Working with Trustees to Address Standard IV Recommendations

What are the roles we play?

Standard IV

•Leadership and Governance

▫Standard IVA Decision Making Roles and Processes

▫Standard IVB Board and Administrative Organization

3 Presenters – 2 Recommendations•Dr. Manuel Baca – Board of Trustee at Mt.

SAC and faculty member at Rio Hondo

•Dr. Phoebe Helm –President at Hartnell College

•Tracy Schneider – Outcomes Assessment Coordinator and faculty member at Solano Community College

Hartnell College• Recommendation 7.

The team recommends that the Board of Trustees completes their Ethics Policy by developing procedures for sanctioning those who commit ethical violations, and that they develop a comprehensive trustee development plan that provides training focused upon appropriate board behavior, roles and responsibilities. (Standards IV.B.B.1.a; IV.B.1.e; IV.B.1.f; IV.B.1.g; IV.B.1.h)

How did Hartnell college/district respond to their recommendation?

Hartnell 2007

• Roles Board Chair Superintendent/President

• Board Policy Ethics Sanctions

• Shared Governance

Putting the “Wind to Your Back”

Focused Report Writing

Write to each Standard and Recommendation Provide evidence (not process) Document each phase of Continuous

Improvement Process

PLANNING RESOURCES

ASSESSMENT

IMPLEMENTATION ANALYSIS

Dr. Phoebe K. HelmSuperintendent/President

Hartnell College March 19, 2011

Solano College• General Recommendation 8: Leadership

In order for the Governing Board to focus on the institution’s major issues and questions of policy, the Board of Trustees is encouraged to delegate full responsibility and authority to the President to implement and administer board policies and the operation of the College. The institutional leaders should likewise foster empowerment, innovation, and institutional excellence through dialogue that builds trust and increases focus on student learning and assessment of learning outcomes, institutional effectiveness, and integrity. (IV.A.1, IV.A.3, IV.B.1.j, IV.B.2.a)

How did Solano college/district respond to their recommendation?

Scared Straight:

▫Visit from ACCJC President Barbara Beno

▫Visit from Chancellor Jack Scott

▫Appointment of a Special Trustee.

Focused on three main areas:

•Professional Development and Training

•Collegiality

•Delegation of Responsibilities

Retreats, Study Sessions and Training•ACCT Consultant Pam Fisher

•Focused Retreats

•Study Sessions

•Resource Library

Policies

•Revised Policy on Code of Conduct•Adopted policies on:

▫Violation of Board Code of Ethics▫Board Self-Evaluation▫Board Education▫Delegation of Authority to

Superintendent/ President▫Duties and Responsibilities of the

Board

Accreditation

•Regular updates to the Board

•Study Sessions

•Sub-committee

•Trustees on Self-Study working groups

Cooperation is key!• Board:

▫Be aware of Standards▫Reflect honestly▫Listen thoughtfully▫Follow policies

• Administration▫Be aware of Standards▫Know your authority▫Don’t be meek

• Faculty▫Be aware of the Standards▫Don’t enable bad behavior▫Hold leadership accountable

Tracy SchneiderOutcomes Assessment Coordinator

Solano Community CollegeMarch 19, 2011

How does a board of trustee ensure adherence to its proper role?•Representing the electorate, residents of the

district•CEO-Board communication

▫ Professional-Lay member roles•Board members relations, effectiveness as a

unit▫ Speaking with one voice, even when differences

in views/positions on issues exist▫ Communicating with the public

•Communicating with faculty, staff, and students•Staying informed, asking questions

How does a Board of Trustees conduct self-evaluation?•Annual Self-Evaluation:

▫ Focus of Self-Evaluation: Mission, Planning, Policy Board-CEO Relations Community Relations & Advocacy Educational Programs Fiduciary Role Human Resources Board Leadership Board Meetings Board Education

How does a Board of Trustees conduct self-evaluation? Resources!

▫Community College League of California “Assessing Board Effectiveness: Resources for Board of Trustees Self-Evaluation” http://www.ccleague.org/files/public/

BoardSelfEvalweb.pdf Additional resources available

▫Association of Community College Trustees http://www.acct.org/resources/

▫Accrediting Commission for Community and Junior Colleges - Western Association of Schools and Colleges http://www.accjc.org/wp-content/uploads/2011/03/

Accreditation-Reference-Handbook-August-2010.pdf

Dr. Manuel BacaBoard of Trustee Member

Mt. SACMarch 19, 2011

Now Let’s Pull It All Together

Accreditation Continuous Improvement

(Are you a better college this year than last year and what is your evidence?)

Continuous Improvement Process

PLANNING RESOURCES

ASSESSMENT

IMPLEMENTATION ANALYSIS

Standard IV – Governance

A. Decision Processes B. Roles

Decision Processes

• Board Policy (Board Policy)

• Delegation CEO Operates College (Administrative Procedure)

• Shared GovernanceClear Pathway for groups (Senates) to have a voiceTwo groups: Those who Have expertise Are impacted (Leon Baradat)

Board Ethics Policy with Sanction (progressive discipline)

Written/Adopted

Implemented

Sign confidentiality statement acknowledging failure to uphold could result in sanctions

Board Development

Orientation for new members Development Plan Self Evaluation

Document Continuous Improvement Process on each aspect of Standard IV

Policy Procedure Minutes Calendar Other

Dr. Phoebe K. HelmSuperintendent/President

Hartnell College March 19, 2011

Questions and Answers

If you have any further questions please feel free to contact the presenters at:

•Dr. Helm’s email: phelm@hartnell.edu

•Tracy’s email: tracy.schneider@solano.edu

•Dr. Baca’s email: mbaca@riohondo.edu

Thank You!