Work-Related InjuriesWork-Related Injuriesand Illnesses Policyand Illnesses Policy

What supervisors

need to know

The Costs of Injuries and IllnessesThe Costs of Injuries and IllnessesThe Costs of Injuries and IllnessesThe Costs of Injuries and Illnesses

Direct costs are often just the tip of the iceberg.

Indirect costs can be 50 times or greater the direct costs of injuries and illnesses.

medical billslost wages

building andproperty damage

Extrasupervisory

time

work delaysand interruptions

loss ofgoodwill

hiring andtraining

replacements

How can I reduce the costs of a How can I reduce the costs of a work-related injury or illness?work-related injury or illness?

Communication is the key. Contact all of the parties that may be involved in an incident follow-up: The injured employee University Health Services, 584-4457 Human Resources, 556-6381 Environmental Health and Safety, 556-4968 Disabilities Management, 556-6065

Follow the University’s Occupational/Work-Related Injuries and Illnesses Policy, Environmental Health and Safety Advisory 12.2.

Components of the PolicyComponents of the PolicyComponents of the PolicyComponents of the Policy

Medical Treatment Incident Reporting Time Off and Returning to Work Filing Workers’ Compensation Claims Accident Assessment and Corrective Actions

Medical Treatment Incident Reporting Time Off and Returning to Work Filing Workers’ Compensation Claims Accident Assessment and Corrective Actions

Preferred order for seeking Preferred order for seeking Medical TreatmentMedical TreatmentPreferred order for seeking Preferred order for seeking Medical TreatmentMedical Treatment

University Health Services• Open weekdays 8:30 am to 4 pm

• Holmes Hospital 584-4457• Lindner Athletic Center556-2564

• The University Hospital Inc., Emergency Room• For emergency treatment and after hours services

• The nearest Medical Facility• All other times and holidays

University Health Services• Open weekdays 8:30 am to 4 pm

• Holmes Hospital 584-4457• Lindner Athletic Center556-2564

• The University Hospital Inc., Emergency Room• For emergency treatment and after hours services

• The nearest Medical Facility• All other times and holidays

University Health Services, UHSUniversity Health Services, UHSUniversity Health Services, UHSUniversity Health Services, UHS

UHS doctors and nurses, trained in Occupational Medicine, assist in: Clarifying work restrictions Establishing appropriate accommodations for

injured workers Referring employees with special needs to other

Medical Providers

UHS doctors and nurses, trained in Occupational Medicine, assist in: Clarifying work restrictions Establishing appropriate accommodations for

injured workers Referring employees with special needs to other

Medical Providers

Incident ReportingIncident ReportingIncident ReportingIncident Reporting

Complete form A-1352(a) within 24 hours• The injured employee answers the questions• The supervisor checks for completion• The supervisor signs the report• To distribute the report:

• Mail the original to ML 0218• Fax a copy to 556-9652• Give a copy to the injured employee• Give a copy to your Business Office

Complete form A-1352(a) within 24 hours• The injured employee answers the questions• The supervisor checks for completion• The supervisor signs the report• To distribute the report:

• Mail the original to ML 0218• Fax a copy to 556-9652• Give a copy to the injured employee• Give a copy to your Business Office

Incident ReportingIncident ReportingIncident ReportingIncident Reporting

Obtaining a form A-1352(a)• Departmental Business Office• Environmental Health and Safety’s web site,

www.ehs.uc.edu• Environmental Health and Safety’s Office, 556-

4968• Human Resources, 556-6381

Obtaining a form A-1352(a)• Departmental Business Office• Environmental Health and Safety’s web site,

www.ehs.uc.edu• Environmental Health and Safety’s Office, 556-

4968• Human Resources, 556-6381

Time Off and Returning to WorkTime Off and Returning to WorkTime Off and Returning to WorkTime Off and Returning to Work

The employee notifies the supervisor of absence daily.

UHS coordinates return to work whenever the employee is:• absent beyond the date of the incident• released with restrictions

The employee notifies the supervisor of absence daily.

UHS coordinates return to work whenever the employee is:• absent beyond the date of the incident• released with restrictions

Filing Workers’ Comp. ClaimsFiling Workers’ Comp. ClaimsFiling Workers’ Comp. ClaimsFiling Workers’ Comp. Claims

Compensation may be provided for payment of medical bills and/or for lost time compensation.

Submit a Bureau of Workers’ Compensation application on the FROI-1 form: First Report of Injury.

