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PCP Progress Report
October 2020
PCP
QUARTERLY PROGRESS
REPORT (Oct – Dec 2020)
World Bank Funded
Punjab Cities Program
Punjab Municipal Development Fund Company
Institutional Strengthening
Section
Email: [email protected]
Website: www.pcp.pmdfc.punjab.gov.pk
PCP Progress Report
TABLE OF CONTENTS
1. Executive Summary _______________________________________________ 1
2. Introduction _____________________________________________________ 2
3. Summary of Activities /Achievements by Program Component _____________ 3
3.1 Highlights of Key Accomplishments ________________________________ 3
3.2 Funds Allocation & Utilization ____________________________________ 5
3.3 Update – Window – 1 (PBGs – Infrastructure Investments) _______________ 6
3.4 Update – Window – 2 (IPF) ______________________________________ 11
4. Assessment of DLRs _____________________________________________ 15
5. Update – Major Program Components ________________________________ 17
5.1. Update - Institutional Strengthening ______________________________ 17
5.2. Update - Environment & Social Management _______________________ 22
6. Update – Program Steering Committee – Decisions ______________________ 24
7. Update - Program Action Plan ______________________________________ 26
Annexures __________________________________________________________ 30
PCP Progress Report
ACRONYMS
APA Annual Performance Assessment
ADP Annual Development Program
CFMS Computerized Financial Management System
CTS Complaint Tracking System
DLI Disbursement Linked Indicator
DLR Disbursement Linked Results
EHS Environment Health & Safety
ESFPs Environment & Social Focal Persons
ESMF Environment and Social Management Framework
ESSA Environment & Social Systems Assessment
FABS Financial Accounting & Budgeting System
FD Finance Department
FY Financial Year
GDP Gross Domestic Product
GIS Geographical Information System
GoPb Government of Punjab
IDAMP Integrated Development and Asset Management Plan
IPC Interim Payment Certificate
IPF Investment Project Financing
IS Institutional Strengthening
LG & CDD Local Government and Community Development Department
M&R Maintenance & Rehabilitation
MACs Minimum Access Conditions
MC Municipal Corporation/Committee
MO (F) Municipal Officer (Finance)
MO (I) Municipal Officer (Infrastructure)
MO (P) Municipal Officer (Planning)
MO (R) Municipal Officer (Regulation)
NOC No Objection Certificate
OSR Own Source Revenue
O&M Operations & Maintenance
P for R Program for Results
PAD Program Appraisal Document
PBG Performance-Based Grants
PCP Punjab Cities Program
PCRs Polymerase Chain Reactions
PLGB Punjab Local Government Board
PLGA Punjab Local Government Act
PM Performance Measure
PMDFC Punjab Municipal Development Fund Company
PMS Performance Management System
PPRA Public Procurement Regulatory Authority
PURR Punjab Urban Reform Roadmap
SLG Secretary Local Government
SOPs Standard Operating Procedures
TOR Terms of Reference
ULGs Urban Local Governments
VO Variation Order
WB World Bank
PCP Progress Report
Page | 1
1. EXECUTIVE SUMMARY
To fulfill DLIs, a comprehensive framework is developed encompassing the process activities, roles &
responsibilities of the stakeholders and documentation required as per the agreed Means of Verification.
PMDFC, under the guidance of the World Bank, identified process activities to be implemented to
achieve desired targets. These activities have been framed, keeping in view the targeted results to be
achieved for Year – II and the capacity of MCs’ staff against each result area. A comprehensive
implementation plan is also prepared to schedule the process activities for fulfilling MACs and the
achievement of PMs according to the prescribed timeline and delegated responsibilities. Contextually,
the trainings/hands-on sessions are being imparted to the designated/nominated MCs’ staff. Moreover,
the handholding of MC staff is continuously being ensured not only to achieve the MACs & PMs but
also to sustain these conditions in the subsequent years.
Performance Based Grants are being financed through the Bank’s PforR instrument and will be
provided to 16 MCs in Punjab. Participating MCs will use PBG funds primarily for these financing
eligible infrastructure investments. PMDFC is continuously monitoring construction activities through
its field teams and supervision consultants. PMDFC teams are also providing requisite backstopping
support to MCs staff in building the capacity of MCs to handle such kind of donor-funded projects. This
report prepared by Institutional Strengthening section will provide a glimpse of efforts accomplished by
PMDFC Team from time to time.
The ongoing COVID-19 pandemic in Pakistan has affected businesses far and wide, across the country
including almost every sector. Decision makers and practitioners at both provincial & grass root levels
are facing challenges, which are now visible. PMDFC also faced challenges due to this outbreak of
COVID-19 and day to day Program activities have been constrained due to restrictions in movement
imposed by Government of Punjab (GoPb).
Despite of these inevitable COVID-19 related challenges, PMDFC has strived its best efforts to execute
the PCP operations. Program team is continuously monitoring and overseeing the implementation of
M&R projects (Year – I) being executed by 16 partner MCs. Moreover, the team is also putting its best
efforts to accomplish the specific requirements to fulfill DLIs for subsequent releases. The report
encompasses activities majorly carried out during Oct - Dec 2020.
PMDFC is coordinating the collection of data and individual reports from partner
MCs. The report is developed by encompassing both components i.e. IPF
Component and Performance Based Grants.
PCP Progress Report
Page | 2
2. INTRODUCTION
Consequently, it was proposed to launch the ‘Punjab Cities Program” as Program for Results (P for
R), and WB showed willingness to invest USD 200 million in this Program. It was agreed that through
the Program, the Bank would support institutional and infrastructure development with particular
attention on secondary cities, as they provide the most conducive opportunity to pilot a ULG-centric
model of improving urban governance and service delivery.
2.1 Program Development Objective
The development objective of the Program is to strengthen the performance of urban local governments
participating in urban management and service delivery.
2.2 Program Cost
Table 1: Program Cost (1 USD = PKR 152.90)
Share USD (Million) PKR. (Million)
Foreign: 200.00 30,580.00
Local: GoPb /MCs co-financing 36.00 5,504.40
Total: 236.00 36,084.40
2.3 Key Features / PCP Components
The Program is using a hybrid of Investment Project Financing (IPF) and Program for Results (P for R)
instrument.
a) Infrastructure Development (Window-I; Program for Result) provides Performance-
Based Grants (PBGs) based on results achieved by the MCs against the Disbursement-Linked
Indicators (DLIs).
b) Institutional Strengthening (Window-2; Investment Project Financing) supports
provincial government agencies (Finance Department, LG&CD Department, Local
Government Board, and PMDFC and selected MCs with technical assistance and
institutional strengthening. (Total Cost; USD 20 Million)
2.4 Program Cities
Table 2: 16 cities (Municipal Corporations/ Committees) included in the Program
North
Punjab
Population
2017
Centre
Punjab
Population
2017
South Punjab Population
2017
Daska 189,327 Gojra 180,951 Bahawalnagar 199,367
Hafizabad 269,424 Jarranwala 230,162 Burewala 289,236
Jhelum 261,711 Jhang 493,108 Khanewal 216,181
Kamoke 264,217 Kamalia 145,713 Kotaddu 179,730
Muridke 258,152 Okara 463,302 Vehari 175,042
Wazirabad 138,433
Government of Punjab prepared “Punjab Cities Program” with the assistance of the
World Bank (WB) by analyzing the economic activities in the main cities of Punjab.
For exploiting the economic growth potential of the cities some policy reforms have
been proposed in the Punjab Cities Program, which are in line with Vision 2025 &
Punjab Growth Strategy.
PCP Progress Report
Page | 3
3. SUMMARY OF ACTIVITIES /ACHIEVEMENTS BY PROGRAM COMPONENT
3.1 Highlights of Key Accomplishments
PCP team is striving its best efforts to execute the program operations. Program team is continuously
monitoring and overseeing the implementation of M&R projects being executed by 16 partner MCs.
Moreover, the team is also putting its best efforts to accomplish the specific requirements to fulfill DLIs
for subsequent releases.
