Workforce Innovation Board of East Central Illinois

Date: Wednesday, November 20, 2019 Time: 3:00 p.m. Location: Dr. Zelema Harris Conference Room, Illinois workNetTM Center 1307 N. Mattis Avenue, Champaign, IL 61821 Chair: James Ayers Members Present: James Ayers, Paul Belcher, Gwen DuPree-Pryor, Triss Henderson, Carly

McCrory, Dean Rose, Kevin Sage, Lauren Schmid Staff Present: Toriana Rhone, Linda McCoy, Dalitso Sulumayo Others Present: Parkland College Staff members: Diane Cousert, Shelby May, Aimee

Densmore, Jeff Taylor, and Tawanna Nickens. Flex-N-Gate: Lesley Jenkins, HR Director; Justin Burkhart, Urbana Plant Manager and Dave Kirkolis, Vice-President of Manufacturing & Engineering. Anthony DeAssuncao, DCEO; Mark Schneider, DRS; Sharon White and David Anthony, Vets & Cowboys.

MEETING MINUTES

I. Call to Order/Roll Call Mr. Ayers called the meeting to order at 3:00 pm. Ms. Ayers asked those present to

introduce themselves while simultaneously taking roll.

II. Approval of Agenda Ms. McCrory moved, seconded by Ms. Henderson, to approve the agenda for this

meeting. Upon vote, the motion unanimously carried.

III. Audience Participation There was no audience participation.

IV. Minutes A. Workforce Innovation Board (WIB) Meeting Minutes – September 18, 2019 Mr. Sage moved, seconded by Ms. McCrory to approve the September 18, 2019 minutes. Upon vote, the motion unanimously carried.

V. Financial Statements Ms. Rhone directed attention to page 6 of the Board packet and reported 6 grants are

currently active and on track as of September 30, 2019. She added, the Innovative Pilot & Research grant is in the second phase of its study, contacting businesses to determine their needs. This grant will expire on June 30, 2020 and results of the survey will be shared with the Board. There have been no major events involving the Trade grant and

performance-based Incentive grant funds earned in May, have not been accessed as of the date of this report. Discussion ensued regarding the Trade grant dated 1/1/19 thru 9/30/19. Ms. Rhone explained, a new grant was issued on October 1st, 2019 however the state

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process for awarding this type of grant includes the closing out of previous funds.

Customers are in training and the funds are obligated, however paperwork for the disbursement of the remaining funds has not been completed. Mr. Ayers asked for other questions or comments, hearing none, he ordered the financial statements placed on file.

VI. Action Items A. 2019 revised MOU approval Ms. Rhone reminded, the PY’19 MOU submitted to the Department of Commerce and Economic Opportunity (DCEO) on October 22, 2019 was approved with technical changes required. Page 12 of the Board packet contains a “Confirmation of Required Revisions Made” form, providing all revisions completed, followed by a marked up copy of the revised MOU for Board review. Upon approval by the Board, a formal revision approval letter, signed by Mr. Ayers, will be sent to DCEO along with the Confirmation page as required. Ms. McCrory motioned, seconded by Mr. Sage to approve the revised PY’19 MOU. Upon vote, the motion carried unanimously.

B. Youth stipend policy revision Ms. Rhone explained the youth classroom-based stipend is the amount paid to a student while they are in training. The hourly wage is calculated as minimum wage minus FICA. The minimum wage in Illinois is set to increase each year until it reaches $15 hr. in 2025. She drew attention to the marked-up policy on page 56 of the Board packet, showing the changes requested. To avoid seeking board approval every year, language has been added to read the hourly rate will coincide with whatever the current minimum wage is at the time. Ms. McCrory motioned, seconded by Mr. Sage, to approve the changes to the

Youth stipend policy. Upon vote, the motion unanimously carried.

