Work Health and Safety Management System …...WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision Approved by: Version: 0.9 Release Date: Review Date: Page 1 This process

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision Approved by: Version: 0.9 Release Date: Review Date: Page 1 This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook

3.2 WHS Induction Training and Supervision

3.2.1 Aims and Objectives To prescribe the responsibilities and actions required to analyse training needs of management and workers and for the development of Local WHS Training Plans to meet the requirements as per the Procedure: Work health and safety Training and the National Self Insurer WHS Audit Tool (NAT CTH) as well as other relevant legislation and WHSMS Handbook requirements.

3.2.1.1 Objectives To ensure the University and its Colleges, Schools and Service Divisions:

a) Provide appropriate and adequate induction and training to its management and workers using University prescribed templates;

b) Monitor and enforce the completion of induction and training in accordance with the Local Training Plan;

c) Ensure adequate supervision is provided and supervision checks are scheduled and completed for activities requiring Tier 3 Work Safely Proficiency Training;

d) Ensure safety objectives, targets and performance are discussed and managed through the Performance, Development and Review process; and

e) Maintain records of the induction, training and supervision checks, in accordance with the requirements of this chapter

3.2.1.2 Scope and Inclusion This Chapter applies to all Schools, Colleges and Service Divisions of the Australian National University (ANU) and to all workers, excluding contractors, and HDR students who undertake ANU activities as well as occupants of University managed accommodations.

Exclusion Contractors, whether engaged by Facilities and Services or local areas, are excluded from the requirements of this process. Refer to Chapter 3.6 Contractor Safety Management for detailed requirements. Note: This Chapter details the provision of WHS induction and training. The identification of induction and training needs and the monitoring of their completion are described in Chapter 3.3 WHS Induction, Training and Supervision. 3.2.1.3 Application High Risk Areas Laboratory – chemical, biological, radiation, laser, science, medical, engineering, nanotechnology, OGTR certified GMO, PC1-4, teaching laboratories; Chemical & Radiation Stores; Workshop – machinery, robotics, plant; Clinics; Plant Room; Quarantine, Mortuary and Dissection facilities; Heavy ion accelerator; or any other areas determined to be high or extreme inherent risk by risk assessments of activities conducted in the areas.

https://policies.anu.edu.au/ppl/document/ANUP_015818


https://www.comcare.gov.au/Forms_and_Publications/publications/services/laws_and_regulations/laws_and_regulations/national_whs_audit_tool_user_guide



3.2.2 Process 3.2.2.1 Induction Induction is classified into three Tiers including University WHS Induction (Tier 1); School/Service Divisional WHS Induction (Tier 2); High Risk Area WHS Induction (Tier 3).

Responsible and Accountable Person Actions Required

School Directors Service Division Directors These tasks can be delegated to any management positions under your control or WHS Officers/Managers if they exist in the local area but the Directors must maintain oversight of these tasks

� Ensure adequate resource is allocated to provide induction to new workers under your control.

You can do this by:

� allocating 1 position to conduct School/Service Divisional WHS Induction for all new workers and HDR students; OR

� ensuring all supervisors and line managers conduct School/Service Divisional WHS Induction for new workers under their control;

AND

� ensuring supervisors of High Risk Areas provide High Risk Areas WHS Induction to new workers, HDR or Honours students who need to undertake activities in their areas before they start working in them.

� Ensure School/Service Division uses Appendix B for School/Service Division WHS Induction and Appendix C for High Risk Area WHS Inductions as a minimum.

Schools/Service Divisions have the opportunity to provide more WHS information in these inductions but the templates included in this Chapter must be implemented as a minimum.

� Ensure all management (including yourself), workers and HDR students complete inductions as detailed below and these are identified in the Local Training Plan.

Induction Level People who need to complete Tier 1 – University WHS Induction

All existing and new management, workers and HDR students

Tier 2 – School/Service Divisional WHS Induction

All new management, workers and HDR students. All existing management, workers and HDR students who have no induction record. All occupants of accommodation services managed by the University.

Tier 3 – High Risk Areas WHS Induction

All new management, workers and HDR students who need to work in the high risk areas. All existing management, workers and HDR students who need to work in the high risk



areas without a High Risk Areas WHS Induction records or equivalent.

� Ensure areas under your control maintain records of induction as per requirements of this chapter.

� Monitor the completion of the inductions at least 4 times a year in the Local WHS Committee Meeting or any other management meetings if no Local WHS Committee Meeting OR you are not a part of the meeting. Assign corrective actions if needed.

Tier 2 School/Service Divisional WHS Induction Person who conduct Tier 2 induction

� Arrange an induction session with the inductee as soon as practicable within 1 week after they start and conduct a walk-through in the School/Service Division where they normally work.

This can be a 1 on 1 session or a bulk session with many inductee as per local arrangements.

If your School/Service Division decide to do the Tier 2 induction in Pulse, it is acceptable, but you must have a system in place to show the identification of training needs in accordance with WHS Local Training Plan.

� In this induction session, use Appendix B as a minimum to induct management, workers and HDR students. Also, ensure that they are introduced to relevant key personnel as detailed in Appendix B.

If your School/Service Division has more information to provide, include them on top of Appendix B but the information provided must be appropriate and not be in conflict with the University’s WHS Management System.

� If the inductee is from a non-English speaking background or English as a second language, check if they need translation.

This translation can be provided by a person already inducted who speaks the same language or use a translation service or translation software.

� Identify Tier 1 and Tier 2 training needs of the inductee on the back of Appendix B (already having provision) in consultation with the inductee.

� Once the inductee understands the provided information in the induction and agrees on the training, both of you sign the form.

Record Management

� Completed Tier 2 Induction records must be emailed to [email protected] to be recorded. Emphasise this in the induction as the completion will be monitored by the School Directors/Service Division Directors.