Table 3: Update - DLIs Accomplishment
Activities Status
Accomplishment of DLIs (Year – I):
DLI – 1:
MCs have achieved Minimum Access
Conditions (MACs)
DLI – 2:
MCs have achieved Performance
Measures (PMs)
Completed (Year – I):
Reduced set of Minimum Access Conditions fulfilled
and assessed by World Bank Team as prior actions
for release of USD 9.52 million
Compliance of DLIs for FY 2019 – 20
In-time submission of deliverables for 16 cities
World Bank approved Disbursement Linked Results
for release of subsequent funds to MCs
USD 42.64 million released against DLRs achieved
during FY 2019-20
Accomplishment of DLIs (Year – II): In Progress:
Preparatory work / trainings / consultative sessions for
MCs staff to accomplish DLIs for FY 2020 – 21
Handholding of MCs staff to ensure functionality of
systems
Highlight of key accomplishments is detailed as under:
Table 4: Progress Summary
Activities Update
Update on
Year-I schemes
Groups Description No of
Schemes
Work
Commenced
AA Cost
(Rs.
Million)
Contract
Cost (Rs.
Million)
A Rehabilitation 16 16 1206.80 1127.38
B Repair 12 11 145.65 126.93
C Supply Items 16 16 `135.50 129.78
Total 44 43 1487.95 1384.09
01 Scheme dropped (for the city of Kamalia)
Average Progress:
Physical Progress : 53%
Expenditure incurred : Rs.437.93 Million
Financial Progress : 32%
Rebidding
MC Name Group Status
Kamalia B Revised cost estimate under preparation
Release of PBGs to MCs (Year – II): PKR 7.065 Billion (Sep 14, 2020)
M&R projects marked on GIS based maps – completed for 16 MCs
Update on
SWM Collection of data and requirement from Program MCs (Completed for 16 MCs)
PCP Progress Report
Page | 4
Activities Update
Analysis of available data in line with Year-I M&R projects - Completed
Design Criteria finalized.
Finalization of specifications of equipment & machinery - Completed
GIS based design and proposal mapping of SWM – Completed for 10 MCs
PC-I for MC Muridke, Khanewal, Kamoke & Bahawalnagar – Completed and
shared with MCs
PC-I for Jhelum, Burewala, Okara & Jaranwala – In progress
PCP
Monitoring
Dashboard
Designing of Dashboard – Completed
Android Application - Developed
Development completed and dashboard is live now – Test run in progress
Environment &
Social
Management
Screening & Categorization of Sub-Projects – Completed
ESMF Development – Completed
Development of Environment & Social Screening Checklists – Completed
ESMF Stakeholders Consultation – Completed
Development of E&S Monitoring Checklist – Completed
E &S Monitoring of Construction Activities – Completed
Development of 1st Bi-Annual Progress Report – Completed
Formulation of Environment, Health and Safety (EHS) SOPs for the Construction
Labor/Workers (including Women Labor) in English & Urdu both – Completed
Postings /
Transfer of
MCs’ Key Staff
LG&CD Department is maintaining key staff posting in all 16 MCs.
PMDFC is providing necessary support to LG&CD Department to make different
staffing analyses for decision making.
Revenue
Generation
plans
Benchmarking of OSR for last 03 years - Completed for 08 MCs (Wazirabad,
Daska, Vehari, Gojra, Kot Addu, Jhang, Hafizabad, Burewala)
Preparation of Revenue Enhancement Plans:
Shop rent enhancement plan for 04 MCs (Vehari, Burewala, Hafizabad &
Gojra) completed
Action Plans to
accomplish
DLIs – FY
2020-21
Action Plans for the following activities have been finalized.
Plan for Minimum Access Conditions (MACs) – FY 2020-21
Plan for Performance Measures (PMs) – FY 2020-21
The plan is comprised of a targeted score of 55, specific indicators, process
activities, resource required and responsibilities, etc.
Field offices
establishment
Establishment of PCP Regional Offices: (Khanewal, Faisalabad & Gujranwala)
Hiring of Offices - Completed
Procurement / Delivery of Furniture – Completed
Procurement of IT equipment – In progress
Procurement of
IT & Office
Equipment
Advertisement published on Sep 16, 2020 – Opening Date: Oct 22, 2020
Evaluation completed on Oct 31, 2020
Letter of acceptance issued on Nov 24, 2020
Partially Delivered; Expected date of Complete Delivery – Feb 15, 2021
Hiring of
Consulting
Services
Sectoral Planning, Design & Supervision of Infrastructure Projects
TORs have been revised and approved by World Bank
Receipt of EOI on Oct 09, 2020
RFP issued on Dec 05, 2020
PCP Progress Report
Page | 5
Activities Update
Proposal submission from shortlisted consultants by Jan 07, 2021
PMS, CCTS & MCs’ Websites:
TORs revised in line with comments received from the World Bank – being
reviewed by the WB (Finalization in process)
Own Source Revenue:
TORs drafted and shared with the World Bank on Sep 30, 2020
Being reviewed by World Bank.
Hiring of Audit
Firm
RFP issued on Sep 29, 2020
Contract agreement signed on Nov 14, 2020 – Consultants Mobilized
Inception report approved
Field work related to North Region completed
Field work of central region – in progress
Assignment is expected to be completed by mid of February, 2021.
Hiring of APA
Firm
Consultant Selection Committee notified by LG&CDD on Oct. 20, 2020
Advertisement has been published on Oct 30, 2020 (closing date: Nov 16, 2020)
Shortlisting completed and working paper prepared by LG&CDD to convene
meeting for evaluation, consultants expected to be on board by end of Feb, 2021
Designated
Account for
PFC unit of FD
Opening of designated accounts for PFC unit of FD - yet to be opened
(Account will be opened, as PC – I approves from the competent forum)
3.2 Funds Allocation & Utilization
Components’ Allocation Table 5: Program Components & Allocation
Window # Financing Modality Amount (US $ M) Amount (%)
1 IDA Allocation for Performance Grants
(PforR)
180 90
2 IDA Allocation for Institutional
Strengthening (IPF)
20 10
Funds Utilization Table 6: Funds Utilization (FY 2019-20)
Expenditure Releases Utilization
Area PKR USD PKR USD
IPF-PMDFC 185.11 1.20 17.47 0.11
PBG-MCs 1,442.41 9.52 - -
Total 1,627.53 10.72 17.47 0.11
Table 7: Funds Utilization (FY 2020-21)
Expenditure Releases Utilization
Area PKR USD PKR USD
IPF-PMDFC 82.99 0.50 147.70 0.96
PBG-MCs 7,065.05 42.64 290.85 1.92
Total 7,148.05 43.15 438.55 2.88
PCP Progress Report
Page | 6
3.3 Update – Window – 1 (PBGs – Infrastructure Investments)
Participating MCs are using PBG funds primarily for financing eligible infrastructure investments. The
priority infrastructure investment needs will be determined by infrastructure maps, Integrated
Development, and Asset Management Plans (IDAMP). The Program MCs contribute 20% of the cost
of all infrastructure investments financed through PBGs. In the first year of the implementation (FY
2019-20), Program MCs used PBGs only for servicing the repair and maintenance needs of municipal
infrastructure. Eligible investments in infrastructure and service delivery have been identified,
encompassing MC mandates under PLGA 2019. The prioritization and selection of investments will
ensure (a) citizen participation; (b) social inclusion (including gender and disability considerations); (c)
climate change and disaster adoption; and (d) economic viability. Annual infrastructure investment
plans, listing all planned expenditures against PBGs, duly reflected in MC budgets.
Eligible infrastructure sectors are given as under;
Table 8: Eligible Infrastructure Sectors
Functional area Eligible investments
Waste Management
(Solid and Liquid) Solid waste: collection equipment, collection bins, transfer stations,
collection points.
Construction of new landfills is excluded.
Liquid waste: construction of wastewater treatment plants with a capacity of less than 50,000 m3/day, sludge ponds, community septic
tanks, vacuum trucks, vacuum handcarts, and others.
Water Supply Water supply pumps, overhead reservoirs, mains, and distribution networks.
Storm Water
Drainage
Urban drainage systems; flood control systems
Connectivity Urban roads, pedestrian walkways and bicycle paths, street and security
lights, and road signs.
Social and Livability
Infrastructure
Urban greenery and public spaces.
Fire and Disaster
Management
Fire control stations and disaster management equipment (firefighting
trucks, rehabilitation and/or construction of new firefighting station and
facilities).
(a) Investments in the first year are restricted to repair and maintenance priorities; in subsequent
years, investments may include both rehabilitation and capital investments.
(b) Proposed investments must be included in list of priority investments identified from updated
infrastructure maps in the first three years and from IDAMPs in subsequent years.
