Write it Right

Written ReportReport to be handwritten

in any scheduled language on A-4 size (21 cm x 31 cm or 8.3” x 11.8”) plain paper

Word limit is 2500 (lower group) and 3500 (upper group)

Elements of Written ReportCover page, Abstract, Form-A, Index,

Introduction, Aims and Objectives, Hypothesis, Work plan, Methodology, Observations, Results, Data analysis, Conclusion, Inference, Solution, Future plan, Acknowledgements, References and Appendix

Log book is a must, reflects team work, to be submitted along with report

COVER PAGE

Title of the Project(Should be informative, specific, concise and self-explanatory)

Names and addresses of Team LeaderOther MembersGuide Teacher

DistrictState

ABSTRACTOne of the most important elements of a

scientific reportWord limit is 250 words (one A-4 size page)Summary of the report / work done including– question investigated– the methods used– the principal results and – conclusions

Wording should be clear and precise

(Abstract in English is mandatory)

INDEX

Contents page to have separate sections for

• subject matter (all the components of the report)

• figures (include titles given to chart (pie-chart), or graph, or photograph, or illustration or map) and

• tables (include titles or headings of your observation, result or data analysis tables )

INDEXS. No. Topic Page

No. 01 Introduction 01 02 Aims and objectives 02

list of figures –S. No. Title Page No. 01 Graph showing variation in temperatures 09 02 Pie-chart showing distribution of land forms 11 03 Photograph showing collection of fossils 13

list of tables –S. No. Title Page No. 01 Temperatures recorded during one month period 12 02 Varieties of butterfly species observed 14 03 Electric power consumption in homes 16

INTRODUCTION

At the top Title of the Project should be mentionedTitle should be informative, specific, concise, understandable and self-explanatory

The introduction should haveRelevant background informationNeed statement focusing on the overall issue, problem, or core / research questionOne or two but not more than three paragraphs

AIMS & OBJECTIVES

Should define very specifically Why this project has been selected?How this problem / issue would be addressed?

Keeping in mind that there isLimited time period and Limited localized geographical area

Avoid repeating introduction

HYPOTHESIS

In one or two statements, hypothesis should give an idea, based on known facts that has not yet been proven, about the problem selected

WORK PLAN

Define work plan, in schematic form or as a flow chart, preferably with time schedules

It might get deviated from schedule due to unforeseen circumstances, but having such a guideline always help

METHODOLOGYAfter work plan, decide upon method of

research in proposed work; survey, observation, and/or experimentation

Survey Involves using questionnaire for data

collectionQuestions should be specific On an average 20 relevant questions should be

asked Sample size 50 – 100 people should be

included in the studyInclude a copy of questionnaire

METHODOLOGY

ObservationsThough a part of survey work, may

or may not have questionnaire Recording of observations during

your field studies are included in this type of methodology

METHODOLOGY

ExperimentationDone with own hands, either in the

laboratory or at home or in the field Design of the experiment with proper

controls, number of readings, set of conditions, parameters, mathematical formula to be included

Detail experimental procedure, analytical techniques also to be included

OBSERVATIONS

This part contains all the observations or data collected related to survey, observation, and / or experimentation, ONLY

RESULTS

Results are the presentation of data collected during survey, observation and / or experimentation

Presentation could either be in the form of charts, graphs, maps, figures or tables etc

Should be simple to understandResults only describe and not

interpret findings

DATA ANALYSIS

Data presented under the results are analyzed, using principles of mathematics

Here only analysis part is shown

CONCLUSION

Based on the data analysis, final opinion derived, after completing the project, is what forms the conclusion

INFERENCE

Inference, in fact, is the truthfulness of the opinion formed based on the outcome of the project

Check-point for hypothesis – accepted / rejected

SOLUTION

Since the problem selected is socially relevant, this part will highlight how the findings influence or have an impact on the society at large

FUTURE PLANS

For taking the work further, from where it has been concluded, future plans provide stepwise guidelines

It shows that the problem undertaken is open-ended

It ascertains continuity of efforts, gives sense of commitment

ACKNOWLEDGEMENTS

An expression of gratefulness or thankfulness for the help received from different quarters; family and friends, any motivator, elders / seniors / peers, experts or resource persons, even a librarian, farm workers, people interviewed, laboratory assistants, photographer, anyone for that matter

A true reflection of team work

REFERENCES

All the resource material like books, newspaper articles / clippings, or internet, or even personal interview are to be mentioned

References, under each section, are given in alphabetical order

REFERENCES

For books -Name of the author(s)/editor(s) starting

with surnameTitle of the book (underlined) Edition (if available) Page numbers referredPublisherPlace and Year of publication

REFERENCESFor articles -Name of the author(s) starting with surnameYear of publication (within brackets) Title of the article (in italics) Title of the book / magazine / newspaper (underlined) Edition (for books, if available) Issue and volume numbers (for magazines) Page numbers referred PublisherPlace and Year of publication Or internet source starting with www.website referred

REFERENCES

For personal interviews -Name of the person(s) interviewedDate with month and year and Place of the interview

APPENDIX

All the letters, certificates issued by the concerned authorities, and / or survey sheets (filled up questionnaire) are to be attached at the end of the report

Each such document should bear a number, viz., appendix 1, appendix 2, and so on

LOG BOOK

This is one of the most important but neglected written documents

It is the mirror reflecting activity Provides all the answers related to

the projectCovers minute to minute

recordings, mentioned on daily basis, successes and failures, contacts and impressions

Than’Q