Work instruction form - Chevalier College · Archery An instructed activity, participants use recurve bows to fire arrows at stationary targets at a set distance. Bushwalking (guided)

Kiah Ridge Christian Conference Centre Venue / Emergency Services Information

‘Risk Assessment & Management’ (February 2014) Page 1 of 20

VENUE INFORMATION

INSURANCE DETAILS

PROPERTY ADDRESS ‘Kiah Ridge Christian Conference Centre’ 25 Bargo River Road, Tahmoor, NSW 2573

POSTAL ADDRESS PO Box 43 Tahmoor NSW 257

PHONE (02) 4683 1111

FAX (02) 4683 1122

EMAIL [email protected]

WEB www.kiahridge.org.au

PUBLIC LIABILITY As per certificate of currency

WORKERS COMPENSATION

All employees are covered by Workers Compensation Policy

MOTOR VEHICLES All motor vehicles are covered by Fully Comprehensive Insurance Policies

mailto:[email protected]

http://www.kiahridge.org.au/

Kiah Ridge Christian Conference Centre Venue / Emergency Services Information


EMERGENCY SERVICES

AMBULANCE SERVICE 000

Picton Ambulance Station

77-79 Argyle St, Picton

13 12 33

Bowral Ambulance Station

Bong Bong Street, Bowral

13 12 33

HOSPITAL:

Campbelltown Hospital

Therry Rd, Campbelltown NSW 2560

(02) 4634 3000

Bowral & District Hospital

Mona Road, Bowral

(02) 4861 0200

MEDICAL CENTRE: Tahmoor Medical Centre Shop 10-16 Tahmoor Shopping Village, Remembrance Drive Tahmoor Mon – Fri 7:30 – 18:00 (Thurs 19:30) Sat/Sun 08:30 – 16:00

(02) 4683 0800

NSW FIRE SERVICE 000

Mittagong: 10 Bowral Rd, Mittagong

(02) 4871 1002

Picton:

RURAL FIRE SERVICE 1800 679 737 Wollondilly Fire Control 65 Bridge Street, Picton

(02) 4677 7000

Wingecarribee Fire Control Cnr Priestley & Etheridge Streets, Mittagong

(02) 4871 5500

POLICE 000 Camden LAC: Cnr Camden Valley Way and Wilson Crescent, Narellan

(02) 4632 4499

Bowral: Wingecarribee St, Bowral

(02) 4862 9299

STATE EMERGENCY SERVICE: Wollondilly Shire (02) 4677 1417

Kiah Ridge Christian Conference Centre Risk Management Background and Definitions


CONDUCTING A RISK ASSESSMENT The following factors are considered when conducting a risk assessment and ascertaining:

the likelihood of an identified hazard/risk occurring the consequence if the identified hazard/risk occurs

Likelihood Factors

Almost certain The hazard / risk is expected to occur in most circumstances.

Likely The hazard / risk will probably occur in most circumstances (more than 50% of time).

Possible The hazard / risk should occur at some time (less than 50% of time).

Unlikely The hazard / risk could occur at some time, usually in exceptional circumstances.

Rare The hazard / risk is possible but is not expected to occur.

Consequence Factors

Extreme Death; high financial loss; sustained national media coverage

Major Extreme / permanent Injuries (significant hospitalisation); major financial loss; major negative state media

Moderate Medical treatment required (may involve hospitalisation); moderate financial loss; some state media, sustained local media

Minor First Aid treatment on site; minor financial loss; one off digital media, TV or newspaper coverage

Insignificant No injuries or treatment; low or no financial loss; one off local media coverage

RISK ANALYSIS MATRIX The following risk analysis matrix is used to assign a residual risk rating to the identified hazard/risk. A residual risk rating considers the risk management strategies in place.

