Word and WordPerfectto PDF

Carl Young, PDF Conference, Nov. 11, 2003

• Mainly Word

• Some WordPerfect. How many are usingWordPerfect?

Word Processing Applications to PDF

What We’re Here to Learn

What about:

What more can there be?

It’s One-Button Creation, Right?

• Bookmarks

• Links

• Page Lables

• Word 97/2000/XP

• WordPerfect 11

• Acrobat 5 and 6

Here are my assumptions

What Are We Discussing?

• Word Issues

• Setting up PDF Maker

• Acrobat Issues

What we are going to look at

Today’s Goals

• How to operate Word or WordPerfect

• Primarily doing electronic publishing

• Using Acrobat or WordPerfect Publish to PDF

What I assume you already know

Audience Assumptions

• Most mistakes originate in Word

• You really, really, really need to use styles

• Corel has some things to learn about PDF

If you don’t remember anything else

The Big Picture

• Styles� Predefined formats for creating formatted text

• Bookmarks� Bookmark Tab in Acrobat. Not related to the bookmark

feature in WordPerfect

Defining Terms

• Word� Update the Word file before creating a PDF� Use PDF Maker button, not File | Print

• WordPerfect� Try Publish to PDF� Use a third-party tool to create bookmarks

• Consistently Format Your Document� Use Styles� Use your application’s TOC creation features

Use your software tools effectively

Key Points

• Weird text reflow

• Unwanted sticky notes show upeverywhere

• Word data is out of date

• PDF doesn’t paginate like the original

Word Issues

Update the Word document before

creating PDF

This works for 97/2000/XP

Word

• Update field codes

• Accept/reject comments

• See Dov Issac’s presentations for JobSettings

Set Default Printer to Adobe PDF

Word

• File | Print | Adobe PDF doesn’t createTagged PDF, bookmarks, links

• PDF Maker does

• Can apply Security settings

• Converts Document Information� Is this a good thing?

• Can convert Word comments to PDF notes

Preferred method of creating PDFs from Word

PDF Maker for Word

Acrobat 5 Page Labels

• Integration with Word XP� Acrobat 6 only

• Round-trip commentsSee Adobe sessions on collaboration

Word XP Only

Word Comments

Tagged PDF works best

Add tags if not tagged

Help! I’ve lost the source!

Repurposing PDF for Word

Don’t forget this free package

OpenOffice 1.1

Not so perfect PDF

WordPerfect