WORKING COPY Standard Operating Procedure (SOP) NATIONAL ... DEMOB SOP... · Standard Operating Procedure (SOP) !! NATIONAL GUARD ... for data entry in ACAP XXI. ! d. ... DD Form

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Standard Operating Procedure (SOP) !!NATIONAL GUARD

Transition Assistance Advisor Program Supporting Army National Guard Demobilizations !

1 November 2013 !!1. References !

a. Title 10 USC ss 1142, 1143, 1144(a), 1144(b), and 1148. !b. DoD Directive 1332.35, 9 Dec 93, Transition Assistance for Military Personnel. !c. DoD Instruction 1332.36, 14 Feb 94, Incorporating Through Change 2 - 10 Mar 95, Pre-Separation Counseling for Military Personnel. !d. DoD DTM 12-007, “Implementation of Mandatory Transition Assistance Program

Participation for Eligible Service Member”, 21 Nov 12. !e. Department of the Army Directive 2012-XX Army Transition Policy (DRAFT). !f. DA Pamphlet 635-4, Pre-Separation Guide, May 2007, Guard and Reserve

Edition !!2. Purpose !The purpose of this publication is to provide operational guidance for the Transition Assistance Advisors. It combines the implementation plans of existing “draft” guidance, emails and phone calls. It addresses the VOW Act requirement mandating participation in theTransition Assistance Program (TAP) for service members demobilizing/deactivating after 180 continuous days of active duty. State Transition Assistance Advisors are responsible to ensure a collaborative effort is achieved by supporting staff. Specifically unit, VAMC, TAP/ACAP and ARNG VOW staff. The TAA is not to assume the role of evaluator nor auditor. All efforts are focused on creating an environment for supporting staff to function as a team to provide the Guard member with the best of service and support. The Guard member is the ultimate evaluator and auditor of our service and support. See Annex B for the complete list of transition requirements. This publication incorporates the requirements of the DoD Transition Assistance Program, the OSD Office of Wounded Warrior Care and Transition Policy Transition: Goals, Plans,

1 November 2013 ARNG DEMOB SOP

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Success initiative, the OSD Common Readiness Standards, the Army Transition Policy and the Army Career and Alumni Program (ACAP). This is labeled a working copy as it is expected to change as frequently as the regulatory guidance changes during this initial implementation period. !3. Summary Add last...... !!!!!4. Scope !1. The purpose of this standard operating procedure is to further define the processes and refine the procedures provided in the publications cited in Annex A as they relate to the demobilization procedures for Army National Guard soldiers under the auspices of the National Guard Transition Assistance Program. !2. The demobilization process is the first and most critical step in the Guard member’s transition from Title 10 back to Title 32 status. These processes lay the foundation for a successful and seamless transition. A truly collaborative effort by all service providers will assist the Guard member in the maximum benefits with the minimum stress. Our ability to capture Guard member information in a timely manner and provide services and resources at their most critical times will ensure our Guard veterans are successful in their transition mission. We must capitalize on the commitment and dedication of our workforce to care for the Guard veteran by maximizing the use of shared information technologies to ensure our veterans are provided the highest level of care throughout their transition process. !3. This SOP incorporates the requirements of the VOW Act, the DoD Transition Assistance Program, the OSD Transition to Veterans Program Office Transition: GPS (Goals, Plans, Success) initiative, the OSD Common Readiness Standards, the Army Transition Policy and the Army Career and Alumni Program (ACAP). !4. Definitions !1. Responsibilities

a. During demob, the State Transition Assistance Advisor, in concurrence with state leadership, will attend all unit demobilizations for Company size elements and above, At-Risk Units (casualties, serious injuries, high unemployment), or at the request or policy of State Leadership This is contingent upon availability of funds. !b. While at the demobilization site The State TAA will assist the Installation TAP/ACAP staff as requested and ensure the required Transition Assistance Program briefings, and associated activities are completed to standard.


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! (1) Assist the supporting VAMC staff as requested and to ensure the required VA briefings and completion of the VA Form 10-10EZ are completed to standard. ! (2) Serve as a liaison between the unit(s), the supporting VAMC’s staff, the Installation TAP/ACAP staff and the ARNG VOW Region Coordinator (for DOL EW coordination only). ! (3) Complete the NGB Unit Demobilization Report (Appendix C) and submit to: (a) Regional TAA (b) NGB Office of Warrior Support ! (c) JFHQ-State J1 ! (d) and as applicable the State ARNG-G1 and Unit G1 !! c. Post demob, the State Transition Assistance Advisor will review Commanders

Reports produced through ACAP XXI to: ! (1) Track individual soldier compliance with TAP, Transition: GPS, and Common Readiness Standards