(c) To avoid the fragmentation of urban investments (and limit procurement effort), investment
subprojects are subject to a minimum investment of PKR 50 million (~US$ 500,000) This
requirement is subject to the following two exceptions:
i. Municipalities shall be permitted to combine a number of related urban infrastructure items in the
same geographic area into a single procurement to reach the relevant minimum
investment/procurement size for a single area-based development initiative.
ii. If the PBG allocation to an MC is less than PKR 50 million (US$500,000), the minimum
investment/procurement amount will be correspondingly lowered to the PBG allocation amount.
(d) At least 80% of the PBG shall be spent on non-movable infrastructure assets.
PCP Progress Report
Page | 7
The detail progress of infrastructure projects is given as under;
i.) Progress of schemes of Year-I
There are total 44 Schemes of M & R of
infrastructure projects in the first year
including 03 groups i.e. Group A-
Rehabilitation Works, Group B- Repair
Works and Group C – Supply of items.
Out of these, 43 schemes have been
awarded and works commenced. One of
the schemes for the city of Kamalia has
been dropped. Admin Approval cost for
all these schemes is 1487.95 Million &
Works amounting Rs. 1384.09 Million
have been awarded
ii.) Progress of Schemes - Group-A Year-I
Rehabilitation Works
Contracts have been awarded in all 16
MCs with Admin approval cost of Rs.
1206.81 Million. Schemes amounting Rs.
1127.38 Million have been awarded and
work Commenced in 16 MCs.
iii.) Progress of Schemes -Group-B
Year-I
Repair Works
Contracts have been awarded in 11 MCs
with Admin approval cost of Rs. 145.65
Million. Schemes amounting Rs. 126.93
Million have been awarded and work
commenced in 10 MCs so far.
iv.) Progress of Schemes of Group-C
Year-I
Supply Items
Contracts have been awarded in all 16
MCs with Admin approval cost of Rs.
135.50 Million. Schemes amounting Rs.
129.78 Million have been awarded and
work commenced in all 16 MCs.
Detail of progress schemes and
beneficiaries of infrastructure schemes are placed at Annex A.
16 16 16 16 16 16 16 16 16 16
No
of S
ch
em
es
TOTAL= 44 CONTRACTS
GROUP-A = 16
AA Cost= Rs. 1206.81 M
16 16 16 16 16 16 16 16 16 16
No
of S
ch
em
es
TOTAL= 44 CONTRACTS
GROUP-C = 16
AA Cost= Rs. 135.50 M
Work Awarded= Rs. 129.78M
44 43 43
1
TOTAL SCHEMES WORK AWARDED WORK
COMMENCED
REBIDDING
STAGE
No
of S
ch
em
es
TOTAL= 44 CONTRACTS
AA Cost= Rs. 1487.95M
Work Awarded= Rs. 1384.09
12 12 11 11 11 11 11 11 11 11
No
of S
ch
em
es
TOTAL= 44 CONTRACTS
GROUP-B = 12
AA Cost= Rs. 145.65 M
Work Awarded= Rs.126.93M
PCP Progress Report
Page | 8
Pictorial View – Infrastructure Sub-Projects
Infrastructure Development Activities - PCP Cities
Pump House No.2 Mullaha Rasool Nagri Waz.
W
azi
rab
ad
Bar Screen
Before After
PCP Progress Report
Page | 9
Turbine Pump
Before After
Rehabilitation of Sullage Carrier From Social Security Office to 240 More Lahore Road
Ja
ran
wala
Before During
Repair Works
Before During
PCP Progress Report
Page | 10
Ka
ma
lia
Laying of Tuff Paver approach Road Nawaz Sharif Park
Before During
Before start Paint During
PC
P M
on
ito
rin
g D
ash
bo
ard
Progress Summary View Android App.
PCP Progress Report
Page | 11
3.4 Update – Window – 2 (IPF) Table: 9 Window2 Interventions
Result Area Proposed Systems and Activities Status to date
FD
Performance-
Based Grants
and Financial
Reporting
Strengthen FD’s PFC Unit to manage budgeting and release of
PBGs
Operationalize MC Financial Monitoring & Reporting System
(linked to MC CFMS)
PC-I is under preparation. As PC-I approves from Competent Forum, requisite
interventions will be executed.
LG
&C
DD
Policy
Framework and
Guidance
Manage APAs through procuring and managing APA firm
Establish PPP Unit - develop model contracts, templates, etc.
Update Level of Service standards
Develop population-based staffing standards with gender lens
Update design specifications and standards for municipal
infrastructure
LG&CDD has already initiated hiring process for APA Firm to manage annual
performance assessment of disbursement
linked indicators for FY 2020-21.
Consultant selection committee notified by Secretary LG&CD Department.
Received EOIs being evaluated by LG&CD department
Three meetings have been convened with LG&CDD and PLGB to discuss the
capacity building initiatives for LG&CDD
and PLGB under PCP.
TORs to hire the consultant to carry out detailed assessment is drafted and shared
with AS (Dev). LG&CDD has been
requested to convene meeting on urgent
basis to finalize the modalities.
LG
B
Human
Resource
Management
Develop and adopt a gender responsive HR Management
System, including gender based
provisions such as paid maternity
leave and harassment free work
environment
Develop and operationalize MC Performance Monitoring
Dashboard (linked to Performance
Management System in MCs)
Implement career learning plan, training content, and delivery
partnerships for staff in Program
MCs
PLGB representatives explained that HRMIS is being developed by PITB.
Certain attributes like gender based
provisions such as paid maternity leave and
harassment free work environment are also
being ensured as per government policy.
The chair (then Additional Secretary – Dev.) opined that PLGB officers will
conduct need assessment exercise to chalk
out the necessary interventions in line with
PLGA 2019. Following segments will be
rigorously focused:
Data collection cell should be more equipped in human resource as well as
equipment wise.
Staff capacity building needs should also be chalked out in line with PLGA 2019.
TORs to hire the consultant to carry out detailed assessment is drafted and shared
with Secretary PLGB. LG&CDD has been
requested to convene meeting on urgent
basis to finalize the modalities.
PM
DF
C
Update Infrastructure Maps developed under PMSIP
Amend IDAMP instructions approved by P&DD under PCGIP
to conform with MC
M&R Schemes being executed are marked on GIS based maps
TORs to hire consultant to amend IDAMP framework and to develop and implement
PCP Progress Report
Page | 12
Integrated
Development
and Asset
Management
Planning
organizational structure and staff
mandates
LG&CDD instructions to MCs to adopt approved IDAMP
framework and process for
municipal infrastructure and
services.
Develop asset inventories with age and condition for all municipal
assets, per approved IDAMP
Framework.
Conduct energy audits for electrical equipment, per approved
IDAMP Framework.
Conduct fuel audits for mechanical equipment, per
approved IDAMP Framework.
Develop training modules for MC staff.
Train MC Staff on developing IDAMPs.
Support development of three-year, rolling IDAMPs for each
participating MC.
Support implementation of three-year rolling IDAMPs for each
participating MC.
three-year, rolling IDAMPs for each
participating MC drafted - Being reviewed
Energy & Fuel Audit for electrical & mechanical equipment completed
Training modules developed and sessions conducted on Energy & Fuel Audit
Budgeting,
Financial
Management
and Audit
Ensure Computerized Financial Management System (CFMS)
developed under PMSIP is fully
operational, focusing on basic
financial management functions:
producing annual budget
estimates; cash book, automated
voucher data entry system; annual
financial statements, etc.
Assess CFMS to ensure compatibility with FABS (national
financial management information
system)
Rollout additional modules e.g. automated billing system for water
and shops; challan-based
collection system for major
avenues of OSR.
Develop and operationalize modules for Pension and Payroll.
Develop Financial Management Manual for MCs.
Require MCs to assign staff below BPS 14 to operate the system and
provide training.
CFMS (developed under PMSIP) is fully operational in 16 PCP partner MCs.
Upgradation of CFMS is being carried out through an ADP funded scheme, in case any
additional module is required, it will be
developed through PCP.
MCs have assigned the requisite staff to operate the system. Training provided and
troubleshooting support being provided.
Field work related to Audit completed by external Audit firm for north region of PCP
PCP Progress Report
Page | 13
Ensure that DG District Audit can audit CFMS-generated reports
submitted by MCs.
Field work of central region – in progress
Assignment is expected to be completed by mid of February, 2021
Accountability,
Transparency,
and Complaint
Handling
Ensure MC websites developed under PMSIP are fully operational
and updated.
Develop SOPs and training materials to ensure regular
updates.
Ensure that MCs post requisite information on their websites.
16 PCP MCs’ website (developed under PMSIP) are fully operational and being
updated as per developed SOPs
periodically.
