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WORK AGREEMENT
April 7, 2016
Dear Peninah,
Welcome to our family! The following contract is to make sure we
are all on the
same page about vacation days, taxes, payments and schedules.
The attached
Schedule and Guidelines are a little more about how our family
works and how
we are hoping to raise our child, written down so it can be
clear. While the below
contract is very black and white, the attachments will be agile
documents and we
know things will change as our child grows and develops along
the way. We hope
we can re-write them with you through the years.
CONTACT DETAILS
NANNY
Peninah Jaffee
1197 Boylston Street
Boston, MA 02215
860-888-2987
[email protected]
FAMILY
Jeff and Vivian Kimball
53 Robinwood Avenue #2
Jamaica Plain, MA 02130
Jeff: 508-475-9749 | [email protected]
Vivian: 857-366-2387 | [email protected]
JOB DETAILS/TERMS OF EMPLOYMENT
Start DateYou will start employment onMonday, April 11, 2016and
continue
until either party elects to terminate the relationship.
Work ScheduleThe following represents a typical schedule during
the schoolyear. The family will limit fluctuations as much as
possible and provide as muchnotice as possible.
mailto:[email protected]:[email protected]
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Mon Begin: 8am End: 12pm Daily Hours 4
Tue Begin: N/A End: N/A Daily Hours 0
Wed Begin: 8am End: 3pm Daily Hours 7
Thurs Begin: 8am End: 3pm Daily Hours 7
Fri Begin: 8am End: 3pm Daily Hours 7
Total Weekly Hours 25
The schedule will be reduced to one or two days per week during
the summer; a
revised agreement with the updated summer hours will be provided
by
Wednesday, May 18, 2016.
Trial PeriodThere will be a one-month trial period to ensure
compatibility;
however, this trial period does not guarantee employment. Any
party has the rightto terminate the arrangement immediately for
just cause (see Termination And
Severance section) or three weeks notice for any other reason.
You would
continue to receive your full pay until your employment ends. We
will let you know
byWednesday, May 11, 2016whether we will continue the
relationship.
COMPENSATION/PAY SCHEDULE
Pay Rate
The normal rate of pay is $ 20 per hourfor a minimum of 25 hours
per week during the school year.
Overtime rate of pay is $ 30 per hour (for each hourover 40
hoursworked
in a seven-day week).
Time SheetBoth the family and the nanny will keep a signed
record of the hours
worked and the payment of wages.
Pay ScheduleWages will be paid weekly on the last workday of
each week.
RaisesSalary increases will be assessed on an annual basis and
are tied to the
performance appraisals. You will be eligible for a salary review
after one year of
service. However, a review does not necessarily entitle you to a
salary increase,
as all salary adjustments are at the sole discretion of the
families.
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TIME OFF (HOLIDAYS, VACATION, SICK DAYS)
Paid HolidaysYou will receive, with pay, the following holidays
to the extent that
they fall on regularly scheduled workdays. These holidays
are:
New Years Day
Martin Luther King Jr.s Birthday
Presidents Day
Good Friday
Passover
Patriots Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day
Sick/Personal DaysYou will receive 2 paid sick days. Please give
notice as
soon as possible. No one should have to work when they are not
well. If you are
unable to properly care for the child(ren), please dont
compromise your health. It
would be helpful if you could help find a replacement by a known
childcare
provider.
Payment for Days Not WorkedYou will receive the guaranteed base
pay, even
if we choose not to utilize your services for some or all of any
given week. If the 2
paid sick days have been used up and you still need, and are
granted, time off
from work for any reason, this time will be unpaid.
Bad Weather DaysYour ability to get to work may be affected by
inclement
weather events. On days where it is anticipated that you may
have difficulty
getting to work, or the city cancels school because of a bad
weather day, we can
mutually decide whether you stay home at half pay or try to make
it to work for
full pay.
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Other VacationYou are likely to receive a number of "extra" days
off throughout
the yeardays where we choose to take the day(s) off and go away
with the
child; however, these extra days vary from year to year and it
is hoped that you
will be open to switching days/hours to help out that may
include date nights,
overnights or weekend childcare.
TAX WITHHOLDING/REPORTING
You will complete Form I-9 (available at www.uscis.gov/forms)
and provide the
required documentation verifying employment eligibility within
three days of
hiring.
We will withhold the required Social Security and Medicare taxes
from your pay,
along with income taxes per your instructions on Form W-4 and
all other
applicable state taxes.
All tax withholdings will be remitted to the state and federal
tax agencies on or
before the household employment tax deadlines. In addition, we
will match your
Social Security and Medicare contributions and make
contributions to the state
and federal unemployment insurance funds on behalf of you.
We will provide you with Form W-2 (available at
www.irs.gov/Forms-&-Pubs) at
the end of the year (by January 31).
We will report your earnings to the Social Security
Administration so that you
receive appropriate retirement benefits.
BENEFITS (TRAVEL, MEDICAL, ETC)
Health Insurance/LiabilityYou agree to bear all responsibility
for health
insurance and health liability.
