Workday Wednesday - Denver€™s Topics • Welcome to Workday Wednesday: Jeff Allen • System Status: Troy Bettinger • Report Rundown –Personnel Reports: Jeff Allen

Workday WednesdayEpisode #24

4 October 2017

Please Mute Your Phone/Microphone and Close Your Video Window

Today’s Topics

•Welcome to Workday Wednesday: Jeff Allen

• System Status: Troy Bettinger

• Report Rundown – Personnel Reports: Jeff Allen

• CCD HR Filled Positions Detail Report

• CCD HR Worker Personal Data Report

• Performance Reviews – Self-Evaluation Process: Marla Trevor

• Pay Change Effective Action Dates: Troy Bettinger

• Live Questions from Listeners

System StatusTroy Bettinger

Sandbox Tenant refreshes at 7:00 PM MDT on Fridayhttps://community.workday.com/maintenance/all

System Updates in Oct 2017SUN MON TUES WED THUR FRI SAT

1 2ClosePayroll

3 4Workday

Wednesday

5 6 7 Weekly

Update12 Mid-4AM

8 9 10 11WW

Break

12 13 14 Qtrly

Maintenance

All Tenants

15 16ClosePayroll

17 18Workday

Wednesday

19 20 Agency

Analyst

Certification

21 Weekly

Update12 Mid-4AM

22 23 24 25WW

Break

26 27 28 Weekly

Update 12 Mid-4AM

29 30ClosePayroll

31 1Workday

Wednesday

2 3 4 Weekly

Update12 Mid-4AM

https://community.workday.com/maintenance/all

Recent System Changes

New Since Last Time:

• Merit Process Changes

• Benefits - Open Enrollment Changes

• Changing Integrations

Updated Last Time:

• Focus on Finance

• Focus on Training

• Changing Integrations

Work In Progress:

• Merit Training

• Individual Worker Location Updates

• Change Control Backlog

• Additional Reports

• HR Dashboards and Scorecards Testing

• Safety LMS

• Workday Recruiting

• Workday 30 (in March 2018)

Known Issues 10/4/17Troy Bettinger

Known Issues 10/4/17 p1

•Worker Search Results “Misspelled Worker”

• Problem: When you search for a Worker’s partial name or misspell the Worker name, the search results return with an entry that states 'Misspelled Worker’.

• Workaround: Correct spelling and try again. Workday fixing this soon.


• Additional Locations added to Location Table not automatically added to Position/Employee

• Workaround: Check and Update Location:

• When vacant, change with Edit Position Restrictions

• When filled, change with Edit Position

• Location can’t be changed from Job Requisition

• Workaround: Change on Position, then open Job Req

Location on position is Webb Building, changed on req


• System Slowness

• Workaround: TS and Workday monitoring the problem.

• User Issues with Outlook Titles

• Fix: Expect User should edit their Business Title. Once Manager approves, OIM integration will replace the old title (Supervisory Org) with Agency & Business Title.

• Pre-hire Info Loaded in Kronos Before Hire

• Workaround: Technical fix under consideration. Please remind manager that the appearance of a new employee in Kronos does NOT mean they can start.


•Working Out of Class is 8% not 8¢

• Issue: Staff viewing the Working Out of Class Variable Comp screen mistake the rate change for a cash change.

Reporting RundownJeff Allen

CCD HR Filled Positions Detail Report

Name: CCD HR Filled Positions Detail

Report

Summary: Returns a list of all workers and

some of their personal data

Required Prompts: Organization

Optional Prompts: Effective as of Date and

Include Subordinate Organizations


Outputs• Agency

• Supervisory Org

• Supervisory Org ID

• Job Profile

• Job Code

• Job Family

• Last Name

• First Name

• Employee ID

• Management Level

• Most Recent Hire Date

• Continuous Service Date

• Job Entry Date

• Default Weekly Hours

• Scheduled Weekly Hours

• Position ID

• Additional Jobs

• Employee Type

• Time Off Service Date

• Exempt

• Birthday

• Manager

• Manager ID

• Manager’s Position

• Fund

• Cost Center

• Location


1. In the search bar, type CCD HR Filled and select the report.

2. Enter the supervisory org for which you wish to see the report. Remember, supervisory orgs have a person’s name in their name.

