with Protected Areas Conservation Trust (PACT) for Belize...As a country, Belize has one of the highest forest cover within the region at 62%, of which 39% is protected forests, and

with Protected Areas Conservation Trust (PACT)

for Belize

09 October 2019 | Entity Support

Programme title: Capacity Building for GCF Readiness

Country: Belize

National designated authority: Ministry of Economic Development and Petroleum

Implementing Institution: Protected Areas Conservation Trust

Date of first submission: 19 June 2019

Date of current submission / version number

27 September 2019 V.4

Readiness and Preparatory Support Page 2 of 19

How to complete this document?

- Please visit the Empowering Countries page of the GCF website to download the Readiness Guidebook

and learn how to access funding under the GCF Readiness and Preparatory Support Programme.

- This document should be completed by National Designated Authorities (NDA) or focal points with

support from their Delivery Partners where relevant. Once completed, this document should be

submitted to the GCF by the NDA or focal point to [email protected].

- Please be concise. If you need to include any additional information, please attach it to the proposal.

- If the Delivery Partner implementing the Readiness support is not a GCF Accredited Entity for project

Funding Proposals, please complete the Financial Management Capacity Assessment (FMCA)

questionnaire and submit it prior to or with this Readiness proposal. The FMCA is available for download

at the Library page of the GCF website.

Where to get support?

- If you are not sure how to complete this document, or require support, please send an e-mail to

[email protected].

- You can also complete as much of this document as you can and then send it to [email protected],

copying both the Readiness Delivery Partner and the relevant GCF Country Dialogue Specialist and

Regional Advisor. Please refer to the Country Profiles page of the GCF website to identify the relevant

GCF Country Dialogue Specialist and Regional Advisor.

- We will get back to you within five (5) working days to acknowledge receipt of your submission and

discuss the way forward.

Please submit the completed form to:

[email protected]

Please use the following naming convention for the file name:

“GCF Readiness Proposal-[Belize]-[2019-07-29]”

Note: Environmental and Social Safeguards and Gender

Throughout this document, when answering questions and providing details, please make sure to pay

special attention to environmental, social and gender issues, particularly to the situation of vulnerable

populations, including women and men. Please be specific about proposed actions to address these

issues. Consult Annex IV of the Readiness Guidebook for more information.

https://www.greenclimate.fund/how-we-work/empowering-countries

mailto:[email protected]

https://www.greenclimate.fund/library/-/docs/list/574044



https://www.greenclimate.fund/countries



1. SUMMARY

Country submitting the proposal

Country name: Belize

Name of institution representing NDA or Focal Point:

Ministry of Economic Development and Petroleum

Name of contact person: Yvonne Hyde

Contact person’s position: Chief Executive Officer

Telephone number: 501-822-2526

Email: [email protected],

Full office address: Economic Development & Petroleum, Sir Edney Cain Building, Ground Floor, Right Wing, City of Belmopan

Additional email addresses that need to be copied on correspondences:

[email protected]

Date of initial submission

19 June 2019

Last date of resubmission

2 September 2019 Version number V.3

Which institution will implement the Readiness and Preparatory Support project?

☐ National designated authority

☒ Accredited entity

☐ Delivery partner

Please provide contact information if the implementing partner is not the NDA/focal point

Name of institution: Protected Areas Conservation Trust

Name of official: Nayari Diaz-Perez

Position: Executive Director

Telephone number: 501-822-3637

Email: [email protected]

Full office address: #3 Mango Street, City of Belmopan, Cayo District, Belize

Additional email addresses that need to be copied on correspondences:

[email protected]

Title of the Readiness support proposal

Capacity Building for PACT as a GCF National Direct Access Entity

Type of Readiness support sought

Please select the relevant GCF Readiness activity area below (click on the box):

☒ I. Country capacity for engagement with GCF

☐ II. Country programming process

☒ III. Direct access to climate finance

☐ IV. Climate finance accessed

☐ V. Formulation of national adaptation planning and/or other adaptation planning

processes


Brief summary of the request

As a country, Belize has one of the highest forest cover within the region at 62%, of which

39% is protected forests, and a vast expanse of coastal and marine resources (Belize

INDC, 2015). This then implies Belize’s role as an important carbon sink and site for

Ecosystem-based Adaptation. Despite this importance, the natural resources of Belize’s

terrestrial and maritime areas are shown to be increasingly vulnerable to the effects of

climate change and exasperated with unplanned, unsustainable development. Added to

this, the fact that Belize’s economy is heavily dependent on these resources (nature-based

tourism and agriculture are the highest two contributors to the economy) increases the

country’s vulnerability to the growing impacts of climate change. As Belize’s economy and

population grows and climate vulnerability expands, it is important for Belize to take urgent

actions towards a sustainable, climate resilient development pathway.

The Protected Areas Conservation Trust (PACT) is mandated by the Government of Belize

to serve a role as a national implementing entity for multilateral and international funding

sources related to the sustainable management of natural resources, climate change and

other environmental related issues, in collaboration with other relevant agencies. It is in

this light, PACT has sought and attained accreditation with the Green Climate Fund (GCF).