(2) Report non-compliant soldiers to unit leadership. This process will be completed through established state reporting protocols. ! (3) Coordinate soldier completion of required TAP, Transition: GPS, and Common Readiness Standards. State leadership will direct how this will be completed. Possible delivery platforms could be; at unit locations, at regional locations throughout the state, at one central location in the state. States are encouraged to use state resources to complete soldier training requirements. ! (4) Coordinate DOL Employment Workshop. State leadership will direct who and how this will be accomplished. At a minimum, the State TAA is responsible to secure a roster of soldiers who have completed the workshop and provide it to the Regional TAA for data entry in ACAP XXI. ! d. The Regional Transition Assistance Advisor will provide administrative support to the State Transition Assistance Advisor in data entry into ACAP XXI (Pre, During and Post demob), completion of the Individual Transition Packets, and completion of the Summary reports for Individual Transition Packets. ! e. NGB Office of Warrior Support will collect and analyze data from the NGB Demobilization Report and ACAP XXI, provide results and analysis to (1) NG J1 ! (2) ARNG G1 ! (3) Region TAA (4) State TAA !6. Recordkeeping Requirements


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a. Chief, Office of Warrior Support reports results to DOD Transition to Veterans Program Office. ! b. Chief, Office of Warrior Support provides results to USAR and Air Force Reserve Component TAP/ACAP Program Managers. !

c. Chief, Office of Warrior Support coordinates results with TAP/ACAP Service Program Managers. !

7. Instructions (Annexes) !8. Point of Contact: !!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!


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ANNEX A - ARNG Transition Requirements (extract from Army Transition Plan draft) !1. ARNG units will complete all transition assistance training requirements at the demobilization station with the exception of DOL employment workshop. The DOL employment workshops will be conducted at home station prior to the end date of the DD214. Additional days will be added to the DD214 to allow soldiers to complete the training. !2. ARNG units will receive the following at the Mobilization Force Generation Installation (MFGI) ! a. Pre-separation counseling (DD Form 2648 or 2648-1) in accordance with Title 10, US Code, section 1142. Completion of this component is mandatory with no exemptions. b. Department of Veterans Affairs (VA) Benefits Briefings I and II. In accordance with Title 10, US Code, section 1142. Completion of this subcomponent is mandatory with no exemptions. ! c. Common Readiness Standards, In order to adequately prepare for transition, all ARNG soldiers must have the following (mandatory with no exemptions): ! (1) Completed pre-separation counseling on DA Form 2648 or 2648-1. (2) Completed VA Benefits Briefing. (3) Completed 12 month post-separation budget. (4) Complete gap analysis via MOS Crosswalk. (5) Register on eBenefits. (6) Completed Individual Transition Plan (ITP). (7) Resume of choice (unless exempt from DOL EW). (8) Completed ITP checklist on DD Form 2958. !3. CAPSTONE. Completion of this component is (mandatory with no exemption).

CAPSTONE is intended as a final check to ensure CRS are met. This will be documented on the ITP Checklist, DD Form 2958. CAPSTONE will consist of review for CRS compliance and not include the optional tracks until 1 Oct 13. !!!!!!!!


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ANNEX B-ARNG PRE-DEMOBILIZATION CHECKLIST

Task #

Date Completed

Title Process Task

1

Pre Demob (NLT 30-45 days prior to projected demob date)

Demob Notification

Obtain Office of Warrior Support (OWS) unit roster (Annex E-Tab A) !Complete demobilization and first Post Demob Yellow Ribbon event information spreadsheet (Annex E-Tab B) !

Regional TAA: - Email spreadsheet to state TAA requesting UIC, unit name, HOR, demob station, original demob date, PAX, actual demob date, and first Post Demob Yellow Ribbon event date. - follow the ARNG demob schedules to anticipate demobs and confirm dates/units with the state TAAs !Regional TAA: - obtain OWS roster

which will include: Unit name, unit state, soldier name, rank, last 4 of SSN, DOB, HOR, gender, ETS, AKO email, and personal email if avail

2

Pre Demob (NLT 14 days prior to travel

Travel Request

Request travel for company size unit and update forecast

State TAA: - request travel

approval from NG TAA Program Manager - update travel forecast and send to contract TAA Program Manager


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3

Pre Demob (NLT 1 week prior to demob event)

Demob Notification

Obtain/Confirm demob date(s) !Obtain unit demob roster (Annex E-Tab C)

State TAA: - obtain/Confirm demob dates from state mobilization officer - obtain roster from unit and email to Regional TAA -review ANNEXes F and G (rosters are unique to each state)

Task #

Date Completed

Title Process Task


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ANNEX C-ARNG DEMOBILIZATION PLAN CHECKLIST

Task #

Date Completed

Title Process Task

4

Demob (During demob event)

Pre-Separation Briefing

Conduct pre-separation brief with assistance from state TAA if requested

ACAP Installation Transition Counselor: - lead soldiers through completion of DD Form 2648-1 (ANNEX H)

5

Demob (NLT completion of demob event)

DOL Employment Workshop (DOL-EW)

Obtain and distribute updated DOL EW Alpha Roster

State TAA: - obtain DOL EW Alpha roster from unit POC or state designated POC - provide full alpha roster showing DOL status of all SMs as either Employed, Full-time Student, or Non-Exempt. Provide that roster to the ARNG VOW Regional Coordinator and the Regional TAA.