CONSEQUENCE

Insignificant Minor Moderate Major Extreme

LIK

ELIH

OO

D

Almost certain Medium Medium High High High

Likely Low Medium Medium High High

Possible Low Medium Medium High High

Unlikely Low Low Medium Medium High

Rare Low Low Low Medium Medium



HIERARCHY OF CONTROLS The hierarchy of controls describes methods to eliminate the hazard/risk, or it this is not possible,

control the hazard/risk to the fullest extent possible by using an alternate control method.

Eliminate the hazard Remove the hazard from the workplace. Stop using it, buy different substances or materials which don’t create a hazard or change the activity so that the hazard is not used.

Substitute the hazard with a safer alternative

Replace the material, process, chemical or machine with a less hazardous one to lower the risk from the hazard.

Isolate the hazard Isolate the hazard from the person at risk such as guarding of equipment and machinery or locating noisy machinery away from the main work area.

Engineering controls to reduce the risk

Design and install equipment to counteract the hazard such as installing an extraction system to remove dangerous fumes or dust or installing lifting equipment for heavy loads.

Administrative controls to reduce the risk

Establish and document work procedures and safe work practices. Examples include supervision of students, behaviour management programs, instruction and training in safe work methods.

Personal Protective Equipment

Use appropriately designed and properly fitted equipment such as safety goggles, ear muffs in conjunction with other control measures identified from above.

DEFINITIONS: The following definitions will assist in understanding the risk management forms included in this document

Activity Instructor A Kiah Ridge staff member appropriately trained for the delivery of the specific activity

Adult Leader A responsible adult that either: assists the activity instructor during a session takes responsibility to supervise an activity

Participant An individual that is involved in an activity

On Site Refers to the property ‘Kiah Ridge Christian Conference Centre’

Supporting Procedures A safe operating procedure for the activity

Related Risk Management

Additional risk management forms that relate to this specific activity



ACTIVITIES ASSESSED: The following activities have been assessed, and included in this risk assessment document. A brief description is included that can be used to inform participants and their parents/guardians of the nature of the activities that they may participate in.

Archery An instructed activity, participants use recurve bows to fire arrows at stationary targets at a set distance.

Bushwalking (guided) Utilising defined trails on site, or a defined fire trail adjacent to the property. Trails are classed as easy/moderate grade.

Campfire (bush cooking) Participants involved in cooking their own bbq lunch and/or popular bush recipes (e.g. damper) on an open fire and bbq plate.

Campfire (recreation) A whole group campfire experience at a defined campfire circle, with cleared area and log seating.

Orienteering Teaching introductory map/compass skills to navigate around a defined course on site.

Rock Climbing (artificial) Rock climbing on an artificial surface, provided by a mobile climbing wall company

Team Initiatives Ground level team building activities involving minimal equipment.

Team Wide Game(s) Large group game(s) with team objectives, typically run in open space outdoors

Raft Building (pool) Construction activity conducted at the on-site swimming pool, requiring participants to build, float test, and paddle a raft as a team. This activity typically does not include ‘free’ swim.

Swimming (pool) On-site ‘free’ swimming sessions.

Playground Equipment Children’s play equipment located at the main conference centre.

Recreation Sports Refers to common sports: Soccer; Oz-tag; Football; Cricket; Tennis; Basketball, etc

Guest Movements Movement of guests around the centre during instructed activities



RISK MANAGEMENT FORM

Activity Name: Archery Activity Location: Kiah Ridge Christian Conference Centre

Description: An instructed activity, participants use recurve bows to fire arrows at stationary targets at a set distance.