Tier 3 High Risk Areas WHS Induction Supervisors of High Risk Areas This task can be delegated to the most senior staff in the

� Prior to a worker (including staff, volunteers, visitors), or HDR student or any other person conducting activities in the high risk area under your control, provide them with an induction using Appendix C as a minimum.

� This induction involves a walk through in the high risk area and introduces the person to a variety of topics such as Hazard Management, Facility rules, Chemical, Biological, Plant, Radiation safety management and others as relevant.

mailto:[email protected]



group but supervisors of the high risk areas remain accountable for this activity. HDR students are not suitable to be used as a delegate to provide High Risk Area induction.

� The information provided in the High Risk Areas Induction must be relevant to the hazards and tasks performed by the inductee.

� Identify Tier 3 Training needs of the inductee at the back of the induction templates should your areas have any of these activities, in consultation with the inductee.

� Ensure Health Monitoring provisions are identified for the inductee should they be required to undergo health monitoring, in consultation with the WHS Officer/Manager in your area.

� Once the inductee understands the provided information in the induction, both of you sign the form.

� Both you and the inductee need to keep a copy of the induction record and the inductor needs to ensure the records are retrievable in an audit.

� Workers need to be inducted into each High Risk Area they will be working in unless the two locations have similar risk profile and environment. Appendix B has a provision on this already.

Record Management

Completed Tier 3 Induction records must be emailed to [email protected] to be recorded. Emphasise this in the induction as the completion will be monitored by the School Directors/Service Division Directors.

All workers and HDR students

� If you are requested to attend inductions, attend them as a priority and attach the completed templates to corresponding Pulse Module assigned to you.

� Do not start work in High Risk Areas if you have not received an induction in the area you are going to work in.

3.2.2.3 Training Training is classified into three tiers, including WHSMS Training (Tier 1); Compliance Training (Tier 2); Work Safely Proficiency Training (Tier 3)


Associate Director, Culture and Development Associate Director, WEG

� Ensure Tier 1 and 2 training are provided to workers and HDRs of the University, so far as reasonably practicable, via Pulse or face-to-face.

� Ensure Tier 1 and 2 training programs are reviewed annually.

� Ensure external or internal trainers for Tier 1 and 2 Training are

reviewed for qualification and competency for non-RTO trainers OR the RTO status annually and recorded on the upcoming year’s Training Program.

School Directors Service Division Directors

� Ensure areas under your control are sufficiently resourced to provide local general WHS information, work instructions and Tier 3 Work Safely Proficiency Training.




These tasks can be delegated to any management positions under your control or WHS Officers/Managers if they exist in the local area but the Directors must maintain oversight of these tasks

� Ensure supervisors of high risk areas/activities are aware they need to provide Tier 3 Work Safely Proficiency Training if they supervise any such activities and that materials for Tier 3 Training are developed.

� Ensure supervisors assign tasks in accordance with the competency, skills and capability of workers and HDR students as identified through WHS Local Training Plan.

� Ensure workers and management under your control obtain relevant licences for operation in accordance with legislative and other requirements as listed in Appendix B Chapter 3.3.

� Ensure if your area engages your own internal/external trainers for Tier 2 Training, their competency is recorded in WHS Local Training Plan for Locally Engaged Contractors.

� Ensure all Local WHS Committee members complete the WHS

Committee Member Training

� Monitor: � Induction (3 Tiers) completion � Training (3 Tiers) completion � Licences record completion in Pulse (ie. Worker’s licences are

uploaded into Pulse)

As identified via the Local Training Plan at least 4 times a year. Assign corrective actions should deficiencies in training completion be observed.

� Ensure records of training are managed in accordance with the requirement of this chapter as listed in Appendix A.

Tier 1 WHS Management System Training COO; College Deans; School Directors; Service Division Directors; Local WHS Committee Chairs

� Complete WHSMS and Due Diligence for Officers Training – Mandatory for all Officers of the University

� Ensure managers and supervisors under your control complete WHSMS for Managers and Supervisors training – mandatory for all managers and supervisors

� Ensure workers complete Work Health and Safety for Workers and HDR students training - mandatory

Tier 2 Compliance Training Supervisors These tasks can be delegated to appropriate staff under your control

� Ensure workers and HDR students under your control who are identified to complete the Tier 2 Compliance Training are enrolled into the training (either in Pulse or face to face)

� Ensure workers and HDR students complete their enrolled training as soon as possible and monitor their training completion.

� For high risk area users, workers and HDR students must NOT be allowed to use the facilities until relevant training has been completed.

� Respond to request/corrective actions from Director or their representative should your worker, HDR students or yourself fail to complete an identified training.



Tier 2 Compliance Training All workers and HDR students

� Complete training as identified for you during your School/Service Division induction in accordance with the Local Training Plan of your School/Service Division.

� Follow reasonable instructions and requests to complete training as a priority should you be contacted by the School/Service Division WHS Officer, Person managing the Local Training Plan or your supervisor.

� Tier 2 Training details are included in Appendix B of Chapter 3.3 Local Training Plan.

� For any training that you have done outside of the University with an RTO or a licence as described in Chapter 3.3, ensure that they are emailed to [email protected] to be recorded.

Tier 3 Work Safely Proficiency Training Supervisors This task can be delegated to the most senior and experienced staff member of your group if they are trained in the SWP or they are subject matter experts in the activities Otherwise, you must conduct this training yourself.

� Ensure you provide general WHS information and detailed work instruction (such as Safe Work Procedures, Risk Assessments, and operator manuals) to work safely to workers or HDR/Honours students as appropriate to their role and activities. The provision of WHS information and instruction at local level does not need to be recorded.

� Determine if any Tier 3 Work Safely Proficiency Training is needed for your area.

