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Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr. .Donald Huisingh Editor-in-Chief Journal of Cleaner Production [email protected] SKYPE name: huisinghdon

Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

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Page 1: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Writing and Publishing First Quality Scientific Manuscripts

UTI Manuscript Writing Workshop

August 31, 2015

Prof Dr. .Donald Huisingh

Editor-in-Chief

Journal of Cleaner Production

[email protected]

SKYPE name: huisinghdon

Page 2: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

When did people begin to publish their ideas and stories? How did they publish them?Why did they publish them?

Page 3: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Approximately 30,000 years ago some of our ancestors painted on cave walls to tell us stories about

their lives and experiences

http://life.time.com/culture/lascaux-early-color-photos-of-the-famous-cave-paintings-france-1947/#1

Page 4: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Do you also have something to share

with others via some form of

communication?

Page 5: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Why publish?

•Scientists publish to share their findings, with the scientific community, that advance knowledge and understanding

•To present new, original results or methods

•To systematize published results

•To present an integrated review of a field or to summarize a particular sub-topic within a field

Page 6: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

The publish or perish driver

Funding Bodies

Scientists / Clinicians

Grant Writing

Journal Publication

Page 7: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

What do publishers want?

WANTED

• Originality• Significant advances

in field• Appropriate methods

and conclusions• Readability• Studies that meet

ethical standards

NOT WANTED

Page 8: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

What do publishers want?

WANTED

• Originality• Significant advances

in the field• Appropriate methods

and conclusions• Readability• Studies that meet

ethical standards

NOT WANTED

• Duplications • Reports of no scientific

interest• Work that is out of date• Inappropriate methods

or conclusions• Studies with

insufficient data

Page 9: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Preparatory Questions

What steps do I need to take before I begin to write my paper?

How do I properly plan and develop my article?

How can I ensure I am using proper scientific manuscript language?

January 2012

Page 10: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

You should consider publishing if you have information that advances understanding in a specific research field

Are you ready to publish something?

This could be in the form of:

• Presenting new, original results or methods• Rationalizing, refining, or reinterpreting published

results• Reviewing or summarizing a particular subject or field

January 2012

Page 11: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

What is a good manuscript?• It has a clear, useful, and exciting message

• It is presented and constructed in a logical manner

• It is designed so that reviewers and editors can grasp the significance easily

Editors and reviewers are all busy people – develop your manuscript so that they can do

their jobs effectively and efficientlyJanuary 2012

Page 12: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Who is your audience?

• Do you wish to reach specialists, multidisciplinary researchers, or a general audience? You will need to adjust information and writing style accordingly.

Page 13: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Who is your audience?• Do you wish to reach specialists, multidisciplinary

researchers, or a general audience? You will need to adjust information and writing style accordingly.

• Journals, even in similar subjects, reach readers with different backgrounds and interests.

Page 14: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Who is your audience?• Do you wish to reach specialists, multidisciplinary

researchers, or a general audience? You will need to adjust information and writing style accordingly.

• Journals, even in similar subjects, reach readers with different backgrounds and interests.

• Each journal has a style; read some of its articles to get an idea of its style, approaches and content.

Page 15: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Who is your audience?• Do you wish to reach specialists, multidisciplinary

researchers, or a general audience? You will need to adjust information and writing style accordingly.

• Journals, even in similar subjects, reach readers with different backgrounds.

• Each journal has a style; read some of its articles to get an idea of its style, approaches and content.

• Is the readership worldwide or local?

Page 16: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Which Journal?

• Consider:– Aims and scope (check journal websites and

read recently published articles in the potential target journal(s))

– What types of articles does it publish?– What type(s) of readership does it have? – What are current hot topics in the journal(s)?

(Review recent abstracts)– Ask colleagues for advice

Page 17: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

What type of manuscript to you wish to publish?

