Fleming County High School 2014 Leadership Diagnostic Weekly Monitoring Document for Probationary Year

Principal: Mark Leet ERL: Lewis Willian Delivery Date:

June 13, 2014

Superintendent: Vacant CO Liaison: Lesia Eldridge

ERD: Julia Rawlings Review Dates: Weekly throughout school year – note date below in each section.

Monitoring Meeting Dates:

July 1, 2014 8:00AM July 11, 2014 9:00AM July 29, 2014 8:00AM

August 11, 2014 8:30 AM August 29, 2014 8:00 AM

September 15, 2014 2:00 PM September 29, 2014 9:00 AM

October 16, 2014 8:00AM October 31, 2014 8:30 AM

November 17, 2014 8:30 AM December 3, 2014 8:30 AM

The 2014 Leadership Diagnostic Review process resulted in seven (7) Improvement Priorities, three (3) identified deficiencies which had no implementation and three (3) identified deficiencies with limited or partial implementation. Documentation of progress relative to the Improvement Priorities and deficiencies will be critical in preparing for the 2015 Diagnostic. All deficiencies, Improvement Priorities and Opportunities for Improvement should be discussed with SBDM advisory council, incorporated into the CSIP and should result in a 30-60-90 day plan for addressing the issues. A PDSA(s) will be created with the school team for purposes of focus and monitoring. Create and implement a communication plan to address the Improvement Priorities and deficiencies with all stakeholders: staff, students, parents, community. Provide evidence of the communication plan and evidence of SBDM advisory council involvement in addressing the Improvement Priorities and deficiencies on each reporting date. Administrative Team members: Mark Leet, Julie Moore, Libby Cannon, Tony Roth, Greg Emmons, Julia Rawlings-ERD, Lewis Willian – ERL, Felicia Bond – ERS math, Charlotte Jones – ERS literacy, Lesia Eldridge – Instructional Supervisor and FCHS Liaison.

Improvement Priorities Action Steps/Timeline Responsible

Party(ies) Status

3.3 See pages 8 and 9 Diagnostic Report for Rationale

Develop and deploy monitoring and coaching processes that oversee that

teachers are engaging students in their learning through instructional strategies that ensure achievement

of learning expectations.

Previous

Develop a bank of instructional strategies for teachers (have been trained in Strategies that Work). (We will be focusing on Formative Assessment (Reference Guide chosen), Engagement (Kagan Strategies) and Literacy Strategies (Janet Allen)

Utilize lesson plans to have a check box for “how teachers are engaging kids in content” (see below July 29th)

Written procedures for providing teacher feedback – written procedures for teacher feedback in CEP.

Written procedures for ELEOT feedback still needed.

(Plan developed for ELEOT observation schedule of every teacher every month.

Scheduling for walkthroughs on PGES calendar and who is responsible

Develop Communication/Rollout plan for distribution of 3 strategies to teachers

Add to Lesson Plan Template

Find/order Janet Allen Literacy Books for staff Ordered

Written Procedure – created for All Steps (Create Walkthrough PDSA)

Sept 3 Faculty Mtg Rollout

Investigate price of eleot use – (J. Rawlings - $400))

ER Staff trained on PD360 (Edivision) on 8/28

Establish Observation Calendar for classroom walkthroughs and TPGES observations. Ensure that instruction is observed in all classrooms by Sept 15.

NOTE: Improvement Priority 3.3 is also a significant piece of Mr. Leet’s NISL Action Learning Plan

Complete ELEOTs by Sept 19 (23 ELEOTS complete as of 9/15)

Input data in spreadsheet and share with staff Oct 1 – disaggregate by department

Create ELEOT data display in PLC room

Create a master list of teachers’ areas of strengths to help pair with teachers in need of growth in that area. (by Mid-September using ELEOT data) – in progress (See Monitoring Document)

Checklist of non-negotiables to leave behind after lesson observations – will be created on carbon form – one copy teacher, one copy admin

Co-plan/Teach lessons in classrooms (Social Studies – Mark, Roth – PE, Lewis in other content areas) (Mark – Oct 17 Grannis, Felicia – Donahue ongoing, Charlotte – (Halsey, Jackson)