6


ACAP XXI Input

Input soldier’s DD Form 2648-1 (ANNEX H) information into ACAP XXI

ACAP Installation Transition Counselor: - enter soldier’s info into ACAP XXI at demob site !State TAA: - verify with ACAP Installation Transition Counselor all DD Form 2648-1‘s (ANNEX H), and TAP requirements are entered - confirm data entry completion with Regional TAA.


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Capstone Event

Complete the DD Form 2958 (ANNEX I).

ACAP Installation Transition Counselor: - complete the DD Form 2958 (ANNEX I) for exempt ARNG Soldiers minus Section V. - complete the DD Form 2958 (ANNEX I) minus the DOLEW portion for non-exempt ARNG Soldiers minus Section V, 25a. - provide TAA, Unit Commander or his designee the DD Form 2958's (ANNEX I) !

Task #

Date Completed

Title Process Task


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ANNEX D-ARNG POST-DEMOBILIZATION PLAN CHECKLIST

Task #

Date Completed

Title Process Task

8

Post Demob (start process within 1 week of completion of demob event)

ACAP XXI Verification

Verify all soldiers who attended demob are in ACAP XXI !Update and associate Counselor

Regional TAA: - search ACAP XXI for

individual soldiers - add demob unit/UIC to ACAP

XXI - associate soldiers to

appropriate state and reflect correct HOR

- assign state TAA (counselor) - verify soldier data against unit

and OWS rosters (e-mail, unit, SSN, DOB, phone # if avail, and gender

- use OWS info if personal info is unavailable - make any necessary changes

9

Post Demob (NLT 3 weeks prior to first Post Demob Yellow Ribbon event)

Consolidation Spreadsheet/Summary Sheet?

Initial preparation of consolidation spreadsheet

Regional TAA: - Prepare consolidation spreadsheet - Spreadsheet includes: Unit and HOR state, UIC, rank, full name, nine categories, date upload to Staples, total requirements for each category


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Post Demob (start process NLT 3 weeks prior to first Post Demob Yellow Ribbon event)

DD Form 2648-1 Processing

Extract and save all DD Form 2648-1s’ (ANNEX H) from ACAP XXI !Annotate DD 2648-1 (ANNEX H) information according to ACAP XXI (Annex E-Tab D)

Regional TAA: - Access DD Form 2648-1 (ANNEX H) from ACAP XXI - Save DD Form 2648-1’s (ANNEX H) as a PDF - Redact all SSNs and DOBs - Save DD Forms 2648-1 (ANNEX H) as redacted PDF

Task #

Date Completed

Title Process Task


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Post Demob (Completed and ready to ship NLT 2 weeks prior to first Post Demob Yellow Ribbon event)

Individual Transition Packets (ITP)

Download Staples submission software !Prepare and assemble Individual Transition Packets (ITP) !

Regional TAA:!- Download the Staples ! submission software https:// portal.wamnet.com/adm/iconAcceptDownload2.seam?iconId=197629&language=en_US. ! (Annex E-Tab E) !- Select Mac Download.!- Follow prompts until you see “The! Installation was Successful”. (An ! EASY button labeled Send Files! to Jacob Finn will appear)!- Set up cover page and merge! with list of soldiers in the unit who! requested information by state not ! by individual soldier (Annex E-Tab F)!- Set up state TAA letter of! introduction (Annex E-Tab G)!- Include Handouts for information! requested by member on DD ! Form 2648-1 (Annex E-Tab H)!- Use current TAA roster/maze as back cover (Annex E-Tab I)!- Merge PDF files for DD Form ! 2648-1 and benefit sheet! requested using CutePDF (https://editor.cutepdf.com/edit.asp) (Annex E-Tab J)

Task #

Date Completed

Title Process Task


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Individual Transition Packets (ITP)

Prepare and upload order to Staples

Regional TAA: - copy files/folder into single folder by right clicking on folder and selecting compress for zip file. - update instruction sheet for

- Staples with unit info and save as PDF to send with job file !

Upon completion: - notify Sherry Rensberger at [email protected] for confirmation of order, shipping date, tracking number, and order payment - upload packets to central Staples printing for printing and binding (Annex E-Tab K)

13


Packet Shipment

Packing and shipment of Individual Transition Plan (ITP) packets

Regional TAA: - verify shipping address with

state TAA - place packets alphabetically

in shipping box and ship (use least expensive shipping) to state TAA to arrive NLT 1 week first Post Demob Yellow Ribbon event

Task #

Date Completed

Title Process Task


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14

Post Demob (NLT 1 week prior to first Post Demob Yellow Ribbon event)

Final Notification

Completion of Summary Report !Notification of select personnel upon task completion !