• Conference Papers• Full articles/Original articles• Short communications• Review papers• You need to ask yourself?• Which of these types of papers, should I write at

this time? • Ask your supervisor and colleagues for advice on

manuscript type for you at this time. January 2012

Page 18: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Conference Papers

• Excellent for disseminating early or in-progress research findings

• Typically 3000 – 4000 words, 3 figures, 15-20 references

• Draft and submit the paper to conference organisers• It is a good way to start a scientific research career

January 2012

Page 19: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Full articles/Original article• Standard for disseminating completed research findings• Typically 7500 to 8500 words, 4 -5 figures, 2 or 3 tables, 25 -

35 references• Draft and submit the paper to the appropriate journal• It is a good way to build your scientific career

January 2012

Page 20: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Short Communications

• Quick and early communications of significant, original advances.

• Much shorter than full articles ( Approximately 3000 -3500 words, 5 -8 references, 2 – 4 figures.)

January 2012

Page 21: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Review papers• Critical synthesis of a specific research topic• Typically 9000 – 13000 words, 5- 10 figures and tables, 80 – 300

references• Preparing and publishing review papers is an excellent way to

consolidate knowledge and to map out what is needed to fill the gaps.

Sample full article title:• From a Literature Review to a Conceptual Framework for

Sustainable Supply Chain Management, Stefan Seuring & Martin Müller, Journal of Cleaner Production 16 (2008) 1699-1710.

January 2012

Page 22: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Summary – What steps do I need to take before I write my paper?

• Determine if you are ready to publish

• Decide on the type of manuscript

• Choose the target journal

• Check the Guide for Authors

January 2012

Page 23: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

All editors hate wasting time on poorly prepared manuscripts

It is a sign of disrespect to the editor and to you as an author

Consulting the Guide for Authors will save your time and the editor’s

Page 24: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

In Class Exercise

What are key characteristics of the best manuscript

you have ever read?

January 2012

Page 25: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

• Characteristics of ‘good’ articles:

• Lessons you learned

Page 26: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Stimulating Creativity and overcoming fear of failure!!!

“Imagination is more important than knowledge!”

Albert Einstein

January 2012

Page 27: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Making New Connections

“Discovery consists of looking at the same thing as everyone else and thinking

something different.”

-Albert Szent-Gyorgyi

Winner, Nobel Prize in Medicine (1937)

Page 28: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Outline

•Writing a quality manuscript

•Preparations

•Article construction

•Language

•Technical details

•Revisions and response to reviewers

•Ethical issues

•Conclusions: getting accepted

Page 29: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Writing a quality manuscript

• Article construction

Page 30: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Article Structure

• Title• Authors• Abstract• Keywords

• Main text – Introduction– Methods– Results– Discussion (Conclusion)

• Acknowledgements• References• Supplementary material

Need to be accurate and informative for effective indexing and searching

Each has a distinct function

Page 31: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

TitleA good title should contain the fewest possible words that adequately describe the contents of the paper

DO

Convey the main findings of the research

Be specific

Be concise

Be complete

Attract readers

DON’T

Page 32: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

TitleA good title should contain the fewest possible words that adequately describe the contents of the paper

DO

Convey the main findings of the research

Be specific

Be concise

Be complete

Attract readers

DON’T

Use unnecessary jargon

Use uncommon abbreviations

Use ambiguous terms

Use unnecessary details

Focus on part of the content only

Page 33: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Relationships between information processing, depression, fatigue and cognition in multiple sclerosis

Slower processing is correlated with higher levels of depressed mood, fatigue, lower verbal fluency, fewer words and digits recalled and poorer recall of visual-spatial information in MS patients

Title

Page 34: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Authorship

General principles for who is listed first• First Author

• Conducts and/or supervises the data generation and analysis and the presentation and interpretation of the results

• Puts paper together and submits the paper to the journal

• Corresponding author

• The first author or a senior author from the institution

January 2012

Page 35: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Authorship

Avoid• Ghost Authorship

– leaving out authors who should be included • Gift Authorship

– including authors who did not contribute significantly

• Spelling names: Be consistent!