ELA Teachers presenting and coaching Literacy strategies in Nov 4 professional development

Complete October ELEOT Cycle in PRIDE – completed 5 data questions with all staff re: impact of PRIDE

From Nov 17 Monitoring Meeting:

November eleot across all class periods

Additional Items

Create a master list of teachers’ areas of strengths to help pair with teachers in need of growth in that area. (by Mid-September using ELEOT data) – in progress (See Monitoring Document)

Utilize Edivation/PD360 for professional growth opportunities in areas identified by ELEOT and TPGES observations- use with corrective action plans as well as other identified needs (ERS find appropriate resources on Edivation to demonstrate digital learning)

Continue to co-teach/ model lessons within classrooms

Improvement Priorities (rating of 1) Action Steps/Timeline Responsible

Party(ies) Status

3.4

See page 11

of the

Diagnostic

Report for

Rationale

Develop and utilize a formal process for the school’s leaders to use in effectively monitoring and

supporting the instructional practices of the teachers to ensure

the academic success of the students.

Previous: Monitoring tool created around 4 domains of PGES for monthly monitoring of all staff. (Teacher Monitoring Checklist Excel spreadsheet) – suggestions were made to color code spreadsheet around 4 domains and to color code around the administrator who is in charge of which teachers; suggestion to change “attendance at” to “participation in” for a few monitoring areas. Monthly monitoring reports will be provided to staff during faculty meetings as part of transparency.

Begin Enduring Skills and Professional Growth work in TPGES within PLCs. See 3.5 below (PGPlans due TODAY Aug 29th)

NOTE: Improvement Priority 3.4 is also a significant piece of Mr. Leet’s NISL Action Learning Plan Establish Observation Calendar for classroom walkthroughs and TPGES observations.

Leet

Ensure that instruction is observed in all classrooms by Sept 15 19th (ELEOT)

Provide teachers feedback related to walkthrough data (see 3.3) pending

Progress on monthly Teaching Monitoring Excellence Spreadsheet Assistant Principal: Teachscape cert needed (occurring on Nov 17) – added to Monday Admin meeting agenda after Nov 17

Communicate to teachers - dates by emails every Friday before leaving the building

Communicate ELEOT results + top 5 issues

Finalize new process for PR Evidence Collection/Storage

Use feedback form w/ ELEOT walkthroughs

Move existing evidence to new PR storage – Subfolders now being created Writing – Complete / PLCS and AH not complete

Communicate new PR protocol system school-wide

Check to ensure evidence is being uploaded From Nov 17 Monitoring Meeting:

Committees examine evidence

Make sure P Sloas computer stays turned on at all times

Asst. Principal connected to AH and PE teachers for TPGES

3.5

See pages 13

Diagnostic

Report for

Rationale

Adopt and effectively implement a research-based system for school-

wide professional learning communities that include norms,

processes and protocols for engaging in continuous

improvement of curriculum, instruction, assessment, and use

data to make instructional decisions. The implementation of this system should be rigorously

Previous:

ER team and Mr. Leet will be modifying/adapting the PLC protocols from Pulaski to suit the needs of FCHS – Adapting Pulaski for use – data expectations,

Determine administrators are attached to each PLC(have been assigned)

Bond: Math/Sci Jones: Eng/SS Willian: CTE Roth: AH Leet: All on rotating basis (develop plan to move to internal leaders by end of year)

to monitoring and provide feedback and develop a “non-negotiable” list (in development now) for administrators for consistency in what is looked for and feedback provided to teams.

Leet and ER Protocol Developed Initial PLC meetings August 12th during planning meetings

monitored for effectiveness. Develop and plan rollout PLC expectations related to PDSA (PD before PLC meetings / SA in PLC meetings) (Bond)

Plan for first PLC meeting: Norms, expectations, PROTOCOL/PDSA

Expectations for use of GradeCam in reflective teaching, Teacher leader applications

NOTE: Improvement Priority 3.5 is also a significant piece of Mr. Leet’s NISL Action Learning Plan

Data Presentation Cycles have begun – initially compliant, but significant growth towards ownership of their own data.