Assessment: February 2014

Related Risk Management:

Group Movements Supporting Procedures: Archery

Hazards / Risks Identified Likelihood Consequence Risk Rating Risk Control Measures

Puncture wounds from arrows

RARE

EXTREME MEDIUM Administration: Safe / unsafe areas are defined, clearly marked and explained to

participants Observers must remain in the safe area Safe technique for removing and carrying arrows is demonstrated Bows are returned to holders when participants are on range collecting

arrows

Abrasions / bruising from bow slap POSSIBLE

MINOR MEDIUM Administration: Instructional staff demonstrate correct technique including; stance, firing

position

PPE: Armguards are available for participants to utilise

Trip hazards (rope / uneven ground) UNLIKELY

MINOR LOW Administration: Participants are made aware of potential trip hazards during safety

briefing

Engineering: Marker ropes are orange to aid in visibility and are pegged down

Injury to passer by RARE EXTREME MEDIUM Engineering: Entry points to the archery range area are roped off and warning signage

in place.




Activity Name: Bushwalking (Guided) Activity Location: Kiah Ridge Christian Conference Centre Adjacent Fire Trail (Fire Road)

Description: Utilising defined trails on site, or a defined fire trail adjacent to the property. Trails are classed as easy/moderate grade.

Assessment date: February 2014


Group Movements Supporting Procedures: n/a


Tripping / Fall due to uneven surfaces

POSSIBLE MINOR MEDIUM Administration: All participants are briefed regarding variances in terrain

PPE: All participants are required to wear sturdy enclosed footwear

Participant enters a water hazard RARE EXTREME MEDIUM Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group

management and supervision at all times

Lost Person(s) UNLIKELY MODERATE MEDIUM Administration: Participants instructed to stay together with group at all times Instructional staff OR Assisting Adult Leader maintain appropriate group

management and supervision at all times Supervision maintained at the front/rear of the group




Activity Name: Campfire (Bush Cooking) Activity Location: Kiah Ridge Christian Conference Centre

Description: Participants involved in cooking their own bbq lunch and/or popular bush recipes (e.g. damper) on an open fire and bbq plate.

Assessment: February 2014




Burn / scald UNLIKELY

MINOR LOW Administration All participants are briefed regarding use of fire for cooking Instructional staff or assisting adult leader are providing supervision at all

times

PPE: Participant involved directly with handling of hot items are provided with

gloves

Poor containment of fire UNLIKELY

MINOR LOW Engineering: Area surrounding fire (2 metre radius) is cleared of combustible fuel and

trip hazards

Administration: All participants are briefed regarding use of fire for cooking Water is available at the fire for use in emergency Instructional staff or assisting adult leader are providing supervision at all

times Fire is not left unattended at any time Fire is extinguished at end of session

Trip hazards UNLIKELY


trip hazards

Administration: Participants instructed of safe movement around fire



Cut (knife) UNLIKELY MINOR LOW Administration: All participants are briefed regarding use of food preparation implements

Engineering: All sharps are stored in a hard container when not in use

Poor hygiene LIKELY MINOR MEDIUM Administration: All participants are briefed regarding safe handling of food and importance

of sanitation Participants are instructed to wash hands before session

PPE: Anti-bacterial hand-gel is provided to clean prior to any food handling




Activity Name: Campfire (Recreation) Activity Location: Kiah Ridge Christian Conference Centre

Description: A whole group campfire experience at a defined campfire circle, with cleared area and log seating.





Burn / scald UNLIKELY

MINOR LOW Administration Adult Leader maintains appropriate group management and supervision at

all times

Poor containment of fire UNLIKELY

MODERATE MEDIUM Engineering: Area surrounding fire (2 metre radius) is cleared of combustible fuel and

trip hazards

Administration: Adult Leader maintains appropriate group management and supervision at

all times Water is available at the fire for use in emergency Fire is not left unattended at any time Fire is extinguished at end of session

Trip hazards UNLIKELY


trip hazards

Administration: Adult Leader maintains appropriate group management and supervision at

all times




Activity Name: Orienteering Activity Location: Kiah Ridge Christian Conference Centre

Description: Teaching introductory map/compass skills to navigate around a defined course on site.



