Work Smart by Microsoft ITGet started: Microsoft PowerPoint 2010Customization note: This document contains guidance and/or step-by-step installation instructions that can be reused, customized, or deleted entirely if they do not apply to your organization’s environment or installation scenarios. The text marked by yellow highlighting indicates either customization guidance or organization-specific variables. All of the highlighted text in this document should either be deleted or replaced prior to distribution.

Use this guide to learn about some of the features of the Microsoft PowerPoint 2010 presentation graphics program.

Topics in this guide include:

For more information

Making your presentation portable

Creating a video from your presentation

Formatting and editing a video

Inserting a video from an online video site

Broadcasting to a remote audience

Merging and comparing presentations

Coauthoring a presentation

Formatting animations by using the Animation Painter

Creating slide transitions

Using slide sections in your presentation

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Using slide sections in your presentationIn PowerPoint 2010, you can divide your presentation into logical groups (sections). This ability helps you organize and move through your presentation. If you create large presentations or work with others on presentations, you will find sections to be particularly valuable. And, when you add sections to your presentation, printing becomes simpler because you can print groups of slides.

To add sections to your presentation:

1. In the Slides pane, click between two slides.2. On the Home tab, in the Slides group, click Section, and then click Add Section.

3. In the Slides pane, right-click the section label, and then click Rename Section.4. In the Section name box, type your section title, and then click Rename.To collapse a section:

NOTE: By default, sections are expanded.

1. Click the arrow next to the section name. The slides are not displayed, only the section titles.

2. To expand the collapsed section, click the arrow next to it. The slides in the section are now visible again.

The following images show an expanded and collapsed section.

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To print sections:

1. Click the File tab in the upper-left corner, next to the Home tab, to display the Microsoft Office Backstage view.

2. Click the Print tab.3. Under Settings, click the Print All Slides list to expand it, and then under

Sections, select the section that you want to print.4. Click Print.

Creating slide transitionsWith PowerPoint 2010, you can use transitions between slides that include motion paths and rotations in a true three-dimensional (3-D) space. You can use the PowerPoint 2010 user interface (UI) gallery to make appropriate choices, with transitions for general purpose, emphasis, or special use. You can also choose from a range of sounds to complement transitions.

To create a slide transition:

On the Transitions tab, in the Transition to This Slide group: Click a transition to apply to your slide.-Or-

Click Effect Options to select additional variations for the selected transition.

Formatting animations by using the Animation PainterYou can use the Animation Painter in PowerPoint 2010 to format multiple animations, just as you would use the Format Painter to format text. You can copy animations from one slide to another, to multiple slides within a presentation, to the slide master, or from different presentations.

TIP: In PowerPoint 2010, you can use the Animations tab to pause on an animation in the gallery to see how it will look, apply animations, and modify or replace animations.

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To use the Animation Painter:

1. Select an image or object that has an existing animation in your presentation.

2. On the Animations tab, in the Advanced Animation group, click Animation Painter.

3. Click the image or object to which you want to apply the animation.

Coauthoring a presentationYou can allow multiple people to work on your presentation at the same time.

To share your presentation for coauthoring:

1. Click the File tab to display the Backstage view.2. Click the Save & Send tab, and then in the Save & Send section, click Save to SharePoint.3. Click to select the Microsoft SharePoint site in which you want to save your presentation, type

the file name, and then click Save.

NOTES:

Coauthoring features require Microsoft SharePoint Server 2010 or Microsoft OneDrive. Your changes are available to other people when you save your presentation. Other people get

your changes when they save their presentation. You must have rights to the SharePoint site to be able to save your presentation to it. If you have created a workspace in Microsoft SharePoint Workspace 2010, you can use the Save

to SharePoint Workspace option in the Backstage view to share your presentations.

Merging and comparing presentationsYou can compare your current presentation with another one by merging them in PowerPoint 2010. You can manage and choose which changes or edits you want to incorporate for the final presentation.

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To compare presentations:

1. On the Review tab, in the Compare group, click Compare.

2. In the Choose File to Merge with Current Presentation dialog box, select the presentation that you want to combine with yours, and then click Merge.The presentation displays changes that were made, similar to the way Track Changes works in Microsoft Word. You can take any of the following actions:

To turn the display of changes on and off, click Show Markup.

To apply a change to your slide, click the icon next to a change, and then select the check box next to the change.

To see other changes to your presentation, on the Review tab, in the Compare group, click Previous or Next.

To accept changes, on the Review tab, in the Compare group, click Accept, and then choose how you want to accept changes: single change, all the changes on a slide, or all the changes in the presentation.

Broadcasting to a remote audienceYou can broadcast your slides to remote audience members. Your audience can view the presentation in their browser windows even if they do not have PowerPoint 2010 installed on their computers.