Teacher buy-in / valuing of PLC process as evidenced by plus/delta results. – Plan for ownership – ER modeling in math class (tied to culture piece). – SS Team will model effective PLC process for entire faculty meeting in Early December (Jeroloman/C. Davis)

Principal is acting on / providing feedback for all “deltas” Complete first cycle of PLC data presentation cycles.

Bring formative assessments to PLC – look for alignment of formative and summative results – evidence suggests some teachers (less than 10) now using formative assmt correctly

Address teacher buy-in in Oct 1 Data Meeting

Address Quarterly Report narratives in Oct 1 meeting – get teachers to reflect on data

Teachers valued the QR process

PLC’s chart 2014 test scores on data charts – including new PLAN results

Continue staff ownership of Internal Review process

Data entry for Internal Review

Student Plus/Deltas for Improvement Process within classrooms

Hold teachers accountable and explore teacher PLC perceptions by asking them to explain purpose of PLCs

Have teachers create NEXT STEPS

Pose the question: “How do you vertically team plan at FCHS?”

Review PLC Norms again

Met with each department to raise expectations

From Nov 17 Monitoring Meeting:

Teacher buy-in / valuing of PLC process as evidenced by plus/delta

results. – Plan for ownership – ER modeling in math class (tied to

culture piece). – SS Team will model effective PLC process for entire

faculty meeting in Early December (Jeroloman/C. Davis)

Bring formative assessments to PLC – look for alignment of formative and summative results –

3.6 See pages 15

Diagnostic

Report for

Rationale

Develop and adopt a system for the implementation of classroom

learning systems in ALL classrooms that is based on research and has yielded positive results regarding

student achievement.

Previous

Utilize Pulaski Continuous Improvement Protocol document as a guide to develop FCHS’ guidelines – Discussed at length and determined to create our own Continuous Improvement Protocol

Develop and plan for rollout of a FCHS Continuous Improvement Protocol (Expectations, non-negotiables, First-page page of teacher handbook items) (Leet)

Meet to finalize Continuous Improvement Protocol (Thursday July 31 AM)

Introduce to staff on August 6

Finalize and conduct introductory PLC meeting

Develop PRIDE plan distribute and communicate expectations

Intervention Plan / MAP / Math and Reading

DEVELOP and IMPLEMENT RTI Plan

NOTE: Improvement Priority 3.6 is also a significant piece of Mr. Leet’s NISL Action Learning Plan

Establish and communicate a comprehensive monitoring process for: PRIDE and Intervention classes to ensure 1) plans are implemented and 2) Plans have impact (what does the data say?) (All PRIDE classes focus of October ELEOT walkthroughs)

Continue PLC work to ensure that classroom learning systems include research based practices (i.e SBG, intervention, Kagan, formative assessments, literacy) Go through teacher monitoring list.

Use non-negotiables list for feedback in classrooms – Ms. Moore creating template

ELEOT on Pride and Intervention courses ongoing

Leet

Continue walkthroughs

Initialize new PRIDE groupings – monitor and “level” groups as possible

Evaluate RtI model for improvement

Tic/Tac/Toe for Interventions – shared on Friday, follow up with “who is using this?” and use as an exemplar

From Nov 17 Monitoring Meeting:

Continue PLC work to ensure that classroom learning systems include research based practices (i.e SBG, intervention, Kagan, formative assessments, literacy) English9 & 10/SS talk about these strategies – less consistency in English 11/12, Math, Science -

3.7 See pages 17

Diagnostic

Report for

Rationale

Develop and effectively implement a mentoring, coaching and

induction program that aligns to the school’s mission and vision

regarding teaching and learning.

