Workshop - Space Needs Assessment Report Police Dept

kennon | calhoun W O R K S H O P

a r c h i t e c t u r e d e s i g n p l a n n i n g m a n a g e m e n t

700 Melpark | Nashville, Tennessee 37204 p| 615.750.3137 f| 615.250.9441

December 2014

City of Spr ing Hi l l

C I T Y H A L L | P O L I C E | L I B R A R Y

Space Needs Assessment

excerpts of police assessment

17 March 2017

C i t y o f S p r i n g H i l l

SPACE NEEDS ASSESSMENT FOR CITY HALL | POLICE | LIBRARY

k e n n o n | c a l h o u n W O R K S H O P DECEMEBER 2014 | 1407

acknowledgements



k e n n o n | c a l h o u n W O R K S H O P DECEMEBER 2014 | 1407

table of contents

executive summary

process

workspace best practices

city hall

police

library

next steps

Community Vision Statement

from 2010 Spring Hill

Comprehensive Plan



k e n n o n | c a l h o u n W O R K S H O P DECEMEBER 2014 | 1407 Page 1

executive summary

introduction

summary

City Hall

New Town Center - The development of a town center, with a civic center as the focal point,

will create an important community activity center for civic life, shopping and other

entertainment activities.”

Police

Library




process

interviews and meetings

survey online

field survey

existing drawing research




projected and current demographics

Historical

Population

Benchmarks

Location & Demographics




historical overview

Settlement

Civil War

Industry Growth




workspace best practices

common concepts, planning principles, and trends




space planning for flexibility




open office planning




access to natural light




support spaces

individual workspaces

interaction with citizens




Police




police




current organizational plan

projected organizational plan




current space usage

projected space needs

C i t y o f Sp r i ng H i l l


k e n no nk e n no nk e n no nk e n no n |||| c a l h o u nc a l h o u nc a l h o u nc a l h o u n W O R K S H O P DECEMEBER 2014 | 1407

Police Appendix

Macro Space Needs Assessment

Organizational Charts – current and proposed

Graphic Diagrams

City of Spring Hill, TennesseePolice Headquarters

2022 Macro Space Needs

6-‐24-‐2014

McClaren, Wilson + Lawrie, Inc.In Association With

kennon I calhoun WORKSHOP Page 1

Records / Front Desk

IT Server Rm.

Sworn Lockers

Shared

Average SF Per Staff:

341 206 6 40 78 215 25 190 29

SHPD LKR LKR LKR LKR

Chief/AdminChief 1Deputy Chief 1Captain Current Office 1Accreditatio 1Receptionist

Information TechnologyPublic Safety 1

PatrolLt. 1Sgt 3Police 27K-‐9 / Traffic 2

Criminal Invest. Div.Lieutenant 1Captain

C.I.D.

Sgt 1Investigators 3VICE Sgt 2 Remote

Support ServicesLt. 1Fleet Tech 1COPSCOPS Officer 1EvidenceEvidence 1

RecordsRecords 1

2014 Staff W/Lockers:

4 0 0 33 7 3 = 47Total W/ Lockers

2014 Staff W/O

1 1 0 0 1 0 0 * 0 **

2014 Total 5 1 0 0 1 7 3 50 = 97 Total Housed

= Multiply by total housed staff

Misc. Ofc.

100

Admin/ Prof. Stds

DispatchProperty / Evid.

Patrol Invest.

= Multiply by total staff needing lockers

33

Current 2014 Staff



6-‐24-‐2014




5 0 44 9 4 = 62Total W/ Lockers

2022 Staff W/O

Lockers:1 1 0 0 1 0 0 * 0

2022 Total: 7 1 0 0 1 44 9 4 66 = 128 Total Housed

Benchmark SF/ Staff:

206 6 78 215 25 190 29

2022 SF 272 766 1642 1905 = 18,081** Allowance for EOC: = 1,000

Community Meeting Training Rooms: = 2,80021,881

Grossing Factor: 4,376 20%

Multi-‐Story Factor: 2,400(1200 SF/Floor)

Calculated Macro SF: 28,657

Allowance for ID Lab + Vehicle Exam Bays: 2,5002,500

Grossing Factor: 360 15%Calculated Macro SF: 2,860

Total Project SF: 31,517

1.32 Projected Growth Factor(Projected 2022 Population = 41,000)

247 SF Per Staff* This number is derived by multiplying the number of total staff of SHPD.** This number is derived by multiplying the number of total staff of SHPD reporting to this building.

**752

Projected 2022 Staff (Selected Growth at 1.32)

341 100 40

2251 0 5109 3398 1987



6-‐24-‐ 2014



Records / Front Desk

IT Server Rm.