C. Incumbent Worker project Ms. Rhone reported, Flex-N-Gate has submitted a proposal for Incumbent Worker (IW) training funds. The total cost of the project is estimated at $75,466 and the amount provided by IW dollars would be $37,733. Representatives from the company were present to answer questions and provide reasons for the request. Ms. Jenkins explained the company has added new equipment, 3 robotic welding cells, to keep up with customer demands and provide better quality of product. This equipment and associated technology are new to the company, very specialized, and customized to plant operations. Their existing workforce requires specialized training from the equipment manufacturer, both on site and. off, with additional on-line training. Those promoted to supporting these machines would gain enhanced levels of skill and responsibilities, along with a higher rate of pay. These promotions will create new jobs for entry-level workers as well. Mr. Belcher asked if the skills gained are transferrable to other employment opportunities. Mr. Burkhart responded, the logic control through Allen-Bradley, is universal across 90% of companies that use automation. He added, the training will also provide the skills necessary to diagnose, troubleshoot and repair

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this equipment in-house rather than outsource to companies in other states. With no other questions to be answered, the Flex-N-Gate representatives were excused. Discussion began with. Ms. McCrory suggesting, with training centers in Ohio and Chicago, we should request our dollars stay in Illinois. Mr. Belcher voiced concerns regarding the elements in the proposal he felt were not specifically addressed, such as business growth, tracking of training hours, and potential for job creation. Members discussed approving with conditions, denying/tabling until revisions are made, and the timeline for meeting the company needs. Use of the executive committee to approve after the revisions are made and the process involved, as well as time constraints were carefully considered. Mr. Rose responded, in the interest of time, the approval of the full WIB should be enough, without convening the executive committee to re-approve. Ms. McCrory suggested the project application itself, needs to be updated to include the clarify the elements required. Members agreed, and a committee will be formed to address this issue with Ms. McCrory volunteering to serve on said committee. Further discussion revealed dissention among members, with Ms. Rhone attempting to clarify opposing points and the options available to resolve. She added, many of the missing elements will be covered in the contract executed before funds are released. Mr. Rose motioned, seconded by Ms. McCrory, to approve the Flex-N-Gate

Incumbent Worker funding of $37,733 with language covering business growth, transferrable skills, job creation, and IW funds for training will be added to the proposal. Also understood is, IW funds for training will be kept in Illinois.

Mr. Ayers asked for any further discussion. Mr. Sage expressed his opinion that the funds request is aimed more at helping the company than the workers, nor is the company having financial difficulties or facing an imminent lay-off of workers. In support of his concerns, Mr. Belcher read from the WIOA desk reference guide regarding IW funding requirements. Satisfied that members have a clear understanding of the proposal, Mr. Ayers called for a roll call vote. The recording secretary called roll and recorded individual votes as: James Ayers – AYE Paul Belcher - NAY Dean Rose – AYE Triss Henderson (proxy) - AYE Lauren Schmid – AYE Gwen DuPree-Pryor - NAY Kevin Sage- NAY Carly McCrory – AYE By a vote of 5 to 3, the motion to approve carried.

D. Provider certifications and recertifications A. New certification – VETS and Cowboys Ms. Butcher introduced Sharon White and David Anthony, founders of the Watseka area non-profit “Vets (Veterans) and Cowboys”. They are offering training for careers in “Equine Dentistry” and “Animal Training and Breeding”. Ms. White went through the program profiles, and explained the 6-week immersive, on-site, hands on and classroom training as well as the career opportunities available, post completion. She emphasized the demand for

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farriers and dental care in the equine field, citing Kankakee County has one of the highest equine populations in the country and farmers, ranchers, racing facilities, and rodeos are among employers needing the services, provided by those trained in the skills necessary to maintain equine health. She added, other businesses such as dairy farmers also use these services for their cattle. Ms. Butcher shared, this career training meets all requirements for the State’s “In demand” occupation list and an industry recognized certification is earned. Tuition costs for the programs are listed in the Board packet on pages 70 and 74 respectively. Mr. Anthony shared information regarding the Veteran Outreach associated with the program, citing the nature of the training is conducive to those veterans with high stress levels, special needs and emotional stability. Satisfied with information provided and questions answered, Ms. White and Mr. Anthony were excused. Board discussion commenced with Mr. Belcher speaking in support of the program. Members agreed, the program meets all requirements and would be an asset as a provider. Mr. Sage motioned, seconded by Mr. Rose, to approve the “Vets and Cowboys” program as an approved WIOA training provider. Upon vote, the motion

unanimously carried.