Regional TAA: - Will save summary report as excel - Will email report and notice in excel format to state TAA indicating order in process, delivery date, and tracking number (Annex E-Tab L) - highlight soldiers from other states and any additional information that affects the process - delete paragraph with other HOR if not applicable. - copy NG TAA PM, NG TAA DPM, NGB TAA, and NG Chief, Office of Warrior Support

15

Post Demob (first Post Demob Yellow Ribbon event)

Packet Distribution**

Hard copy packets are distributed to individual soldiers requesting information at the first Post Demobilization Yellow Ribbon event** !

State TAA: - make every effort to obtain soldier’s personal e-mail address, phone number and make any necessary changes in ACAP XXI !*Packet distribution process varies by state. **If circumstances prevent completion of packets for delivery at the first Post Demobilization Yellow Ribbon event, no packets are provided.

Note: Implementation set for 1 January 2014

Task #

Date Completed

Title Process Task


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16

Post Demob (within 1 week following conclusion of first Post Demob Yellow Ribbon event)

Follow-Up email message

Send a follow-up email message to each soldier

State TAA: - send follow-up email

message to each soldier's personal email that attended the first Post Demob Yellow Ribbon event (ANNEX J)

17

Post Demob (within 1 week following conclusion of second Post Demob Yellow Ribbon event)

Follow-Up email Message

Send a follow-up email message to each soldier

State TAA: - send follow-up email

message to each soldiers personal email that attended the second Post Demob Yellow Ribbon event if applicable (ANNEX J)

18

Post Demob (within 1 week following conclusion of third Post Demob Yellow Ribbon event-if applicable)

Follow-Up email Message

Send follow-up email message to each soldier.

State TAA: - send follow-up message to

each soldier's personal email that attended the third Post Demob Yellow Ribbon event-if applicable (ANNEX J)

Task #

Date Completed

Title Process Task


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ANNEX E-SAMPLE DOCUMENTS Tab A-Demobilization and Yellow Ribbon Event Information Request !!! !!!!!!!!!!!!!!!! !!!!!!!!1 November 2013 ARNG DEMOB SOP

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!Tab B-OWS Roster Requested by Regional TAA !!!!!!!!!!!!!!!!!!!!!!! ! !!!!!!!!1 November 2013 ARNG DEMOB SOP

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Tab C-State TAA Unit Demob Roster ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!1 November 2013 ARNG DEMOB SOP

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Tab D-Summary of Soldiers’ DD Form 2648-1 selections !!!!!!!!!!!!!!

!!!!!!!1 November 2013 ARNG DEMOB SOP

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Tab E-Staples Submission Download ! !!!

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Tab F-ITP Packet Cover

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Tab G-TAA Letters of Introduction

One TAA !!!!!!!!!!!!!!!!Two TAAs

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!Tab H-Benefit Fact Sheet !!!!!!!!!!!!!!!!!!!

!!!!!!!!!!!1 November 2013 ARNG DEMOB SOP

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Tab I-Maze Roster !

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Tab J-CutePDF

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Tab K-Instruction sheet for Staples with the Unit information to send with the job

file

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!!1 November 2013 ARNG DEMOB SOP

1 - Cover PageCOLOR / 67# CARD STOCK / DOUBLE-SIDED

2 - Intro Letter

3 - Information Requested BLACK & WHITE / 24# STANDARD / DOUBLE-SIDED

4 - TAA Contact RosterCOLOR / 67# CARD STOCK / DOUBLE-SIDED

5 - Back Page - Maze

Names are on #1 (Cover), #2 (Intro) (Separate files but need to be double sided), and #3 (Information) all have the Soldiers’ name on them - Please see that these match up and are in alphabetical order....to include those from other states.

#4 (Contact Roster) and #5 (Maze) are one file to be double sided and make up the back cover of each packet. Please make sure that the maze is on the outside of each packet.

When completed, should read like a book.

Please ship finished product directly to the address below...

ATTN: Darlene Bertoni Please mark outside of box as follows...

3041 1301 North MacArthur Blvd. 708TH MED CO

Springfield, IL 62702****MUST ARRIVE BY 6/19/2013****

Delivery Phone Contacts CONTACT FOR QUESTIONS ABOUT -OR-

Darlene- 217-761-1768 ANY PROBLEMS WITH ORDER(S)

SHERRY RENSBERGER - 574-340-9664

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!Tab L-Summary Report email

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!!!!!!!1 November 2013 ARNG DEMOB SOP

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ANNEX F-Demobilization Points of Contact!!Fort Hood!!

Supervisor!Mrs. Sandra [email protected]!254-285-5871/5899!!MOBS!Mr. Waymond [email protected]!254-285-5883!!Ms. Deborah Clark!deborah.a.clark.civ@mail mil!!Supervisor!Mr. Ray [email protected]!254-285-5871/5889!!DEMOBS!Mr. Wagdi [email protected]!254-285-5871!!Mr. Qui [email protected]!254-285-5899!!Planning Assistant!Mr. Williams!254-533-5882!!Recovery Care Coordinator!Ms. Ruth DeLarosa!254-368-1766!!ACAP Counselor!Ms. Helena [email protected]!254-553-9180!C: 703-439-0873!!!1 November 2013 ARNG DEMOB SOP

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Finance/DOL!Mr. Timothy [email protected]!254-285-5909!!Chief, Plans and Operations (Soldier Readiness Processing)!Mr. Herman [email protected]!254-553-2215!C: 254-291-9032!!