January 2012

Page 36: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Authors and affiliations

Surnames: Pérez-García / Pérez / García

Middle Initial: Use consistently or not at all

First Names: Dave / David

Affiliation: Faculty of Medicine / Faculty of Medical and Health Sciences

Be consistent with spelling, full versus short names, full versus short addresses, including current, correct e-mail addresses

Page 37: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

AbstractThe quality of an abstract will strongly influence The quality of an abstract will strongly influence the editor’s and potential reader’s decisionthe editor’s and potential reader’s decision

A good abstract:

•Is precise and honest

•Can stand alone

•Uses no technical jargon or acronyms

•Is brief and specific

•Cites no referencesUse the abstract to “sell” your articleUse the abstract to “sell” your article

Page 38: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Abstract

A Good Abstract Should State:

–What problem or issue was addressed?

–What was done?

–How was it done?

–What was found or learned?

–What was recommended?

Page 39: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Keywords

Keywords are important for indexing: they Keywords are important for indexing: they enable your manuscript to be more easily enable your manuscript to be more easily identified and citedidentified and cited

Check the Guide for Authors for journal Check the Guide for Authors for journal requirements for key word limits requirements for key word limits

•Keywords should be specificKeywords should be specific•Avoid uncommon abbreviations and general termsAvoid uncommon abbreviations and general terms

Page 40: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Introduction

Provide the necessary background Provide the necessary background information to put your work into contextinformation to put your work into context

It should be clear from the introduction:It should be clear from the introduction:

•Why the current work was performedWhy the current work was performed–objectivesobjectives–significancesignificance

•What has been done beforeWhat has been done before•What was done (in brief terms) What was done (in brief terms) •What was achieved (in brief terms)What was achieved (in brief terms)

Page 41: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

IntroductionDODO

•Consult the Guide for Authors for Consult the Guide for Authors for word limitword limit

•““Set the scene”Set the scene”

•Outline “the problem” and Outline “the problem” and hypothesis(es)hypothesis(es)

•Ensure that the literature cited is Ensure that the literature cited is balanced, up to date and relevantbalanced, up to date and relevant

•Define any non-standard Define any non-standard abbreviations and jargonabbreviations and jargon

Page 42: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Introduction

DON’TDON’T

•Write an extensive review of the fieldWrite an extensive review of the field

•Disproportionately cite your own work, work of Disproportionately cite your own work, work of colleagues or work that only supports your colleagues or work that only supports your findings while ignoring contradictory studies or findings while ignoring contradictory studies or work by competitorswork by competitors

•Describe methods, results or conclusions other Describe methods, results or conclusions other than to outline what was done and achievedthan to outline what was done and achieved

•Overuse terms like “novel” and “for the first time”Overuse terms like “novel” and “for the first time”

Page 43: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Methods

The Methods section must provide sufficient information so that a knowledgeable reader

can reproduce the experiment!

Unless the Guide for Authors states otherwise, use the past tense; the present tense is usually only used in methodology-type papers

Page 44: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Results

The main findings of the research

DO

•Use figures and tables to summarize data

•Show the results of statistical analysis

•Compare “like with like”

DON’T

Page 45: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Results

The main findings of the research

DO

•Use figures and tables to summarize data

•Show the results of statistical analysis

•Compare “like with like”

DON’T

•Duplicate data among tables, figures and text

•Use graphics to illustrate data that can easily be summarized with text

Page 46: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Graphics

“Readers… often look at the graphics first and many times go no further. Therefore, the author and the reviewer should be particularly sensitive to inclusion of clear and informative graphics.”

– Henry Rapoport, Associate Editor, Journal of Organic Chemistry

Page 47: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

GraphicsFigures and tables can be the most

effective way to present results•Captions should be complete sentences and be able to stand alone, so that the figures and tables are understandable without the need to read the entire manuscript!

•The data represented should be easy to interpret

•Colour should only be used when necessary

Page 48: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

GraphicsIllustrations should only

be used to present essential data

The information in the table can be presented in one sentence:

‘The surface soils were dark grayish brown, grading to light olive brown (woodland), light olive brown (wetland), and pale olive (grassland) at 100 cm.’