B. Recertifications Ms. Rhone drew attention to the list of Parkland College providers seeking re-certification on page 76. Ms. Butcher pointed out the total number of customers for each program and the number of those who are WIOA customers. Mr. Ayers called for a motion for the recertifications. Mr. Sage motioned, seconded by Ms. Schmid, to approve recertification of the

Parkland College programs listed. Upon vote, the motion carried. Those abstaining from the vote due to conflict of interest, were Mr. Ayers and Ms. Henderson.

VII. Old business A. Monitoring response letter Ms. Rhone shared our response letter dated September 30, 2019 showing corrective actions taken to address DCEO monitoring results from examination period June 1, 2018 through June 30, 2019. She then directed attention to the DCEO letter dated October 28, 2019 declaring the corrective actions implemented are accepted.

VIII. New business A. Partner reports a. Title 1B Ms. Rhone directed attention to page 62 of the board packet, showing the number of customers served during each quarter of PY’19 for each of the adult, dislocated worker, and youth programs. The total number served during 2019 was 350. Performance measure statistics were listed for member information, including 77.14% of adults who exited the

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program became employed, and 68% of adults who exited the program earned a credential.

b. One-Stop updates The October 9, 2019 meeting minutes were included in the board packet for member review. Ms. DuPree-Pryor shared progress is being made on revising the One-Stop customer survey and the cross-training schedule for 2020 will be distributed soon. Partners are in process of clarifying expectations for the types of information presented by partner agencies during the training sessions. Ms. Nickens reported the check-in kiosks are operational and customers are using them without any problems. She added, the first meeting of the Business Services Team is scheduled for December 11, 2019 in the WorkNet Center and anyone who would like to attend will be most welcome. B. 2020 Workforce Innovation Board meeting schedule The meeting schedule for the WIB was included in the board packet on page 86.

IX. Member announcements and information sharing

Mr. Belcher shared a move for the Illinois Migrant Council office in Peoria. The office has relocated to Pekin, IL. and the complete contact information will be emailed to the secretary following the meeting. An updated member roster will be sent to members and DCEO for compliance purposes. He also recommended quarterly statements from RPC One-Stop fiscal department always include a reconciliation, as it is required in order to issue payment. He added, he would like to see the reconciliation requirement included in the 2020 MOU negotiations.

Mr. Sulamoyo took the opportunity to express his appreciation to Ms. Rhone for her excellent service as program manager of the RPC Workforce Development WIOA program, the One-Stop Operator partners and the WIB and CEO Boards. Members agreed, she has done a wonderful job and will be sorely missed.

X. Adjourn With no other business before the Board, a motion was made. Mr. Sage motioned, seconded by Ms. Henderson, to adjourn. Upon vote, the motion

carried unanimously.

* The next meeting of the Workforce Innovation Board will be January 15, 2020

Respectfully submitted, Linda McCoy Recording secretary

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SUPPLEMENTAL AWARDSAs of 11/30/2019

Budget YTD Through 11/30/19 Remaining Balance

Local Incentive Grant #17-632017

(PY May 2019 - June 2020) 14,736.00$ -$ 14,736.00$

Training Adjustment Assistance #18-661017(PY Oct 2019 - September 2020)

Indirect/Administrative -$ 8,023.21$ Training -$ -$ Occupational and Classroom 15,590.53$ Transportation Assistance 1,020.30$

-$ 24,634.04$ (24,634.04)$

Rapid Response #18-651017

(PY October 2018 - June 2019) 15,457.00$

Personnel 9,176.64$

Fringe Benefits 1,304.52$

Indirect/Administrative 3,191.53$

13,672.69$ 1,784.31$

WIOA Innovation #18-633117

(PY December 2018 - June 2020)

Personnel 107,325.92$ 84,694.70$

Fringe Benefits 48,908.22$ 9,629.28$

Indirect/Administrative 48,296.66$ 32,395.78$

Travel 2,323.20$ 37.13$

Supplies 23,337.00$ 5,433.10$

Contractual 63,690.00$ 2,620.00$

293,881.00$ 134,809.99$ 159,071.01$

TOTAL SUPPLEMENTAL AWARDS 324,074.00$ 173,116.72$ 150,957.28$

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To: Workforce Innovation Board/Chief Elected Officials From: Kay Butcher, Workforce Development Performance Manager Date: January 7, 2020 Re: New Provider Certification