Camp Shelby!!ACAP POC!Mr. Dwayne T. [email protected]!601-558-4315!C: 719-440-2561!!VA Briefings!Mr. Byron [email protected]!601-558-4313!C: 912-288-5616!!SRP Site IN/OUT Processing!MAJ Fanneta [email protected]!601-558-2590!!SFC Thomas [email protected]!601-558-2580!!Mobilization Operations Center!MAJ Craig [email protected]!601-558-2031!C: 601-558-2032!!Scheduling!Ms. Sandra [email protected]!!!!1 November 2013 ARNG DEMOB SOP

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ACAP!Ms. Lucille Silva!703-201-6225!703-307-8914!!

Fort Dix!!Primary Supervisor!Mr. James [email protected]!609-562-3803!!Secondary Contact!Ms. Mary [email protected]!609-434-8392!!DEMOB Operations!SFC Keith [email protected]!MAJ John [email protected]!Mr. Joseph [email protected]!609-346-0721!!Military Family Life Consultant!Ms. Maggie Clune!609-500-1408!!ACAP [email protected]!ACAP POC!Ms. Blondene [email protected]!609-562-2156!

Fort Bliss !ACAP/VOW POC for RC Ms. Melissa Whitman [email protected] 915-568-6159 Mr. Javier Carrasco [email protected] 915-568-6159


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Ms. Rhonda Shabazz [email protected] VOW/VA Briefing Team Mr. Warren White 919-569-5726/915-569-5781 Ms. Dee King [email protected] Mr. Todd Kuhloff Mr. Darrell Henderson !DEMOB S3 CPT Sergio Hands [email protected] 312-979-6103 SFC Jorge Rubio [email protected] 312-979-6144 SSG Jose Perez [email protected] 312-979-6123 DEMOB NCO Barbara Walton [email protected] !DEMOB S1 SFC Brandy Cardona [email protected] 915-892-8247 Mr. Adam Holguin [email protected] 915-892-8034 !DEMOB S4 LTC Terrence Brookins [email protected] MSG Gerardo Mier [email protected] 915-892-6356 SFC Randall Osborn 915-892-9367 SRRC Commander


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LTC Preston Moore 915-568-5491 CSM Maurice Chappell [email protected] 915-568-8921 MSSG Anthony Manca [email protected] 915-568-5707 !SRRC Scheduler Ms. Chrystal Udejiofor [email protected] SPC Chiristina Saucedo [email protected] 915-568-2910 !SRRC Site MOB/DEMOB IN/OUT Processing MSG Tony Manca [email protected] 915-568-5707 SSG Corina Flores [email protected] 413-885-8225 !Primary POC at SSRC Site for DOLEW Ms. Brandy Cardona [email protected] 915-892-8247 !Continental US Replacement Center Mr. Alex Santos [email protected] 915-569-5726 !First Army POCs CPT Neiland Cota [email protected] 915-568-2428 SFC [email protected] 915-996-3582


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ANNEX G-Checklist for State TAA Work at Demobilizations !1 November 2013 ARNG DEMOB SOP

Timeframe Task/Instruction Check PRIOR TO DEMOB 1. Be very knowledgeable on the VOW process and steps.

It may be that JFHQ Personnel, to include the White Cell or DEMOB Unit Team do not fully understand what is supposed to happen under the VOW requirements (including DOLEW). Your State will appreciate your participation and involvement before, during and after the DEMOB.

2. Work with your JFHQ (G3 MOB Cell) at IPRs. These are usually held as early as six months prior to DEMOB, then, R-90, R-60 and R-30. Attend as many of the Pre-DEMOB planning meetings as possible so you know what’s going on.

3. Identify any TAA-related issues or concerns that need to be addressed before the SMs return (family issues, health/injury issues, etc.).

4. Obtain the DOLEW exemption list. The Command gathers this list while the SMs are still in theatre and sends it to JFHQ and the DEMOB station (usually 30 days before DEMOB). Find out to whom it’s being sent at JFHQ and get a copy.

5. Obtain approval to attend the DEMOB through PM and make travel and lodging arrangements. Determine when you will arrive at DEMOB based on your engagement with your JFHQ team. Some TAAs like to be there right from the beginning. Other TAAs do not like to be there until the first day of briefings.

7. Get a firm unit roster of those SMs who will be demobilizing.

8. Send this roster to your Regional TAA and let them know this is what you have right now. This provides the Regional TAA a “heads-up” on approx. how many SMs they will need to review in ACAP once the DEMOB takes place.

