WORK HIRE PROCESS OF DoSW...Verification of work ... Bhawan’s DOSW Bhawan’s DOSW Internal Audit Invoice Posting (MIRO) & Vendor Payment Finance & Accounts . Last Modified: 15 .03

Last Modified: 15.03.2017 Page 1 / 17

WORK HIRE PROCESS OF DoSW


Flow Chart for Bhawan’s Work Hire Services being managed by DOSW

Work Flow Responsibility

Creation of Indent (PR)

ME51N

Creation of WO based

on Indent ME21N

ME21N

Verification of work

(Service Entry Sheet)

ML81N in SAP &

verification of hardcopy

submitted by Sybex & Write

SAP No on them.

Checking Invoice Details

(MIR7) ‘Save as

Completed’

(MIR7) ‘Park Invoices’

Bhawan’s

DOSW

Bhawan’s

DOSW

Internal Audit

Invoice Posting (MIRO) &

Vendor Payment

Finance & Accounts


1.0 Purchase Requisition to be done by Bhawan’s

1.1 Create Purchase Requisition for Service Procedure Steps

1.1.1 Access transaction by:

Via Menus Logistics>Purchasing> Purchase Requisition>Create

Via Transaction Code ME51N

1.1.2 On screen “Create Purchase Requisition: Initial Screen”: enter information as required in the table below

Select Document type ZGJJ and press enter for further processing.

1 ) Select Account Assignment as K

2) Select Item Category as D

3) Write down the short Description for exe. Work Hire Services

4) Enter the quantity as 1

5) Delivery Date (From when you need manpower)


6) Material Group as Bhawans and Hostels Work Hire

7) Select Plant as Bhawan/Department, Purchasing Group as Bhawan/Department and Purchase

Organization as 1001

8) Enter

1) Select Service No

2) Enter Quantity (Max days to complete the job)

3) Enter Price

4) Select GL Account 40110021

5) Select the DOSW Cost Centre and enter continue button


6) In the ‘User Field 1’ and ‘User Field 2’, enter ‘Estimated Requirements of days in a month’

7) For ‘Quantum of Work’ clicks on and enter Quantum of Work’

8) Specify the detailed Specifications

9) Press check Button if the message on status bar shows “No messages issued during check”

then click save button

10) Save the PR. It will generate the PR no. Write this 10 digit no on the PR form


2.0 Creation of Work Order for Services (To be done by DOSW)

Procedural Steps

2.1. Access transaction by:

Via Menus a) Logistics>Materials Management>Purchasing>Purchase Order> Create>Vendor/Supplying Plant Known

Via Transaction Code

ME21N

2.2 On screen “Create Purchase Order”, enter information in the fields as specified in the table below:

1) Select the document type ZGJJ

2) Select the appropriate Vendor as 500821

3) Enter the doc. Date as Work Order Date

4) Enter the Validity Start and End Date (Duration of Work Order)

5) Enter the PR number in Purchase Requisition box

6) Enter the Tax code as SA (15% Service tax) in the invoice Tab

Select ZGJJ Document type

from Dropdown

Enter PR No

Select proper Vendor

Select Doc. Date

Select Validity Start and End Date

Select Tax code from dropdown list


7) In the ‘User Field 1’ and ‘User Field 2’, enter ‘Estimated Requirements of days in a month’

8) For ‘Quantum of Work’ click on and enter Quantum of Work’

9) Then Save


3.0 Service Entry Sheet (Attendance Verification to be done by Bhawan’s)

Procedural Steps

3.1. Access transaction by:

Via Menus b) Logistics>Materials Management>Purchasing>Purchase Order -> Follow on Functions ->Service Entry Sheet -> Maintain

Via Transaction Code

ML81N

3.2 On screen “Display Entry Sheet Screen”, enter information in the fields as specified in the table

below:


Create new Entry sheet.

After Selecting Service Purchase Order Click Create Entry Sheet Button

Enter Service Short Text and

then Click Service Selection

Button.


Enter Service Short Text then Click Service Select button.

Select the Service and Click on”Services” button.

Select Service and Click Click Service Button


Click on Accept Button.

Save the Document.

Click Accept Button.


Write this entry sheet no on the Agency bill

4.0 . Invoice Verification to be done by DOSW

T-Code : MIR7


Create Invoice Initial Screen.

Enter all Required Fields.

Enter Invoice Date and

Purchase Order No.


Invoice Date.

Purchase Order Number.

Select Tax Code as SA (15% Service Tax) and Click on Calculate Tax Button.

SA


Copy Balance to Amount Field

If left balance is 0 then Document is OK


Copy the balance and Paste it into Amount. If the left Balance goes 0 then Document is OK.


Click on Simulation Button and Click on save as parked document.

Write the parking document number on the bill and send it to Finance and Accounts for further processing.

Click on save as parked document

Documents

WORK HIRE PROCESS OF DoSW...Verification of work ... Bhawan’s DOSW Bhawan’s DOSW Internal Audit Invoice Posting (MIRO) & Vendor Payment Finance & Accounts . Last Modified: 15 .03