Work planning at FAO Bringing it all together. Work Planning What is it? Defining how commitments to members will be achieved What for? Expressing each

Work planning at FAO

Bringing it all together

Work Planning

What is it?

• Defining how commitments to members will be achieved

What for?

• Expressing each office’s commitment, including for working jointly

• Providing basis for harmonization, monitoring, assessment and reporting to members

How?

• Defining Organizational Outputs, products/services and activities for ALL offices and including projects

• Estimating costs – for all sources of funds

• Setting milestones

• Defining clear responsibilities

ExampleStrategic Objective A: Sustainable intensification of crop production

OR A-01Policies and strategies on sustainable crop production intensification and

diversification at national and regional levels

AGA

RNE

AGP

OR A-02Risks from outbreaks of trans-boundary plant pests and diseases are sustainably reduced at national, regional and global

levels

OR A-03Risks from pesticides are

sustainably reduced at national, regional and global levels

Adoption by the Commission on Phytosanitary Measures (CPM) of new or revised International Standards for Phytosanitary Measures (ISPMs)

Percentage of desert locust affected countries and those affected by major non-locust transboundary plant pests receiving forecasts and other information including control strategies.

Many units contribute




AGA

RNE

AGP

OR A-02Risks from outbreaks of trans-boundary plant pests and diseases are sustainably

reduced at nat, reg. and glob. levels



Adoption by the Commission on Phytosanitary Measures (CPM) of new or revised International Standards for Phytosanitary Measures (ISPMs)

Percentage of desert locust affected countries and those affected by major non-locust transboundary plant pests receiving forecasts and other information including control strategies.




OO A01G202: Capacity building in the reduction of the risk of trans-boundary plant pests and diseases on agric. prod. and livelihoods


levels



Number of affected countries with access to regular forecast information bulletins on Desert Locust and other transboundary emergency plant pests.

OO A01G201: Support to the Comm. on Phytosanitary Measures

AGA

RNE

AGP




OO A01G202: Capacity building in the reduction of the risk of trans-boundary plant pests and diseases on agric. prod. and livelihoods


levels



AGA

RNE

AGP

OO A01G201: Support to the Comm. on Phytosanitary Measures

PS A01G20201: Operational global wheat rust monit. system established

PS A01G20202: Trainers trained on environmentally friendly locust management techniques

PS A01G20203: Accurate and timely Desert Locust bulletins published and distributed to countries

Project output Delivered by OEK

Project integrationOthers contribute

CF a CF e CF b

ExampleStrategic Objective B: Increased sustainable livestock production

OR B-02The livestock sector effectively and efficiently contributes to food security, poverty alleviation and economic development

OR B-01 The livestock sector effectively and

efficiently contributes to food security, poverty alleviation and economic

development

OR B-03Better management of natural

resources, including animal genetic resources, in livestock production

AGARNERAF

PS B01A20205 - Technical support to CEBEVIRHA in formulating integrated policies and programmes (SFC)

Delivered by SFC

PS B01A20218 - Provide technical and logistic support to ECOWAS Commission for the development of livestock/meat and dairy value chains

Delivered by SFW

CF e

CF e CF e

PS B01A20201:Capacity development on value chain analysis for sustainable livestock development in Africa (RAF)

Delivered by RAF

SFS and SFE also contribute!!

OO B01A202: Countries and RECs' livestock policies, programmes and investment plans to improve and support the productivity of meat, dairy and poultry value chain actors developed and/or implemented

Cape Verde:

InIndiNo.

Indicators BaselineMeans of

VerificationTarget (2yr)

01 UNDAF 2012-2016 prepared by end of 2011.

NIL UN and Gov. document signing ceremony.

UNDAF 2012-2016 prepared, signed and published.

02 Two (2) Joint Programmes designed and formulated in 2011 for UNCT resource mobilization and potential lead implementation/ participation by FAO

NIL JPs incorporated into published UNDAF 2012-2016

Two (2) JPs prepared and endorsed by Government, UNCT and partipating agencies.

CWP - Example Matrix (3)

Product/ Service or ActivityLead Unit

Resp. Officer Start End Fund

X01A14001 - UNDAF 2012-2016 published. FRCVI FAOR 01/01/11

31/12/11 GF

X01A1400101 - Participate in the formulation and quality control of the UNDAF 2012-2016

FRCVI FAOR 01/01/11

31/12/11 GF

X01A1400102 - Lead the formulation process for UNDAF Pillar 1

FRCVI FAOR 01/01/11

31/12/11 GF

X01A14002 - Two (2 ) Joint Programmes designed and formulated

FRCVI FAOR 01/01/11

31/12/11 OT

X01A1400201 - Lead or participate in JP design/development

FRCVI FAOR 01/01/11

31/12/11 OT

X01A1400202 - Ensure finalization, quality control and endorsement of JPs

FRCVI FAOR 01/01/11

31/12/11 OT

Other examples…B01N202 - Strengthened capacity of public and private sectors for improved animal productivity in the Near East (RNE)

1. Technical manuals and guidelines elaborated in areas of sustainable livestock production and good agricultural practice (RNE)

2. Strengthened capacity of dairy sector and good agricultural practice to reduce GHG emissions (SNG)

3. Support to institutional managerial and technical capacity of the small Ruminant Producers Associations (SNE)

4. Technical assistance to member countries for the elaboration of their CPF (SNE)

L03G201 - Design and supervision of effective public and private sector investments in food, sustainable agriculture and rural development (TCI)

1. Design and supervision of effective public and private sector investments in food, sustainable agriculture and rural development in the SNE subregion (SNE)

2. Support to IFI Disaster Resilience and Livelihood Sustainability Investments in Horn of Africa (TCI)

3. Support to CAADP (TCS – GCP/INT/100/ITA)

• There must be delivery foreseen during the biennium. Valid delivery estimate prepared by BH in consultation with PTF

Ensuring project integration

• Projects contribute to achievement of Organizational Results – integral part of the results framework

Principles

ONE result, u

nless

absolutely

necessary!

• Project contribution: can be an OO, product/service or activity, defined by BH in consultation and collaboration with PTF, strategy team and head of office

• Tool: FPMIS – enter data, systems will do the rest!

What is an Organizational Output?

A significant, measurable output essential for achieving an OR or RR, delivered in a biennium

Composed of products/services and activities, possibly led by different units and capturing project work

The bigger

picture

The actual deliverables

Work Plans are a tool for…

Coordination, inter-disciplinarity and

coherence

Roles and responsibilities– commitment,

accountability and performance measurement

Full responsible use of all funds

Harmonized monitoring and reporting

Link to performance management and incentivesEnhance monitoring system and training support

Challenges Ahead

Conversion to culture of accountability for results

Further alignment of Organizational practices with RBM approach (RP & EB)

Results-based budgeting (RBB) for projects

Better integration of decentralized offices – results and priorities, ECP

Further integration of systems support

Integrated monitoring system

Thank you!

Documents

Work planning at FAO Bringing it all together. Work Planning What is it? Defining how commitments to members will be achieved What for? Expressing each