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A Commitment to Workforce Engagement:
Recruiting, Engaging, & Retaining Talent
NSBA National Conference - March 30, 2019
Meet the TeamMike Cady Superintendent @michaelcady
Colin Jacobs Director of Human Resources @colinjacobs14
Brian KammersBoard President
Jeanne Witthun Board Vice President
@pewaukeesd
PEWAUKEE SCHOOL DISTRICT● Serving 3000 Students● About 380 Faculty & Staff● 4 Schools on a Unique Campus Setting● Utilize the Baldrige Framework for Performance
Excellence for continuous improvement● Demographics:
■ 6.6% Special Education■ 11.9% Low Socioeconomic Status■ 19.9% Non-White (7.1% Asian-primarily India)
●Pewaukee Lake Elementary School
• K4-3
Horizon Elementary School
• 4-6
Asa Clark Middle School
• 7-8
Pewaukee High School
• 9-12
“Talent retention is critically important for all the organizations. From every viewpoint talent is essential and is often regarded as key strategy for achieving competitive advantage. It is required to achieve success, efficiency and
consistency for the organization.”Khandelwal, Aditi and Shekhawat, Neha, Role of Talent Retention in Reducing Employee Turnover (May 29, 2018).
Available at SSRN: https://ssrn.com/abstract=3186397 or http://dx.doi.org/10.2139/ssrn.3186397
Year WISC ILL MINN MICH IOWA IND
2016 7,956 13,797 7,871 11,099 6,913 6,576
2015 8,867 14,699 7,549 11,287 7,142 7,222
2014 9,561 17,934 7,300 14,372 7,885 8,991
2013 10,998 26,045 8,856 18,483 9,308 13,029
2012 11,780 32,433 10,403 18,402 9,336 13,493
2011 12,624 34,103 11,565 22,128 11,984 15,115
2010 12,323 34,184 12,172 23,372 9,243 18,113
Decline -35% -60% -35% -53% -25% -64%
Enrollment in Teacher Prep
Program CompletersYear WISC
enrollmentWISC
completersMINN
enrollmentMINN
completersILL
enrollmentILL
completers
2016 7,956 3426 7,871 2952 13,797 5520
2015 8,867 3741 7,549 3057 14,699 6454
2014 9,561 3965 7,300 2927 17,934 8534
2013 10,998 4075 8,856 3594 26,045 9690
2012 11,780 4306 10,403 3396 32,433 10,436
2011 12,624 5437 11,565 4334 34,103 20,298
2010 12,323 4749 12,172 4572 34,184 18,121
Decline -28% -35% -70%
Turnover & AttritionChanges from 2015-16 to 2016-17
Years of Experience Turnover Attrition
0-1 years 405 377
0-2 years 868 705
0-3 years 1224 967
3.1-5 years 634 480
5-10 years 1189 801
10-15 years 856 660
15+ years 1732 2123
Total 5635 5031
Completers = 3,426
Attrition = 5,031
-1,605/yr(Deficit)
“The best way to predict the future is to create it.” - Abraham Lincoln
A strategic plan is an articulation of the mission, vision, purpose, and values
of your organization. A good plan puts those ideas
into action.
PSD Continuous Improvement Cycle Annual Audit and
PDSA Process Renewal
Reporting & Initial Implementation
Progress Monitoring & Plan Revision
Secondary Implementation
Progress Monitoring & Plan Revision
Strategic Planning Initiation
Sustained Commitment = Results• Malcolm Baldrige National Quality
Award:Site Visit & Recipient - 2013 Applications Submitted - 2010 & 2012
• Wisconsin Center for Performance Excellence:Governor’s Award/Highest Level of Excellence - 2010 Mastery Level Attained - 2007 & 2009 First application submitted - 2007
• Strategic Planning Used annually since 1992
Strategic Emphasis on Workforce Engagement
6 Key Strategy Areas● Teaching & Learning● Communication &● Community Engagement
Technology● Facilities & Operations● Student Services● Workforce Development
& Engagement
Attract, engage, develop and retain a talented workforce to implement our mission of opening the door to each child’s future
Employee engagement is:
● Employee satisfaction and sense of community
● Employee’s commitment to the organization
● Their contribution to the organization’s success
● Their personal motivation and involvement in their role
We are Red-y to put our people first...
What to do...
34.4%
What story do we want to tell?
‘...a brand in education has nothing to do with selling, but instead is all about showcasing the work of students, staff, and leaders in an effort to become more
transparent.
Recruit
What is your brand?
How can images and uses of media help create your narrative?
What is your communication strategy?● Ongoing● Timely● Positive● Student focused● Inclusive● Multi-media / multi-format● Consistent● Process owner?
Students Agree:92.3 % Feel there is an adult at school who cares about them.
91.3% Feel encouraged by their teachers.
Parents Agree:97.9 % Pewaukee Schools are a safe place to learn.
92.7 % Their child is being prepared for the future by our schools.
96.2% Would recommend Pewaukee Schools to others.