Tier 3 Work Safely Proficiency Training includes the following activities/tasks

� Tasks with residual risk high or extreme; � Hazardous plant/equipment with rotating or crushing parts (e.g.

microtomes, cryostat, table saws, instrons etc) or with safe guarding requirements;

� Pressurised vessels, cranes and hoists, scaffolding, forklift and tractors;

� Hazardous chemicals which has a Catastrophic or Major consequences if an incident occurs to a worker (e.g. HF, recrystallised DNPH, Peroxidisable chemicals, self-reactive etc);

� Cryogenic solid and liquid dispensing and handling; � Radioactive materials, controlled sources and controlled

apparatuses.

� If Tier 3 training is required,

Send these activities to the person managing your area’s Local Training Plan for them to be added onto the Plan; and

Placing Appendix D Work Safely Proficiency Training Record Booklet in the close vicinity of where the activity is to be undertaken.

� Provide the training to anyone working in high risk areas under your control who are identified to do Tier 3 Training in Tier 3 High Risk Areas WHS Induction.

� Provide a detailed SWP of the activity as assessment criteria to the trainee. Your area may decide to have additional assessment criteria if needed




� Show the trainee how each step is to be completed safely including what controls must be implemented.

� Ask the trainee to demonstrate that they can repeat and perform the steps in involved safely in front of you.

� Once you are happy that they can demonstrate and perform the task safely, you can deem them to be competent.

� Ask the person to perform the task again in 1 day, 1 week and 1 month. If they can perform these tasks safely, by the end of the program, they can be deemed proficient.

� Once proficient, record this in the Appendix D Booklet and both you and the trainee need to sign the Booklet and the trainee can then complete the corresponding course in Pulse.

Record Management The Work Safely Proficiency Training Record Booklet entries need to be maintained for 50 years from the date of entry and must be retrievable during an audit.

3.2.2.4 Supervision


School Directors Service Division Directors

� Ensure supervisors and line managers are provided sufficient time to supervise their workers, HDR or Honours students on WHS operations and management system adherence.

� Ensure supervisors record their supervision hours in the 20% Services

category in the Academic Workload model.

� Ensure supervision of WHS activities are conducted in accordance with the risk of the activities performed.

� Ensure Professional Development Review (PDR) of workers in the School/Service Division set measurable objectives and targets for WHS.

� Ensure supervisors and line managers or their delegates conduct supervision checks on activities requiring Tier 3 Work Safely Proficiency Training.

Supervisors Line Managers

� Supervise your worker, HDR or Honours students in accordance with the residual risks and nature of the activities to be undertaken, taking into consideration their competency, skills, capability and experience in the task performed. The supervision task may be delegated to the most senior and experienced staff in the activity being performed.

Activities Supervision of Workers

Supervision for HDR/Honours Students

Residual Risk Low

No supervision required

No supervision required



Residual Risk Medium

No supervision required if experienced At least weekly supervision until competent if unexperienced

At least weekly supervision required until competent

Residual Risk High

Daily supervision required until proficiency reached

At least daily supervision required until proficiency reached

Residual Risk Extreme

Close supervision required until proficiency reached

Close supervision required until proficiency reached

Activities requiring Tier 3 Work Safely Proficiency Training

Daily/Close supervision, as appropriate, required until proficiency reached

Daily/Close supervision, as appropriate, required until proficiency reached

� Include WHS objectives and targets in the PDR discussion for workers and set measurable WHS objectives and targets.

� Conduct Supervision Checks (Appendix E) for activities requiring Tier 3 Work Safely Proficiency Training to ensure workers, HDR/Honours students are adhering to the controls and safety requirements.

Professional Development Review School Directors Service Division Directors Line Managers Supervisors

� Consider a range of activities that your direct reports may be responsible for in accordance with the WHSMS Handbook, for example but not limited to, Training attendance and completion as identified on Local

Training Plan; Corrective Action completion and timeframe; Local WHS Plan implementation and completion; No. of risk assessment conducted; No. of risk assessment and SWPs to be reviewed; No. of Tier 3 Training to be conducted; No. of supervision checks to be conducted; Adherence to, and implementation of, WHSMS Handbook to

meet University WHSMS requirements No. of hazards and incidents reported No. of incident investigations performed and their quality (only

applicable to authorised incident investigators) No. of workplace inspections completed in accordance with

schedule (only applicable to authorised inspectors) � Feature a selection of the above example topics as appropriate in the

PDR discussion with your direct reports.

This can also be decided in accordance with your areas Local WHS Plan and WHS Local Training Plan.



� Review the past performance of your direct reports in these chosen topics.

You may need to check with the WHS Officer/Manager in your areas or any other positions tasked to implement the WHSMS if your area does not have a WHS Officer/Manager.

� In the initial PDR session, discuss with your direct reports their past performance in the selected topics and set objectives and targets that can be measured in the year.

Refer to Information Sheet: How to set measurable WHS objectives and targets in PDR for examples.

Also in the initial PDR session, review your direct reports’ training record and identify any additional training (Tier 1 to 3) required in accordance with your area’s WHS Local Training Plan and in accordance with risks of the activities they are performing.

� Continue to monitor whether your direct reports meet their PDR objectives and targets and training needs and intervene early should there be signs that they will not be able to meet them.

Professional Development Review WHS Officers/Managers HR Managers Person managing the WHS Local Training Plan

� Provide supervisors with support on the range of activities they seek performance information from.

� Raise with the supervisor/line manager early should a worker tasked to implement Local WHS Plan miss any schedulable activities or otherwise not be implementing the Plan.

� Raise with the supervisor/line manager early should a worker not be meeting their training requirements.

� Provide other reports, as appropriate, to supervisors/line managers/School Directors/Service Division Directors should their direct reports fail to implement WHSMS requirements.

Supervision Check for Tier 3 Working Safely Proficiency Training Supervisors Line Managers This task can be delegated to the most senior and experienced staff member of your group if they are trained or they are subject matter expert in the activities Otherwise, you must conduct these supervision checks yourself.