Previous: Checklist of new staff of where to “find/locate” stuff and introduce them to the Panther Way of doing business with clear ties to our mission and vision – met w/ all new teachers in district level and school level new teacher training sessions. LCHS – leadership examine Target program

Identify mentors (5) for new teachers. One will be KTIP Staggs: Snedegar Donahue: Planck Kissel: J. Moore McKinney: Sloas (KTIP) Frisby: Sloas (KTIP) One of the KTIP interns is facilitating new teacher roundtable discussions each month as their leadership project. – scheduled for November

Meet 9/17 to begin KTIP

Develop teacher leadership structure and use to improve teaching and learning (Meeting 9/16 for expectations / initial meeting)

Transforming School Culture book study Oct 6

Order Transforming…arrived and assigned –currently reading first 6 chapters

View 15 Fixes for Broken Grades Mark has begun book study -1:05 Video w/ ERL

Leet

Leadership team attend PGES 411 - Teacher Effectiveness Institute in Lexington Monday Nov 3 – team share findings with staff

Review purpose and meeting times/frequency for Leadership team- increase to 2X per month

From Nov 17 Monitoring Meeting:

Empower key adults in the building to help change the mindset that “we need to be able to fail kids to motivate them….”

To Dos:

Attend and monitor New teacher roundtables: use this group’s plus/delta responses to address concerns for new teachers – now scheduled for November once per month (Snow Day on original date November 17 – rescheduled for….?

Group will discuss issues and concerns voiced by new teachers

3.10 See pages 22

Diagnostic

Report for

Rationale Assess the needs of teachers regarding the implementation of

standards-based grading. Leadership should also consider how to meet the needs of each teacher and each deparmtent

through continuous improvement process and consistently monitor

effectiveness.

Previous

Develop the written protocol for SBG to all stakeholders.

Develop IC protocol for recording formative and summative grades and monitoring system for review and feedback (do a Sandbox set up as a model) – need to meet with Karen Kirby Addressed in PLC meeting ; L Cannon

Sending a team 6 teachers to Ken Mattingly SBG training on July 25 in Lexington (Leet)

Registered teachers for Mattingly training by July 18 (Leet) 5TEACHERS ATTENDED–

Resend SBG policies to staff.

Use first 2 weeks of PLC to train/embed SBG in classes.

Fix MAJOR Problem with IC gradebook – solved (solution developed at high school implemented by all schools in the county re :SBG)

Need a reset of SBG expectations – do this in conjunctions with rollout of SBG /IC procedures- completed in PLCs

Monday Grade checks initiated through principal Determine how to assess staff training needs (faculty meeting with

Mark Leet Mark and Felicia

sign-up sheet) Once per month – Ongoing (District level) – District has not yet set training up…

Develop process to eliminate low, low expectations for staff such as “kids don’t even have to try in SBG!” – change to 10/10/20/60

(10% first Tri final no retakes)(10% second tri final no retakes) 20% final no retakes) (60% other grades throughout year)

Principal has communicated expectations for SBG use with staff. Principal has repeatedly communicated not to blame bad grades on students in PLC meetings. District support session for SBG Sept 30.District has not yet set training up… Feedback from Snedagar?

Address teacher buy-in in Oct 1 Data Meeting

Communicate expectations for formative and summative assessments in PLCs

Principal into Student Council and all EOC Classes to discuss school data and talk about effort levels and do Plus/Delta

Have discussions with EOC students re: 59’s for lack of effort in Nov 6 Student Council

From Nov 17 Monitoring Meeting:

Plan for discussing Case 21/EOC results with all students to include issues listed above

3.12 See pages 26

Diagnostic

Report for

Rationale

Use data to develop an effective system to identify and provide

support services for all students. Address the professional learning

needs of all staff that will incorporate multiple intelligences

and that addresses the needs of all students using identified measures

of effectiveness.

Previous:

Review and discuss the master schedule with admin/ER team to ensure that it is maximized so that all students’ needs are being met (intervention, course placement, career pathways, data based scheduling, placing strongest teachers with kids in greatest need, etc.) See July 29

Revise draft schedule as needed based on review – suggestions were made regarding: journalism, ELA intervention switched to all staff (not just one), others as identified as schedule is reviewed -

Master schedule complete by 7/15 – students inserted in schedule by July 29 (Leet and FCHS team)

Counselors using Data to place in intervention course (of greatest need)

Mark Leet

Five teacher assignments adjusted to pair strong teachers with neediest students (for intervention and regular course work).