Summarize results in the text where possible

Page 49: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Graphics

Station I II III IV V

75U 91.3 5.3 3.2 0.2 0.075R 89.8 6.1 3.6 0.5 0.0

200R 69.3 14.2 8.6 6.8 1.1500R 63.0 29.5 3.4 4.2 0.0

1000R 86.7 8.5 4.5 0.2 0.0

ECOLOGICAL GROUP

The figure and table show the same information, but the table is more direct and clear

Page 50: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Graphics

•Legend is poorly defined•Graph contains too much data•No trend lines

Page 51: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Graphics

•Legend is well defined but there is still too much data and no trendlines

Page 52: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Graphics

•Legend is clear•Data are organized better•Trend lines are present

Page 53: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Statistics

•Indicate the statistical tests used with all relevant parameters

mean ± SD

•Give numerator and denominators with percentages

40% (100/250)

•Use means and standard deviations to report normally distributed data

Page 54: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Statistics

•Use medians and interpercentile ranges to report skewed data

•Report P valuesp=0.0035 rather than p<0.05

•The word “significant” should only be used to describe “statistically significant differences”

Page 55: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Discussion

Provide answers to the questions:

•How do the results relate to the study’s objectives, hypotheses or research questions?

•How do the findings relate to previous work done by others or by you and your team?

•What are the possible interpretations of your findings? Which do you prefer? Why?

•What are the limitations of your study?

Page 56: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Discussion

Avoid

•Making “grand statements” that are not supported by the data

Example: “This novel treatment will massively reduce the prevalence of malaria in the third world”

•Introducing new results or terms

Page 57: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Conclusions

Put your study into CONTEXT

Describe how it represents an advance in the field

Suggest future experiments

Avoid repetition with other sections

Avoid being overly speculative

Don’t over-emphasize the impact of your study

Page 58: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Acknowledgements

Acknowledge anyone who helped you with the study, including:

•Anyone who helped with the writing or English, or offered critical comments about the content

•Researchers who supplied materials or reagents

•Anyone who provided technical help

State why people have been acknowledged and ask their permission

Acknowledge sources of funding, including any grant or reference numbers

Page 59: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

References

Check the Guide for Authors for the correct format

Check

•Spelling of author names

•Punctuation

•Number of authors to include before using “et al.”

•Reference style

Avoid

Page 60: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

References

Check the Guide for Authors for the correct format

Check

•Spelling of author names

•Punctuation

•Number of authors to include before using “et al.”

•Reference style

Avoid

•Personal communications, unpublished observations and submitted manuscripts not yet accepted

•Citing articles published only in the local language

•Excessive self-citation and journal self-citation

Page 61: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

References

Check the style and format as required – it is not the editor’s job to do so for youHarvard System (alphabetical by author/date):

Berridge, MJ 1998, Neuronal calcium signaling, Neuron vol. 21: pp. 13-26

APA (American Psychological Association) System (alphabetical)

Berridge, M.J. (1998). Neuronal calcium signaling. Neuron 21, 13-26

Vancouver System (numbered in order or citation)

1. Berridge MJ. Neuronal calcium signaling. Neuron. 1998;21:13-26

Page 62: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Supplementary material

Information related to and supportive of the main text, but of secondary importance

Includes:

•Microarray data

•Method validation

•Additional controls

•Video data

Will be available online when the manuscript is published

Page 63: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Summary points about writing a quality manuscript

• Language

Page 64: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Do publishers correct language?

• No. It is the author’s responsibility to make sure his/her paper is in the best possible form when submitted for publication

• However: – Publishers often provide resources for authors who

are less familiar with the conventions of international journals. Please check your publishers’ author website for more information.

– Some publishers may perform technical screening prior to peer review.

– Visit http://webshop.elsevier.com for translation and language editing services.

January 2012

Page 65: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

“Journal editors, overloaded with quality manuscripts, may make decisions on manuscripts based on formal criteria,

like grammar or spelling. Don't get rejected for avoidable mistakes; make sure your manuscript looks perfect”

Thus, both the science and the language need to be of top quality!