Group Movements Supporting Procedures: Orienteering


Lost person

UNLIKELY MODERATE MEDIUM Administration: Participants briefed regarding remaining in group and not wandering off All participants are provided with an orientation of key areas on site and a

topographic map Participants are required to move around site in groups of three or more

Dehydration

RARE MINOR LOW Administration: All participants are asked to carry a water bottle during activity sessions if

not near a water drinking station

Sprains / strains

POSSIBLE MINOR MEDIUM Administration: All participants are briefed regarding variances in terrain Participants encouraged not to run through dense bush land

PPE: All participants are required to wear sturdy enclosed footwear




Activity Name: Rock Climbing (Artificial Surface) Activity Location: Kiah Ridge Christian Conference Centre

Description: Rock climbing on an artificial surface, provided by a mobile climbing wall company



Group Movements. Contractor supplied Risk Management Form. Supporting Procedures: n/a


Un-arrested at height fall

RARE EXTREME MEDIUM Administration: Participants are briefed in correct fitment of PPE Instructional staff are suitably qualified to instruct activity

PPE: All participants and instructional staff are provided with a sit-harness

Engineering: Activity designed to arrest at height falls through appropriate fall arrest

/ belay system

Rope burn

UNLIKELY MINOR LOW Administration: Participants instructed in correct techniques for rope handling specific

to activity

Uncontrolled descent UNLIKELY MAJOR MEDIUM Administration: Participants are briefed in correct method of descent from activity Where a belay system is in use, Instructional staff and assisting leaders

visually supervise all descents

Clothing / jewellery / hair entrapment in ascending / descending / belay devices

UNLIKELY MINOR LOW ADMINISTRATION: Participants are required to tie hair back and tuck in loose clothing

ELIMINATION: All hanging jewellery (i.e. necklaces, ear-rings, bracelets) must be

removed




Activity Name: Team Initiatives Activity Location: Kiah Ridge Christian Conference Centre

Description: Ground level team building activities involving minimal equipment. Assessment date: February 2014


Group Movements Supporting Procedures: Team Initiatives


Fall during activity UNLIKELY

MINOR LOW Administration: Participants are briefed in safe spotting technique Participants are excluded from activity for unsafe behaviour Participants are not permitted above shoulder height

Collision with other participants UNLIKELY MINOR LOW Administration: Participants are briefed in safe spotting technique Participants are not permitted above shoulder height Appropriate initiative activities are selected for age and ability of group

Participants feel isolated / withdrawn during initiatives

UNLIKELY MINOR LOW Administration: Initiative activities are selected for age and ability of group Initiative activities are selected to vary opportunities for different styles of

participant interaction and leadership




Activity Name: Team Wide Game(s) Activity Location: Kiah Ridge Christian Conference Centre

Description: Large group game(s) with team objectives, typically run in open space outdoors





Trip hazards

LIKELY MINOR MEDIUM Administration: Participants advised to be cautious whilst engaged in the activity. Instructional staff OR Assisting Adult Leader maintain appropriate group


Collision

POSSIBLE MINOR MEDIUM Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group





Activity Name: Raft Building (Pool) Activity Location: Kiah Ridge Christian Conference Centre

Description: Construction activity conducted at the on-site swimming pool, requiring participants to build, float test, and paddle a raft as a team. This activity typically does not include ‘free’ swim.



Swimming (Pool); Group Movements Supporting Procedures: Raft Building


Raft break-up: resulting in limb entrapment or; materials striking participants

POSSIBLE MINOR MEDIUM Administration: Rafts are ‘test floated’ by teams prior to participants using rafts. Test float allows instructor to identify potential entrapment/strike hazards

(unsecured materials, loose rope, etc)

Engineering:

Lightweight materials used in construction of raft

Collision with other individuals / edge of swimming pool

UNLIKELY MINOR LOW Administration:

Participants instructed to remain one body length from the edge of the pool at all times whilst manoeuvring the raft

Raft entered from the pool steps or from in the water. Entering the raft from the pool edge is not permitted.