How will we use formative data to determine if our instructional strategies meet the needs of all students? PLC work

NOTE: Improvement Priority 3.12 is also a significant piece of Mr. Leet’s NISL Action Learning Plan

Teacher ownership of PLC data charts Staff ownership of Quarterly Report data questions – 10/1

Finish MAP data analysis and present findings (ERS)

Present School Accountability Data Oct 1

Teachers write data narratives for QR Oct 1

Nov 4: Teacher Workday (develop plan) 8:00 AM till finished Meeting in Library - Internal Review Next Steps

Work in Rooms Finalize Grades, Lesson Plans

10:30-11:30 AM Meeting in Library – Effective Teaching Strategies (English Department)

11:30 AM-12:30 PM Lunch Onsite – Everyone expected to Remain for Lunch from Culture Club

12:30 PM SS PLC Content areas: :30 PLC

:90 30/60/90 Review and Next Steps

CTE, PLCS and AH PLC (Data and 30/60/90)

1:00 PM Sci PLC

1:30 PM ELA PLC

2:00 PM Math PLC

2:30 PM Meeting w/ School Nurse re Meds/Field Trips

3:30 PM End of Day

MAP data analysis presentation – during eleot feedback in Dec – discuss MAP including goal setting for second MAP round.PLAN data analysis and presentations

Reschedule students based on performance at end of trimester re: intervention and Pride

Evidence of teachers owning students for intervention – strong discussion of which students needed specific interventions

From Nov 17 Monitoring Meeting:

during eleot feedback in Dec – discuss MAP including goal setting for second MAP round

Deficiencies/Next Steps Action Steps/Timeline Responsible

Party(ies) Status

1

The principal does not hold himself and all staff members accountable for the success or failure of each and every student at Fleming County High School. Next Steps: The principal should communicate to all stakeholders the urgency of placing student achievement as the school’s top priority and adopt a “Whatever it Takes” policy for getting the job done. They should procure and welcome the assistance of district leadership in school improvement efforts. Non-negotiables should be defined, communicated, implemented and monitored. The principal should use the district certified evaluation plan as the basis for holding all staff members accountable for their roles and responsibilities in improving student performance.

Previous:

Mr. Leet /ER staff working together to develop school-wide non-negotiables and expectations for teaching and learning. These non-negotiables should be directly related to current school level data around areas of growth. (July 11 note: This work will be combined with 3.6 above in Continuous Improvement Protocol ) (Leet)

Review current communication plan, determine revisions needed. Develop a deployment plan to be implemented in July.

Develop PGES calendar of events for certified evaluations to include principal and AP teacher assignments – see email for attachment for possible calendar.

Develop master calendar of events to include all PLC meetings, faculty meetings, Program Review committee meetings, SBDM Advisory Council and committee meetings, Program Review submission dates (to include formative assessment dates). Add PLC dates /times for AH and CTE.

Complete required quarterly report by Oct 1 – submit to ER team and Julia Rawlings and post to web page.

Develop Continuous Improvement Protocol (Leet) – see 3.6 above

Classroom non-negotiables communicated first day of school.

Purchased and displayed an “Average is Over” banner and talked about high expectations with staff.

Delivered expectations related to effective lesson planning.Lesson plans have been reviewed each Friday and specific feedback provided to each teacher regarding planning for

Mark Leet

instruction. 1st/2nd week of missing plan – conferences with teachers who are missing plans. 3rd week that plans are missing will initiate an ICAP. (As of 11/17 – emails sent to teachers with no lesson plans – 1st offense) – 2nd round - 4 teachers received written reprimands - ~20 teachers received 1st offense emails.)

Letter

Principal communicated strong expectation not to blame kids for failures

Initial classroom visits to monitor early communication of expectations to students (Sept 2 through Sept 19) Walkthroughs continue (ELEOT)

Quarterly Report by Oct 1

Continue to address staff deltas

Present School Accountability Data Oct 1

Teachers write QR data narratives Oct 1

Address Staff Deltas

Principal address grade reports on Mondays and address with teachers – reminder , warning, short-term corrective action

ELEOT observer views lesson plans before observation – then alerts principal of teachers with missing plans.

