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Workday WednesdayEpisode #32
31 January 2018
Please Mute Your Phone/Microphone and Close Your Video Window
1
Episode #32 Topics
•Welcome: Chris Longshore
• System Status: Troy Bettinger
• Agency Analyst Update: Troy Bettinger
• End of Probation Project Update: Tony Gautier
• ServiceNow Update – Help Us Help You: Tony Gautier
•HR Excellence – Find the Inside Info for Move Worker: Jessie Craney
• Report Roundup – Reporting on Position Changes: Troy Bettinger
•Questions: The Team
3
Sandbox Tenant refreshes at 7:00 PM MDT on Fridayhttps://community.workday.com/extended-maintenance-events
Dates & Updates in February 2018SUN MON TUES WED THUR FRI SAT
28 29 30 31Workday
Wednesday
1 2 Class for
Agency
Analyst
3 Weekly
Update12 Mid-4AM
4 5ClosePayroll
6 Lab WD
Financials
4.F.3 1:30
7WDW Break
8 9 10 Weekly
Update
12 Mid-4AM
11 12 13 14 Ash
Workday
Wednesday
15 16 17 Quarter
Maintenance
All Tenants
18 19ClosePayroll
20 21 WDW break
22 23 24 Weekly
Update12 Mid-4AM
25 26 27 28Workday
Wednesday
1 2 3 Mnthly
Maintenance
All Tenants
5
Recent System Changes
New Since Last Time:
• Many Finance & Purchasing Chances
• HR has been quiet
Updated Last Time:
• Merit Calibration
• 100+ Moves & Reorgs after the end of the HR Freeze
• Auditor’s Office: Security Audit
Works In Progress:
• Scheduled Hours Audit
• Workday Beautification
• Workday Recruiting
• Preparing for Shift Bids
• DPL Cost Center Updates
• Edit Worker Location
• HR Dashboards and Scorecards Testing
6
Known Issues 1/17/18 p1
• Additional Locations added to Location Table not automatically added to Position/Employee
• Workaround: Check and Update Location:
• When vacant, change with Edit Position Restrictions
• When filled, change with Edit Position
• Location can’t be changed from Job Requisition
• Workaround: Change on Position, then open Job Req
Location on position is Webb Building, changed on req
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Agency Analyst Training
Next Session:
• Friday, February 2, 2018 – 8:00AM to 12:30PM
•Webb Computer Training Lab 4.F.3
•Deadline for Invitations: Monday 1/29/18 - CLOSED
Getting an Invitation:
•Nominated for class by HR Service Delivery Managers
• Send nominations to Troy
• Candidates must sign a security agreement
•Must pass certification to get security role
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HR Service Center Update
Tony Gautier• HR Service Center Manager,
OHR HRIT
• Denver Service: 25 years, 6 months, 4 days
Probation Process Update
• The Workday Governance Committee is currently working on process improvements to the probation process.
•We are proposing improvements that will include engaging Workday notifications for:• 3 month check in to ensure training is being completed
• 5 month check in for the manager to either sign off on a completion of probation or to extend
• 6 month notification to the employee that their probation has been completed.
• These times are based on a 6 month probation period and would be adjusted for probation periods of 9 or 12 months
•We are in the early stages of this process, and still need to work out many details of the business process flow.
15
SupportNow—Help Us Help You!
When creating tickets to submit to the HRSC, please:
• Submit as much information as possible (especially for org structure changes)
• Attach screen shots of error messages, information displayed, etc. if possible
• Let us know the criticality—what is impacted, when do you need assistance by
• Remember to retain your ticket number. It helps if you have it if you reach out to check on the status of a request
• HRSC staff monitors tickets throughout the day and strives to either assign the ticket to the proper assignment group or respond directly the same day. Escalated issues may take longer to resolve.
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Move Workers (Supervisory)
• This task moves a worker(s) or vacant position(s) from one supervisory org to a new supervisory org
• You can move more than one worker/position at a time to more than one different supervisory org
• Is approved by the BMO Partner
• This allows the BMO Partner to update the cost center if necessary
•Once a Move Workers is initiated on a supervisory org, you cannot initiate another Move Workers until the previous task has been approved by the BMO Partner
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Move Workers
1. Search for “Move Worker”
2. Enter the:
a. Effective Date (we recommend a Sunday)
b. Supervisory Org that the position/worker currently reports to
20
Worker Change History Report
•Name: Worker Change History Report
• Summary: Returns a list of all actions between dates
• Required Prompt:
• Organizations(Don’t use Cost Center)
•Optional Prompts:
• Include SubordinateOrganizations
• Include Managers
• Start Date
• End Date
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Worker Change History Report
• Employee ID
• Legal Name in General Display Format
• Effective Date
• Business Process Type
• Business Process Reason
• Position - Current
• Position - Proposed
• Job Code - Current
• Job Code - Proposed
• Manager(s) - Current
• Manager(s) - Proposed
• Cost Center - Current
• Cost Center – Proposed
• Region - Current
• Region - Proposed
• Companies - Current
• Company - Proposed
• Fund - Current
• Fund - Proposed
• Grant - Current
• Grant - Proposed
• Program - Current
• Program – Proposed
• Gift - Current
• Gift - Proposed
• Business Unit - Current
• Business Unit - Proposed
• Job Profile - Current
• Job Profile - Proposed
• 29
43 Outputs• Location - Current
• Location - Proposed
• Compensation Grade - Current
• Compensation Grade - Proposed
• Time Type - Current
• Time Type - Proposed
• Job Exempt - Current
• Job Exempt - Proposed
• Base Pay - Current
• Currency
• Base Pay - Proposed
• Currency
• Base Pay Change - Amount
• Base Pay Change - Percent
Worker Change History Report
• Example of Excel file (far left side)
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EMPID
Legal Name
Effective Date Business Process Type Business Process Reason
Position -Current
Position -Proposed
Job Code -Current
Job Code -Proposed
XXXYXX Peter Parker
1/1/2018 Request Compensation Change
Request Compensation Change > Base Salary Change > Mass Job Profile Grade Change/Market Adjustment
Assoc IT Systems Admin
Assoc IT Systems Admin
CT0558 CT0558
XXYTZZ Bruce Banner
1/1/2018 Request Compensation Change
Request Compensation Change > Base Salary Change > Mass Job Profile Grade Change/Market Adjustment
Help Desk Expert
Help Desk Expert
CT2181 CT2181
XLVXXV Bob Parr
1/1/2018 Request Compensation Change
Request Compensation Change > Base Salary Change > Mass Job Profile Grade Change/Market Adjustment
Staff IT Guy Staff IT Guy CT0559 CT0559
XLZZ2T Helen Parr
1/16/2018 Move Worker (Supervisory)
Manager Manager CA2011 CA2011
Next Workday Wednesday
Wednesday,
14 February 2018@ Noon
Episode #32 Credits: Thanks to the following
staff for helping craft Workday Wednesday:
Tony GautierJessie CraneyMarla TrevorCJ LongshoreTroy Bettinger
Special Shout Out to:Jim McKeever DOF Payroll,Everyone in TS especially
Elaine Moore,Diane Vertovec
Tyson Martens &Wade Balmer
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