Trainings being imparted as per developed SOPs & training material.
The requisite information is placed on MCs’ websites
Ensure Complaint Tracking System (CTS) developed under
PMSIP is fully operational.
Develop and implement its upgrade to Grievance Redress
Mechanism.
Develop and operationalize CTS/GRM dashboard for MCs
and LG&CDD.
Require MCs to assign staff below BPS 14 to operate the system and
provide training.
Complaint Tracking System (CTS) (developed under PMSIP) is fully
operational
Hiring of consultancy services
TORs to upgrade CTS into Grievance Redress Mechanism redrafted inline with
the comments received from the World
Bank
Updated version being reviewed by WB MCs have assigned the requisite staff to
operate the system. Training provided and
troubleshooting support being provided.
Monitoring
Service
Delivery
Outcomes
Ensure Performance Management System (PMS) developed under
PMSIP is fully operational.
Add performance indicators and collect requisite data.
Develop and operationalize monitoring application to replace
manual reporting forms.
Update existing PMS dashboards per current MC, PMDFC, and
LG&CDD structures.
Formulate Service Improvement Plans based on PMS and CTS
information.
Require MCs to assign staff below BPS 14 to operate the system and
provide training.
Performance Management System (PMS) (developed under PMSIP) is fully
operational in 16 PCP MCs.
Hiring of consultancy services
TORs to develop & upgrade PMS to meet current requirements of the Program
redrafted inline with comments received
from the World Bank
Updated version being reviewed by WB
MCs have assigned the requisite staff to operate the system. Training provided and
troubleshooting support being provided.
Procurement
and Contract
Management
Amend and adopt for MCs procurement SOPs based on
PPRA Rules developed under
PCGIP.
Update SOPs for Contract Management developed under
PMSIP, including social and
environmental management, and
develop Manual.
Provide procurement and contract management training to MC staff.
Being planned
Training being provided (a session also planned on 27th & 28th Jan, 2021)
Develop OSR Action Plans for
OSR sources with highest
Benchmarking of OSR for last 03 years - Completed for 08 MCs (Wazirabad,
PCP Progress Report
Page | 14
Own-Source
Revenue
Mobilization
and
Administration
potential for revenue
enhancement.
Develop training modules.
Require MCs to assign staff below BPS 14 and provide training.
Daska, Vehari, Gojra, Kot Addu, Jhang,
Hafizabad, Burewala)
Preparation of Revenue Enhancement Plans:
Shop rent enhancement plan for 04 MCs (Vehari, Burewala, Hafizabad &
Gojra) completed
Hiring of consultancy services for OSR mobilization & administration
TORs drafted and shared with the World
Bank on Sep 30, 2020
Being reviewed by World Bank
MCs have assigned the requisite staff to
operate the system. Training provided and
troubleshooting support being provided.
Infrastructure
Delivery and
Maintenance
Update O&M protocols and manuals for municipal services
developed under PMSIP.
Develop training modules on protocols and manuals, including
social and environmental
management.
Train relevant MC staff.
The updation of protocols and manuals is being planned through hiring an individual
consultant
TORs being prepared
Environmental
and Social
Management
Ensure appointment of social and environment management focal
persons in each MC.
Mainstream social and environmental considerations in
the updating of SOPs, O&M
manuals, and investment planning
strategies.
Develop SOPs, screening checklists, and mitigation
measures based on ESSA
recommendations, to put in place
documented procedures and
processes for the management of
environment and social risks.
Develop training modules and train MC staff.
Notification has been made for nomination of focal person of Environment & Social
Management
Environment and Social Management Framework has been developed
SOPs and Environmental & Social Screening Checklists have been developed
as per ESSA recommendations
Training/ Capacity Enchantment Framework has been developed &
Training/Briefing sessions with the
nominated ESFPs are being conducted
Detail is given in table 12
PCP Progress Report
Page | 15
4. ASSESSMENT OF DLRs
MACs & PMs together will enable all 16 MCs to access the full Performance Based Grants (PBGs)
allocation. Compliance with MACs will be a pre-condition to access the PBGs, and failure to satisfy any
MAC will disqualify an MC from accessing its PBG for that year. The PMs will build on the foundations
laid by MACs and will challenge the MCs to raise their performance to achieve incremental targets.
MCs will be assessed against a set of MACs to access the DLI-1 grants (25% of total PBG envelope) &
PMs to access the DLI – 2 grants (75% of total PBG envelope).
Targets for first year has been achieved and DLRs have been confirmed by the WB. Contextually, targets
for FY 2020-21 have been delineated and requisite backstopping support to MCs’ staff is being provided
to obtain targeted score for an independent assessment.
Table 10: Program DLIs
Areas
Minimum Access
Conditions Performance Measures
MACs PMs Total
Score
Scores
Achieved
(FY
2019-20)
Targeted
Score
(FY 2020-
21)
Investment
Planning and
Budgeting
1.1 MC has updated
infrastructure maps
1.2 MC has an
approved Annual
Development Plan
(ADP)
1.3 MC Annual Budget
Estimates, generated
from the CFMS, have
been approved by
Chairman/Council
1.4 MC has contributed
20% co-financing for
PBGs during the FY
1.1 O&M budgeting and
planning done for major
infrastructure services
3 - 3
1.2 Infrastructure maps
used as a planning tool 3 3 -
1.3 Expenditure control
of fuel and energy 10 4 6
1.4 Asset inventory
prepared and updated 3 - -
1.5 Three-year rolling
IDAMP prepared and
updated
5 2 2
Human
Resources
2.1 MC has in
place/assigned core
locally appointed staff,
to operate the systems
-
Own Source
Revenue
2.1 Revenue
Enhancement Plan
prepared
3 - 3
2.2 Own-Source
Revenues increased 15 - -
Procurement 3.1 MC has a
Procurement Plan for
current FY
3.2 MC has functional
procurement committee
for relevant level of
procurement in place
(per PPRA rules)
3.1 Adherence to PPRA
rules
8 7 8
Financial
Management
and Audit
4.1MC has functional
Computerized Financial
Management System
(CFMS)
4.1 Functionality of the
CFMS 12 9 12
PCP Progress Report
Page | 16
4.2 MC cash book is
generated using CFMS
4.3 MC has submitted
annual financial
statements, to the
satisfaction of auditors
for the previous FY
4.4 MC has no adverse
or disclaimed audit
opinion for previous
FY
Environment
and Social
Management
5.1 MC has designated
Environmental and
Social management
focal persons
5.2. MC has developed
an environment and
social management
system with gender
considerations,
including procedures
for preparation,
approval, and
supervision of
investments
5.3 MC has developed
acceptable capacity to
prepare, approve, and
supervise management
instruments
5.1 Annual targets set for
incremental application
of
environmental and social
screening including
gender
considerations,
assessment, and
mitigation processes on
all infrastructure
investments
2 1 1
5.2 Eligible investments
screened for potential
environmental and social
safeguard impacts
3 2 2
5.3 Environmental and
Social Assessments,
Resettlement
Action Plans and other
management plans for
social and
environmental impacts
prepared and
implemented
5 - -
Transparency
and
Accountability
6.1 MC has an
operational website
6.2 MC has functional
Complaint Tracking
System
6.3 MC has functional
Performance
Management System
(PMS)
6.1 Information available
to citizens on MC’s
website
4 3 4
6.2 CTS transformed into
Grievance Redress
Management System for
MC
2 - -
6.3 MC responds to
citizens’ requests per
Right-to-
Information Act
2 2 2
Operation
Specific
7.1 MC Chairman has
signed Program
Participation
Agreement
Urban
Infrastructure
7.1 Urban infrastructure
targets achieved 20 7 12
Total 100 40 55
Minimum 50 numbers are required for each MC in FY 2020 -21 to qualify for PBGs
PCP Progress Report
Page | 17
5. UPDATE – MAJOR PROGRAM COMPONENTS
5.1. Update - Institutional Strengthening
A comprehensive outline is developed encompassing the process activities, roles & responsibilities of
the stakeholders and documentation required as per agreed Means of Verification. PMDFC under the
guidance of World Bank, identified process activities to be implemented to achieve desired targets.
These activities have been framed keeping in view the targeted results to be achieved and the capacity
of MCs’ staff against each result area, which is detailed in the implementation plan for MACs & PMs.
