Working Successfully With Property Managers: An Interactive Engagement

Working Successfully With Property Managers: An Interactive EngagementBryan Tarlton, Construction Manager City of Charlotte Engineering DepartmentFriday January 29, 2016Agenda:

Type of work Engineering Services doesHow to qualify for City WorkBid ProcessPlans and SpecificationsRoadway ConstructionAsphalt Mix DesignsAsphalt Laydown and TestingKey Points of a Good JobFinished ProductCity / Contractor RelationshipQuestions??

Type of Work Engineering Services Does:

Roadway Milling and Resurfacing (yearly projects-maintenance)Concrete Curb / GutterSidewalkPavement MarkingSurface Treatments: Chip SealStorm DrainageUtility (water and sewer)Pedestrian Paths (parks, nature trails, etc.)Parking Lots (building services etc.)

How to Qualify for City Work:

NCDOT Approved Bidders Listhttps://partner.ncdot.gov/vendordirectory/search.html?s=pbs&a=newCity of Charlotte Approved VendorNo outstanding project issues from previous workResponsive and Responsible ContractorsCBI Compliance (disadvantaged businesses)Bid BondsPerformance and Payment bondsCity website: http://charmeck.org/city/charlotte/SharedServices/Procurement/pages/doingbusiness.aspx

Bid Process

Almost all construction contracts are low bidBid Advertisement on the City website Pre-Bid meeting on some projectsBid deadline strictly enforced (clock on the wall)Bids checked then lowest responsible bidder is advised of potential award by emailAll bids over $100,000 go to City Council for approvalBids then go to City Clerk for executionContracts collects all bonds and various documentationProduce a contract for signature by City and ContractorPre-Construction meeting with construction staffNotice to Proceed issued

Plans and Specifications

Project PlansProject Contract NCDOT Specifications and Standard DrawingsCity Specifications and Land Development StandardsCity Special Provisions (asphalt less than 30% RAP)Project Special ProvisionsInspectorTesting FirmsProject AuditsProject Finals and warranty period

Roadway Construction

Survey and LayoutClearing / GrubbingGrading (keeping roadways clean)Storm DrainageUtilityCurbAsphalt or ConcreteSidewalkPavement Marking

Asphalt Mix Designs

NCDOT ApprovedSuper-pave Mixes (surface, intermediate, and base)RAP Mixes (less then 30%)QC testingPlant verificationMix verificationQA testingStraight edge testing

Asphalt Laydown and Testing

Clean Surface with sweeper Tack Coat applicationSurface temperatureAmbient temperatureYearly timeframeCorrect equipment (paver and rollers)Density testing

Key Points of a Good JobSite cleanliness (sweepers, vacuum trucks)Smooth and even surfaceClean and sharp pavement markingsLandscaping and grass

Finished Product

Meets plans and specificationsAesthetically pleasingRide-abilityPavement marking clear and sharp (paint and thermoplastic)Roadway cleaned and swept of debris

Warranty Period

6 month inspection11 month inspection

11City / Contractor Relationship

Rules of the GamePartnershipTrustValidationResolve Differences through negotiationBeyond negotiation ??

Thank YouQuestions??Bryan Tarlton