Sworn Lockers

Shared

Average SF Per Staff:

341 206 6 40 78 215 25 190 29

SHPD Staffing LKR LKR LKR LKR

Chief/ AdminChief 1Deputy Chief 1Captain Current Office 1Accreditation 1Receptionist

Information TechnologyPublic Safety 1

PatrolLt. 1Sgt 3Police Officers 27K-‐9 / Traffic 2

Criminal Invest. Div.Lieutenant 1Captain

C.I.D.

Sgt 1Investigators 3VICE Sgt 2 Remote

Support ServicesLt. 1Fleet Tech 1COPSCOPS Officer 1EvidenceEvidence Tech 1

RecordsRecords 1


4 0 0 33 7 3 = 47Total W/ Lockers

2014 Staff W/O Lockers:

1 1 0 0 1 0 0 * 0 **

2014 Total 5 1 0 0 1 7 3 50 = 97 Total Housed

Misc. Ofc.

100

Admin/ Prof. Stds

DispatchProperty /

Evid.Patrol Invest.

= Multiply by total housed staff= Multiply by total staff needing lockers

33

Current 2014 Staff



6-‐24-‐ 2014




7 0 58 12 5 = 83Total W/ Lockers

2022 Staff W/O Lockers:

2 2 0 0 1 0 0 * 0

2022 Total: 9 2 0 0 1 58 12 5 87 = 170 Total Housed

Benchmark 206 6 78 215 25 190 29

2022 SF Total: 363 1020 2181 2530 = 24,075** Allowance for EOC: = 1,000

Community Meeting Training Rooms: = 2,80027,875

Grossing Factor: 5,575 20%Multi-‐Story Factor: 2,400 (1200 SF

Calculated Macro SF: 35,850

Allowance for ID Lab + Vehicle Exam Bays: 2,5002,500

Grossing Factor: 360 15%Calculated Macro SF: 2,860

Total Project SF: 38,710

1.76 Projected Growth Factor(Projected 2030 Population = 55,000)

228 SF Per Staff* This number is derived by multiplying the number of total staff of SHPD.** This number is derived by multiplying the number of total staff of SHPD reporting to this building.

**1003

Projected 2022 Staff (Selected Growth at 1.32)

341 100 40

3001 0 6798 4530 2649

Spring Hill Police Department Command Structure (Current)

Chief of Police 1

Deputy Chief 1

Captain

(VACANT)

Patrol Lieutenant

1

Patrol Sgts. 3

Patrol Officers 24

K-9/Traffic 2

Criminal Investigations Lieutenant 1

Narcotics Sgt. 2

CID Sgt. 1

Investigators 3

Support / Services

Lieutenant 1

COPS 1

Evidence 1

Fleet Maintenance

1

I.T. Dept 1

Records 1

Office Manager

1

Receptionist 0

Accreditation 1

Strategic Growth & Organizational Plan (2022)

Chief of

Police

Deputy

Chief

Captain

Patrol

Sgt. North

Lieutenant

1st Shift

Lieutenant

2nd Shift Lieutenant

3rdShift Lieutenant

Sp. Units Lieutenant

CID Lieutenant

Support Lieutenant

Vice

Captain

CID Captain

Support

Sgt. North Sgt. North Sgt. South Sgt. South Sgt. South Sgt.

Sp. Units

Crash

Team

Bike

Patrol

K-9 Patrol

M.P.O M.P.O M.P.O M.P.O M.P.O M.P.O

Patrol

Officers Patrol

Officers Patrol

Officers Patrol

Officers Patrol

Officers Patrol

Officers

Detective

Sgt. Sgt. VICE K-9

VICE

Training

Accred.

Manager

COPS

I.T.

Fleet

Records

TIBRS

Evidence

Office

Manager

Reception

Purchasing

Admin.

Asst.

At the start of 2022 the Spring Hill Police Department’s command structure would look

like this. The department would have 86 sworn police officers and 15.5 civilian

employees. Using modest population growth predictors this structure would still only

give a population/officer ratio of 2.09 per thousand.

Growth predictor used 1100 gain per year.

Spring Hill, Tennessee

Space Needs Assessment kennon|calhoun WORKSHOP

08 September 2014

current space usage

Police

13,000 total sq ft

Spring Hill, Tennessee

Space Needs Assessment kennon|calhoun WORKSHOP

08 September 2014

proposed space needs

Police

38,710 total sq ft

k e n n o n | c a l h o u n W O R K S H O P

C i ty of Spr ing Hi l l

CITY HALL | POLICE | LIBRARY

SPACE NEEDS ASSESSMENT

Documents

Workshop - Space Needs Assessment Report Police Dept