� Work with WHS Officers/Managers to identify supervision checks in Local WHS Plan Part B Plan for Schedulable Activities.

� Conduct a Supervision Check session for selected workers under your control who were trained in activities requiring Tier 3 Working Safely Proficiency Training at least annually using Appendix E.

� Send a copy of the completed checks to WHS Officers/Managers for record management.



Supervision Check for Tier 3 Working Safely Proficiency Training WHS Officers/Managers

� Work with Supervisors and Line Managers of activities requiring Tier 3 Training to include a schedule in Local WHS Plan Part B Plan for Schedulable Activities.

� Schedule the supervision checks in accordance with Chapter 2.2 Local WHS Plan requirements.

� Upon receiving the completed Supervision Checks, update relevant entries in Local WHS Plan Part B Plan for Schedulable Activities to identify completion and archive the supervision checks.

Record Management

Completed Supervision Checks must be maintained for at least 10 years after being received and must be retrievable for audit purposes.

3.2.3 Record Management Record needed Where to Archive Frequency to

Archive How long to keep

Tier 1 Induction Pulse As conducted 10 years after the person left the University

Tier 2 Induction Individual ERMS File This is done by HRD Development

As conducted 10 years after the person left the University

Tier 3 Induction Individual ERMS File This is done by HRD Development

As conducted 10 years after the person left the University

WHS Training courses materials

Shared local drive – WHSMS – Element 3 – 3.2 – Training – Training Materials For locally offered courses

As course is developed and offered

50 years after the training course is no longer offered

ERMS-ANU-Human Resources- WHS-3.2-Training-Training Materials For HRD Development Only

Training attendance records

Shared local drive – WHSMS – Element 3 – 3.2 – Training – Training attendance For locally offered in class training

As conducted 50 years after the training is completed

ERMS-ANU-Human Resources- WHS-3.2-Training-Training Attendance



For HRD Development Only (if signed on a training register) OR Pulse training records

Tier 3 Training Record Booklet

Kept at local area and uploaded onto ERMS-ANU-Human Resources- WHS-3.2-Training-Training Attendance-Tier 3

Annually 50 years after the training is completed

SWP associated with a Tier 3 training

Shared local drive – WHSMS – Element 3 – 3.1 – RA&SWP


ERMS-ANU-Human Resources- WHS-3.2-Training-Tier 3 – Training SWP

Annually

External training certificate and licences

Individual ERMS File This is done by HRD Development


PDR HORUS As conducted No expiry

Supervision Checks Shared local drive – WHSMS – Element 3 – 3.2 – Supervision-Supervision Checks

As conducted 10 years after all actions are completed

ERMS-ANU-Human Resources- WHS-3.2-Supervision-Supervision Checks

3.2.4 Definitions

Local areas mean Schools, Colleges and Service Divisions of ANU. Competency, for the purpose of this chapter, means ability to perform a task safely after receiving WHS information, work instruction and training. Proficiency, for the purpose of this chapter, means workers can frequently perform activities requiring Tier 3 Training safely and independently after reaching competency and this is confirmed by Supervisors of these activities after 1 day, 1 week and 1 month. If the activity is less than 1 month but longer than 1 week, then the 1 week check confirms proficiency.



High Risk Areas mean areas that are inherently high or extreme risk. This normally includes Laboratory – chemical, biological, radiation, laser, science, medical, engineering, nanotechnology, OGTR certified GMO, PC1-4, teaching laboratories; Chemical & Radiation Stores; Workshop – machinery, robotics, plant; Clinics; Plant Room; Quarantine, Mortuary and Dissection facilities; Heavy ion accelerator; or any other areas determined to be high or extreme inherent risk by risk assessments of activities conducted in the areas. Induction in the context of this Chapter is a process that new workers and HDR students are introduced to WHS information in the University and hence prepare them for the new role from a WHS perspective. It is a way of provision of WHS information. The induction program includes Tier 1 University WHS Induction; Tier 2 School/Division Local WHS Induction and Tier 3 High Risk Area Induction. Workers mean staff, visitors, volunteers, titleholders, affiliates, labour hiring workers and contractors of ANU. HDR students may be ANU workers depending on their role but they are covered under the scope of this chapter. Supervisors for the purpose of this chapter mean employees of ANU who have supervisory responsibilities. This include line managers and academic supervisors and can also include any other individual who (separate to the line manager/principle supervisor) has control of a laboratory, clinic, workshop, field activity or other activity in which the worker is participating or working. For example a laboratory or workshop manager who has control of what is undertaken and/or who determines which workers may/may not work within the workshop they control.

3.2.4 Performance Measures

The University will use the performance measures listed below to assist in identifying areas of success and/or where corrective action is required to meet the objectives and targets of this process. The level of compliance with the chapter and effectiveness will be determined during the internal audit process in turn to determine the compliance with WHSMS. Local areas can use below as a guide to improve compliance

References Performance Measures Objective

Evidence Frequency Indication of

Success 3.2.2.1 a) Implemented induction and

training tiers in accordance with this chapter % of completed induction and training are using the University prescribed templates from the date of publication

Completed induction templates, training record booklet Tier 3 training SWPs

Quarterly 100% = success Otherwise, corrective actions

3.2.2.1 b) % of identified training completion

Quarterly run report showing % of identified

Quarterly 85% = success Otherwise, corrective actions



induction and training completion

3.2.2.1 c) % of Completed supervision checks in accordance with Local WHS Plan schedules

Completed supervision checks Completed Academic Workload Model entries

Annually 80% = Success Otherwise, corrective actions

3.2.2.1 c) % of workers confirming WHS supervision occurred in accordance with the table included under 3.2.2.4