Next Steps from Nov 17 meeting:

Find exemplar lesson teaching strategies – share with all teachers – demonstrations in teacher meetings?

2 The principal does not cultivate and sustain a commitment to high expectations among all stakeholders.

Previous:

Develop clearly defined roles and responsibilities for: Assistant Principal and Counselor/Specialist – this should include

Mark Leet

Next Steps: The principal should consistently communicate a commitment to high expectations. This commitment should be shared with stakeholders through various venues (school council meetings, parent organizations, school Web site, community presentations). The principal should involve stakeholders in mitigating barriers to learning and sustaining a focus on high achievement. He should engage all stakeholder groups in interactive conversations to identify successful practices and unite them in a collaborative effort of assisting all students to reach high levels of learning. The principal should ensure the school serves as the framework for development of 21st Century skills.

information regarding day-to-day duties as well as special duties (prom, dances, bus, early, PRIDE monitoring, etc.). From roles/responsibilities, establish “roles/responsibilities” chart for inclusion in communication plan.

Develop a draft of all written protocols identified: (Mr. Leet will

PRIDE – need to review and revise the data span to better serve our students – draft will need reviewed by admin team to clarify the areas highlighted in yellow – Plan developed - next step is to monitor for implementation and impact - October plan is to do ALL ELEOT observations in PRIDE and intervention classes

Credit Recovery – assigned to Julie Moore; Greg Emmons for Graduation Success Academy details

PLATO training for GSA scheduled for Aug 25

Promotion (credits versus content)

Middle College (attendance, lunch, etc.)

Early College

Program Reviews (to include handbook)

Standards based grading (specific to FCHS requirements along with new district requirements/policy) – also addresses 3.10 Improvement Priority

Compass/Kyote testing – to include process of testing ALL students

Lesson plans – expectation of all staff (include literacy piece for writing Program review) – Paul King/Margaret Klee – need to do some revisions around unit timelines, daily plans, CIITS and expectations for monitoring.

Roles/Responsibilities chart

Teacher Achievement Walls – Lewis will draft

once teachers are in the building – finished and ready to print

Field Trip – to include maximum number of days a student can miss – need to create a student eligibility form

Revisit intervention and RTI plan to clarify math and English interventions and how PRIDE period will be used. Who is eligible? How? When? Selection process? Assignment process? (Leet, Jones and Bond)

Develop Comprehensive RTI Plan

Board Mtg ACT Presentation

Have staff post data trends to force ownership

Continue to lead PLCs and Admin meetings

Establish School Leadership team

Met with each department Individually to discuss ramifications of another year of poor performance

Focus All ELEOT October classroom observations in PRIDE and intervention courses

Final exams collaboratively developed and turned in in advance of the end of the unit. By Jan 15 for second trimester - COMMUNICATE

Review all first Tri-Final Exams (Creasman)

From Nov 17 Monitoring Meeting:

Check w/Dr. Creasman about his analysis of final exams and his next steps

Communicate expectations re: Final Exams each Trimester

Meet with all students setting MAP/EOC goals

Continue ongoing Corrective Action Plans

ERS x 2

3

The principal and school council have not clearly defined a systematic process for collecting, analyzing and monitoring student achievement data. Next Steps: The principal and school council should develop a systematic process for handling and monitoring student achievement data. The principal should lead his staff in intentional efforts to collect, organize, manage, analyze, evaluate and use student achievement data to improve student learning. The focus of the process should be clearly defined and directly tied to evaluating the effectiveness of all facets of decision making. Results of data analyses should be used to identify trends and patterns in all Fleming County High School programs.

Previous:

Training date has been communicated with all Advisory Council members

Adv Council Training complete

Results of eleotTM, -Begins Sept 19

Status update – in development now to include posters in PLC room

PLC data - embedded in protocol – begins Sept 2

PLC Protocol to be distributed and explained within all PLCs beginning august 12, 2014 , Our systematic process for collecting, analyzing and monitoring student achievement data will be driven through our PLCs.