9. Keep your Regional TAA informed of the approximate dates of DEMOB. If something changes, send a quick email to your Regional TAA. Also, once the firm date is set, send the Regional TAA an email. (The Subject Line should read “Final DEMOB date – 1-104th AVN” … for example).

10. Send the DOLEW exemption list to your Regional TAAs. Let the Regional TAA know it’s the preliminary list and that the SMs are not home yet.

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!!!!!Timeframe Task Check

DEMOB SITE

11. Stay engaged with the JFHQ White Cell and/or Unit DEMOB Team to obtain the hour-by-hour schedule for processing of your SMs.

12. Schedule a time to brief your SMs at DEMOB. You may not have time to brief during the duty day. Recommendation: Present your TAA Briefing prior to the Finance/Medical/Administrative Federal processing. DEMOB sites attempt to schedule the ACAP/VOW/VA Briefings (2 Days of Briefings) prior to other DEMOB Processing.

13. Make the time to meet the ACAP team. Introduce yourself as the TAA from the State of ___________. Let them know you’re not there to compete with the ACAP (SERCO) contract, but rather that TAAs are an extension of each other’s services. Refrain from any negativity about the ACAP system.

14. Make yourself available during the ACAP/VOW/VA Briefings for state related questions.

15. Let Soldiers know that you will be following up with what they mark on their 2648-1 with a customized packet made specifically for them. Currently, they don’t think anyone ever looks at any of the forms that they fill out at DEMOB. Explain that if they mark that they need assistance or information on Education, Finance, Health Insurance, etc., their packet will be customized with that information. Mention that they will receive it at the Post DEMOB 30-day Yellow Ribbon event.

16. Talk about the changes to VA, GI Bill, etc. that have occurred since they mobilized. Hit the high spots if time is limited and let them know you’ll be covering this in more detail at the Post 30-day Yellow Ribbon Event.

17. Get a list of SMs who will need to have their VA benefits reinstated so you can be prepared to help those SMs with that.

18. Go to the SRP location and visit with your SMs as much as possible. Let them know who you are and that they will be seeing you again at the 30-day Yellow Ribbon. *Most importantly, let them know you are from their state, and not the DEMOB station.

19. Give SMs one of your business cards along with a State Packet if applicable.


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20. Get as many personal emails for the SMs as you can. Focus on Non-Exempt Soldiers if time is limited.

21. Write down any issues/concerns that the SMs share, and ask them when they would like you to follow-up with them on that issue. Be sure to ALWAYS follow-up with that SM when you say you will or set a new follow-up date with the SM if you can’t meet the first one.

Timeframe Task Check POST DEMOB

22. Send final DEMOB roster to Regional TAA. Be sure to note that this is the final roster of all SMs who actually went through DEMOB.

23. Provide your Employment Outreach Section and Regional TAA with the DOLEW roster that shows which SMs are Exempt from the DOLEW requirement or Non-Exempt and identify who are enrolled as Full Time Students. All of this information must now be entered into ACAP XXI.


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!ANNEX H-DD Form 2648-1

!

TRANSITION ASSISTANCE PROGRAM (TAP) CHECKLISTFOR DEACTIVATING/DEMOBILIZING NATIONAL GUARD AND RESERVE SERVICE MEMBERS

(Please read Privacy Act Statement and Instructions in Section III before completing this form.)

SECTION I - PRIVACY ACT STATEMENT

SECTION III - INSTRUCTIONSAll demobilizing/deactivating National Guard and Reserve Service members shall read these instructions before completing Sections IV, V,and VI of this form. After being counseled, Service member shall sign and date the form in items 28.a. and 28.b.

This form will be used for eligible deactivating/demobilizing National Guard and Reserve Service members.

(1) Items checked "YES" indicate that you require additional information or referral to a subject matter expert on the installation or to an appropriateperson in another agency or organization outside of DoD or attendance at a scheduled employment or VA session (Section IV).

(2) Shaded areas on the form mean: (a) the information is not applicable (example: item 11.b. is shaded under "Spouse" because DD Form 2586,"Verification of Military Experience and Education - VMET", does not apply to spouses); or (b) the item is referring to a Web site address and URLsrequire no further explanation. URLs are provided so Service members can research information at their leisure on a given topic or subject.

(3) Department of Labor (DOL) TAP Employment Workshop: In accordance with DoDI 1332.35, all eligible demobilizing/deactivating National Guardand Reserve Service members who request attendance, by checking "YES" in item 11.a. on DD Form 2648-1, shall be released to attend the workshopin its entirety during normal duty hours. Units shall contact the Director Veterans Employment and Training (DVET) or the Department of Labor toschedule the appropriate employment workshop. Units are encouraged to schedule a DOL employment workshop in conjunction with the Yellow RibbonProgram during one of the 30, 60, 90 day reintegration events. Workshops shall take place at unit home stations or any other location mutually agreedupon by the Unit and the DVET or DOL official representative. The TAP services available include but are not limited to RC TAP and virtual TAPresources. In the event that a DOL workshop is unavailable, the Service member may attend a Reserve Component TAP or DOL equivalent employmentworkshop conducted by the Military Services. Service members shall be released to complete the workshop in its entirety and will be exempt fromnormal duty the full 24 hour period of each workshop day and the 12 hours immediately preceding and following workshop/briefing.