Arnout Jacobs, Elsevier Publishing

Page 66: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Write with clarity, objectivity, accuracy, and brevity

Manuscript Language – Overview

• Key to successful manuscript writing is to be alert to common errors:– Sentence construction– Incorrect tenses– Inaccurate grammar– Mixing languages

Check the Guide for Authors of the target journal for any language specifications

January 2012

Page 67: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Manuscript Language – Tenses

• Present tense for known facts and hypotheses:“The average life of a honey bee is 6 weeks”

• Past tense for experiments you have conducted:“All the honey bees were maintained in an environment with a consistent temperature of 23 degrees centigrade…”

• Past tense when you describe the results of an experiment:“The average life span of bees in our contained environment was 8 weeks…”

January 2012

Page 68: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Manuscript Language – Grammar

• Use active voice to shorten sentences– Passive voice: “It has been found that there had

been…”– Active voice: “The authors found that…”– Passive voice: “carbon dioxide was consumed by

the plant…”– Active voice: “…the plant consumed carbon

dioxide..”

• Avoid abbreviations: “it’s”, “weren’t”, “hasn’t” – Never use them in scientific writing– Only use abbreviations for units of measure or

established scientific abbreviations, e.g. DNA

January 2012

Page 69: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Manuscript Language – Grammar

• Minimize use of adverbs: “However”, “In addition”, “Moreover”

• Eliminate redundant phrases

• Double-check unfamiliar words or phrases

January 2012

Page 70: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Language

Use English throughout the manuscript,

including figures.

January 2012

Page 71: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Summary – How can I ensure I am using proper manuscript language?

• Proper manuscript language is important so that editors, reviewers and future readers can easily understand your message

• Refer to the journal’s Guide for Authors for specifications

• Check that your paper has short sentences, correct tenses, correct grammar, and is all in English

• Have a Native English Science Editor review and correct the English of your manuscript

January 2012

Page 72: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

The three “C”s

•Clarity

•Conciseness

•Correctness (accuracy)

Good writing possesses the following three “C”s:

The key is to be as brief and specific as possible without omitting essential details

Page 73: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Know the enemy

•Repetition

•Redundancy

•Ambiguity

•Exaggeration

Good writing avoids the following traps:

Page 74: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Repetition and redundancy

Vary the sentences used when writing the abstract or describing findings at the end of the introduction

Don’t copy verbatim from other sections!

Avoid words with the same meaning

In addition, sections were also stained with …

After centrifugation, pellets were then…

Page 75: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Exaggeration

*

“There was a massive decrease in the number of tumors following p.o. administration of green tea”

Beware of exaggeration but do indicate significance

Page 76: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Writing a quality manuscript

• Technical details

Page 77: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Layout

•Keep line spacing, font and font size consistent throughout – double-spaced 12-point Times New Roman is preferred

•Use consistent heading styles throughout and no more than three levels of heading

•Number the pages

•Number the lines of each page, if the journal requires – check the Guide for Authors

•Order and title sections as instructed in the Guide for Authors – Figure and Table sections are normally together following References

Page 78: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Length

“…7,500 to 8,500 is the ideal length for a submitted manuscript, including ESSENTIAL data only”

Consult the Guide for Authors for word and graphic limits

.

Page 79: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Final checks

Revision before submission can prevent early rejection

What can I do to ensure my paper is in the best possible state prior to submission?

•Ask colleagues to take a look and be critical

•Check again that everything meets the requirements requested in the Guide for Authors!

•Check that the scope of the paper is appropriate for the selected journal – change the journal rather than submit inappropriately to the wrong journal for your article.

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Cover letter

• This is your chance to speak to the editor directly

• Keep it brief, but convey the particular importance of your manuscript to the journal

• Suggest potential reviewers

This is your opportunity to convince the journal editor that s/he should publish your study, so it is worth investing time in the cover letter.

Page 81: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Cover letter

Include:

• Editor name – Address to journal editor, not generic

• First sentence – provide title, author list and journal name

• Briefly describe: • your research area and track record• the main findings of your research• the significance of your research

• Confirm the originality of the submission

• Confirm that there are no competing financial interests

Page 82: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Final checks

Re-Review before submission can

prevent early rejection!!!What can I do to ensure my paper is in the best

possible state prior to submission?

