Word Lesson 9 Enhancing Documents Microsoft Office 2010 Advanced Cable / Morrison 1

Word Lesson 9Enhancing Documents

Microsoft Office 2010 Advanced

Cable / Morrison1

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Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Modify the document background color and effects.

Apply shading and borders to text, paragraphs, and pages.

Create a watermark. Format drop caps.

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Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Create a sidebar and a pull quote using text boxes.

Repeat text box contents on multiple pages. Change the orientation of text in text boxes. Modify and create document themes.

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Vocabulary

chain drop cap gradient fill pull quote sans serif fonts

serif fonts serifs sidebar story watermark

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Formatting Document Backgrounds

Modifying the page background can make documents more interesting in appearance.

The formats applied will depend on how the document will be distributed.– Online or color printout: color highlights and

shading are most effective– Black and white printout: light colors and shading

patterns are best

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Formatting Document Backgrounds (continued)

Modifying the Document Background Color and Effects:

Several formats are available, including gradients, textures, and patterns.

A gradient fill is a gradual blending together of two or more fill colors.

Pictures can also be used for the page background.

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Modifying the Document Background Color and Effects (cont):

Fill Effects dialog box

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Applying Shading and Borders to Text, Paragraphs, and Pages:

You can set apart sections of a document by applying shading and borders.

You can add shading and borders to:– An entire page– A paragraph or group of paragraphs– A letter, word, or group of words

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Applying Shading and Borders to Text, Paragraphs, and Pages (cont):

Borders tab in the Borders and Shading dialog box

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Applying Shading and Borders to Text, Paragraphs, and Pages (cont):

Page Border tab in the Borders and Shading dialog box

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Creating a Watermark: A watermark is a ghost image that appears

behind the content of a document. Word offers several options for creating

watermarks in documents. To see a watermark on screen, you must view

the document in:– Print Preview– Print Layout or Full Screen Reading view

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Creating a Watermark (cont):

You can create either a text or picture watermark.

The formats for the text or image of a watermark are stored within the header and footer panes.

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Printed Watermark dialog box

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Formatting Drop Caps

A drop cap is a letter or word at the beginning of a paragraph that is larger than the rest of the text.

Drop caps are used to draw attention to the content.

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Drop Cap dialog box

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Formatting Text Boxes

Many types of documents include special sections of text that are formatted differently.

Text boxes can be used to position the special sections of text and to apply various formats.

You can adjust the text box size, and change the alignment of text inside the text box.

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Formatting Text Boxes (continued)

Creating a Sidebar: A sidebar is distinct, supplemental text

added to a document such as a magazine or newspaper article to highlight the main text.

The text contained within a text box is called a story.

A chain is a series of links that lets the story flow from one text box to the next.

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Creating a Sidebar (cont):

Sidebars are formatted in text boxes.

The Text Box gallery in Word’s Building Blocks Organizer provides several preformatted text boxes.

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Building Blocks Organizer dialog box

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Creating a Pull Quote: A pull quote is a line or phrase excerpted

from the main text and used to draw attention.

Pull quotes are formatted in text boxes. Word’s Building Blocks Organizer provides

preformatted text boxes that are especially designed for pull quotes.

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Repeating Text Box Contents and Changing Text Direction:

To repeat text box contents:– Insert a text box item in a header or footer.– Position the text box where you want the contents to print.

The orientation of text within text boxes can be changed.– The default setting is to show the text in a horizontal

orientation.

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Repeating Text Box Contents and Changing Text Direction (cont):

Enhanced Get Fit 3 document

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Modifying Document Themes

Themes can quickly change and improve the appearance of documents.

Each theme defines three document elements: colors, fonts, and effects.

Fonts– Serif fonts have serifs (small lines or curls) at

the ends of characters.– Sans serif fonts do not include the serifs.

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Modifying Document Themes (continued)

To apply a theme, you can:– Use a built-in theme– Modify an existing

theme– Create your own

theme

21Create New Theme Colors dialog box

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Summary

In this lesson, you learned: Changing document backgrounds can

enhance the appearance of a document and make the document easier to read.

Shading and borders enable you to set apart sections of a document.

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Summary (continued)

Watermarks are often used to print logos or text on company stationery. A watermark can be created from text or a graphic and formatted to appear behind the document content, or the image can be impressed in the paper when the paper is manufactured.

Drop caps are used to draw attention to the content in a document.

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Summary (continued)

Sidebars and pull quotes are used to highlight content in a document. Several Quick Parts are available to help you quickly create professional text boxes to format these features.

You can repeat text box contents on every page or section of a document by inserting a text box in a header or footer.

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Summary (continued)

You can change the direction of text in a text box so that the text reads from top to bottom or from bottom to top.

You can override formats within the many built-in themes for a single document, or you can modify the formats and then save the changes using a new theme name.

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