Memorandum

The Workforce Innovation and Opportunity Act (WIOA) established an approach to funding occupational training for adults and dislocated workers. This strategy is intended to enhance customer choice through a system of Individual Training Account (ITA) vouchers while assuring program quality through a program certification system. To ensure enhanced customer choice, Title 1B requires all states to establish a procedure for Local Workforce Innovation Boards (LWIBs) to certify training programs to receive funding through the ITA system. Certification procedures, which are outlined in WIOA Policy Letter No. 15-WIOA-5.3, include a process for programs to be certified, and then be recertified on an annual basis. The Policy Letter requires that certified training programs will lead to placement in occupations identified as being in demand as defined within the letter and on the Demand Occupation list which is compiled on an annual basis using data for each of the ten (10) Economic Development Regions in the State.

The policy defines eligibility requirements for training providers and certification requirements for individual programs offered by providers. CCRPC has the responsibility of assuring that this policy is followed when presenting Provider/Program certification to the Workforce Innovation Board and Chief Elected Officials for approval. The program applying for initial certification as a provider is listed below and the program profile is included on the page following this memo.

Initial certification:

Nexual Academy …………………… St. Louis, Missouri

Staff requests Board certification program listed above.

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To: Workforce Innovation Board/Chief Elected Officials From: Kay Butcher, Workforce Development Performance Manager Date: January 7, 2020 Re: Provider Re-Certifications

Memorandum

The Workforce Innovation and Opportunity Act (WIOA) established an approach to funding occupational training for adults and dislocated workers. This strategy is intended to enhance customer choice through a system of Individual Training Account (ITA) vouchers while assuring program quality through a program certification system. To ensure enhanced customer choice, Title 1B requires all states to establish a procedure for Local Workforce Innovation Boards (LWIBs) to certify training programs to receive funding through the ITA system. Certification procedures, which are outlined in WIOA Policy Letter No. 15-WIOA-5.3, include a process for programs to be certified, and then be recertified on an annual basis. The Policy Letter requires that certified training programs will lead to placement in occupations identified as being in demand as defined within the letter and on the Demand Occupation list which is compiled on an annual basis using data for each of the ten (10) Economic Development Regions in the State.

The policy defines eligibility requirements for training providers and certification/recertification requirements for individual programs offered by providers. CCRPC has the responsibility of assuring that this policy is followed when presenting Provider/Program certification/recertification to the Workforce Innovation Board and Chief Elected Officials for approval. The programs seeking recertification are detailed on the page following this memo

Re-Certifications:

Parkland College – Business Administrative Technology Industrial Technology: Computer-Aided Drafting Certificate LPN to AAS Bridge Magnetic Resonance Imaging Massage Therapy AAS Massage Therapy Certificate Medical Assisting Certification Veterinary Technology Staff requests Board Re-Certification of the programs listed above.

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Programs Seeking Recertification

Entity Program TitleTotal

Training Hours

Total Training

CostProgram Offerings

LMI: Growth/ Replacement

ONet Outlook

Median Wage

# WIOA Customers

Total Students

Parkland College Business Administrative Technology 1296 $14,408.00Classroom Training; Online/E-Learning

-2.00% $57,400.00 4 54

Parkland CollegeIndustrial Technology: Computer-Aided

Drafting Certificate272 $3,536.00

Classroom Training; Online/E-Learning

7-10%Bright

Outlook$29,210.00 0 2

Parkland College LPN to AAS Bridge 1184 $11,188.00Full-Time; Classroom Instruction;Labs;Night Classes

7-10%Bright

Outlook$41,770.00 1 18

Parkland College Magnetic Resonance Imaging 784 $3,038.00

Full-Time; Classroom Instruction;Labs ;Night Classes; Day Classes; Online/E-Learning

11.00%Bright

Outlook$43,790.00 0 12

Parkland College Massage Therapy AAS 1264 $12,838.00Full-Time; Classroom Instruction;Labs; Night Classes;Day Classes

7-10%Bright

Outlook$41,770.00 1 13

Parkland College Massage Therapy Certificate 640 $8,606.00Full-Time; Classroom Instruction;Labs; Night Classes;Day Classes