•If necessary, get a colleague or approved editing service to improve the language and ensure that the manuscript possesses the three “C”s

•Ensure that the literature cited is balanced and that the aims and purpose of the study, and the significance of the results, are clear

•Use a spellchecker

Page 83: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Language Editing Services

Recommended companies include:

- Edanz Editing- Liwen Bianji- International Science

Editing- Asia Science Editing- SPI Publisher Services - Diacritech Language

Editing ServiceUse of an English-language editing service listed here is not mandatory, and will not guarantee acceptance for publication in Elsevier journals but it will help to improve your chances that your manuscript will be accepted!

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Making Revisions and

Responding to Reviewers

and Editors

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Post-referee revision

•Respond to all points; even if you disagree with a reviewer, provide a polite, scientifically solid rebuttal rather than ignore their comment

•Provide page and line numbers when referring to revisions made in the manuscript

•Perform additional calculations, computations, or experiments if required; these usually serve to make the final paper stronger

Carefully study the reviewer’s and editor’s comments and prepare a detailed letter of response!!

Page 86: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Post-referee revision

The reviewer is clearly ignorant of the work of Bonifaci et al. (2008) showing that the electric field strength in the ionization zone of the burned corona is less than the space charge free field before the corona onset….

Thank you for your comment. However, we feel that the assumption in our model is supported by recent work by Bonifaci et al. (2008), who showed that the electric field strength in the ionization zone of the burned corona is less than the space charge free field before the corona onset

Page 87: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Post-referee revision

•State specifically what changes you have made to address the reviewers’ comments, mentioning the page and line numbers where changes have been made

•Avoid repeating the same response over and over; if a similar comment is made by multiple people explain your position once and refer back to your earlier response in responses to other reviewers or the editor

Page 88: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

What gets you accepted?

AAttention to details

CCheck and double check your work

CConsider the reviews

EEnglish must be as good as possible

PPresentation is important

TTake your time with revision

AAcknowledge those who have helped you

NNew, original and previously unpublished

CCritically evaluate your own manuscript

EEthical rules must be obeyed

– Nigel John Cook, Editor-in-Chief, Ore Geology Reviews

Page 89: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Accepting rejection

•Try to understand why the paper has been rejected

•Evaluate honestly – will your paper meet the journal’s requirements with the addition of more data or is another journal more appropriate?

•Don’t resubmit elsewhere without significant revisions addressing the reasons for rejection and checking the Guide for Authors

Don’t take it personally!

Page 90: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Accepting rejection

•Suggested strategy for subsequently submitting your revised-previously rejected paper to a second journal:•In your cover letter, declare that the paper was rejected and name the journal•Include the referees’ reports and show how each comment has been addressed•Explain why you are submitting the paper to this journal, for example this journal is more appropriate for your paper

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Ethical Issues

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Unethical behavior “can earn rejection and Unethical behavior “can earn rejection and even a ban from publishing in the journal”even a ban from publishing in the journal”

Terry M. Phillips, Editor, Journal of Chromatography BUnethical behavior includes:

•Multiple submissions

•Redundant publications

•Plagiarism

•Data fabrication and falsification

•Improper use of human subjects and animals in research

•Improper author contribution

Page 93: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Multiple submissions save your time but waste editor’s time and it is unethical!

The editorial process of your manuscripts will be completely stopped if the duplicated submissions are discovered!!

“It is considered to be unethical…We have thrown out a paper when an author was caught doing this. I believe that the other journal editor do the same thing”James C. Hower, Editor, International Journal of Coal Geology

Multiple submissions

Page 94: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Competing journals constantly exchange information on suspicious papers

You should not send your manuscripts to a second journal UNTIL you receive the ‘reject’ decision from the first journal

DON’T DO IT!!

Multiple submissions

Page 95: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Redundant publication

•Published studies should not be republished!

