quotations) with a Rand value equal to, or above R30, 000 and up to a Rand value of R1, 000, 000 (all

applicable taxes included):

min

min180

P

PPtPs

Where

Ps Points scored for competitive price of proposal or offer under consideration

Pt Comparative price of proposal or offer under consideration; and

Pmin Competitive price of lowest acceptable proposal or offer

(b) Organs of state may apply the formula in paragraph (a) for price quotations with a value less than

R30, 000, if and when appropriate

2. Subject to sub-regulation (3), points must be awarded to a tenderer for attaining the

B-BBEE status level contributor in accordance with the table below.

B_BBEE Status Level of Contributor Number of

Points

B-BBEE Contribution Level 1-20 20








Non-compliant B-BBEE Contribution Level- 0 0

EME (Less than R5m Turnover)- Black Majority Owned – Level 3- 16 16

EME (Less than R5m Turnover)- Level 4- 12 12

3. A maximum of 20 points may be allocated in accordance with sub-regulation (2)

4. The points scored by a provider in respect to B-BBEE contribution contemplated in sub-regulation (2) must

be added to the points scored for price as calculated in accordance with sub-regulation (1)


Page 19 of 29

CERTIFICATE OF INDEPENDENT BID DETERMINATION

1 This Standard Bidding Document (SBD) must form part of all bids¹ invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement between,

or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a

horizontal relationship and if it involves collusive bidding (or bid rigging).² Collusive bidding is a pe se

prohibition meaning that it cannot be justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all

reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers

and accounting authorities to:

a. disregard the bid of any supplier if that supplier, or any of its directors have abused the institution’s

supply chain management system and or committed fraud or any other improper conduct in relation

to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier committed any corrupt or

fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are

considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed

and submitted with the bid:

¹ Includes price quotations, advertised competitive bids, limited bids and proposals.

² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete,

secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to

acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between

competitors not to compete.


Page 20 of 29

CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying registration:

________________________________________________________________________

(Description)

in response to the invitation for the bid made by:

Wholesale and Retail Sector Education and Training Authority

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: _______________________________________________________that:

(Name of Supplier)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and

complete in every respect;

3. I am authorized by the supplier to sign this Certificate, and to submit the accompanying bid, on behalf of the

supplier;

4. Each person whose signature appears on the accompanying bid has been authorized by the supplier to determine

the terms of, and to sign the bid, on behalf of the supplier;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall

include any individual or organization, other than the supplier, whether or not affiliated with the supplier,

who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

(c) provides the same goods and services as the supplier and/or is in the same line of business

as the supplier

6. The supplier has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However communication between partners in

a joint venture or consortium³ will not be construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation,

communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the bid; or


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(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products

or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the supplier, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise,

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition

Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the

Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for

criminal investigation and or may be restricted from conducting business with the public sector for a period

not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of

2004 or any other applicable legislation.

_______________________________ _______________________________

Signature Date

________________________________ ________________________________

Position Name of Supplier


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Documents

W&RSETA Supplier Database Registration Document€¦ · W&RSETA Supplier Database Registration Document Page 4 of 29 Kindly note, for each service selected a list of three (3) contactable