7-10%Bright

Outlook$41,700.00 1 25

Parkland College Medical Assisting Certification 763 $5,265.00

Full-Time; Classroom Instruction;Labs; Night Classes;Day Classes; Online/E-Learning

11.00%Bright

Outlook$34,640.00 3 31

Parkland College Veterinary Technology 2166 $18,990.00

Full-Time; Classroom Instruction;Labs; ;Day Classes; Online/E-Learning

11.00%Bright

Outlook$26,180.00 1 61

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TIME FRAME FOR PY’ 2020 WIOA YOUTH RFP PROCESS

Legal Notice mailed to all interested parties

Legal Notice published Champaign, Douglas, Piatt, Iroquois, Ford

Bidders Conference at 9:30 a.m. at the Illinois workNet™ Center, 1307 N. Mattis Ave., Champaign, IL

RFPs due by 5:00 p.m. at above address

Technical/Administrative review of RFPs

RFP Review Committee Interviews with Applicants.

Workforce Innovation Board Meeting

Chief Elected Officials Board Meeting

Applicants notified of Boards funding decisions

Revised proposals due to LWIA 17 (if applicable)

Program activities begin

January 13, 2020

January 13, 2020

January 31, 2020

March 22, 2020

March 23-27, 2020

April 17, 2020

May 20, 2020

May 21, 2020

May 22, 2020

June 5, 2020

July 1, 2020

June 30, 2021 Program year ends

Local Workforce Innovation Area 17 One-Stop Operators Meeting

Date: December 11, 2019 Time: 11:30 a.m. Location: Illinois workNet™ Center 1307 N. Mattis Av., Champaign, Illinois 61821 Partners Present: Aletha Alexander, Lisa Benson, Gwen DuPree-Pryor, Elizabeth Murphy Staff: One-Stop Coordinator/Consultant: Brian Hensgen, Linda McCoy

Minutes I. Call to Order The meeting was informally convened at 11:36 a.m. II. Minutes – November 13, 2019 The minutes of the November One-Stop Operator meeting were provided for review.

III. Discussion A. Memorandum of Understanding (MOU) negotiations and timeline Mr. Hensgen passed out and went through each step of the upcoming PY’20 MOU negotiations. He reminded, the Pre-Program Year Planning Form must be submitted by January 1, 2020. Ms. Benson reported, no MOU negotiation meetings have been scheduled at this time, however we are hoping Mr. Rose will serve as the impartial budget negotiator again this year. B. One-Stop certification timeline Information was distributed regarding One-Stop Certification and using the new forms being provided by the state this year. Discussion ensued regarding designating more than one center as a comprehensive specialized center. Ms. Benson responded, this is not something we feel we can take on at this time, however will revisit in future certifications. Ms. Alexander offered our local DHS covers Champaign and Piatt counties, however, other counties in our LWIA are within the boundaries of other DHS offices serving their areas. Operators agreed, a mapping of the boundaries served by our partner agencies would most helpful. Mr. Hensgen offered to work with Ms. Murphy and Ms. Benson on this project and the certification requirements. The One-Stop certification is due July 1, 2020. C. Workforce Innovation Board (WIB) AD Hoc committee meeting- Goal #15 Mr. Hensgen suggested we need to move toward getting a committee established to gather input regarding the types of reports the Board would like to receive at their meetings. Ms. McCoy reported, she has contacted Mr. Ayers to remind him of this, and his duty as Board Chair to name the committee and appoint members to serve. Ms. McCrory, Ms. Schmid and Mr. Ayers indicated during the November WIB meeting, they would like to serve, so scheduling a meeting time is all that is necessary to get the ball rolling. D. Business Services Team and Referral Designation Report Mr. Hensgen passed out a list of LWIA17 Business Services Team (BST) member names and the names of those Designated as Common Referral Form recipients for each partner agency. E. Business Service Team meeting Mr. Hensgen shared news of the new name for the formerly “Wagner-Peyser” group as the “Community Services Committee”. He informed the operators, some members of the group want

