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1Committee of Council (Budget) City-Building is Our Business
2014 Budget
Council Workshop
October 28, 2013
2Committee of Council (Budget) City-Building is Our Business
2014 Budget Process
2
Core Services
• Service level Standards imposed by senior levels of government
• Health and Safety of the public, City employees and businesses
Strategic Services
• Maintain capital infrastructure and adequate capital reserves; address infrastructure backlog
• Maintain service level standards of By-laws
• Support managed growth
Enhanced Services
• Provide for services to support Brampton as premier city in which to live, work and play
• Implement service enhancements and/or new services, when feasible
2014 2015 �
3Committee of Council (Budget) City-Building is Our Business
2014 Budget Process
� Departments prepared preliminary operating budget submissions to maintain existing service levels -- equivalent to a 6.5% tax levy increase
� Staff directed to prepare a funding scenario whereby the tax levy increase could potentially be reduced to 1.9%
� Mitigation measures to be considered include:• Reduce service levels and/or eliminate services
• Introduce new user fees and/or adjust existing fees
• Continue to focus on cost reduction and service delivery efficiency
• Closely scrutinize and limit staff additions
3
4Committee of Council (Budget) City-Building is Our Business
2014 Budget Process
� Public Meeting of Budget Committee scheduled for November 12th
� Present further detail on the preliminary budget submissions and staff proposed mitigation measures
� Comprehensive communication strategy to be developed� Invite comment from the Public on mitigation measures
� Online survey to gather feedback from the Public on each reduction initiative (also available in hard copy)
� Report back with results at December 2nd – 4th Budget Committee meetings
4
5Committee of Council (Budget) City-Building is Our Business
Current Budget - Status Update
5
Net Expenditure
Submission1% Tax Levy Equivalent 2014 Tax Pressure
$22M $3.4M 6.5% *
1.9% Tax Levy
Equivalent
Net Expenditure
SubmissionMitigation Required
$6.6M $22M $15.5M **
A B = A ÷ B
A B = A - B
* 6.5% tax increase would be required to fund the $22M submission
** Achieving a 1.9% tax rate in 2014, will require $15.5M in mitigation measures
6Committee of Council (Budget) City-Building is Our Business
Mitigation Measures – Proposed by Dept
6
Amount (000s)
Tax Bill Equivalent *
Tax Levy %
Net Expenditure Submission $22,067 $113.35 6.5
Public Services $8,251 $42.25 2.4
Planning & Infrastructure Services $4,947 $25.35 1.5
Corporate Services $379 $1.95 0.1
Brampton Public Library $221 $1.20 0.1
Non-Departmental $1,602 $8.15 0.5
TOTAL MITIGATION $15,400 $78.90 4.6
1.9% TAX IMPACT $6,667 $34.45 1.9
* Based on the 2013 average household value of $347,000.
7Committee of Council (Budget) City-Building is Our Business
External Debt – Capital Project Funding
� Debt policy was approved in June 2013
� Staff reviewing and prioritizing projects for Council’s consideration for inclusion in the 2014 capital program
� Selection criteria:• Health and safety
• Greatest potential for unlocking development/growth
• Community enhancements
� Report back with results at December 2nd – 4th Budget Committee meetings
7
8Committee of Council (Budget) City-Building is Our Business
PUBLIC SERVICES
8
9Committee of Council (Budget) City-Building is Our Business
Current Budget – Net Expenditure Budget
9
Total Budget ≈ $155 Million
FIRE35.5%
TRANSIT29.2%
RECREATION & CULTURE
18.9%SERVICE BRAMPTON
2.2%FACILITY SERVICES
10.6%
BUSINESS SERVICES3.5%
10Committee of Council (Budget) City-Building is Our Business
Current Budget – Operating Needs