Highly Recommended By Those Who Matter Most
Professional Organizations
● AWSA*● SWSA● WASPA● WASBO*● WSSCA*
*Current and past presidents and officers
Professional Networking = Visibility Professional Coaching & Higher Ed Teaching● Principal Coaching● Adjunct
Professorships
Wisconsin Improvement Program (WIP) – Teaching Internships
Benefits for school districts participating in the internship program include:
● Opportunity to recruit highly qualified future educators.● Providing differentiation in content-discipline classrooms.● Enhanced partnerships with educator preparation programs.
Proactively Planning for the Future
How would you describe our brand?
Statistically - in most organizations - about 30% of employees would classify themselves as engaged, 54% Not Engaged, 17% Actively Disengaged(Howick, D., 2017, Creating a Culture of an Engaged Workforce)
Engage
What to do...
“The nature of the relationships among the adults who inhabit a school has more to do with the school’s quality and character, and with the
accomplishment of its pupils than any other factor.”
-Roland S. Barth
What strategies do you use to build a sense of family and community?
http://tinyurl.com/hcun4dw
Support- Laden Onboarding Process
You can also access any of the forms by clicking on the “card” in the upper right hand corner of any of the videos.
Intentional about relationships!
New Staff - 4 day induction process● Community Bus Tour● Lunch with Board of Education
and Administration● Team Building● Connection● Mentoring program● Fun!
If you want people to feel respected, empower them!
● Goal Setting Process - tied to PD focus (voice & choice)
● Hiring committees● Curriculum Development● Facilities Design● Professional
Development ● Wellness Hour● Engagement Surveys
What are ways you intentionallyempower your employees?
32
https://goo.gl/gzEKiU
ResultsTeacher 96.2%Satisfaction
72.2%2017-18 PD Hours
3,040 Hours Required6,135 Hours Completed
2017-18
48% of staff attended more PD activities than required
2018-19 PD Hours (to date)
3,200 Hours Required4,748 Hours Completed
2018-19 (to date)
41% of staff attended more PD activities than required
Substitute Teacher Data
Monday Tuesday Wednesday Thursday Friday
Requests
Fill Rate
Requests
Fill Rate
Requests Fill Rate
Requests
Fill Rate
Requests
Fill Rate
73 100% 71 97% 54 98% 76 100% 60 100%
Includes Teacher and Paraprofessional assignments in the month of February 2019
My principal/supervisor recognizes good performance.
4.38 4.29 4.25 4.48 4.46
My principal/supervisor demonstrates a genuine concern for my welfare.
4.43 4.41 4.31 4.62 4.50
My principal/supervisor provides the support needed to accomplish my objectives.
4.23 4.47 4.31 4.52 4.38
If given a choice I would recommend that a parent select this district
4.44 4.4 4.45 4.39 4.5
Employee Engagement - 5 pt. scale
You have them, they’re engaged...how do you keep them?
Retention
● Proactive systems
● Opportunities for growth
● Appreciation
Year # Hired Still in PSD %
2013 22 18 82
2014 19 15 79
2015 17 15 88
2016 22 20 91
2017 11 10 91
2018 34 34 100
Overall 125 112 89.6
Regional District’s Salary Details
Compensation Extra Curricular Pay
Compensation Admin Fringe Benefits
Compensation Southeastern WI 2018-19 Salary Survey
Compensation Signing Bonus Recruitment Strategy
Analysis of Regional, State, & National Salaries
Archived School Staff: Salary, Position, & Demographic Reports
PSD CAREER Compensation ModelCollaborative
Aspiring
Reflective
Engaged
Effective
Respected
DEVELOPINGEDUCATOR
PROFESSIONALEDUCATOR
DISTINGUISHEDEDUCATOR
MASTEREDUCATOR
OPPORTUNITY FOR PAY GROWTH ANNUALLY
Professional Educator / Distinguished Teacher
CA
REE
R P
RO
GR
ESSI
ON
GR
OW
TH
OV
ER T
IME
Succession Planning
● Hired in 2012● Data & Assessment
Specialist ● High Performer● Works remotely
from...Oregon
Re-Recruiting & Retaining Talent ● Hired in 2009● Network
Support Technician
● Piloting 4 Day/10 Hour Schedule
● Hired in 1987● Past teacher, AP, & 21 Years as
PHS Principal● 2004 WI High School Principal of
the Year● 2018 Kohl Excellence Leadership
Winner● New role - Director of Learning &
Leadership
What creative strategies might you use to retain talent in your system?
What to do...
Appreciation! It is nearly free and so effective!(Find over 40 strategies at https://goo.gl/4azjfp)
SalutesWeekly Staff Bulletin (PHS)
Learning Walks
Mission Keepers
Board Salutes
Board Spotlights
Learning Walks notes
Appreciation Weeks● Teachers● Board Members● Food Service● Administrative Assistants
● Crossing Guards
Superintendent Superlative
(adjective) Of the highest quality or degree. (noun) The highest level or degree attainable; the highest stage of development
What to do...
34.4%
Thank you!