Workplace inspection records Audit reports

Annually 80% = Success Otherwise, corrective actions

3.2.2.1 d) % of completed PDR that contain WHS objectives and targets that are measurable

Completed PDRs

Quarterly 80% = Success Otherwise, corrective actions

3.2.2.1 e) % of requested documents can be retrieved

Retrieved documents

Quarterly 100% = Success Otherwise, corrective actions

3.2.5 Useful resources and links

University documents

WHSMS Documents Procedure: Work health and safety Training

Other relevant WHSMS Handbook Chapters Chapter 2.2 Local WHS Plan Chapter 3.1 Hazard Management Chapter 3.3 WHS Local Training Plan Chapter 4.1 Workplace Inspections Chapter 4.2 Corrective Actions

NAT Tool Reference

National Self Insurer WHS Audit Tool (NAT CTH) Standards 3.3.1, 3.3.2, 3.3.4, 3.3.5, 3.3.6, 3.3.7, 3.3.8, 3.3.11, 3.10.15

Legislation Work Health and Safety Act 2011 Work Health and Safety Regulations 2011


https://www.comcare.gov.au/Forms_and_Publications/publications/services/laws_and_regulations/laws_and_regulations/national_whs_audit_tool_user_guide

https://www.legislation.gov.au/Series/C2011A00137

https://www.legislation.gov.au/Series/F2011L02664

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix A. WHS Induction Training and Supervision Flowchart Approved by: Version: 0.9 Release Date: Review Date: Page i This process is uncontrolled after printing.


Appendix A WHS Induction, Training and Supervision Flowchart

New Starter (including workers & HDR students)

INDUCTIONS

University WHS Induction

(In Pulse - Mandatory for everyone in first week)

School/Service Division WHS

Induction

(Mandatory for everyone in first week to first month

after complete University

High Risk Areas WHS Induction

(Mandatory for everyone before commencing work in

the High Risk Area)

WHSMS Training

WHSMS and Due Diligence for Officers – Mandatory for all senior management

WHSMS for Supervisors and Managers – Mandatory for all supervisors and line managers

WHS for Workers and HDR Students – Mandatory for all workers and HDR students

Complete within first month

Training

Working in High risk Area?

Start working and have a joyful time while in ANU

No Yes

Compliance Training

(Determined in School/Service Division WHS Induction in accordance with WHS Local Training

Plan)

Complete as soon as possible

Working in High risk Area? No

Complete the compliance training within 3 months after identification while working

Activities requiring Tier 3 Training?

Yes

No Supervisors to provide information, work instruction AND supervision (in accordance with the supervision table)

Work Safely Proficiency Training

(Determined in High Risk Area WHS Induction by Supervisor/Delegate)

Recorded in Tier 3 Record Booklet nearby the activity. Record is maintained for at least 7 years

Upload completion with proficiency into relevant Pulse Module

Supervision

Performance and Developm

ent Review for Staff

Supervision Check

(Annually – Randomly selected according to

risk – by supervisor/delegate)

Record send to WHS Officer/Manager for

archiving for at least 7 years

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix B. School/Division WHS Induction Template Approved by: Version: 0.9 Release Date: Review Date: Page ii This process is uncontrolled after printing.


Appendix B [School/Service Division] WHS Induction Template (Tier 2 Induction) • This induction template must be used as minimum to provide School/Service Divisional level WHS Induction. Remove

irrelevant sections or training OR add more information specifically to local risks and make it specific to your area. • Add as much as additional WHS information as needed as long as they are not in conflict with the University WHS Management

System or legislative and other requirements • Inductee must email the completed and signed induction form to [email protected] to be recorded as

completion of induction.

Surname Given Name Email Telephone Location Room No. Supervisor Business Units Position/Role Staff (including casuals) HDR/Honours students Titleholder and Affiliates

Visitor (>1 week) Volunteers Labour hire Accommodation occupants

For inductees who speak English as a second language Do you need a translation service to understand this induction?

Yes _(List who or what service is used as the translation service)______________________________ No

Section 1. Work Health and Safety Inductions Yes NA

Has the inductee completed the University WHS Induction? If not, they must finish the University induction first before proceeding with the Tier 2 Induction

Is the inductee going to work in High Risk Areas? - If Yes, Tier 3 High Risk Areas Induction must be completed

Section 2. Work Health and Safety Key Personnel You must introduce the inductee to these people Work Health and Safety (WHS) Officer/Manager _____________ Ph:_________________ Any others in the area can provide assistance on WHS ____________________________ Health and Safety Representative for the Work Group _______________ Ph: ___________ Local WHS Committee chair and members

For WHS Legal and Other Requirements, seek information from WHS Officer/Manager

Or from _________________________ Ph: ______________________________

Section 3. General Emergency Preparedness Chief Warden ________________ Ph: ______________________

Deputy Chief Warden (if have one) __________________ Ph: ____________________ Floor/Area Warden where the inductee is to be located

Name: _______________________ Ph: _____________________________

Show Emergency Key Personnel Chart First Aider (in the building where the inductee will be working in)

_________________________________________________________________________

Local Emergency Planning Committee members and their roles for emergency procedure implementation


WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix B. School/Division WHS Induction Template Approved by: Version: 0.9 Release Date: Review Date: Page iii This process is uncontrolled after printing.