Call 556-6381 for a copy of the FROI-1 form and for details on the Workers’ Comp. process.

Compensation may be provided for payment of medical bills and/or for lost time compensation.

Submit a Bureau of Workers’ Compensation application on the FROI-1 form: First Report of Injury.

Call 556-6381 for a copy of the FROI-1 form and for details on the Workers’ Comp. process.

Compensation for Lost WagesCompensation for Lost WagesCompensation for Lost WagesCompensation for Lost Wages Early reporting is critical. Contact Human

Resources at 556-6381 for details before making the decision to apply for compensation for lost wages.

The employee is ineligible if the absence is less than one week.

The employee should consult with Benefits before deciding whether or not to use sick time.

Payments are provided by the Bureau of Workers’ Compensation, not the University.

Early reporting is critical. Contact Human Resources at 556-6381 for details before making the decision to apply for compensation for lost wages.

The employee is ineligible if the absence is less than one week.

The employee should consult with Benefits before deciding whether or not to use sick time.

Payments are provided by the Bureau of Workers’ Compensation, not the University.

Accident Assessment and Accident Assessment and Corrective ActionsCorrective ActionsAccident Assessment and Accident Assessment and Corrective ActionsCorrective Actions Environmental Health and Safety works with

the supervisor and the department to: Identify the cause of the problem Correct the cause of the problem Determine the severity of the injury or illness:

The extent of medical treatment The number of missed workdays The number of restricted workdays

Environmental Health and Safety works with the supervisor and the department to: Identify the cause of the problem Correct the cause of the problem Determine the severity of the injury or illness:

The extent of medical treatment The number of missed workdays The number of restricted workdays

Test your knowledgeTest your knowledgeTest your knowledgeTest your knowledge

List the three most common types of injuries reported by faculty, staff, and students.

List the three most common types of injuries reported by faculty, staff, and students.

Sprains and strains account for 25% of the incidents reported annually

Bruises account for 15-20% of the annual incidents

Cuts constitute 10-15% of the annual incidents

Sprains and strains account for 25% of the incidents reported annually

Bruises account for 15-20% of the annual incidents

Cuts constitute 10-15% of the annual incidents

Test your knowledgeTest your knowledge

__ Repetitive motion

__ Overexertion

__ Highway accidents

__ Bodily reaction

__ Falls to lower levels

__ Struck against an object

__ Caught in or compressed by equipment

__ Falls on the same level

__ Struck by object

__ Assaults and violent acts

List these causes of injury in order by the most disabling1 = the most disabling 10 = the least disabling

Test your knowledgeTest your knowledge

__ Repetitive motion

__ Overexertion

__ Highway accidents

__ Bodily reaction

__ Falls to lower levels

__ Struck against an object

__ Caught in or compressed by equipment

__ Falls on the same level

__ Struck by object

__ Assaults and violent acts

9

6

35

8

1

7

2

4

10

Data from Liberty Mutual Group’s2009 Workplace Safety Index

List these causes of injury in order by the most disabling1 = the most disabling 10 = the least disabling

What should I do to reduce risk?What should I do to reduce risk?What should I do to reduce risk?What should I do to reduce risk? Identify and correct

problems before an injury occurs.

Provide on-the-job training.

Check for understanding.

Allow only trained and authorized employees to perform jobs.

Regularly inspect your work areas using EH&S’s Quarterly Self-Inspection Checklist.

Ensure emergency equipment is always accessible.

Attach guards to machinery.

Replace worn tools and equipment.

How do I reduce the risk for sprains, How do I reduce the risk for sprains, strains and other ergonomic injuries?strains and other ergonomic injuries?How do I reduce the risk for sprains, How do I reduce the risk for sprains, strains and other ergonomic injuries?strains and other ergonomic injuries?

Ask for help in resolving ergonomic problems. Call EH&S at 556-4968 today.

Provide ergonomic chairs and stools.

Place work supplies and equipment within comfortable reach.

Purchase a cart or dolly, eliminate manual material handling tasks.

Safety Materials and ResourcesSafety Materials and Resources

Environmental Health and Safety, 556-4968 From EH&S’s web site, www.ehs.uc.edu

Occupational/Work-Related Injuries and Illnesses Policy, Advisory 12.2

Quarterly Self-Inspection Checklist Office Ergonomics Checklist Laboratory Ergonomics Checklist Scheduling calendar for 14 computer-integrated

training programs