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Wolfgang Becker│CEO MINT MIDDLE EAST
Pilot Instructor CurrencyMeeting the Challenge of Record Keeping and Regulatory Compliance
2APATS 2009 - Pilot Instructor Currency
Business Challenges
Compliance Monitoring Process
Currency Rules
Process Automation
Agenda
Pilot Instrcutor Currency
Reporting and Auditing
3APATS 2009 - Pilot Instructor Currency
There are various interpretations of compliance rules
Multiple methods for tracking the expiration of an instructors qualifications
Complexity of rules and their interaction
No clear assignment of responsibility and/or accountability to maintain instructor training records
These problems all contribute to instructors being assigned to train students on events for which they are not qualified.
Business Challenges of Compliance Monitoring
What are the Business problems to be solved to keep Instructors current?
4APATS 2009 - Pilot Instructor Currency
What are the consequences of non-compliance?
Monetary fines from regulatory agencies
Instructors must “recertify” their qualifications, resulting in them being removed from the schedule
Students must be retrained
Operation is subject to additional rules and regulatory oversight
Importance of Compliance Monitoring
5APATS 2009 - Pilot Instructor Currency
Update License / Qualification
Compliance Monitoring Process
Compliance Monitoring
AuthorizationQualification
Setup Rules
ReportingCurrency Queue
Renewal Workflow
Recurrent / Continuation
Training
Signoff /Approval
Automated Currency / Expiry Date Updates
6APATS 2009 - Pilot Instructor Currency
What are the steps to monitor compliance?
Document the Rules for Currency Tracking
Identify the Roles & Responsibilities
Verify the Interpretation of Rules
Identify the Consequences of non-compliance
Setting up a Monitoring Process
7APATS 2009 - Pilot Instructor Currency
Example of Instructor Currency Rule Set
8APATS 2009 - Pilot Instructor Currency
Example Setupof Instructor Currency Rule Set
9APATS 2009 - Pilot Instructor Currency
Planners and Schedulers drive the process by Scheduling Currency Events
Fleet Management Monitors Instructor Currency
Reports identify when/why Instructors’ Qualifications may Expire
Involved Parties
10APATS 2009 - Pilot Instructor Currency
How is the planning of training events involved?
Identify Training Subjects which can be used
Associate Monitoring Items to Training subjects
Signing Instructor events
Update of Expiration Dates for Instructor Qualifications
Involvementof Event Planning and Day of OPS
11APATS 2009 - Pilot Instructor Currency
How can automation improve this process?
Consistent application of compliance rules
Common naming conventions & terminology
Transparent view into instructors’ qualifications and recurrent training requirements
Standard method for monitoring employees qualifications
Benefits of Automating the Monitoring Process
12APATS 2009 - Pilot Instructor Currency
Full integration with qualifications, requirements, and scheduling tools. This prevents the assignment of instructors to events for which they are not qualified
Auto-management of record keeping for recurrent instructor training. This enables the accurate and effective maintenance of currency records which supports the automatic update of expiration dates for instructor qualifications
Support for the planning process through identification of recurrent training for instructors
Workflow with included Notification component
What additional value is obtained by tracking currency in a Training Management System?
Benefits of Automating the Process in a TMS
13APATS 2009 - Pilot Instructor Currency
The dates are updated automatically, but …be prepared for Audits also…
When was his last QC?
Was the Evaluator qualified? Show me her records?
Did he conduct 4 LOE’s last year?
When is she due for the Standardization meeting?
Reporting and Auditing
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