The implementation plan has been prepared to schedule the activities for fulfilling MACs and
achievement of PMs according to the prescribed timeline and delegated responsibilities. Contextually,
the trainings / hands on sessions are being imparted to the designated/nominated MCs’ staff. This
handholding of MC staff is ensuring not only to achieve the MACs and PMs but also to sustain these
conditions in the subsequent years.
Trainings / Visits/ Follow up Session
PMDFC Team is providing continuous backstopping support to MCs’ staff for fulfillment of DLIs
requirements to obtain targeted score for subsequent release of Funds. The Annual Performance
Assessment will be carried out by an Independent Firm. Moreover, MCs’ staff are also being provided
necessary backstopping support to make the interventions (i.e. updating of GIS based municipal services
maps, Computerized Financial Management System, Performance Management System, Computerized
Complaint Tracking System and MCs’ websites) functional. The following is a brief detail of
trainings/field visits/ follow up sessions arranged during the time period of Oct - Dec 2020.
Table 11: Trainings and Visits
Sr.
#
Trainings / Session Topic /
Field Visits
Detail of Participants Training / Visit
Date
Venue
A Field Visits for Implementation of Infrastructure Sub Projects under PCP
1 Field Visits of 03 MCs Daska,
Kamoke & Muridke for smooth
implementation of Infrastructure
sub projects
Administrator, Chief
Officer, MO (I&S),
Sub Engineer &
Contractors
November 2020
MC Offices
2 Field visit of MC Khanewal to
brief Public Representatives for
future projects & budget.
Deputy
Commissioner,
Public Representatives
November 2020 MC Office
3 Field Visit of MC Kot Addu for
orientation session with CO and
MO (I&S)
Chief Officer & MO
(I&S) Team
November 2020 MC Office
4 Site Visits of Infrastructure
projects in MC Okara &
Khanewal
SPO- ID, PO-ID &
DPO- ID
December 2020 MC Office
B Field Visits and Refresher Training Sessions on CFMS under PCP
1 Budget & Cashbook Refresher Training
Accountant
CFMS Operator October 2020 PMDFC
Office Lahore
2 Visit to MC Jhelum for Pre-Audit Purpose
CO, MO(Finance),
Accountant
CFMS Operator
December 2020 MC Office
3 Visit to MC Muridke, Kamoke, Wzirabad, Daska, Jhang &
Hafizabad to make preparation
of Audit
CO, MO(Finance),
Accountant
CFMS Operator December 2020 MC Office
PCP Progress Report
Page | 18
C Refresher Training Sessions on Right To Information (RTI) Act
1 Refresher Training Sessions on
Right To Information (RTI) Act
for partner MCs
Public Information
Officers
(16 PCP MCs)
Oct - Dec 2020
(Continuous
activity)
PMDFC
Office
D Field Visits for Implementation of PMS, CTS, Website Updation
1 Field Visits of 16 MCs to ensure
implementation & fulfillment of
MACs & PMs regarding IS
interventions
MC Management &
Staff
Oct - Dec 2020
(Continuous
activity)
MC Office
E Hands on Sessions on Performance Management System (PMS)
1 Refresher Training sessions on
data collection for water supply,
solid waste and streetlight and
updation in the PMS software
relating Institutional
Strengthening (2 sessions)
Sub Engineer,
Sanitary Supervisor,
Light Inspectors,
Water Supply In-
charge
Oct - Dec 2020
(Continuous
activity)
PMDFC
Office, Lahore
F Hands on Sessions on Computerized Complaint Tracking System (CCTS)
1 Refresher Training on CCTS,
complaint registration, tracking,
resolving and reports generation
(daily, monthly, yearly)
Computer Operators,
Complaint Cell In-
charge
Oct - Dec 2020
(Continuous
activity)
PMDFC
Office, Lahore
G Hands on Sessions on MCs Website Updation
1 Refresher Training on Website
updation for 16 partner MCs
Superintendent &
Computer Operator
Oct - Dec 2020
PMDFC
Office, Lahore
Note: Personnel are being trained periodically
Planned Trainings
Institutional Strengthening section of PCP is planning to organize a series of training sessions
for 16 PCP MCs’ staff, in order to support PCP partner MCs to fulfil MACs & PMs for FY
2020-21. The detail of planned sessions is given below;
Table 11: Trainings and Visits
Sr.
No.
Training Participants Date
Detail Nos.
1. Training Session on MC’s Financial
Management & Audit
Chief officer, MO (F) &
Resident Assistant Director
48 12th – 14th Jan,
2021
2. Training Session on Investment
Planning & Budgeting and Urban
Infrastructure
Chief officer, MO (I&S) &
Sub Engineer
48 19th – 21st Jan,
2021
3. Training Session on Environment &
Social Management and Procurement
MO (I&S) & MO (P) 32 27th – 28th Jan,
2021
4. Training Session on MC’s
Transparency & Accountability and
Monitoring, Evaluation & Reporting
Chief officer, MO (I&S) &
PIO
48 2nd – 4th Feb,
2021
PCP Progress Report
Page | 19
Pictorial View - Trainings/Workshops/Visits of 16 PCP Cities
Training Sessions on Energy and Fuel Audit
PCP Progress Report
Page | 20
Progress Reviewed by Secretary LG&CDD
Environment Management Activities
Trainings of MC Staff at PMDFC
PCP Progress Report
Page | 21
PCP Team Field Visits
PCP Progress Report
Page | 22
Update - Human Resource Management (HRM)/ Key Staffing Position
As a legal covenant of PCP, LG&CDD shall maintain the appointment of provincially appointed staff
(with acceptable qualification and experience) within the MCs throughout the period of operation
implementation.
In this context, LG&CD Department has been maintaining human resource management needs, updating
and keeping track of postings/ transfer of key staff in 16 PCP partner cities. PMDFC is providing
necessary support to LG&CD Department to make different staffing analyses time to time for decision-
making. The data is being gathered/ compiled/ analyzed on major attributes.
Details developed which highlighted following major attributes:
Officer having no additional charge = 24
Officer having one additional charge = 19
Officer having two additional charges = 10
Officer having three additional charges = 11
Officer having four additional charges = 03
Officer having five or more additional charges = 06
Posts Vacant = 02
Additionally, the personnel is grouped into provincially or locally appointed staff to highlight the actual
gaps. Vacancy position is further trickled to describe the total number of sanctioned, filled and vacant
positions of 16 PCP cities.
The detail of current status of officers and vacancy position analysis is placed at Annex – B.
5.2. Update - Environment & Social Management
PCP’s IPF Window (technical assistance component) supports the strengthening of social and
environmental risk management systems in the 16 MCs. It will finance the strengthening of: a) social
and environmental management focal points in each MC; b) the creation of environmental and social
management systems at the city level; and c) rolling out a training program by PMDFC for city officials.
Moreover, environmental and social considerations will be mainstreamed by updating SOPs, O&M
manuals, and investment planning strategies with a special focus on gender inclusion.
Development of SOPs for Environment, Health &Safety for workers/Labor (Including
Women Labor) in Urdu
The SOPs for Environment, Health & Safety for
workers/Labor (Including Women Labor) developed in
Urdu for relevant stakeholders for well understand.
Key Features of SOPs are:
SOPs for construction Camp Management
SOPs for Workers/Labor Health and Safety at
Construction Site
SOPs for Environment, social, health & safety of
Local Residents
The dissemination of these SOPs to internal & external
stakeholders will be done after printing as well as the
training on these SOPs of both internal & external
stakeholders will also be conducted.
Title page of SOPs for EHS
PCP Progress Report
Page | 23
Table 12: ESM progress under Window 2 of Institutional Strengthening
Proposed Activities as per
PAD
Activities Performed by ESM team of CMT
Ensure appointment of social
and environment
management focal persons in
each MC.
Notification of MO (I&S) as focal person for Environmental and MO
(P) as focal person for Social management has been done.
Mainstream social and
environmental considerations
in the updating of SOPs,
O&M manuals, and
investment planning
strategies.
SOPs for “Environment, Health and Safety of
Labor/Workers” have been developed and made part of
ESMF of PCP
Gender Framework has been developed and made part of
ESMF of PCP
Communication Framework has been developed and made
part of ESMF of PCP
Monitoring Framework has been developed and made part of
ESMF of PCP
Disclosure of Sub-Projects Information has been developed
and made part of ESMF
Stakeholders Consultation Framework has been developed
and made part of ESMF
Grievance Redress Mechanism has been developed and made
part of ESMF
Develop SOPs, screening
checklists, and mitigation
measures based on ESSA
recommendations, to put in
place documented procedures
and processes for the
management of environment
and social risks.