TrainingWe encourage you to become certified in CPR/First Aid
for infants. Wewill reimburse the tuition. We will provide
training/guidance on the use of babycarriers, baby sign language,
navigating the neighborhood and on any otherissue or method you
require to successfully fulfill the obligations of the job.
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Activity ExpensesWe will reimburse the cost of any pre-approved
activities
(such as infant play groups) that you might bring our child to.
Please provide all
receipts so we can keep track of these expenses.
RESPONSIBILITIES/EXPECTATIONS
It is our responsibility to provide you with adequate
information, guidance andinstruction to enable you to complete any
task that is requested as part of thisagreement. It is your
responsibility to ask for assistance or guidelines in
theperformance of any new activity or in any situation for which
you desireadditional information.
It is of the utmost importance to us that the child feels that
they are in a secureand loving environment. Tasks related to their
safety and well-being takeprecedence over all others.
ChildcareYou agree to put the absolute safety of the child(ren)
first before all
other responsibilities. You will keep the child(ren) in sight at
all times unless they
are in their crib.
The name and date of birth (DOB) of each dependent is listed
below.
Name: Julian Kimball DOB:January 5, 2016
A specific list of tasks, timelines and instructions are
attached in the Schedule
and Guidelines document.
Household Responsibilities
Child-Related HousecleaningYou are requested to clean up after
the child(ren)
but NOT to do any heavy housecleaning. This includes cleaning up
toys/games
(please help us teach them to help clean up after themselves),
care and washing
of all feeding instruments (bottles, cups, utensils, food
containerswashing of
other dishes would also be appreciated), picking up kids
clothes, and doing
diaper laundry. If additional cleaning is requested of you on a
regular basis, this
agreement will be amended to reflect the change.
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Running ErrandsIf you have quick errands to run in the
neighborhood (e.g.,
drugstore, grocery store) you are welcome to take the
child(ren). Likewise, we
might ask you on occasion to run an errand for us (e.g., picking
up vitamins,
diapers, medicine).
HOUSE POLICIES
SmokingWe are a smoke-free home. Under no circumstances are you
or your
guests to smoke in our home. You further agree never to smoke
while on duty,
regardless of location.
AlcoholAlcohol consumption is not permitted when not on
duty.
COMMUNICATION
Nanny LogPlease use a daily log to describe the activities and
routine of each
day.
Returning Calls/TextsWe expect that you will be available for
contact during the
day. If you are not reachable by phone, please call within 2
hours of receiving a
call from us.
EMPLOYMENT RELATIONSHIP
ReviewsAfter the initial one-month trial period, reviews will
occur quarterly
unless otherwise discussed.
ConflictsThe family and nanny will make good faith efforts to
discuss and
resolve any conflicts arising under this agreement.
ILLNESSES/ EMERGENCIES(see Emergency Contact Sheet)
Mild IllnessOn a day-to-day basis, our preference is that the
mother be the first
point of contact for general questions such as medicine
given.
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EmergenciesIf an emergency arises, you should call 911
immediately. You
should take any and all measures within your power to help the
situation and
contact us as soon as possible. Under no circumstance should the
child(ren) ever
be released from your care to anyone but the parents and others
listed on the
Emergency Contact Sheet unless permission is outlined and
granted by theparents.
TERMINATION AND SEVERANCE
TerminationEither party may terminate this at will employment
situation by
giving two weeks notice.
We must give you two weeks' notice if your services are no
longer required
unless just cause merits termination. We may give two weeks pay
in lieu of
notice to terminate the agreement.
The following are grounds for immediate termination:
Allowing the safety of the dependent(s) to be compromised
Inconsistent or non-performance of agreed-upon job
responsibilities
Concerning issues in background checks
Dishonesty
Stealing
Breach of confidentiality clause
Persistent absenteeism or tardiness
Unapproved guests
Smoking or consumption of alcohol while on duty
Use of an illegal drug
At time of termination and prior to final paycheck, you agree to
return house keys
and any other family-related property.
OTHER
ConfidentialityThroughout your tenure you may see or hear (or
otherwise
discover) information about our family. All information related
to our family
(household, medical, financial, legal, career, etc.) is expected
to be kept
confidential and may not be disclosed without our consent.
Failure to keep
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confidentiality can result in immediate termination. This
confidentiality agreement
is to be kept even after your tenure as a nanny. Likewise,
personal information
that you tell us will also be kept confidential unless it
impacts the safety and
security of our family.
Social Media PolicyYou understand that no information about your
location,
plans for the day, or pictures of the child(ren) should be
shared on any social
media network. You will also not tell strangers to the family
(e.g., your friends)
where you are spending the day, unless we have authorized you to
do so.
Workers CompensationIf you are injured on the job, you may be
eligible to
collect workers compensation benefits.
LEGAL
Both parties understand that workers are protected by labor
laws, regardless of
race, gender, immigration status, or age.
Please sign below to agree to these terms.
[Name of Nanny] Date
[Signature of Nanny]
[Name of Parent] Date
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[Signature of Parent]
[Name of Parent] Date
[Signature of Parent]
