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WORD PROCESSINGComputer Technology
Word Processing
What is it? The use of computer software to enter and
edit text. Microsoft Word
Word Window1
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Opening a File
You can open an existing document by: Icon
Click on the Office button, then Open
Shortcut Ctrl O
Saving a File
You can Save a file by: Icon
Click on the Office button, then Save
Shortcut Ctrl S
Save a file with a new name or to a new folder Click on the Office button, then Save As
Editing Text
Selecting Text Select a word: double click on the word Select a paragraph: triple click in the
paragraph Select a line: single click in the left margin
Deselecting text Click anywhere in the document
Cut, Copy, & Paste
Besides Cut and Paste, text can be dragged and dropped to other locations.
Shortcut Cut Copy Paste
Menu Ctrl X Ctrl C Ctrl V
Right Click Cut Copy Paste
Icon
Editing
Undo Command: reverses a number of recent actions.
Redo Command: reverses an undo action.
Overtype Mode: replaces or types over the existing text.
The Clipboard
When something is copied or cut from a document, it is placed on the Clipboard.
Clipboard A temporary storage place in the
computer’s memory.
Word Wrap
Word Wrap allows you to type words in a paragraph continually without having to press the enter key.
Spelling & Grammar Check
Icon
Click on the Review tab, Proofing group, then Spelling & Grammar
Spell Check
Spell Checker Underlines the misspelled word with a wavy
red line. Right click with the mouse to quickly correct the
misspelled word.
Grammar Checker Underlines the grammatical error with a wavy
green line. Right click with the mouse to quickly correct the
error.
Word Features
AutoCorrect Automatically corrects common spelling
errors. The, and, . . .
AutoComplete Suggests words as you are typing.
Alignment
Alignment Icon Shortcut
Center Ctrl E
Left Ctrl L
Right Ctrl R
Justify Ctrl J
More Alignment
Vertical Alignment Top and Bottom Setting Vertical Alignment:
Click on the Page Layout tab, Page Setup group, Layout button
Choices for Vertical Alignment Center Top Bottom Justified
Horizontal Alignment Left and Right
Margins
Path to set Margins Click on the Page Layout tab, Page Setup
group, Margins button
Default Margins Left & Right – 1.00” Top & Bottom = 1.00”
Spacing
Path to set Line Spacing Click on the Home tab, Paragraph group
Icon
Keyboard Shortcut Double – Ctrl 2 Single – Ctrl 1 1.5 – Ctrl 5
Formatting Fonts
Fonts Designs of type
Font dialog box is in the Home tab, under the Font group
Font Style A set of formatting features you can apply
to text to change its appearance. Bold – Ctrl B Italics – Ctrl I Underline – Ctrl U
AA
More Font Stuff
Format Painter Copies the style for text and allows you to
copy to other text. Icon
Repeat style in multiple places by clicking the Format Painter Icon twice.
To change case of text use Shift F3
Formatting Fonts cont. . .
Headers & Footers
Headers are located at the top of the page and Footers are located at the bottom of the page.
The path to create a Header/Footer: Click on the Insert tab, Header & Footer group
Items to go in the Header and Footer: First and Last name Class name Class period Date Name of document
Printing a Document
The Print Preview command allows you to look at a document as it will appear when printed. Click on the Page Layout tab, Page Setup group,
Orientation button There are 2 ways to print text on a page:
Portrait Orientation Longer than they are wide
Landscape Orientation Wider than they are long
Printing
Print Preview Icon
Click on Office button, then Print, Print Preview
You can Print a document by: Icon
Click on the Office button, then Print Ctrl P
Viewing a Document
There are 5 different ways to view a document: Print Layout Web Layout Outline Draft Full Screen Reading
Click on the View tab, Document Views group