(4) Post Government (Military) Service Employment Restrictions Counseling (item 24). Service members are required to receive this counselingprior to release from Active Duty. Transition/Command Career Counselors shall refer demobilizing/deactivating National Guard and Reserve Servicemembers to an installation legal office (Staff Judge Advocate or Counsel's Office) to ensure Service members receive guidance on post government(military) employment restrictions from an ethics official. Transition/Command Career Counselors can coordinate with their supporting Staff JudgeAdvocate or Solicitor General Office or an Ethics Official to ensure they provide this counseling at demobilization sites prior to National Guard andReserves being released from active duty (item 23).

(5) Veterans Benefits Briefing: In accordance with DoDI 1332.35, all demobilizing/deactivating National Guard and Reserve Service members whocheck "YES" in item 19 shall be released to complete the Veterans Benefits Briefing sponsored and offered by the Department of Veterans Affairs (VA) inits entirety. Service members will be exempt from normal duty the full 24 hour period of each VA Benefits Briefing day and the 12 hours immediatelypreceding and following the VA Benefits Briefing.

DD FORM 2648-1 TEST, JAN 2011 PREVIOUS EDITION IS OBSOLETE. Page 1 of 5 PagesAdobe Professional 8.0

AUTHORITY: 10 U.S.C .1142, Preseparation Counseling; E.O. 9397, as amended (SSN).PRINCIPAL PURPOSE(S): To record transition services and benefits requested by and provided to Service members; to identify transition counselingareas of interest as a basis for development of an Individual Transition Plan (ITP). The signed transition counseling checklist will be maintained in theService member's official personnel file. Title 10, USC 1142, requires that not later than 90 days before the date of separation, for anticipated losses,transition counseling for Service members shall be made available. For unanticipated losses, transition counseling shall be made available as soon aspossible.ROUTINE USE(S): None.DISCLOSURE: Disclosure of SSN is mandatory. Disclosure of other information in Section II is voluntary; however, it may not be possible to initiatepreseparation counseling and other transition assistance services or develop an Individual Transition Plan (ITP) for a Service member if the informationis not provided.

SECTION II - PERSONAL INFORMATION (To be filled out by all applicants)

5. SERVICE (X one)

ARMY NATIONAL GUARDARMY RESERVENAVY RESERVEMARINE CORPS RESERVEAIR NATIONAL GUARDAIR FORCE RESERVECOAST GUARD RESERVE

6.a. PLACE OF RELEASE FROM ACTIVE DUTY

6.b. CIVILIAN PLACE OF RESIDENCE UPON RELEASE FROM ACTIVE DUTY

8.a. Place an X in this box ONLY if you have 89 days or less remaining on active duty prior to demobilization or deactivation. (Please read the following instructions: If you have 89 days or less remaining on active duty before your demobilization or deactivation, why was your transition counseling not conducted earlier? Please go to Section VI - REMARKS and check the response that best describes the reason why transition counseling was not conducted earlier.)

7. ANTICIPATED DATE OF RELEASE FROM ACTIVE DUTY (YYYYMMDD)

8. DATE CHECKLIST PREPARED (YYYYMMDD)

9. IS YOUR SPOUSE/FAMILY MEMBER/LEGAL GUARDIAN/DESIGNEE PRESENT DURING TRANSITION COUNSELING? (X one)

YES NO N/A

9.a. Are you willing to be contacted after your demobilization or deactivation regarding the value of the transition assistance programs and services you received? (X one)

YES NO

(1) MILITARY INSTALLATION/CITY (2) STATE (3) ZIP CODE

(1) CITY (2) STATE (3) ZIP CODE

1. NAMEa. Last Name

2. SSN 3. GRADE 4. DATE OF BIRTH (YYYYMMDD)b. First Name

c. Middle Initial

9.b. Applies only to personnel with multiple deployments and with documented transition counseling from a previous deployment. (X if applicable) I decline transition counseling for this deployment. I hereby certify transition counseling was received in conjunction with a prior deployment and therefore decline additional transition counseling. I understand a copy of this DD Form 2648-1 will be filed in my military personnel records.


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SERVICE MEMBER CAREER READINESS STANDARDS/INDIVIDUAL TRANSITION PLAN CHECKLIST

AUTHORITY: 10 U.S.C. 1142, Pre-separation Counseling; DoD Directive 1332.35, Transition Assistance for Military Personnel; DoD Instruction 1332.36, Pre-separation Counseling for Military Personnel; and E.O. 9397, as amended (SSN). PRINCIPAL PURPOSE(S): To document achievement of Career Readiness Standards commensurate with the Service member's desired employment, education, technical training, and/or entrepreneurial objectives. ROUTINE USE(S): The DoD "Blanket Routine Uses" found at http://dpclo.defense.gov/privacy/SORNs/blanket_routine_uses.html apply. DISCLOSURE: Voluntary; however, if the requested information is not provided, it may not be possible for a Commander or designee to verify that a Service member has met the Career Readiness Standards.