As the first GCF National DAE in Belize, PACT intends to serve a critical role in accessing

GCF financing for climate change mitigation, adaptation and cross-cutting projects to

support Belize’s development pathway.

PACT’s accreditation to the GCF was approved in 2018 with conditions to be met prior to

the first disbursement. Since then, PACT has been working towards full operationalization

of its GCF work portfolio and it is now seeking direct support from the GCF to achieve this.

Through its GCF work portfolio, PACT envisions supporting expansion of existing

ecosystem-based adaptation actions, support national strategies within the Growth and

Sustainable Development Strategy to strengthen the resiliency of the economy;

specifically, the tourism, agriculture and other nature-based sectors, support research and

development of new products, services and application of energy efficient technologies

within these sectors to boost resiliency.

This Readiness Grant will build on the preliminary support being provided through

Readiness 2, component 3, by giving post-accreditation support to PACT as the

organization seeks to meet the conditions of accreditation set by the GCF, establish its

planning framework for engagement with the GCF, mobilize climate action among national

stakeholders, and strengthen its capacity to identify, design, and implement climate

projects to meet GCF requirements.

Specifically, this grant will be used to train seventeen PACT technical staff and its network

of thirty-three national stakeholders 1 on the GCF climate rationale, project funding

process, and established policies and procedures for environmental and social safeguards

(ESS) and Gender mainstreaming. Additionally, it will support the process for refining the

preliminary draft of PACT’s Entity Work Program and preparation of first project

submission to the GCF, as well as advance PACT’s experience and evidence base

towards a future accreditation upgrade from environmental & social category “C/I-3” to “B/I-

2”.

All documents produced under the Readiness and Preparatory Support Programme, which

are internal to PACT (PACTs ESMF, Gender Policy, Monitoring and Evaluation Toolkit,

Capacity Development Plans, Training Modules and Entity Work Programme) will be the

property of PACT and PACT shall hold intellectual property rights. In line with the

organization’s principle for transparency, all documents produced will undergo a

stakeholder consultative process. PACT, at the completion of document production, will

supply relevant stakeholders with soft and/or hard copies of each document.


Additionally, documents will be published on PACT’s official website and other

communication platforms. PACT will maintain and update these assets, which will be

housed in its internal data management system. Any additional reports and publications,

produced under this grant, shall be submitted to the NDA and be freely accessible to all

other stakeholders. PACT may grant the partners a non-exclusive, non-transferrable

worldwide license to publish and distribute additional reports, publications and materials

for an indefinite period in a lawful manner, provided that it is for non-commercial purposes

and that full acknowledgment of PACT is prominently displayed within all such publications

or materials.

1 PACT’s extensive network of stakeholders are inclusive of protected areas managers (Fisheries and the Forestry Department of the Government

of Belize), protected areas co-managers (Southern Environmental Association, Toledo Institute for Development and Environment, Belize Audubon

Society, Friends of Conservation and Development, Sarteneja Alliance for Conservation and Development, Ya’axche Conservation Trust, Turneffe

Atoll Sustainability Association) and Community Based Organizations (CBOs) (Steadfast Tourism and Conservation Association, Rio Blanco Maya

Association, Mayflower Bocawina Environmental and Development Group, Friends of Swallow Caye), to name a few.


Total requested amount and currency

US$279,062.00 Anticipated duration 24 months

Has the country received or is expecting to receive other Readiness and Preparatory Support funding allocations (including adaptation planning) from GCF or other donors?

☒ Yes

☐ No

Belize benefitted from a 2018 Readiness Grant implemented

by the CCCCC to enhance the capacity of the Centre, to

facilitate and increase the origination of high-quality funding

proposals from CARICOM Member States.

The first Belize Readiness Grant of USD $300,000 had the

objective of building the NDA’s capacity to undertake Fund-

related responsibilities, strengthen the engagement of

national stakeholders, and develop a strategic framework

(country programme) for engagement with the Fund.

The second Belize Readiness Grant of USD $355,365.00 is

being implemented to facilitate the preparation of nominated

entities such as the Development Finance Corporation (DFC)

and the Social Investment Fund (SIF) to meet GCF

accreditation standards in areas such as environmental and

social safeguards (ESS), gender, and project development,

monitoring and evaluation. It is also providing initial post-

accreditation support to PACT in preparation for its

engagement with the GCF as well as continuing to support

the strengthening of the NDA.

Additionally, Belize is also a participant in a regional

Readiness project implemented by Jamaica seeking to

mobilize private sector engagement, specifically to propose

recommendations to crowding‐in and maximizing the

engagement of the Caribbean’s private sector in climate

change.

Finally, the country is also planning to access Readiness

support for national Adaptation planning processes and initial

scoping has commenced among the NDA, Ministry of Climate

Change, and PACT.