Location of emergency charts (Emergency Evacuation Diagram; Emergency Procedure Booklet; Emergency Key Personnel Chart) and explain what they mean

Emergency Procedure Booklet – provide a copy and explain Emergency exits, emergency evacuation route and assembly point for the building/s the

inductee is going to be in Procedure after hearing emergency alarms and the alarm type (e.g. beep beep, whoop

whoop OR single alarm) in the area the inductee is working in _________________________________________________________________________

Occupants who are unable to use the stairs should contact a local floor warden to arrange for a Personal Emergency Evacuation Plan (PEEP) to be developed

Provide a copy of the Local Emergency Procedure, if any, to the inductee and explain their role in this procedure

Number of emergency drills each year and when __________________

Discuss local participation requirement for workers/students or accommodation occupants in the emergency drills

Location and when/how to use of other emergency facilities such as fire extinguishers (and their types) and manual break glass alarm

Procedure on how to use safety devices such as emergency stops in the building Procedure on where to access first aid kits, AED, first aid rooms, first aid procedures

Section 4. Specific General Hazards Explain the requirement on testing and tagging of personal electrical devices Asbestos locations in the building, how to visually identify asbestos and who to report to

when unidentified asbestos is observed Ergonomics desktop set up diagram [link]

The OSLOs in your area or areas nearby _______________________________________

Any restricted access areas [e.g. confined spaces, labs, workshops, plant rooms, cold rooms etc] and what is required to gain access if required [e.g. additional training, permit to work]

Location of amenities and other facilities (e.g. toilet, coffee etc) and who to report infrastructure fault and repairs

Local arrangement and requirement for afterhours works, including fatigue management and emergency assistance

Section 5. WHS Management System – Local Implementation How to access Local WHS Plan and explain the role inductee plays in it How to access WHS Local Training Plan and what the plan means. Explain how to access

the training. How to access Local Hazard Register and Static Risk Assessment Register and how to use

them Location of WHS Notice Board and what information is displayed Explain local health surveillance arrangements Local WHS website and explain information on there

Section 6. Other local specific WHS Information (If any, add or attach)

Identify Tier 2 Training in accordance with WHS Local Training Plan

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix B. School/Division WHS Induction Template Approved by: Version: 0.9 Release Date: Review Date: Page iv This process is uncontrolled after printing.


ANU WHS Risk Management Abrasive blasting Asbestos Awareness Confined Spaces Diving Electrical Appliances Testing Electrical Design Standard Forum Electrical Safety & Low Voltage

Rescue Emergency Plan Implementation Emergency Plan Content ECO - Warden ECO – Warden & Fire

Extinguisher ECO – Emergency Drill Provide First Aid Senior First Aid

Remote First Aid Mental Health First Aid CPR Fire Arms Biological Safety Chemical Safety Compressed Gas and Cryogenics Corrosive Safety Flammable Liquids HAZMAT Response Introduction to GHS Manual Task Risk Assessments Office Ergonomics and Essentials OSLO Training Module Safe Working at Height

Noise Management Hearing protections

(for ones that are not covered under Noise Management)

Ionising Radiation Safety - Machines

Ionising Radiation Safety

Laser Safety Isolation Danger

Tagging/Lockout Tagging WHS and Fieldwork

Safety Workshop and Trade

Safety

Identify Licences Requirements NA High Risk Work Licence Firearm Licence Diving Certification Drivers Licence Electrician Plumbing Others (List below)

For any of these licences, they must be emailed to [email protected] for record of completion. Health Monitoring Requirements while not in High Risk Areas

Audiometric testing – if the inductee is required to wear hearing protections to prevent exposure to hazardous noise

Any other health monitoring requirements Section 7. Sign off I have received the Tier 2 Induction and understand the information provided in this induction. I agree to follow reasonable instructions by the University in WHS and follow University Policy and Procedures relating to Work Health and Safety.

I will complete the identified training prior to conducting activities relating to them.

Inductee Name: _________________ Signature: ___________________ Date: ___________________ As an inductor, I verify that I have provided the above information to the inductee in the Tier 2 Induction on behalf of the University. I also verify that the inductee has satisfied me in understanding of the information.

Inductor Name: _________________ Signature: __________________ Date: ____________________


WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix C. High Risk Area WHS Induction Template Approved by: Version: 0.9 Release Date: Review Date: Page v This process is uncontrolled after printing.


Appendix C [School/Service Division] High Risk Areas WHS Induction Template (Tier 3 Induction) • This induction must be used as a minimum guide. Local areas must include any additional information specifically

relate to their local risks as appropriate. • This induction must be completed by all new starters, with the Supervisor (or delegate) of the area they are working in, prior

to be allowed to work in high risk areas independently eg labs, clinics, workshops, etc. • Inductee must email the completed and signed induction form to [email protected] to be recorded as

completion of induction. and the new starter and their supervisors must keep a copy. This document must be retrievable for audit purposes.

Surname Given Name Email Telephone High Risk Area Location

m No.

Supervisor Inductee’s Emergency Contact

Name _________________

Ph ___________________ Position/Role Staff (including casuals) HDR/Honours students Titleholder and Affiliates

Visitor Volunteers Labour hire F&S maintenance staff For inductees who speak English as a second language Do you need a translation service to understand this induction?

Yes _(List who or what service is used as the translation service)______________________________ No

Section 1. General Yes NA

Have the inductee completed all identified Tier 2 Training relating to working in a high risk area? If not, the inductee must not be allowed to work in the high risk areas.

Have the inductee completed both Tier 1 and 2 Inductions? Does the inductee have legally required licences to perform relevant activities and the

licence is in date? (e.g. have high risk work license to operate a crane)

What licence __________________________________________ The inductee must have uploaded all licences onto relevant Pulse modules. If there are no relevant Pulse Module, DO NOT proceed with this induction and contact Local Training Administrator to create one.

Section 2. Hazard Management School/Service Division Hazard Register and Static Risk Assessment Register Refer to Static Risk Assessment Register to find Existing Risk Assessment(s) and:

Implement controls if appropriate; OR Review the controls and formulate your own risk assessment

OR

Conduct New Risk Assessment(s) Read and use Existing Safe Work Procedure(s) (SWP) OR

Read and modify Existing Safe Work Procedure(s) (SWP) OR

Conduct New SOP(s) Is the inductee to conduct any activities requiring Permit to Work? If yes, explain the process.


WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix C. High Risk Area WHS Induction Template Approved by: Version: 0.9 Release Date: Review Date: Page vi This process is uncontrolled after printing.


Is the inductee required to be trained and tested in local Contingency Plans? If so, what contingency plan ________________________________________

Section 3. Facility Safety Management Facility Rules (e.g. Lab rules, radiation rules, PC2 rules, OGTR rules, Workshop rules) Warden and first aiders contact details nearby the High Risk area location Train the inductee in local Emergency Procedures (as appropriate):

Chemical Biological Radiation Plant Other ____________________ The location of the relevant spill kit(s) and their access and use procedures (chemical,

biological and/or radiation). Anyone using the spill kit must report an incident in Figtree.

Emergency exit, emergency evacuation route and assembly point specific to the High Risk Area

The location of the nearest deluge/safety shower and eye wash station, first aid kit, fire extinguisher and manual Emergency Break-Glass Alarm and how/when to use them

Explain alarm types, monitors, lights and signage meaning and detailed requirement to be followed as well as any response procedure required

Location of various personal protective equipment (PPE) and where to request/report fault Are there any ventilation issues? If so, explain in detail and describe what

controls/rules/procedures are in place Any work involving or that might involve entering into confined spaces? Explain how to gain

access. Afterhours work considerations and fatigue management. Who to contact if the inductee has

an emergency afterhours? __________________________________ Section 4. Chemical Safety Management

Location of Safety Data Sheets (SDS) and/or access to Chemwatch/Chemical Register Add ChemWatch Link Paper based SDS should be disposed of. Otherwise you must keep them current and within its validity (5 years).

Chemical storage and segregation requirements Chemical labelling requirements under GHS Chemical transportation and waste disposal Provide workers with specific information and instruction on anticipated hazardous

chemicals, including information from SDS, risk assessment, safe operating procedures or other relevant literature What information and instructions are provided in the induction? __________________________________________________________________________

If any cryogenic facilities, explain oxygen depletion alarms, oxygen level monitor, emergency response and mitigation procedures AND any other requirements

If there are spark free intrinsically safe fridges, freezers or oven, explain their usage, back-up power and emergency alarm notification systems in place These are especially important for self-reactives, peroxidisable chemicals and self-igniting chemical safety

Explain if any chemicals can evaporate and decompose when taken out of any fridge, including information such as their evaporating temperature, decomposing temperature and what hazards are associated.

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix C. High Risk Area WHS Induction Template Approved by: Version: 0.9 Release Date: Review Date: Page vii This process is uncontrolled after printing.


For any self-reactives, peroxidisable chemicals and peroxides, discuss how they are managed for safety (e.g. periodic checks, signs of an explosive formed etc)

Explain normal fridge and freezer usage and storage requirement – ie. No food, no flammables are allowed to be stored

Exposure standards for the hazardous chemicals the inductee is going to use Specific PPE used for chemical safety, including the demonstration of fit, use, storage and

maintenance requirements Legislatives required chemical health monitoring for certain hazardous chemicals – only

required if deemed significant risk to worker’s health by competent people (eg occupational hygienist) through risk assessment

Explain, when and who to request air monitoring from Other chemical safety management information [Please add or attach]

Section 5. Biological Safety Management Biological/GMO/Virus labelling requirements Biological Transportation and Waste Disposal Procedures Vaccination requirements: � Hep A/B � Q-Fever � Tetanus � Other: General sharps handling techniques and mitigation checks to Blood Borne Viruses (BBV) OGTR induction, training and other requirements Specific PPE used for biological safety, including the demonstration of fit, use, storage and

maintenance requirements Explain local autoclaving requirement and physical containment arrangement Other biological safety management information [Please add or attach]

Section 6. Plant Equipment Safety Management Introduce the inductee to hazardous plant/equipment that have crushing or rotating parts,

explain their safety and associated Tier 3 training identification. Discuss and explain safe guarding rules and requirements and usage procedure Electrical testing and tagging requirement if bringing in own electrical devices Any vehicle to be driven (not including car) e.g. tractor and forklift – Explain information such

as licence requirement, local safety protocols, traffic management plan, pre-start checks and maintenance schedules. Note These are intended for introduction ONLY and they do not replace Tier 3 Proficiencies training requirements for the vehicles

Any crane and lifting equipment in the workplace? Provide information such as any exclusion zones, licence requirements, traffic management, contingency plan

Are there any cold rooms with alarms? If yes, explain what these alarms mean and how long a person is allowed to be in the cold room.

Explain hazardous noise in the local area, the need to wear hearing protection (including training and health surveillance requirements)

Specific PPE used for plant safety, including the demonstration of fit, use, storage and maintenance requirements

Any other information and instruction regarding managing safety of hazardous plant [add or attach]

Section 7. Radiation Safety Management Local Radiation Safety Officer _________________________________________________ Type of source ________________ What shielding is currently used ___________________

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix C. High Risk Area WHS Induction Template Approved by: Version: 0.9 Release Date: Review Date: Page viii This process is uncontrolled after printing.