� Fire & Transit Negotiated Compensation Increase $3.8M
� Zum Service Increase $3.0M
� Fire Station 211 $1.5M
� Transit Conventional Growth Service $1.1M
� Corporate Space Strategy $0.6M
� Corporate Security $0.4M
� Alderlea Facility $0.4M
� Gore Meadows $0.1M
10
11Committee of Council (Budget) City-Building is Our Business
Current Budget – Mitigation Measures
11
SERVICE LEVEL ADJUSTMENTSAmount (000s)
Tax Bill Equivalent
Tax Levy %
Eliminate Transit Service on Weekdays/Weekends $ 1,975 $10.25 0.7
Reduce Transit Frequency on Weekdays/Weekends $ 1,180 $6.05 0.4
Reduce Recreational Services $ 636 $3.30 0.2
Reduce Maintenance at Corporate Facilities $ 614 $3.10 0.2
Reduce Corporate Security Services $ 449 $2.25 0.1
Delay Alderlea Facility Opening $ 380 $1.90 0.1
Closure of Chinguacousy Park Zoo $ 200 $1.05 0.0
Closure of Siemens Property $ 180 $0.85 0.0
Reduce Shakespeare In The Square $ 50 $0.25 0.0
Reduce Service Brampton Weekend Service $ 43 $0.25 0.0
Reduce Support for not-for-profit organizations $ 30 $0.15 0.0
TOTAL REDUCTIONS $ 5,737 $29.40 1.7
12Committee of Council (Budget) City-Building is Our Business
Current Budget – Mitigation Measures
12
INCREASED USER FEES / REVENUEAmount (000s)
Tax Bill Equivalent
Tax Levy %
Transit Revenue Budget Increase $ 1,419 $7.30 0.4
Transit Fare Increase $ 1,095 $5.55 0.3
TOTAL INCREASE IN REVENUE $ 2,514 $12.85 0.7
13Committee of Council (Budget) City-Building is Our Business
Current Budget – Unfunded Initiatives
� Removal of Capital Recoveries $900K
� Transit Maintenance Analyst (1 F/T) $100K
� Transit Marketing Coordinator (1 F/T) $ 90K
� Transit Customer Service Coordinator (1 F/T) $ 90K
� Transit Service Clerk (4 P/T) $106K
� One-time Funding Customer Service Associate Labour $299K
� Revenue Clerk (1 F/T) $ 63K
� Service Brampton Operating Expenses $112K
� Fire Administrative Staff (1 F/T) $ 55K
� Recreation and Culture Programmer (2 F/T) $120K
13
14Committee of Council (Budget) City-Building is Our Business
Capital Budget – 2014 Funded Initiatives
� Zum Phase 2 $20.0M
� Conventional Bus Purchases $ 9.5M
� Bram East Community Parkland Campus $ 7.5M
� Creditview/Sandalwood City Wide Park $ 3.9M
� Fire Equipment/Vehicles $ 3.9M
� Indoor Asset Replacement – Recreation $ 3.8M
� Bus Refurbishment $ 3.1M
� Facility Services $ 2.2M
� Indoor Asset Replacement – Corporate Properties $ 1.5M
14
15Committee of Council (Budget) City-Building is Our Business
Capital Budget – 2014-2023 Unfunded Initiatives
� New Development $96.9M
� Indoor Asset Replacement – Recreation $66.2M
� Transit $60.7M
� Fire Facilities and Equipment $59.0M
� Indoor Asset Replacement – Corporate Properties $32.6M
� Facility Services $28.5M
� Outdoor Asset Replacement – Recreation $23.1M
� Energy Conservation $ 5.2M
� Interior Design $ 4.5M
� Service Brampton $ 1.0M
15
16Committee of Council (Budget) City-Building is Our Business
PLANNING & INFRASTRUCTURE
SERVICES
16
17Committee of Council (Budget) City-Building is Our Business
Current Budget – Net Expenditure Budget
17
MAINTENANCE & OPERATIONS
86.7%
PLANNING & BUILDING1.2%
ENGINEERING & DEVELOPMENT
SERVICES6.8%
BUSINESS SERVICES5.3%
Total Budget ≈ $86 Million
18Committee of Council (Budget) City-Building is Our Business
Current Budget – Operating Needs
� Parks Maintenance $1.2M
� Infrastructure Maintenance $462K
� Signal and Streetlight Maintenance $394K
� Roadway Maintenance $258K
� Natural Systems Maintenance Fee $1.1M
� Winter Control $862K
� Planning and Development Fees $255K
� Streetlight Hydro $242K
18
19Committee of Council (Budget) City-Building is Our Business
Current Budget – Mitigation Measures
19
SERVICE LEVEL ADJUSTMENTSAmount (000s)
Tax Bill Equivalent
Tax Levy %
Watercourses / Culverts / Ditching / Fences $ 364 $1.85 0.1
Rental Vehicles and Fuel $ 315 $1.60 0.1