Supervisory Org

Agency


3. If you like, include an Effective as of Date and choose whether to Include Subordinate Organizations. Click OK.

CCD HR Filled Positions Detail Report Example

Agency Supervisory Organization Supervisory Org ID Job Profile Job Code Job Family Last Name First NameEmployee

IDManagement Level

Most Recent Hire Date

DEH Department of Environmental Health Agency

DEH CHM Community Health Management (Lisa)

21301060000000 CA0938 Program Administrator

CA0938 General Administrative Jose 9 Supervise By Position 1/1/2017



21301060000000 CC1494 Administrative Support Assistant III

CC1494 Clerical Jeannette 10 None/Incidental 1/7/2017



21301060000000 CE2267 Environmental Public Health Analyst II

CE2267 Engineering & Science Mark 10 None/Incidental 1/15/2017



21301060000000 CE2271 Environmental Public Health Manager

CE2271 Engineering & Science António 5 Manager 1/25/2017




CE2271 Engineering & Science Lakshmi 5 Manager 1/22/2017




CE2271 Engineering & Science Tristan 5 Manager 1/5/2017


DEH CHM Community Health Promotion (Tristan)


CA0938 General Administrative Megan 9 Supervise By Position 1/19/2017


DEH CHM Community Health Promotion (Tristan)

21301061000000 CE2893 Public Health Administrator

CE2893 Engineering & Science Lindsay 9 Supervise By Position 1/4/2017


DEH CHM HIV Planning Council (Jean)

21301011000000 CC1494 Administrative Support Assistant III

CC1494 Clerical Yuriko 10 None/Incidental 1/10/2017


DEH CHM HIV Resources (Anthony)

21301014000000 CE2267 Environmental Public Health Analyst II

CE2267 Engineering & Science Nicholas 10 None/Incidental 1/21/2017


DEH CHM HIV Resources (Anthony)


CE2893 Engineering & Science Janisha 9 Supervise By Position 1/10/2017


DEH CHM Planning & Assessment (Michele)


CA0938 General Administrative Kayla 9 Supervise By Position 1/4/2017




CE2893 Engineering & Science Andy 9 Supervise By Position 1/21/2017




CE2893 Engineering & Science Gretchen 9 Supervise By Position 1/10/2017


DEH CHM Planning Healthy Communities (Kayla)

21301062030000 CA1715 Program Coordinator

CA1715 General Administrative Rebecca 10 None/Incidental 1/21/2017

more columns

DEH Denver Environmental Health Agency (Robert McDonald (xxxxx))

Blue text indicates a live web link – click for details

CCD HR Filled Positions Detail Report – Real Life Uses

1. A list of birthdays

2. A list of work anniversaries

3. Counts of managers vs. non-managers (involves export to Excel)

4. Counts of employees by location (involves export to Excel)

CCD HR Worker Personal Data Report

Name: CCD HR Worker Personal Data

Report

Summary: Returns a list of all workers and

their personal data

Required Prompts: Agency

Optional Prompts: None


Outputs• Agency

• Supervisory Org

• Active Status

• Employee ID

• Full Name

• Job Code

• Job Profile

• Date of Birth

• Month/Day of Birth

• Age

• Month Number of Hire Date

• Hire Date

• Years of Service

• Ethnicity

• Gender

• Marital Status

• Social Security Number

• Primary Home Address

• Primary Address – City

• Primary Address – Postal Code

• Primary Address – State/Province

• Phone – Primary Home

• Phone – Primary Work

• Primary Work Address

• Email – Primary Work

• Emails

• Worker Sub-Type


• Contains a LOT of Personally Identifiable Information (PII)

• Be careful if sharing this report• DO NOT e-mail this report

CCD HR Worker Personal Data Report – Real Life Uses

1.Counts of employees by ethnicity, gender, and/or generation (involves export to Excel)

2.Employee addresses and phone numbers

Performance Management–Self Evaluation

Marla Trevor

Self Evaluation

Workday Pay ChangesTroy Bettinger

Workday Pay Changes

• Random dates for pay rate changes causes problems

• All Pay Changes must have an effective date of Sunday.• Job Change

• Edit Position

• Pay Equity

• Each work week stands alone and is calculated for overtime hours, FLSA overtime premiums, shift differentials, etc. For pay to be calculated accurately, the work week must be a single rate per job.

• Communications in OHR Update on Thur 9/28/17

Pay Changes: OHR Update Text

Payroll has requested that all pay changes (as the result of a job change, edit position, pay equity, etc.) be submitted with an effective date of Sunday (the beginning of the work week). This process does not include compensation changes for Safety, Police, Fire, and Sheriff uniform employees, as their pay is governed by their respective collective bargaining agreements. HR business partners and recruiters – as you are discussing employee job changes or changes in pay, please be sure to let your managers know that these changes now need to be effective on Sunday. The Onboarding team will be reviewing offer letter requests and updating Monday effective dates to Sunday. If you have questions regarding this process contact Bonnie Johnson or Chris Longshore.

Next Workday Wednesday

Wednesday,

18 October 2017@ Noon

Episode #24 Credits: Thanks to the following

staff for helping craft Workday Wednesday:

Marla TrevorJeff Allen

Jessie CraneyCJ LongshoreTroy Bettinger

Special Thanks to:Alexis McLean,

Santa Fe Cookie CompanyKaruna DhingraTony Gautier

Diane Vertovec Tyson Martens &

Wade Balmer

Documents

Workday Wednesday - Denver€™s Topics • Welcome to Workday Wednesday: Jeff Allen • System Status: Troy Bettinger • Report Rundown –Personnel Reports: Jeff Allen