Personal Monitoring – OSL Monitor What radiation source is the inductee to be working with (e.g. X-ray)? _________________________________________________________________________

Radioactive material transportation and disposal arrangements and requirements Explain both your role as supervisor and the inductee’s role in managing radiation safety Explain the meaning of the radiation safety signs and their associated requirements Specific PPE used for radiation safety, including the demonstration of fit, use, storage and

maintenance requirements Other biological safety management information [Please add or attach]

Section 8. Other local specific WHS Information (If any, add or attach)

Identify Tier 3 Training in accordance with WHS Local Training Plan Residual risk high or extreme activities:

[List the activities here]

Abrasive blasting

Hazardous Chemical having major or catastrophic consequences inherently: [List the chemical activities here]

Cryogenic solid and liquid dispensing and handling

Hazardous Plant having rotating or crushing parts or having safe guarding requirements [e.g. saws, microtome, instrons]: [List the chemical activities here]

Pressurised vessels (e.g. autoclave), Cranes and Hoist, Scaffolding, Forklift and Tractors [List the training here]

Radioactive materials, controlled sources or controlled apparatus handling [List the activities here] Health Surveillance Requirements while in High Risk Areas

Audiometric testing – if the inductee is required to wear hearing protections to prevent exposure to hazardous noise

Health monitoring for – if the hazardous chemicals are deemed significant risk to worker’s health by a competent person (eg occupational hygienist)via risk assessment

Acrylonitrile Arsenic (inorganic) Benzene Cadmium Chromium Creosote

Crystalline Silica Isocyanates

Mercury 4,4’ Methylene bis(2-chloroaniline) (MOCA)

Organophosphate pesticides

Pentachlorophenol (PCP)

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix C. High Risk Area WHS Induction Template Approved by: Version: 0.9 Release Date: Review Date: Page ix This process is uncontrolled after printing.


Thallium Vinyl chloride

Polycyclic aromatic hydrocarbons (PAH)

Lead (inorganic)

Asbestos

Animal Allergy Test

Eye Examination if using laser

Any other health surveillance requirements Section 9. Sign off I have received the Tier 3 Induction and understand the information provided in this induction. I agree to follow reasonable instructions by the University in WHS and follow University Policy and Procedures relating to Work Health and Safety as well as any specific requirements for High Risk Areas.

I will complete the identified training prior to conducting activities relating to them.

Inductee Name: _________________ Signature: ___________________ Date: ___________________ As an inductor, I verify that I have provided the above information to the inductee in the Tier 2 Induction on behalf of the University. I also verify that the inductee has satisfied me in understanding of the information.

Inductor Name: _________________ Signature: __________________ Date: ____________________

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix D Tier 3 Work Safely Proficiency Training Record Approved by: Version: 0.9 Release Date: Review Date: Page x This process is uncontrolled after printing.


Appendix D Tier 3 Work Safely Proficiency Training Record Booklet

Activity Name School/Service Division Location Risk Assessment Safe Work Procedure

If there are training content/assessment criteria in addition to a SWP, attach to this record. Otherwise, the SWP is deemed to be the assessment criteria

Trainers for the Activity Supervisor of the Area is a trainer by default Name ___________________ Supervisor’s Delegate Name Date of Authorisation Supervisor Signature

Proficiency Record for this Activity

Trainee Name

Initial Competency Date

1 day after initial competency (tick if satisfied and date)

1 week (tick if satisfied and date)

1 Month, if the activity is lasting longer than 1 month (tick if satisfied and date)

Trainee Signature

Supervisor Signature

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix D Tier 3 Work Safely Proficiency Training Record Approved by: Version: 0.9 Release Date: Review Date: Page xi This process is uncontrolled after printing.


Proficiency Record for this Activity Trainee Name

Initial Competency Date

1 day after initial competency (tick if satisfied and date)

1 week (tick if satisfied and date)

1 Month, if the activity is lasting longer than 1 month (tick if satisfied and date)

Trainee Signature

Supervisor Signature

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix E. Supervision Checks Template Approved by: Version: 0.9 Release Date: Review Date: Page xii This process is uncontrolled after printing.


Appendix E Supervision Checks Template

Activity (requiring Tier 3 Training)

Name of the Person being checked

Name of Supervisor/Delegate

Location Date List any other persons (e.g. co-supervisors, WHS Officers, WHS Consultants from WEG) if you sought their input during the check

Assessment Criteria

Before you start (check with WHS Officer) Check 1. Was the person deemed to be proficient

during Tier 3 Training? Yes No

Comments ___________________________________

2. Have there been any incidents previously relating to the activity for the person?

Yes Details _______________________________ No

3. Are the risk assessment (RA) and safe work procedure (SWP) related to the activity adequate and clear on the control measures to be implemented?

Yes No Corrective Action:

____________________________________________

4. Is the person’s licence or training still current?


____________________________________________

During the Supervision Check Observation 5. Has the person performing the activity

implemented all engineering controls, if applicable, as per identified in the risk assessment of the activity?


____________________________________________ Not Applicable

6. Has the person implemented all isolation controls and traffic management plan, if applicable, as per identified in the RA of the activity?


___________________________________________

Not Applicable

WHSMS Handbook Chapter 3.2 WHS Induction, Training and Supervision – Appendix E. Supervision Checks Template Approved by: Version: 0.9 Release Date: Review Date: Page xiii This process is uncontrolled after printing.


7. If yes to Q6, are the traffic control and/or exclusion zones appropriate and safe for others?


____________________________________________ Not Applicable

8. If the person is operating a vehicle e.g. tractor/forklift, has the person done a pre-start check?


____________________________________________ Not Applicable

9. Is the person following signage requirement of the area?


____________________________________________

10. Is the person all instructions in the Safe Work Procedure and Tier 3 Training?


____________________________________________

11. Has the person implemented all PPE controls as per identified in the RA?


____________________________________________

12. Has the person implemented any other controls that are not covered above but identified in the RA?


____________________________________________

After the Supervision Check Observation 13. Discuss with the person – do they

understand emergency procedures associated with the activity, if applicable?


____________________________________________

14. Does the person understand contingency plans associated with the activity and their role in it, if applicable?


____________________________________________

Supervisor Comment � I am satisfied with the controls in place and the person’s work practices and think he/she can perform the task safely and independently

� I am satisfied with the controls in place but there are a small number of corrective actions need to occur. [See WHS Officer regarding entry of corrective actions in Figtree]

� I am not satisfied with the level of control implementation and significant number of corrective actions need to occur. The person has been removed from performing this task. Supervisor Name: __________________ Signature: _________________ Date: ____________