Snow Removal $ 300 $1.55 0.1
50% reduction in Parks Growth Funding $ 233 $1.20 0.1
Reduction of Seasonal Weed Crew $ 185 $0.95 0.1
Grass Contract, reduce medium maintenance
areas from 13 to 12 cuts per season$ 175 $0.90 0.1
20Committee of Council (Budget) City-Building is Our Business
Current Budget – Mitigation Measures
20
SERVICE LEVEL ADJUSTMENTSAmount (000s)
Tax Bill Equivalent
Tax Levy %
Transition from Annuals to Perennials in non-
irrigated beds$ 146 $0.75 0.0
Pond Maintenance $ 108 $0.55 0.0
Reduction of Pruning Crew $ 98 $0.50 0.0
Grass Contract, reduce low maintenance areas
from 4 to 3 cuts per season$ 96 $0.50 0.0
25% reduction of Playground resurfacing $ 50 $0.25 0.0
Eliminate Animal Services Goosing program $ 27 $0.15 0.0
TOTAL REDUCTIONS $ 2,097 $10.75 0.6
21Committee of Council (Budget) City-Building is Our Business
Current Budget – Mitigation Measures
21
INCREASED USER FEES / REVENUEAmount (000s)
Tax Bill Equivalent
Tax Levy %
Development Application Fee (5 Year Average
Budgeting Model)$ 858 $4.40 0.3
Natural Systems Maintenance Fee $ 593 $3.05 0.2
Special Events Rental Recovery $ 50 $0.25 0.0
City Hall West Tower Parking Facility $ 20 $0.10 0.0
Transfer Funds from the Region to the City to
subsidize Emerald Ash Borer costsTBD
TOTAL INCREASE IN REVENUE $1,521 $7.80 0.5
22Committee of Council (Budget) City-Building is Our Business
Current Budget – Mitigation Measures
22
OPERATIONAL EFFICIENCIESAmount (000s)
Tax Bill Equivalent
Tax Levy %
Maintenance & Operations - 2014 Staff Requests $ 572 $2.95 0.2
Elimination of budget for OMB Hearings
(duplicate)$ 275 $1.40 0.1
Group Street Light Lamping Program $ 252 $1.30 0.1
Roads Contracted Service – Growth $ 102 $0.50 0.0
Facility Heating Fuel $ 100 $0.50 0.0
Fuel System maintenance funding $ 28 $0.15 0.0
TOTAL REDUCTIONS $ 1,329 $6.80 0.4
23Committee of Council (Budget) City-Building is Our Business
Current Budget - Unfunded Initiatives
� Urban Design Awards $ 10K
� Pathways Master Plan Update – Tax portion $125K
� Local Drainage and Flooding Remediation Plan $ 75K
� City-Wide Urban Design Studies $100K
� Natural Heritage Inventory – Tax portion $ 36K
� Road Operations – Winter Services $560K
� Roads Staffing $1.2M
� New Programs and Service Enhancements $1.3M
� Parks Staffing $1.9M
� Training and Memberships $ 64K
23
24Committee of Council (Budget) City-Building is Our Business
Capital Budget – 2014 Funded Initiatives
� Project Design $ 5.1M
� Land Acquisitions $ 5.4M
� Construction Projects $51.1M
� Utility Relocation Projects $ 1.3M
� Road Resurfacing Program $ 9.0M
� New Works Yards $ 3.2M
� Traffic Engineering Services $ 2.9M
24
25Committee of Council (Budget) City-Building is Our Business
Capital Budget – 2014 Funded Initiatives
� Fleet Equipment Replacement $2.5M
� Miscellaneous Sidewalks $2.1M
� Bridge Repairs $2.0M
� Environmental Assessment $1.7M
� Stormwater Management $1.3M
� New Development - Parks $5.5M
� Outdoor Asset Replacement - Parks $4.2M
25
26Committee of Council (Budget) City-Building is Our Business
Capital Budget – 2014-2023 Unfunded Initiatives
� New Works Yards $57.8M
� Outdoor Asset Replacement $51.1M
� New Parks Development $41.5M
� Road Resurfacing Program $38.0M
� Fleet Vehicles/Equipment $16.1M
� Traffic Engineering Services $ 3.4 M
� Stormwater Management $10.5M
� Indoor Asset Replacement $ 9.7M
� Planning Studies $ 8.6M
26
27Committee of Council (Budget) City-Building is Our Business
CORPORATE SERVICES
27
28Committee of Council (Budget) City-Building is Our Business
Current Budget – Net Expenditure Budget
28
INFORMATION TECHNOLOGY
40.4%
FINANCE15.5%
HUMAN RESOURCES14.5%
ENFORCEMENT & BYLAW SERVICES
14.9%
CITY CLERK’S OFFICE COUNCIL & ADMIN
SERVICES7.1%
ADMINISTRATION1.0%
LEGAL SERVICES6.6%
Total Budget ≈ $48 Million