Activity Name: Swimming (Pool) Activity Location: Kiah Ridge Christian Conference Centre

Description: On-site ‘free’ swimming sessions. Assessment date: February 2014




Sunburn LIKELY MINOR MEDIUM Engineering: Shade sail structure erected over shallow end of swimming pool

PPE: Participants encouraged to wear protective clothing and sunscreen

Slipping / tripping / falling on surrounding hard surface

POSSIBLE MINOR MEDIUM Administrative: Signage in place advising no running

Collision with other individuals POSSIBLE MINOR MEDIUM Administrative: Signage in place advising no running

Unauthorised entry to the swimming pool

RARE EXTREME MEDIUM Isolate: Swimming pool fenced to standard

Engineering: Self closing gates installed

Administrative: Procedure for pool use explained during group welcome: active

supervision required at all times

Injury from diving into shallow water UNLIKELY MAJOR MEDIUM Engineering: Pool constructed with a deep end

Administrative: Pool depths clearly indicated Signage in place advising no diving, bombing Adult Leader maintain appropriate group management and supervision at

all times



Drowning RARE EXTREME MEDIUM Engineering: Unauthorised entry to the pool restricted

Administrative: Adult Leader maintain appropriate group management and supervision at

all times Maximum bather load advised to group

Irritation from pool chemicals RARE MINOR LOW Engineering: Automated pump/filtration system to standard Trickle feed chlorine dispensing (tablet) All chemicals and pump equipment in a locked storeroom

Administrative: Water quality monitored Corrective action taken as required




Activity Name: Playground Equipment Activity Location: Kiah Ridge Christian Conference Centre

Description: Children’s play equipment located at the main conference centre. Assessment date: February 2014


n/a Supporting Procedures: n/a


Tripping / Fall

POSSIBLE MINOR MEDIUM Administration: Assisting Adult Leader maintain appropriate group management and

supervision at all times

Collision with other participants

POSSIBLE MINOR MEDIUM Administration: Assisting Adult Leader maintain appropriate group management and

supervision at all times

Injury from equipment

UNLIKELY MINOR LOW Engineering: Play equipment designed / constructed by play equipment company Soft fall in place

Administration: Sporting equipment maintained and operational




Activity Name: Recreation Sports Activity Location: Kiah Ridge Christian Conference Centre

Description: Refers to common sports: Soccer; Oz-tag; Football; Cricket; Tennis; Basketball, etc





Trip hazards

LIKELY MINOR MEDIUM Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group


Collision

POSSIBLE MINOR MEDIUM Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group


Impact from sporting equipment

RARE MODERATE LOW Administration: Instructional staff OR Assisting Adult Leader maintain appropriate group

management and supervision at all times Sporting equipment maintained and operational




Activity Name: Group Movements Activity Location: Kiah Ridge Christian Conference Centre

Description: Movement of guests around the centre during instructed activities Assessment date: February 2014


n/a Supporting Procedures: n/a


Lost person

UNLIKELY MINOR LOW Administration: All guests are briefed regarding remaining within permitted boundary

areas Instructional staff and assisting adult leader maintain appropriate group

management and supervision where possible

Environmental allergies, including bites / stings

LIKELY MINOR MEDIUM Elimination: Remove allergen if possible(e.g. if an ingredient in cooking)

Administration: For activity programs, all participants are required to complete

comprehensive medical forms prior to program Participants are required to bring any required medication

Sunburn

LIKELY MINOR MEDIUM Administration: All participants are required to wear a hat at all times (except when

wearing alternate PPE, e.g. Helmet)

PPE: Participants are required to bring a sunhat for use during the program Sunscreen is available for use by all participants during program

Dehydration

LIKELY MINOR MEDIUM Administration: All participants are asked to carry a water bottle during activity sessions if

not near a water drinking station

Documents

Work instruction form - Chevalier College · Archery An instructed activity, participants use recurve bows to fire arrows at stationary targets at a set distance. Bushwalking (guided)