SOPs and Environmental and Social Screening Checklists for
all the sub-projects of PCP have been developed and made
part of ESMF of PCP
As per ESSA recommendations, questions related to
archeological sites and PCRs ,gender and vulnerable groups
have also been incorporated in the Screening Checklists
For the Sub-Projects of FY 2019-20,environmental and social
screening has been carried out by using the Screening
Checklists
Develop training modules and
train MC staff.
Training/Capacity Enchantment Framework has been
developed and made part of ESMF
First Training/Briefing session with the nominated ESFPs has
been conducted on 11th to 15th May as “ESMF Preliminary
Consultation & Briefing Session.”
Consultative Sessions on Environment & Social Management Framework (ESMF)
Sr.# Session Topic / Detail of Participants Date Venue
1 Consultative Sessions on
Environment & Social
Management Supports the
strengthening of social and
environmental risk
management systems in the
16 MCs
Additional Secretary
(Technical) )
Forest, Wildlife and
Fisheries Department,
(FWFD)
October 2020 Forest, Wildlife and
Fisheries
Department,
(FWFD)
PCP Progress Report
Page | 24
6. UPDATE – PROGRAM STEERING COMMITTEE – DECISIONS
Table 13: Update on Decisions taken in 2nd meeting of Program Steering Committee (PSC)
Sr. # Agenda Item Decisions Action Plan/ Taken
1. Update on Punjab Cities Program (PCP)
i. Opening of designated accounts for PMDFC and
FD for IPF Funds
LG&CD Department and PMDFC will coordinate with
FD to expedite the opening of designated assignment
account.
1. Completed: Separate designated accounts to be operated by
LG&CDD & PMDFC has been opened
2. In Progress: Designated accounts for PFC unit of FD - yet to be opened (Account will be opened, as PC – I approves from
the competent forum)
ii. PC-I for TA under IPF window
Issuance of administrative approval will be ensured at
the earliest
PC-I for Technical Assistance under IPF window approved by
CDWP on 18th Nov, 2019
iii. Opening of accounts for Performance Based
Grants (PBGs)
If concerned municipalities fail to deposit their
counterpart funding within week time, then option of at
source deduction will be applied
Opening of accounts for Performance Based Grants (PBGs):
• Accounts opened and 20% counterpart funding have been deposited by partner MCs for FY 2020-21 (For 12 MCs, FD has
deposited counterpart funding, to meet one of the MAC)
iv. Priority list of Maintenance & Repair
Infrastructure Projects
(Year-1)
Procurement process will be completed as per timelines • PC-Is approved from competent forum & subsequent Administrative Approvals issued
• Infrastructure Schemes (M&R) • Total Schemes : 44 in 16 MCs - 03 groups • A: Rehabilitation (16), B: Repair (12), C: Supply (16) • Letter of Award – 43 schemes (Dropped – 01 scheme) • Commencement of work – 43 schemes
v. PC-IIs for Consultancy (1st Year)
Instant PC-IIs will be submitted to P&DD by January
10, 2020 Condition of PC-IIs for consultancy services as mentioned in
PC-I, have been waived off vide letter dated Feb 10,2020
Hiring of Annual Performance Assessment Firm o Consultant Selection Committee notified by LG&CDD on
Oct. 20, 2020
o Advertisement has been published on Oct 30, 2020 (closing date: Nov 16, 2020)
o Received EOIs being evaluated by LG&CD department
PCP Progress Report
Page | 25
Hiring of External Audit Firm o Contract agreement signed on Nov 14, 2020 – Consultants
Mobilized
Sectoral Planning, Design & Supervision of Infrastructure Projects
o TORs have been revised and approved by World Bank o RFP issued on Dec 05, 2020 o Proposal submission from shortlisted consultants by Jan 07,
2021
vi. Hiring of Program Staff Hiring of staff will be completed as per timelines Hiring of key staff completed
Process for hiring of rest of staff being initiated through NTS
vii. Retroactive Financing Withdrawal application will be submitted to the World Bank
Amount USD 1.2 Million against Retroactive Financing disbursed by World Bank on Feb 26, 2020
3. Finalization of Program Operation Manual (POM)
Draft POM was approved by PSC Program Operational Manual (POM) is approved by PSC on January 02, 2020
4. Approvals for hiring of Program staff & service
charges to be paid to
PMDFC
After deliberations, the service charges @ 2.92% (PKR
1,051.924 million) were approved in line with
recommendations of Program Executive Committee
and approved PC-I from CDWP.
The approval of Steering Committee may be regularized to ease out the payment process.
5. Mode of procurement of goods and works for
infrastructure projects in
Municipal Committees
All goods and works for infrastructure sub projects will
be procured and managed by MCs. PMDFC may assist
the MCs for said procurements
As per decision made in the meeting, PMDFC is assisting in procurement of all goods and works for infrastructure sub
projects being procured and managed by MCs
Additional Agenda Items
1. Social, economic and environmental safeguards
of foreign-aided projects
ECA Wing P&D Board will devise a framework in
consultation with concerned stakeholders to ensure the
compliance of social, economic and environmental
safeguards of foreign-aided projects
• The Environment & Social Management Framework developed for PCP will be reviewed by P&D Department to make it a
template for upcoming foreign funded projects.
2. Program Steering Committee Meeting
ECA Wing P&D Board will get formulated and issue a
calendar of PSC meetings of all foreign-aided projects
• PMDFC will ensure to manage the PSC meetings as per the calendar issued by ECA wing of all foreign-aided projects.
PCP Progress Report
Page | 26
7. UPDATE - PROGRAM ACTION PLAN
Table 14: Brief on Program Action Plan Issue/risk description Action/completion Timeframe Responsible party Instrument Status
Provincial level
16 Municipal Committees
(MCs) are sensitized to
the IPF and performance-
based grant (PBG) system
PMDFC will conduct workshops to sensitize
and inform all Program MCs about PCP,
MACs, PMs, PBGs, and the IPF Window.
MCs will fully operationalize systems
developed under PMSIP. No disbursement
will be made to any defaulting MC against
the achievement of reduced MACs.
Within one month
after effectiveness
Before the
assessment of
reduced MACs
LG&CDD/PMDFC
MCs
DLI/MACs
MACs
Completed
Workshops arranged on 27& 28
March, 2019 to sensitize and
inform all Program MCs about
PCP, MACs, PMs, PBGs, and
the IPF Window
Reduced MAC assessed by
World Bank Team - evidence /
documentation on the
achievement of first set of DLRs
has been shared with the World
Bank on May 27, 2019 through
LG&CDD
Subsequently funds amounting
USD 9.52 million has been
released.
Release of funds from the
Provincial Consolidated
Fund to implementing
agencies is delayed
because of budgetary
constraints of GoPunjab
FD will ensure that PBG disbursements to
MCs are fully integrated into the provincial
budget and released to cities within 30 days
of disbursement by the Bank. Failing this,
further Program disbursements will be
suspended.
Annual FD Legal
Covenant Completed for FY 2020-21
Performance Based Grants
(released against verification of
DLRs achieved) have been
released to MCs in the month of
September 2020.
MCs reporting on the use
of grant funds
MCs will report on grant funds utilization
through required biannual and annual
reporting processes, using customized Chart
of Accounts for new conditional grants in
budget, and expenditure recording second
year onwards.1
After the
beginning of
FY18/19 MC
budget cycle
LG&CDD and FD Annual
Reports and
APA
On going
Requisite backstopping support
being provided to MCs
Hiring process for APA firm for
verification of DLRs – FY2019
20 annulled (in line with WB
advice) due to lean response
received as restriction in
1The POM includes provision for reporting mechanisms for Year1.
PCP Progress Report
Page | 27
Issue/risk description Action/completion Timeframe Responsible party Instrument Status
The APA will report on implementation
status and compliance with environmental
and social management and investments.
movement imposed by
Government of Punjab under
COVID 19 emergency.
Process has been re-initiated to
hire independent firm for
verification of DLRs (FY 2020-
21), and consulting firm will be
on board by Jan 31, 2021.
Advertisement published on Oct
30, 2020
Closing Date: Nov 16, 2020
Shortlisting completed and
working paper prepared by
LG&CDD to convene meeting
for evaluation, consultants
expected to be on board by end
of Feb 2021
Timeliness of independent
annual assessment
LG&CDD will procure an independent
private firm for APA (annually or on
multiyear contract), and ensure adherence to
PBG disbursement cycle.
