Word Processing & Desktop Publishing Software

Slide 1 © 2003 By Default!

Word Processing & Word Processing & Desktop Publishing SoftwareDesktop Publishing Software

Business Computer TechnologyBusiness Computer TechnologyCurriculum Guide 2003Curriculum Guide 2003


Advantages of Using DTP SoftwareAdvantages of Using DTP Software

There is more control over the way text is There is more control over the way text is arranged and formatted. arranged and formatted.

DTP can be used to bring lots of different DTP can be used to bring lots of different files together on the same document.files together on the same document.

You can import images into a DTP You can import images into a DTP document from a scanner, graphics from a document from a scanner, graphics from a drawing package, frames from a video drawing package, frames from a video camera and text from a word processor.camera and text from a word processor.


Uses of DTP SoftwareUses of DTP Software

BrochuresBrochures Business Cards Business Cards FlyersFlyers LetterheadLetterhead NewslettersNewsletters NewspapersNewspapers


DTP TermsDTP Terms

Word Processing-Word Processing-Using the computer to create, edit, proofread, Using the computer to create, edit, proofread, format, and print documents.format, and print documents.

Desktop Publishing (DTP)-Desktop Publishing (DTP)-The use of a personal computer as an The use of a personal computer as an inexpensive production system for creating inexpensive production system for creating typeset-quality text and graphics.typeset-quality text and graphics.


DTP TermsDTP Terms

Alignment-Alignment-The way multiple lines of text line up along the left The way multiple lines of text line up along the left margin, the right margin, or both margins. margin, the right margin, or both margins. (see examples on subsequent slides)(see examples on subsequent slides)

Justification-Justification-The alignment of multiple lines of text along the The alignment of multiple lines of text along the left margin, the right margin, or both margins. The left margin, the right margin, or both margins. The term justification often is used to refer to full term justification often is used to refer to full justification, or the alignment of text along both justification, or the alignment of text along both margins. margins.


I believe education is the right of every person. I believe the future depends on mutual understanding and cooperation among business, industry, labor, religious, family and educational institutions, as well as people around the world. I agree to do my utmost to bring about understanding and cooperation among all of these groups. I believe every person should prepare for a useful occupation and carry on that occupation in a manner that brings the greatest good to the greatest number. I believe every person should actively work toward improving social, political, community and family life. I believe every person has the right to earn a living at a useful occupation and that this right should not be denied because of race, color, creed, sex or handicap. I believe every person should take responsibility for carrying out assigned tasks in a manner that brings credit to self, associates, school and community. I believe I have the responsibility to work efficiently and to think clearly. I promise to use my abilities to make the world a better place for everyone.

All text is lined up at the left

margin creating a smooth left

margin.

This results in a ragged or rough right

margin.

Left Align, Left Justify, Left Align, Left Justify, or Flush Leftor Flush Left


The left and right margin

are both ragged or

rough.

Spacing is equal from the left and right

margin.

I believe education is the right of every person.

I believe the future depends on mutual understanding and cooperation among business, industry, labor, religious, family and

educational institutions, as well as people around the world. I agree to do my utmost to bring about understanding and

cooperation among all of these groups.

I believe every person should prepare for a useful occupation and carry on that occupation in a manner that brings the greatest

good to the greatest number.

I believe every person should actively work toward improving social, political, community and family life.

I believe every person has the right to earn a living at a useful occupation and that this right should not be denied because of

race, color, creed, sex or handicap.

I believe every person should take responsibility for carrying out assigned tasks in a manner that brings credit to self, associates,

school and community.

I believe I have the responsibility to work efficiently and to think clearly. I promise to use my abilities to make the world a better

place for everyone.

Center Align or Center JustifyCenter Align or Center Justify


The left margin is ragged or

rough in this alignment.

All lines of text end at the

same point on the right margin

resulting in a smooth right

margin.

I believe education is the right of every person.

I believe the future depends on mutual understanding and cooperation among business, industry, labor, religious, family and

educational institutions, as well as people around the world. I agree to do my utmost to bring about understanding and

cooperation among all of these groups.

I believe every person should prepare for a useful occupation and carry on that occupation in a manner that brings the greatest

good to the greatest number.

I believe every person should actively work toward improving social, political, community and family life.

I believe every person has the right to earn a living at a useful occupation and that this right should not be denied because of

race, color, creed, sex or handicap.

I believe every person should take responsibility for carrying out assigned tasks in a manner that brings credit to self, associates,

school and community.

I believe I have the responsibility to work efficiently and to think clearly. I promise to use my abilities to make the world a better

place for everyone.

Right Align, Right Justify, Right Align, Right Justify, or Flush Rightor Flush Right


All lines start at the same position on

the left margin resulting in a smooth left

margin.

o

All lines, that reach the right margin, end at

the same position

resulting in a smooth right

margin.


Spacing is adjusted by the computer to make this happen.

Justify or Full JustifyJustify or Full Justify


DTP TermsDTP Terms

Font or Typeface-Font or Typeface-One complete collection of letters, punctuation marks, One complete collection of letters, punctuation marks, numbers, and special characters with a consistent and numbers, and special characters with a consistent and identifiable typeface, weight, posture, and type size. identifiable typeface, weight, posture, and type size. (examples: Times New Roman or Arial) (examples: Times New Roman or Arial)

Point-Point-In typography, a fundamental unit of In typography, a fundamental unit of measurement. measurement. (72 points = approximately 1 inch)(72 points = approximately 1 inch)

Type Size-Type Size-The size of a font, measured in points from the top of the The size of a font, measured in points from the top of the tallest letter to the bottom of the lowest letter.tallest letter to the bottom of the lowest letter.