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to become members of the Business Services Team, which meets this afternoon. He intends to attempt to clarify and define the focus and responsibilities of each group and the requirements and costs involved in becoming a One-Stop partner. F. Frontline staff meeting Mr. Hensgen plans to meet with the One-Stop Center frontline staff this afternoon at 3 pm to discuss the new check-in system, answer questions and accept feedback. Ms Murphy will move forward with IT on installing tablets in the satellite offices. G. Traffic report Mr. Hensgen shared the first data report showing the Champaign Center activity from November 19 to December 10. Operators requested changes in language and the addition of several more reasons a customer can choose for visiting the Center. H. Partner roundtable DHS – Ms. Alexander reported she has been updating the safety manual for the One-Stop and will place a copy in the reception are for all to review. She also updated the operators on the PSA system and the wiring yet needing to be done. CSBG – Ms. Benson shared her staff has requested an evening orientation be offered at the Center for those who work and cannot attend during the daytime hours.

IV. Action Items A. Approval of customer satisfaction surveys Operators reviewed a final copy of the One-Stop customer satisfaction survey and suggested a sentence be added directing the customer what to do with the survey once completed. Ms. McCoy offered her apologies, saying the instructions had been on the form and regrettably omitted on the final draft. They will be re-entered at once and the form will be complete. Operators also requested a more professional and secure receptacle be purchased to hold the surveys received. B. 2020 Cross-Training schedule The Cross-Training schedule for 2020 is ready to for distribution pending clarification of the points they are expected to address during their training sessions. Mr. Hensgen will work with the partners to come up with the most important points to be covered. V. Coordinator’s report A. LWIA17 goals 1. Job expectations communicated to staff

Mr. Hensgen reported instances where we have begun to accomplish this goal, including the meeting this afternoon with frontline staff. 2. Communication occurs across One-Stop partners Mr. Hensgen shared, another sign of progress being made in communication among partners is demonstrated during the Quarterly One-Stop Partner meeting last month which was well attended and had great participation. 3. Business services The Business Services Team Meets at 1 pm today. 4. Board Expectations Progress is being made toward forming a committee to gather information the Boards would like to see in terms of reports, during their meetings. Mr. Ayers is naming a committee and has at least three volunteers ready to serve.

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B. Due Dates a. PY’20 MOU - June 2020 b. Local and Regional Planning – March 2020 Mr. Hensgen shared Jonathan Jett will be heading the Regional Plan Team. c. One-Stop certification – June 2020

VI. New topics for next month No topics for January were discussed.

VII. Adjourn With no other business before the operators, the meeting was adjourned at 1:06 pm.

*Next Operators meeting will be January 8, 2020 at 11:30 am – Illinois WorkNet™ Center Respectfully submitted, Linda McCoy Recording Secretary

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Service Descriptions:

Jul/Aug/Sept Oct/Nov/DecClient Services FY2019Q1 FY2019Q2 FY2019Q3 FY2019Q4 YTD Total

Clients Served

Clients Served

Clients Served

Clients Served

Clients Served

Adult 123 159 156Dislocated Worker 32 42 37Youth 173 208 215

Total 328 0 0 328

Performance Measures:• 57.52% of Adults who exited the program became employed.• 73.3% of Adults who exited the program retained their employment when they checked in at 12 months after program discharge. • 71.64% of Adults who exited the program earned a credential

• 67.65% of Dislocated Workers who exited the program became employed.• 54.05% of Dislocated Workers who exited the program retained their employment when they checked in at 12 months after program discharge. • 59.38% of Dislocated Workers who exited the program earned a credential

• 72.13% of Youth who exited the program became employed or entered post-secondary education.• 73.83% of Youth who exited the program retained their employment or education when they checked in at 12 months after program discharge. • 84.156% of Youth who exited the program earned a credential

Workforce Development ProgramsProgram Year 2019 July 1, 2019-June 30, 2020

• The average quarterly earnings of Adult participants who gained employment were $5722.90

• The average quarterly earnings of Dislocated Worker participants who gained employment were $6114.40

• Adult- Provides job search assistance, supportive services, and college tuition/technical training assistance that lead to employment to low income or basic skill deficient adults 18 and over.

• Dislocated Worker- Provides job search assistance, supportive services, and college tuition/technical training assistance that lead to employment to workers whom were laid off from a job due to no fault of their own

• Youth- Provides education support and work experiences for in-school and out-of-school youth between the ages of 14-24, preparing them for college, technical training, or jobs as they enter adulthood

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