Annually LG&CDD Legal
Covenant
Process has been re-initiated to
hire independent firm for
verification of DLRs (FY 2020-
21), and consulting firm will be
on board by Jan 31, 2021.
Advertisement published on Oct
30, 2020
Closing Date: Nov 16, 2020
Shortlisting completed and
working paper prepared by
LG&CDD to convene meeting
for evaluation, consultants
expected to be on board by end
of Feb 2021
Hiring process for APA firm for
verification of DLRs – FY2019
20 annulled (in line with WB
advice) due to lean response
received as restriction in
movement imposed by
PCP Progress Report
Page | 28
Issue/risk description Action/completion Timeframe Responsible party Instrument Status
Government of Punjab under
COVID 19 emergency.
Potential environmental
and social impacts of
infrastructure projects
are identified, mitigated,
and monitored
MCs will seek guidance on environmental
and social management system as described
in the POM, which is consistent with
provincial systems and principles.
Appointment of Environmental Specialists
and Social Development Specialists for each
PMDFC team (Lahore-based team plus three
regional teams).
Technical staff in MCs trained on O&M
Manuals as part of sensitization conducted
by the LG&CDD/ PMDFC.
Within one month
after effectiveness
Within three
months after
effectiveness
Before first grant
disbursement
LG&CDD and
PMDFC
PMDFC
LG&CDD and
PMDFC
POM
POM
POM
ESMF has been approved by
WB
Environment & Social
Development Specialists have
been hired for each PMDFC
Team (Lahore-based team plus
three regional teams)
Ongoing
Trainings of technical staff are
being conducted
Vacant positions of
provincially appointed
MC officials compromise
implementation capacity
LG&CDD/LGB will appoint qualified
officials to fill vacancies in provincially
appointed MC positions.
Tenure of provincially appointed officials
will be maintained by LG&CDD/LGB for at
least 3 years, except for exceptional cases.
Ongoing
Ongoing
LGB and LG&CDD
LGB and LG&CDD
Legal
Covenant
PAP
Ongoing
LG&CD department is
maintaining requisite staff in
place in 16 MCs of the project.
Dual charges still persists
Updated status is placed at
Annex A
No certification /financial
statement audit is carried
out by DG District Audit,
or annual audit is delayed
DG District Audit, Punjab will ensure that
the audits of the financial statements of the
16 MCs are conducted, and reports shared
with the Bank not later than October 30 each
year. A private audit firm maybe used in the
initial years, if DG District Audit does not
have requisite capacity. Program
disbursements will be suspended if the audit
reports are not delivered on time.
Annual DG District
Audit/Private Firm
MAC and
PAP
For initial years, A Private Audit
Firm may be used in place of
DG District Audit.
RFP issued on Sep 29, 2020
Contract Agreement signed on Nov 14, 2020 – Consultants
mobilized
Hiring process for Audit firm
(Year I) annulled due to non-
receipt of EOIs as restriction in
movement imposed by
Government of the Punjab under
COVID – 19 emergency.
Municipal Committee level
PCP Progress Report
Page | 29
Issue/risk description Action/completion Timeframe Responsible party Instrument Status
Insufficient capacity at
MCs to implement
program
MCs will maintain focal persons for finance,
planning, internal audit, accounting,
procurement, and complaint handling
throughout implementation.
Over Program
implementation
MCs MAC Ongoing Focal Persons complaint
handling notified.
Insufficient reporting on
Program activities
MCs will provide bi-annual and annual
reports on financial and Program
implementation, safeguard management,
grievance redress, and other relevant
information.
Over Program
implementation
MCs and PMDFC MAC and
PM Ongoing
PMDFC is regularly following
up and providing backstopping
support to MCs to accomplish
MACs and PMs
Potential environmental
and social impacts of
infrastructure projects
are identified, mitigated,
and monitored
MCs will appoint focal persons for
Environment and Social Management.
MCs will adopt and implement the updated
Environmental and Social Management
Framework (ESMF).
MCs will update and implement the
following already developed under PMSIP:
(a) Communication Strategy (b) Public Consultation Framework
MCs will develop, notify, and implement
SOPs for Physical Cultural Resources and
Health, Safety, and Environment.
MCs will improve enforcement of labour and
gender-related laws
MCs will ensure generation and monitoring
of environmental data, and coordination with
relevant agencies
Institutional strengthening of
LG&CDD/LGB
Over Program
implementation
Before subproject
implementation
Over Program
implementation
Over Program
implementation
Over Program
implementation
Over Program
implementation
Before first grant
disbursement
MCs
PMDFC and MCs
PMDFC and MCs
PMDFC and MCs
PMDFC and MCs
PMDFC and MCs
PMDFC
MAC
ESSA
ESSA
ESSA
ESSA
Updated
ESMF
Updated
ESMF
Focal Persons designated for
Environment and Social
Management
ESMF has been approved by
WB
SOPs developed & approved by
WB
SOPs for health, safety and
environment have been
developed and made part of
ESMF (shared with WB)
Screening questions for PCRs
have been incorporated in the
E&S screening checklist and
final procedure have been
included in the ESMF main
document
Labour and gender-related
policies/laws have been made
part of EHS SOPs
Completed - reports shared with
WB
Training/ capacity building
manuals have been developed.
PCP Progress Report
Page | 30
ANNEXURES
Annex A
Progress of Schemes
Table 15: Summary
Sr.
No
Zon
e
Nam
e of
MC
Gro
up
Contractor
Name
Cost
(million
Rs)
Aw
ard
Date
Com
men
ce
men
t
Date
Per
iod
(Mon
ths)
Scheduled
date of
completion
Time
Lapsed
(Month)
Tim
e
Lap
sed
/Req
uir
ed
Sch
edu
led
Pro
gre
ss
(%)
Ph
ysi
cal
pro
gre
ss
(%)
Exp
end
itu
re
incu
rred
(Mil
lion
Rs.
)
Fin
.
Pro
gre
ss
(%)
1
So
uth
Pu
nja
b
Khan
ewal
A Mohammad Asif 75.03 31-Mar-20 09-May-20 8 08-Jan-21 7.83 96% 64% 28.21 38%
B Abdul Hameed
Ghori and Co. 7.41 07-May-20 05-Jun-20 8 04-Feb-21 6.93 85% 70% 4.15 56%
C M.s Traders 11.49 31-Mar-20 09-May-20 8 08-Jan-21 7.83 96% 96% 11.49 100%
2
Veh
ari A
Naveed
Construction Co. 89.08 24-Apr-20 29-Apr-20 8 28-Dec-20 8.17 100% 36% 13.04 15%
B Faiz e Aam
Construction 6.74 24-Apr-20 22-Apr-20 8 21-Dec-20 8.40 100% 63% 3.74 55%
C Sadaqat Builders 4.22 24-Apr-20 22-Apr-20 8 21-Dec-20 8.40 100% 43% 1.50 36%
3
Bah
wal
nag
ar
A Saddaqat
Builders 86.3 11-May-20
13-May-
20 8 17-Jan-21 7.70 93% 62% 46.89 54%
B Tahir Mehmood 17.67 26-Nov-20 01-Dec-20 4 31-Mar-21 0.97 24% 0% 0.00 0%
C Superior
Builders 5.87 11-May-20
14-May-
20 5 13-Oct-20 7.67 100% 66% 3.27 56%
4
Bu
rew
ala
A Ch. Majeed
Tahir 81.95 27-Apr-20
27-Apr-
20 8
26-Dec-
20 8.23 100% 81% 39.36 48%
C M.S.Traders 10.58 08-Aug-20 27-Aug-20 4 26-Dec-
20 4.17 100% 81% 6.50 61%
5
Ko t
Ad
du
A Abdul Majeed
Khan 35.75 22-Jul-20 08-Sep-20 6
07-Mar-
21 3.77 63% 30% 6.62 19%
PCP Progress Report
Page | 31
B Muhammad
Athar 14.14 22-Jul-20 04-Sep-20 6
03-Mar-
21 3.90 65% 25% 2.19 15%
C Javaid & Co. 10.13 27-Apr-20 15-May-20 6 14-Nov-
20 7.63 100% 52% 0.00 0%
6
Cen
tral
Pu
nja
b
Jhan
g
A Roheela Traders 45.45 18-Jun-20 06-Jul-20 6 05-Jan-21 5.90 97% 83% 5.37 12%
B Rush
Construction 38.33 21-Apr-20
28-Apr-
20 8
27-Dec-
20 8.20 100% 14% 1.76 5%
C Javaid and
Company 8.73 21-Apr-20
28-Apr-
20 7
27-Nov-
20 8.20 100% 78% 2.35 27%
7
Gojr
a
A Hanif Anjam 61.99 12-May-20 02-Jun-20 8 01-Feb-21 7.03 86% 82% 38.83 63%
B Liaqat
Construction 4.84 12-May-20
21-May-
20 6
20-Nov-
20 7.43 100% 75% 1.90 39%
C Hanif Anjam 8.15 12-May-20 02-Jun-20 6 01-Dec-
20 7.03 100% 77% 5.10 63%
8
Okar
a
A
Itthad JV
Mehboob
Builders
55.29 07-May-20 15-May-
20 8 04-Jan-21 7.63 98% 59% 6.21 11%
B
Itthad JV
Mehboob
Builders
26.79 07-May-20 15-May-
20 8 04-Jan-21 7.63 98% 73% 0.00 0%
C Ittehad Brothers 21.28 26-Oct-20 03-Nov-
20 5
26-Mar-
21 1.90 40% 11% 0.00 0%
9
Jara
nw
ala
A Roheela Traders 88.07 24-Apr -20 11-May-
20 8 10-Jan-21 7.77 95% 72% 30.21 34%
B M.M Tariq
Builder 3.41 21-Oct-20
03-Nov-
20 3 03-Feb-21 1.90 62% 32% 0.00 0%
C Suleman
Engineering 11.24 25-Apr-20
21-May-
20 4 20-Sep-20 7.43 100% 72% 2.50 22%
10
Kam
alia
A
Muhammad
Iqbal Javaid &
Co.
