Workshop One: Managing the Worksheet Environment

Dr. Carolyn RaineyProfessor Emeritus

What is Microsoft Certification?

• Microsoft Office Specialist (MOS)

• www.certiport.com– http://www.certiport.com/Portal/desktopdefault.aspx?page=common/

pagelibrary/MOS_whatIs.html

– Microsoft Office 2010 and 2013 Exam Objectives

– Exam voucher

– http://www.measureup.com/Microsoft-Office-Specialist-MOS-

200720102013-Exam-Voucher-P3195.aspx

Overview of Workshops

• Workshop One (10/22) - Managing the Worksheet Environment

• Workshop Two (10/24) - Creating Cell Data, Formatting/Revising Worksheets/Workbooks

• Workshop Three (10/29) - Applying Formulas and Functions

• Workshop Four (10/31) - Presenting Data Visually

• Workshop Five (11/5) - Data Analysis

• Workshop Six (11/7) – Optional, Excel Exams

Preparing to Print

• To participate in this live demonstration open and save: Chapter 3 WearEverShoes-03http://highered.mcgraw-hill.com/sites/0073519383/student_view0/data_files.html

• Preview often; consider audience• Make adjustments– Column width– Row height– Use Format Cells dialog box

Preparing to Print

• Make adjustments– Use Format Cells dialog box extensively• Set number style• Align data• Apply font• Apply borders• Apply fill• Apply shading

– Use Font Group and Number Group tabs

Preparing to Print

• Make adjustments– Use Format Painter– Clear formats– Apply cell styles– Create and apply new cell style

Preparing to Print

• Make adjustments– Align cell data• Left, right, center in cell• Merge/unmerge• Use text wrap• Set cell data alignment to top, bottom, middle• Set cell data orientation• Indent groups of cells

Preparing to Print

• Make adjustments– Set page orientation– Set margins– Set paper size– Create/modify page breaks– Center worksheet vertically/horizontally• Consider “reading position”

– Set scale to fit (one page, multiple pages)

Preparing to Print

• Make adjustments– Repeat column headings– Repeat row headings– Use headers– Use footers– Apply custom footers– Format text in footers– Spell check

Preparing to Print

• Make adjustments– Use Control + tilde to print formulas– Set a Print Area– Choose a Print Selection– Print a worksheet? Workbook?

Navigate through a worksheet/workbook

• Use common keyboard tools• Use Page Up, Page Down, Control Home,

Control End, Control A• Use Go To Special• Click top cell, hold shift, and click bottom cell

to select a range

Navigate through a worksheet/workbook

• Use Find and Select to locate– Specific data; data validation– Conditional Formatting

• Define a range• Use name box to jump to range• Select columns/rows• Hide/unhide columns/rows

Use Backstage

• Save As (define each; state advantages)– xls– xltx– pdf– txt– csv– html– xml

Use Backstage

• Protect Worksheet• Encrypt• Mark as Final• Set Document Properties• Set Advanced Document Properties

Excel Options

• Customize Quick Access Toolbar• Customize Ribbon • AutoComplete functions• AutoCorrect functions• Set Username• Set background error checking• Set formula calculation

Sample CertiPrep items

Participate in live demonstration of CertiPrep simulation of exam questions.