DTP TermsDTP Terms

Formatting-Formatting-In a document, formatting includes margins, the In a document, formatting includes margins, the font and alignment used for text, headers, footers, font and alignment used for text, headers, footers, page numbering, and the way that numbers are page numbering, and the way that numbers are displayed. (setting up the document)displayed. (setting up the document)

Editing-Editing-The process of updating a word The process of updating a word processing/DTP document to processing/DTP document to correct spelling, layout issues, correct spelling, layout issues, and other items to make the and other items to make the document visually appealing.document visually appealing.


DTP TermsDTP Terms

Orientation-Orientation-The vertical or horizontal setup of the printed The vertical or horizontal setup of the printed page.page.

Portrait-Portrait-The default printing orientation for a The default printing orientation for a page of text in which the height of page of text in which the height of the page is greater than the width.the page is greater than the width.

Landscape-Landscape-A page layout in which text and/orA page layout in which text and/or graphics are printed across the long graphics are printed across the long edge of the page. edge of the page.




DTP TermsDTP Terms

Word Wrap-Word Wrap-A feature that causes the word processor to force A feature that causes the word processor to force all text to fit within the defined margins. When you all text to fit within the defined margins. When you fill one line with text, the word processor fill one line with text, the word processor automatically jumps to the next line. You do not automatically jumps to the next line. You do not have to press enter at the end of each line.have to press enter at the end of each line.

WYSIWYG-WYSIWYG-Acronym for what-you-see-is-what-you-get, Acronym for what-you-see-is-what-you-get, meaning items are printed as they appear on the meaning items are printed as they appear on the screen.screen.


DTP TermsDTP Terms

Templates-Templates-A document that includes the text needed to A document that includes the text needed to create standardized documents. create standardized documents. (examples: résumé, calendars, letters)(examples: résumé, calendars, letters)


Basic word processing and Basic word processing and desktop publishing documentsdesktop publishing documents

Use the FBLA Format Guide for setting up Use the FBLA Format Guide for setting up the basic word processing documents. the basic word processing documents.

The FBLA Formatting Guide is available The FBLA Formatting Guide is available from: from:

www.fbla-pbl.org/docs/MLFormatGd.pdfwww.fbla-pbl.org/docs/MLFormatGd.pdf


Academic ReportsAcademic Reports


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Top Margin: 2”-2 ½” (depends on letterhead)

Side Margins: 1”

Bottom Margin: 1”


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A formal business letter is a A formal business letter is a correspondence sent from a business to correspondence sent from a business to another business or to an individual. The another business or to an individual. The person writing the letter is speaking on person writing the letter is speaking on behalf of the business on a business-related behalf of the business on a business-related topic rather than as an individual. topic rather than as an individual.

Because letterhead stationery is used, the Because letterhead stationery is used, the return address is not keyed.return address is not keyed.

The inside address begins with the most The inside address begins with the most specific information on the first line and specific information on the first line and each line becomes more general in nature.each line becomes more general in nature.


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The signature block appears a quadruple The signature block appears a quadruple space (QS) below the complimentary close. space (QS) below the complimentary close. The writer’s title should be keyed following a The writer’s title should be keyed following a comma on the same line as his/her name, comma on the same line as his/her name, or it can be keyed a single space (SS) or it can be keyed a single space (SS) below his/her name.below his/her name.

Reference initials are used when someone Reference initials are used when someone other than writer prepares a letter. other than writer prepares a letter. Lowercase letters are used.Lowercase letters are used.

Enclosure, copy, and postscript notations Enclosure, copy, and postscript notations appear a double space (DS) below the appear a double space (DS) below the reference initials.reference initials.


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At least two lines of the body must be At least two lines of the body must be carried to the second page.carried to the second page.

The second page requires a heading that The second page requires a heading that consists of the addressee’s name, the consists of the addressee’s name, the page number, and the date of the letter. page number, and the date of the letter. (see next slide for examples)(see next slide for examples)

Top margin on second page is 1”. All Top margin on second page is 1”. All other margins follow first page.other margins follow first page.

Second page is never keyed on Second page is never keyed on letterhead. The paper should be of the letterhead. The paper should be of the same color and quality as the letterhead.same color and quality as the letterhead.


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Single-Line HeadingSingle-Line Heading

Multiple-Line HeadingMultiple-Line Heading

Mr. Bud Lanning 2 Current Date

Mr. Bud Lanning Page 2Current Date


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Top Margin: 2”

Side Margins: 1”

Bottom Margin: 1”

Double space between headings and information.

Single space information paragraphs.

Quad Space between adjournment statement and keyed signature line


Note that formatting guidelines Note that formatting guidelines may change depending on may change depending on

business and location. business and location.

For class, all documents are to For class, all documents are to be formatted according to the be formatted according to the

FBLA Formatting Guide.FBLA Formatting Guide.

Documents

Word Processing & Desktop Publishing Software