60.01 16-May-20 17-Jun-20 8 16-Feb-21 6.53 80% 54% 20.75 35%
B - - 0.00
PCP Progress Report
Page | 32
C Javed &
Company 7.44 11-Apr-20
29-Apr-
20 6 28-Oct-20 8.17 100% 59% 2.62 35%
11 N
ort
h P
un
jab
Jhel
um
A Hashim Ali
Safdar 45.03 19-May-20 04-Jun-20 7 03-Jan-21 6.97 100% 89% 36.58 81%
C Hashim Ali
Safdar 3.35 02-Jul-20 09-Jul-20 4.80
30-Nov-
20 5.80 100% 82% 0.94 28%
12
Waz
irab
ad
A
United
Construction
Company
91.66 05-May-20 11-May-
20 7.80
31-Dec-
20 7.77 100% 72% 60.31 66%
C M/s Qamar U
Din & Sons 5.207 04-Nov-20
19-Nov-
20 4.20
25-Mar-
21 1.37 33% 0% 0.00 0%
13
Kam
oke A Imran Sharif 100.09 13-Apr-20
15-May-
20 12 30-Apr-21 7.63 65% 30% 12.05 12%
C Imran Sharif 8.62 22-Aug-20 28-Aug-
20 3
27-Nov-
20 4.13 100% 86% 0.00
14
Muri
dke A
Choudhary
Enterprises 82.62 13-Jul-20
13-Aug-
20 8 12-Apr-21 4.63 58% 46% 40.00 48%
B Roheela Traders 5.15 13-Jul-20 10-Aug-20 6 09-Feb-21 4.73 78% 39% 0.00 0%
C Best Corporation 3.35 13-Jul-20 10-Aug-
20 6 09-Feb-21 4.73 78% 75% 0.00 0%
15
Haf
izab
ad
A Ch. Amjad Ali 58.41 13-Jul-20 09-Sep-20 8 08-May-
21 3.73 46% 53% 0.00 0%
B Mian Waqas
Engineers 0.39 15-Aug-20 29-Sep-20 3 28-Dec-20 3.07 100% 100% 0.39 100%
C M.S. Traders 7.95 15-Aug-20 15-Sep-20 6 15-Mar-21 3.53 59% 25% 2.15 27%
16
Das
ka
A Nazeer Ahmad
& Brother's 70.66 07-Sep-20 24-Sep-20 8
23-May-
21 3.23 40% 21% 0.00 0%
B Nazeer Ahmad
& Brother's 2.06 07-Sep-20 11-Sep-20 3
10-Dec-
20 3.67 100% 72% 0.00 0%
C Mehboob
Builders 2.18 01-Jun-20 16-Jun-20 5
15-Nov-
20 6.57 100% 44% 0.96 44%
Total 1384.09 53% 437.93 32%
PCP Progress Report
Page | 33
Punjab Cities Program - Rehabilitation of Municipal Services Infrastructure Projects
Table 16: Beneficiaries Detail of Package-I (North Region)
Sr.No MC Component of Work Beneficiaries
1 Jhelum
Water Supply System 55,000
Sewerage System 95,000
Street Lights 65,000
Office Buildings 400
2 Wazirabad
Water Supply System 58,000
Sewerage System 90,000
Street Lights 62,000
Office Buildings 425
3 Kamoke
Water Supply System 175,000
Sewerage System 50,000
Street Lights 40,000
Parks 50,000
4 Muridke
Water Supply System 115,000
Solid Waste Management 150,000
Sewerage System 130,000
Streets Lights 60,000
Parks 40,000
5 Hafizabad Water Supply System 150,000
Sewerage System 120,000
6 Daska
Water Supply System 150,000
Solid Waste Management 115,000
Sewerage System 200,000
Streets Lights 45,000
Table 17: Beneficiaries Detail of Package-II (Central Region)
Sr.No MC Component of Work Beneficiaries
1 Kamalia
Sewerage System 95,000
Water Supply System 54,000
Solid Waste Management 50,000
Street Light 65,000
Parks 110,000
Office Building, MC Library & MC Mosque
Equipment 450
2 Okara
Sewerage System 155,000
Water Supply System 190,000
Solid Waste Management 340,000
Street Light 52,000
Parks 110,000
Office Building, MC Library & MC Mosque
Equipment 1,100
3 Jhang
Sewerage System 64,000
Water Supply System 48,000
Solid Waste Management 280,000
Street Light 151,000
PCP Progress Report
Page | 34
Sr.No MC Component of Work Beneficiaries
Office Building, MC Library & MC Mosque
Equipment 700
4 Jaranwala
Sewerage System 80,000
Water Supply System 48,000
Solid Waste Management 182,000
Street Light 151,000
Parks 90,000
Office Building, MC Library & MC Mosque
Equipment 450
5 Gojra
Sewerage System 157,000
Water Supply System 90,000
Solid Waste Management 92,000
Street Light 42,000
Parks 72,000
Office Building, MC Library & MC Mosque
Equipment 350
Table 18: Beneficiaries Detail of Package-III (South Region)
Sr.No MC Component of Work Beneficiaries
1 Bahawalnagar
Water supply system 138,300
Sewerage and Drainage system 104,000
Solid Waste Management 126,720
Street Light 32,500
Parks 70,200
2 Burewala
Sewerage System 203,722
Street Light 81,344
Parks 152,850
Solid Waste Management 277,500
Water Supply System 130,680
3 Vehari
Water supply system 101,300
Sewerage and Drainage system 106,000
Solid Waste Management 120,000
Street Light 76,000
Parks 53,000
4 Khanewal
Water supply system 182,000
Sewerage 253,000
Solid Waste Management 344,000
Street Light 87,000
Parks 66,000
5 Kot Addu
Solid Waste Management 98,000
Water supply system 84,000
Sewerage 147,000
Street Light 84,000
Parks 128,000
PCP Progress Report
Page | 35
Annex - B
Current Status of Officers Posted at MCs
PCP Progress Report
Page | 36
Table 19: Vacancy Position Analysis
MCs having 50% or more vacant posts
40%
63%
55%
45%
56%
36%
27%
73%
40%
54%54%
20%
63%
56%
42%
50%
Ba
ha
wa
lna
ga
r
Bu
rew
ala
Da
ska
Go
jra
Ha
fiza
ba
d
Ja
rra
nw
ala
Jh
an
g
Jh
elu
m
Ka
ma
lia
Ka
mo
ke
Kh
an
ew
al
Ko
t A
dd
u
Mu
rid
ke
Oka
ra
Ve
ha
ri
Wa
zir
ab
ad
Provincially Appointed Staff - % Vacant
20%
45%
40%
45%
45%
71%
50%
38%38%
43%
25%
16%
68%
39%
25%25%
Locally Appointed Staff - % Vacant
21%
46%
40%
45%46%
70%
50%
39%
38%44%
26%
16%
67%
39%
26%26%
Total Posts- % Vacant