29Committee of Council (Budget) City-Building is Our Business
Current Budget – Operating Needs
� Compensation Adjustments $215K
� Operating Adjustments $ 21K
� Corporate Technology Licence and Maintenance Fees $533K
29
30Committee of Council (Budget) City-Building is Our Business
Current Budget – Mitigation Measures
30
OPERATIONAL EFFICIENCIESAmount (000s)
Tax Bill Equivalent
Tax Levy %
Outside Services for IT Software and Hardware
Maintenance and Licence$ 379 $1.95 0.1
31Committee of Council (Budget) City-Building is Our Business
Current Budget – Unfunded Initiatives
� Senior Buyers (2 F/T) $168K
� Buyers (2 F/T) $153K
� Court Administration Clerk – AMPS (Temp) $ 64K
� EDRMS Administrator $109K
� Supervisor, Enforcement Licensing (1 F/T) $114K
� Supervisor, Enforcement By-law (1 F/T) $114K
� Financial Planning Analyst (1 P/T) $ 49K
� Compensation Analyst (1 F/T) $112K
� Brampton Leadership Institute and Related Initiatives $183K
� Hiring and Compensation Analysis $150K
� 7 Contract Position Conversions $ 49K
31
32Committee of Council (Budget) City-Building is Our Business
Capital Budget – 2014 Funded Initiatives
� IT Infrastructure Repair and Replacement $ 2.6M
� End User Productivity and Refresh $ 2.2M
� Business Systems Solutions $ 1.5M
32
33Committee of Council (Budget) City-Building is Our Business
Capital Budget – 2014-2023 Unfunded Initiatives
� Brampton Records and Information Management System $ 0.5M
33
34Committee of Council (Budget) City-Building is Our Business
OFFICE OF THE COO
34
35Committee of Council (Budget) City-Building is Our Business
Current Budget – Net Expenditure Budget ($)
2013 Budget(000s)
2014 Budget*(000s)
2014/2013Change(000s)
Labour $4,822 $4,812 ($10)
Non-Labour $1,880 $1,895 $15
Total Expenditures $6,702 $6,707 $5
Revenue $227 $227 $0
Net Expenditures $6,475 $6,480 $5 (0.1%)
35
*2014 Budget reflects previous structure of Economic Development and Communications Department.
36Committee of Council (Budget) City-Building is Our Business
Current Budget – Operating Needs
� Operating Expenditures $5K
36
37Committee of Council (Budget) City-Building is Our Business
Current Budget – Unfunded Initiatives
� DOORS OPEN Program Relaunch (2015) $ 15K
� Brampton Outstanding Business Achievement Awards * $ 0K
� Expansion of Farmers’ Market to Queen Street (2015) $ 22K
* BOBAA: Includes $35,000 of new expenditures, offset by $35,000 in new revenues (partnership with BBOT)
37
38Committee of Council (Budget) City-Building is Our Business
NON-DEPARTMENTAL
38
39Committee of Council (Budget) City-Building is Our Business
Current Budget – Mitigation Measures
39
Amount (000s)
Tax Bill Equivalent
Tax Levy %
Additional Assessment Growth (Revenue) $ 1,022 $5.20 0.3
Administrative Expenses (City-wide reductions) $ 580 $2.95 0.2
TOTAL MITIGATION MEASURES $ 1,602 $8.15 0.5
40Committee of Council (Budget) City-Building is Our Business
Next Steps
� Public Meeting scheduled for evening on November 12th
� Detailed Budget recommendation will be made available for review mid-November
� Budget deliberations will take place December 2nd - 4th (Refer
to next slide)
� Joint Public Meeting with Region scheduled for December 9th/10th (tbd)
� Budget approval is scheduled for December 11th
40
41Committee of Council (Budget) City-Building is Our Business
Budget Deliberations – Proposed Agenda
41
December 2nd Session 1 Corporate Overview
December 2nd Session 2 Local Boards & Agencies Budget Presentations- Brampton Public Library- Brampton Safe City Association- Brampton Downtown Development
Corporation- Brampton Arts Council
December 2nd Session 3 Results of Public Input
December 2nd Session 4 City Council Q & A
December 3rd Departmental Budget Presentations
December 4th Departmental Budget Presentations