SECTION I - SERVICE MEMBER INFORMATION1. NAME (Last, First, Middle Initial) 2. GRADE (Select one) 3. DoD ID NUMBER 4. TRANSITION DATE (YYYYMMDD)

5. SERVICE (Select one from each category)

SECTION II - COMMON CAREER READINESS STANDARDS

SECTION III - ACCESSING HIGHER EDUCATION/CAREER TECHNICAL TRAINING READINESS STANDARDS

SECTION IV - OTHER

SECTION V - WARM HANDOVER TO SUPPORTING AGENCIES CONTACT INFORMATION24.a. VA REPRESENTATIVE (Last Name, First Name) b. POST-TRANSITION LOCATION c. TELEPHONE NUMBER

25.a. DOL REPRESENTATIVE (Last Name, First Name) b. POST-TRANSITION LOCATION c. TELEPHONE NUMBER

26.a. OTHER RESOURCES (Last Name, First Name) b. POST-TRANSITION LOCATION c. TELEPHONE NUMBER

SECTION VI - VERIFICATION

28.a. SERVICE MEMBER (Print Last Name, First Name)

29.a. TRANSITION COUNSELOR (Print Last Name, First Name)

27. I verify that all applicable Career Readiness Standards were were not met, as documented in the Individual Transition Plan.b. DATE (YYYYMMDD)

c. DATE (YYYYMMDD)

c. DATE (YYYYMMDD)b. REMARKS

30.a. COMMANDER (OR DESIGNEE) (Print Last Name, First Name)

b. REMARKS

DD FORM 2958, AUG 2013

PRIVACY ACT STATEMENT

6. UNIT

d. X IF HANDOVER CONFIRMED



YES N/ANO(X one)

17. Completed Preseparation Counseling (DD Form 2648/2648-1) - MANDATORY

10. Completed a Continuum of Military Service Opportunity counseling (active component Service members only)

15. Received a DOL Gold Card and understands post 9/11Veterans have priority for 6 months at DOL American Job Centers

14. Completed a job application package (resume, personal/professional references and, if required, application) or presented a job offer letter

13. Completed an assessment tool to identify personal interests and leanings regarding career selection12. Documented requirements and eligibility for licensure, certification, and apprenticeship

11. Evaluated transferability of military skills to civilian workforce (MOC CROSSWALK) and completed DoD standardized gap analysis

9. Registered on eBenefits

16.a. Completed an assessment tool to identify aptitudes, interests, strengths, or skills

16.d. Confirmed one-on-one counseling with a higher education or career technical training institution advisor or counselor

21. Completed Transition GPS Track(s) (Select all that apply)

22. Evaluated post-military transportation requirements and developed a plan to meet personal/family needs in ITP23. Evaluated post-military housing requirements and developed a plan to meet personal/family needs in ITP

16.c. Completed a college, university or career technical training application or received an acceptance letter, respectively16.b. Completed a comparison of academic or training institution choices

8. Prepared the DoD Standardized 12-month post-separation budget reflecting personal/family goals 7. Completed the DoD Standardized Individual Transition Plan

19. Completed DOL Employment Workshop - MANDATORY UNLESS EXEMPT (See Item 20 for exemptions)

18. Completed VA Benefits Briefings I and II - MANDATORY

PREVIOUS EDITION IS OBSOLETE. Adobe Designer 9.0

EntrepreneurshipCareer Technical TrainingAccessing Higher Education

20. REASON EXEMPTED FROM DEPARTMENT OF LABOR (DOL) EMPLOYMENT WORKSHOP (Select one)

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ANNEX I-DD Form 2958 !ANNEX J-30, 60 90 Day Follow-up Checklist !UNIT: ____________________________ DATE: _____________________ LOCATION: __________________________________

TASK #

DATE COMPLE

TEDTITLE PROCESS TASK %

17Follow-

Up Message

Send a follow-up message to each soldier.

The Regional TAA sends a follow-up message to each soldier that attended the 30-Day Yellow Ribbon event.

FALSE

Total tasks completed for Task #17 0 0%

18Follow-

Up Message



FALSE


19Follow-

Up Message



FALSE


Total tasks completed for all Post 30/60/90 Day Yellow Ribbon Event Activities0 0%

Total tasks completed for all Individual Transition Plan Activities 0 0%


Documents

WORKING COPY Standard Operating Procedure (SOP) NATIONAL ... DEMOB SOP... · Standard Operating Procedure (SOP) !! NATIONAL GUARD ... for data entry in ACAP XXI. ! d. ... DD Form