How to insert a table in MS words

Tables are often used to organize data into rows and columns. Tables may contain text,

numbers, and images and a wide variety of formatting may be applied to tables. For example,

add shading, merge or split table cells, and much more.

To create a table in Word 2010, click the Insert tab on the ribbon

From the drop down list you can choose to insert or draw a table.

Result of table as generated from above with 4 columns and 6 rows

Using draw technique

Following the instruction above but select Draw Table

Move the mouse over the cells to select the amount of rows and columns you desire

This is a Column

This is a Row

How to insert a table in MS words

Working with tables/Merline G/Nov 11

Adding shading to table

After creating a table you can add shading or change the format to give it a more presentable

look.

Table without formatting

To add shading to the table – highlight the row or column or both as shown below. Using the

mouse click into the cell, holding down the right mouse button move across the row to

highlight it then press and hold the Ctrl key and follow the same procedure that you used to

highlight the row, highlight the column.

On the Home tab click shading, the Theme Colours palette will appear.

Choose a colour to add shading to either the row or column.

Shaded row and column – you can also find other options under the Design Tab. To activate

the tab you must select the table, row/s

or column/s

Design Table Tools – activated click the arrow to expand style option

How to insert a table in MS words

Working with tables/Merline G/Nov 11

Change the design style of a table from the Design tab

Table Styles Table before design

Table after design applied

Layout Table Tools – activated

Merge Columns

Merging cells is when two are more cells become one – for example to merge 2 cells, first

you need to highlight the cells, once the cells are highlighted the table tools tab will appear.

Click Layout and then Merge Cells in the Merge group. The cells will now be merged.

Highlighted cells to merge

Merged cells

Task

1. Insert a table in Microsoft and with 8 row and 5 columns. 2. Merge three cells, then 3. Add shading to the left column 4. Change the design of the table