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To broadcast a slide show:

1. On the Slide Show tab, in the Start Slide Show group, click Broadcast Slide Show.

2. In the Broadcast Slide Show dialog box, select from the list of broadcast services, and then click Start Broadcast.

3. Provide the URL to attendees by using an automatically generated e-mail message or by using instant messaging.

NOTE: During the broadcast, you can pause the slide show at any time, resend the broadcast URL to any attendees, or switch to another application without interrupting the broadcast or showing your desktop to attendees.

Inserting a video from an online video sitePrevious versions of PowerPoint enabled users to add video from files that were saved locally. In PowerPoint 2010, you can add an embedded link to a video that is posted on social media sites such as YouTube or MSN Video. After you insert a video in this way, you can associate a picture with it.

To insert a video from an online site into your presentation:

1. Browse to the video you that want to include by using the Microsoft Internet Explorer browser.

2. Select the entire Embed field, and then press Ctrl+C.3. Pause the video and then, in the PowerPoint 2010 presentation, go to the slide where you want

to insert the video.4. On the Insert tab, in the Media group, click Video, and then click Video From Web Site.

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5. In the Insert Video From Web Site dialog box, press Ctrl+V to paste the embedded video link, and then click Insert.

6. Right-click the new video object, click Change Picture, and then select the picture that you want to show for the video.

7. Double-click the new video object in the slide, and then click the Play button to view the video.

Formatting and editing a videoYou can format and edit your videos directly within PowerPoint 2010.

To format a video:

1. On the Insert tab, in the Media group, click Video, and then click Video from File.

2. In the Insert Video dialog box, browse to select the video that you want to use, and then click Insert.

3. On the Format tab, in the Video Styles gallery, use your pointer to pause on the different style options to see them applied to your video, and then click the style that you want to apply. For example, to frame your video in an oval, click Beveled Oval, Black.

4. On the Format tab, select other formatting to apply to your video. For example: To apply a video effect, in the Video Styles group, click Video Effects, and then click an

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effect such as Reflection or 3-D Rotation.

To show only a portion of your original video, in the Size group, click Crop . To sharpen your video by adjusting brightness or contrast, in the Adjust group, click

Corrections. To apply interesting color effects to your video, in the Adjust group, click Color.

To edit a video:

Under Video Tools, on the Playback tab, use the following options to adjust the length of your video, add bookmarks, and add animations.

Click Trim Video in the Editing group, and in the Trim Video dialog box, drag the start-time and end-time sliders to trim time off the video, and then click OK.

In the Bookmarks group on the Playback tab under Video Tools, click Add Bookmark to mark a place in the video to trigger another action, such as causing text to appear or pausing the video so you can provide some additional narration.

On the Animations tab, in the Animation gallery, click an animation, such as Pause. On the Animations tab, in the Advanced Animation group, click Trigger, and then select

a trigger such as your bookmark.

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Creating a video from your presentationWith PowerPoint 2010, you can turn your presentation into a video. You can then share the video by sending it in email, posting it on the web, or saving it to a DVD. The final video can contain narrations.

To create a video of your presentation:

1. Click the File tab to display the Backstage view.2. Click the Save & Send tab, and then under File Types, click Create a Video.3. Select the quality and timing options that you want, and then click Create Video.

4. In the Save As dialog box, provide a file name and location for your video, and then click Save.A progress bar appears at the bottom of your presentation window so you can see when the video has been created.

NOTE: You can use the default timings to advance the slides in the video. Or, you can record specific timings along with narration for the slide show in the video by clicking Record Timings and Narrations, and then clicking Use Recorded Timings and Narrations.

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Making your presentation portableIf your presentation contains rich media, such as videos, you should optimize it for compatibility and reduce the size of the media files before you create your presentation package to share with others.

To optimize media compatibility:

1. Click the File tab to display the Backstage view.2. Click the Info tab, click the Check for Issues button, and then click Check Compatibility.

3. In the Microsoft PowerPoint Compatibility Checker dialog box, click OK after the optimization process has finished on your media files.

To reduce the size of media files:

1. Click the File tab to display the Backstage view.2. Click the Info tab, click the Compress Media button, and select the quality that you want the

media files to have.

NOTE: The quality of the video specifies the size of the video. Video quality options include:

Presentation Quality. Saves space while maintaining overall audio and video quality. Internet Quality. Quality will be comparable to media that is streamed over the Internet. Low Quality. Use when space is limited, such as when you are sending presentations via email.To package your presentation for CD:

1. Click the File tab to display the Backstage view.2. Click the Save & Send tab, and then under File Types, click Package

Presentation for CD, and then click Package for CD.

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3. In the Package for CD dialog box, provide a name for your CD, select the files to be copied, and then: Click Copy to Folder to create the CD packaged

image on your computer.-Or-

Click Copy to CD to burn a CD of the packaged image.

4. Also in the Package for CD dialog box, you can click the Options button to refine which files will be copied and to set security for the presentation.

For more informationGetting Started with Office 2010http://office.microsoft.com/en-us/support/getting-started-with-office-2010-FX101822272.aspx

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. © 2014 Microsoft Corporation. All rights reserved.