Review/Revise Classroom Assessment Policy Sept 2 Adv Council meeting

NOTE: Deficiency #3 is also a significant piece of Mr. Leet’s NISL Action Learning Plan

Passed secondread of Assessment Policy and PLC Protocol

Report to Adv Council re: PLC work

Staff ownership of Quarterly Report

Quarterly Report Data Questions Oct 1

Every stakeholder group saw this Monitoring Tool as part of the Internal Diagnostic Review process

PLAN shared with students through math classes

Prepare PLAN analysis –trends for the school – PLC presentations?

Prepare Case 21 analysis

Prepare for Dec 1 Quarterly Report

Continue and finalize Internal Review (submitted Nov 6th)

From Nov 17 Monitoring Meeting:

Prepare PLAN analysis –trends for the school – PLC presentations?

Prepare Case 21 analysis

Submit QR

4

The principal has not created a positive climate for teaching and learning and a culture of openness that fosters trust and participation among all stakeholders. Next Steps: The principal should establish, communicate and implement a formal procedure to address parent and student concerns. The principal should be available and interact with students daily. He should interact with community members and share the vision and goals of the school. He should develop procedures and activities to encourage parent participation in the school decision-making process by implementing the school council committee policy. The principal should lead teachers in identifying roles in creating a positive climate for learning and address needs through regular communication and support. The principal should sustain a focus on mutual trust and respect among all stakeholders through the collection and analyses of data (surveys, collaborative activities, formal and informal discussions).

Previous: Teachers:

Mr. Leet /ER staff working together to create Continuous Improvement Protocol for all teachers – open expectations and transparency

Opening Day – YouMatter theme Community:

August 3rd – Community church service at school

Aug 29 – met with Community Workforce organization to increase mentoring and ILP connections

Mr. Leet will schedule with community organizations – initially with Chamber of Commerce in September –Tractor Parade, Commissioner Comer Oct 10,

Swing on Main

Positive Orientation Meetings with individual classes/parents – relay expectations for college/career readiness, Open House 9/25

Opening Day with Students – establishing success expectations

Average is Over / YouMatter

Student mentors (Lifeguards) assigned

Admin meetings rolled through daily schedule for teacher participation – Started 8/11 – some teachers attending

Leadership team/Application process completed – some content areas had no candidates – must recruit

Communicated non negotiables and PBIS posters

PLCs Beginning Aug 12

Develop PDSA for TELL Data/classroom teaching / student voice surveys climate issues

Advisory Councils has plan for policy reset: including Committee Policy in September

Diagnostic Surveys to be completed during Open House - open Labs by grade level

Develop procedure to facilitate Diagnostic Review Surveys for week of Sept 15.

PBIS meeting with Staff Wednesday Sept 3

“Knight in Shining Armor” awarded monthly

ACT Board Presentation

Open Admin meeting

Answered “Deltas”

PLC open communication

Continue to build PLC trust as evidenced by Plus/Deltas

Continue PBIS Open communication -2 PBIS meetings, Lifeguard Friday

Social Studies PLC functioning well. Other PLCs are building skill levels and positive functioning

Begin Transforming School Culture book study w/ Leadership team

ELA 3 days to implement Engage NY

Student Plus Deltas - develop appropriate feedback for students re: Plus Deltas

Math Planning sessions for Nov 10th/11th for implementation of engage NY

Continue and finalize Internal Reviews

From Nov 17 Monitoring Meeting:

Response for 1) faculty and 2) students from school-wide plus delta – Scheduled for PLCs

To Do:

Hallway display (scoreboard) to establish expectations for CCR – in progress (end of trimester 1)

5

The principal and school council do not collaborate with stakeholder groups or have a formal process for comprehensive school improvement planning. Next Steps: The principal and school council should collaborate with stakeholder groups to create organizational structures and processes for comprehensive school improvement planning. The principal, school council and stakeholder group representatives should create vision, mission and beliefs statements and set goals for the plan. Evaluation of impact on classroom practices and student achievement should occur. Strategies, activities and benchmarks should be established. Implementation and impact checks should be used to monitor implementation and evaluate the impact of the strategies and activities on student achievement and should result in changes in classroom practices.