•Previous publication of an abstract and short conference paper in the proceedings of conferences does not preclude subsequent submission for publication, but full disclosure should be made at the time of submission

An author should not submit for consideration in another journal a previously published paper

Page 96: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Redundant publication

•Re-publication of a paper in another language is acceptable, provided that there is full and prominent disclosure of its original source at the time of submission

•At the time of submission, authors should disclose details of related papers, even if in a different language, and similar papers in press

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Plagiarism“Plagiarism is the appropriation of another person’s ideas, processes, results, or words without giving appropriate credit, including those obtained through confidential review of others’ research proposals and manuscripts”

Federal Office of Science and Technology Policy, 1999

Page 98: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Plagiarism“Presenting the data or interpretations of others without crediting them, and thereby gaining for yourself the rewards earned by others, is theft, and it eliminates the motivation of working scientists to generate new data and interpretations”

Bruce Railsback, Professor, Department of Geology, University of Georgia

For more information on plagiarism and self-plagiarism, please see: http://facpub.stjohns.edu/~roigm/plagiarism/

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PlagiarismPlagiarism is a serious offence that could lead to paper rejection, academic charges and termination of employment. It will seriously affect your scientific reputation!

DON’T DO IT!

Unacceptable paraphrasing, even with correct citation, is also plagiarism!

Page 100: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Data fabrication and falsification

• Fabrication is making up data or results, and recording or reporting them

• Falsification is manipulating research materials, equipment, processes; or changing / omitting data or results such that the research is not accurately represented in the research record

“The most dangerous of all falsehoods is a slightly distorted truth”

G.C. Lichtenberg (1742–1799)

Page 101: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Improper author contributionAuthorship credit should be based on

1.Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data

2.Drafting the article or revising it critically for important intellectual content

3.Final approval of the version to be published

Authors should meet conditions 1, 2, and 3. Those who have participated in certain substantive aspects of the research project should be acknowledged or listed as contributors. Check the Guide for Authors and ICMJE guidelines: http://www.icmje.org/

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Peer Reviewer’s Roles

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Purpose of peer review

Peer review is a very important part of scholarly publication, it is the cornerstone of the whole system.

It has two key functions:

• Acts as a filter, to ensure only good

research findings are published.

• Improves the quality of the papers

submitted for publication.

Page 104: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Reviewer’s evaluationOriginality

Is the article sufficiently novel and interesting to warrant publication?

Does it add to the canon of knowledge? Does the article adhere to the journal's

standards? Is the research question an important

one? Is it in the top 25% of papers in this field?

Page 105: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Reviewer’s evaluation

Structure Is the article clearly laid out? Are all the key elements present:

abstract, introduction, methodology, results, conclusion?

Consider each element on appropiateness and conciseness

Page 106: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Language

If the article is poorly written with a number of misspelled words and grammatical errors.

Advise the editor of the poor quality, and allow them to take appropriate action.

Correcting English in a paper is not the role of the reviewer.

Page 107: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Previous Research

If the article builds upon previous research does it reference that work appropriately?

Are there any important works that have been omitted?

Are the references accurate?

Page 108: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Ethical issuesPlagiarism & Fraud:

If any suspicion, let the editor knowOther ethical concerns:

Has confidentiality been maintained? If there has been violation of accepted norms of ethical treatment of human subjects these should also be identified

Page 109: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Reviewer’s Report to the Editor

Scientific journals use standard report structures Reviewer’s options for recommendations about

publication of the article you reviewed include:

a) Reject due to poor quality, or out of scope

b) Accept after revision

c) Minor revision or major revision needed

d) Reject with encouragement to re-submit a new article after the following major changes have been made

Page 110: Writing and Publishing First Quality Scientific Manuscripts UTI Manuscript Writing Workshop August 31, 2015 Prof Dr..Donald Huisingh Editor-in-Chief Journal

Enjoy Your Journey

• There are many challenges and barriers you will encounter in seeking to prepare and to publish your documet.

• However, that journey will be easier and more satisfying if you use the contents of this presentation as a guide.

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Thank you

For further information please visit:

www.elsevier.com/authors

January 2012

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Celebrating your first published article

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That is why you publish mmmm………..