Previous:

Revisit Vision and Mission with admin/ER team and determine next steps for revision which will be presented for discussion to council at July 8 meeting – Julia will provide a review document

Complete required June 30 updates to current CSIP in ASSIST – share with advisory council during July 8 meeting

Post current CSIP (March 20 update as well as June 30 update) and all 30/60/90 day plans to web page – currently, what is posted is a link to the ASSIST log in page which no one can access – must be PDF copy.

Process begun – current CSIP analyzed – CSIP will be streamlined from current 150 included activities to provide a laser-like focus on implementing and monitoring school improvement objectives

Create CSIP PDSA

This PDSA (to be developed once school is fully in session and initial start-up work is complete) will discuss all scales of planning – 7-day, 30/60/90 day, CSIP and Long Range)

Initialize leadership team

GAP Plan Oct 1

CSIP PDSA

Update and distribute (through Charlene Hall) 30/60/90 plan to all stakeholders including web and Facebook

Break current 30/60/90 into individual

Mark Leet

department plans

Begin CSIP brainstorming in PLC sessions From Nov 17 Monitoring Meeting:

Developing CSIP

Study Missing Piece diagnostic and develop Next Steps based on results

6

The school council has not adopted all policies and bylaws required by statute, and the principal has not developed and implemented procedures for implementation of policies. Next Steps: The principal and school council should receive training in areas of responsibility, legal obligations and effective governance. The school council should request assistance to ensure all required policies, bylaws and procedures are developed. The bylaws and policies should be comprehensive, contain procedures for effective implementation and should be communicated to all stakeholder groups. The principal should implement policies as written, and the council should gather data to measure the impact of policies on student achievement. Meeting schedules, agendas and minutes should be publicized and communicated to all stakeholder groups.

Previous:

Agendas and minutes from last two years of council work catalogued and reviewed. Advisory council policy work under review. A schedule for review of all policies is being established (Leet and ERL)

Attend training July 22

Continue creating policy review schedule

Adopt (and obtain approval) from KDE manager for both new policies AND policy approval process.

Develop PDSA regarding Policy Work

Implement PDSA with first 4 Policies 1st Read at August Adv Council meeting. Plan with Council for September – 4 additional new policies

See Attached Policy PDSA (Progress highlighted in Green)

August: first read of 3 revised/new policies. Plan for Sept 2 Advisory Council meeting – second reading of those 3 policies and first reading of 7 additional revised policies. In addition, Adv Council will implement plan for the Oct cycle policy review.

Continue Policy revision Plan – 5 additional policies for first reading at October meeting

Awaiting replacement teacher representative appointments – State decision

Post revised policies to website

Inform district of Advisory Council attendance expectations

Continue to revise final 15 policies – including at Nov 4 Advisory Council Meeting

From Nov 17 Monitoring Meeting

Library Collection policy (new)

Continue to revise final 11 policies

SBDM Advisory Council Involvement Dates of SBDM Ad. Meetings and/or Committee Meetings

Responsible Party (ies)

Status

Attach evidence of SBDM involvement in review process to include SBDM agenda and minutes reflecting discussion of and action items related to the Diagnostic Review

Previous: Agendas and minutes from last two years of council work catalogued and reviewed. Advisory council policy work under review. A schedule for review of all policies is being established (Leet and ERL) Week of July 29:

Attend training July 22

Continue creating policy review schedule This Monitoring Tool reflects growth on 7 Improvement Priorities from the Diagnostic Review and the 6 Leadership Deficiencies. It will become a standing action item of our Adv Council beginning in September. See Attached Policy PDSA (Progress highlighted in Green)

See Deficiency #6 above

Follow protocol for replacing 2 council members who resigned in August and September.

Continue Policy PDSA

Prepare for Quarterly Report Staff Findings

Present Monitoring Document to Adv Council in

October – as well as teachers, classified staff and parents in Internal Review Meetings

Share 30/60/90, current Internal Review and this Monitoring tool with them

From Nov 17 Monitoring Meeting

Add Computer Lab PDSA – leading to FCHS Technology Utilization policy changes in Advisory Council

Quarterly Report #2 – finalize

CSIP approval - December

Communication Plan for Updates and Progress Responsible Party (ies)

Status

Attach communication plan providing updates and progress to all stakeholders.