2. BACKGROUND

In October 2018, PACT was accredited by the GCF as the first National Direct Access Entity for Belize. PACT

was accredited with conditions to be met prior to the first project disbursement as follows:


1. Provide a copy of the applicant’s approved E&S and gender capacity development plan for 2019 that

shows capacity development for E&S and gender screening, categorization and monitoring in line with

GCF interim ESS, and gender mainstreaming in line with the GCF Gender Policy. The applicant can

provide evidence of training events; training materials; and screening, categorization and monitoring

reports to

address this condition; and

2. Provide evidence by the applicant to show the following updates to the applicant’s procedures and

tools:

a. E&S and gender monitoring form;

b. Gender-sensitive communications strategy; and

c. Monitoring and evaluation procedure that requires the applicant to review the adequacy of the

executing entity’s grievance redress mechanism during monitoring and evaluation of a

project/programme.

Since its accreditation, PACT has been focusing its efforts in meeting the afore-mentioned conditions as well as

undertaking all other activities required to prepare it for engagement with the GCF as a Direct Access Entity.

In order to advance the objectives of GCF, PACT intends to play a key role in coordination, at the national level,

of collaboration in order to mobilize resources to address growing climate-related vulnerability factors through the

implementation of several key priorities within the sustainable development goals of the National Development


Framework of Belize; the climate mitigation and adaptation objectives outlined in Belize’s National Climate

Change Policy and Plan;

the conservation priorities of the National Protected Areas Policy and System Plan, and the investment priorities

of the National Climate Resilience Investment Plan, among other developmental plans and strategies.

Specifically, PACT’s GCF Portfolio is expected to contribute to the main development plans and strategies in the

following ways:

1. Horizon 2030: Belize National Development Framework

a. Economic Resilience: Generating resources for long term development; under this

development pillar, PACT intends to support strategies that will i) support reforestation and

sustainable local logging by communities to create jobs and reduce poverty, ii) Support access

and utilization of new clean technology within industries (for PACT this would focus on nature-

based industries primarily), iii) support alternative livelihood for fisherfolks as a means of

building greater resiliency to local fishing economy

b. Healthy Environment: In accordance with this development pillar, PACTs program of work is

expected to contribute to i) incorporating environmental sustainability into development

planning and strengthen Protected Areas Management, ii) Promote green energy in nature-

based industries, iii) support comprehensive policies and actions to addressing climate change.

2. Belize Growth and Sustainable Development Strategy (GSDS)

a. Critical Success Factor 3: Sustained or Improved Health of Natural, Environmental, Historical

and Cultural Assets. PACT envisions supporting the GSDS through investments that contribute

to the following actions, i) strengthen the implementation of the National Protected Areas Policy

and System Plan via enhanced resiliency of biodiversity, ecosystem services, communities,

industries and livelihoods dependent on protected areas, ii) strengthen national land use policy

and mechanisms that promote forest restoration and enhancement of forest cover, iii) promote

sustainable water management practices, technologies and policies, iv) promote disaster risk

management and plans within nature based sectors of Belize as a climate resiliency

mechanism.

3. Belize Intended National Determined Contribution (INDC)

a. PACT, as a DAE, is expected to serve an increasingly important role in supporting the country

in meeting its INDC targets. This includes continued support towards the implementation of

Belize’s REDD+ Strategy, maintenance or expansion of Belize’s protected forests beyond the

existing 39%, rehabilitation of critical ecosystems of high conservation value and promotion of

community-based sustainable use of ecosystem goods and services.

b. Further to this, PACT aims to support the NDC target of securing 85% of Belize’s energy needs

from renewable energy via the expansion/diversification of RE/EE technologies within the

nature-based sectors.

c. Promote and facilitate the adaption of appropriate technologies to convert agriculture and

forestry outputs in energy (bio-fuels, electricity, etc thus supporting a reduction of conventional

fuel use within these sectors.

4. Belize National Climate Change Policy, Strategy and Action Plan

a. Agriculture Climate Change mitigation and adaptation actions: Though not a high priority under

PACT’s mandate; PACT is intended to support several actions within the agriculture sector as

outlined in this plan. This includes investing in actions that i) improve soil fertility and quality

through better soil-water management systems and technologies, ii) support community-based

agricultural extension services to support climate change adaptation particularly as it relates to

emerging industries as agroforestry, seaweed farming, etc. iii) incorporate early warning

systems, ecosystem-based adaptation to flood and drought episodes.

b. Forestry Climate Change mitigation and adaptation actions: Actions to be supported by PACT

include i) advancement of Belize’s REDD+ strategy and Implementation Framework, ii) develop

and implement national forest monitoring systems and emissions models.

c. Fisheries, Marine and Coastal Resources Climate Change mitigation and adaptation actions:

Through PACT’s GCF portfolio it intends to support i) the development of new management


regimes that strengthen the diversity of revenue sources and livelihood asset base of

communities and industries most vulnerable to climate change, ii) enhance marine protected

areas of natural significance into climate smart sanctuaries, iii) support reef, mangrove and

fishery ground restoration, conservation and effective management, iv) undertake restoration

projects to increase the coastline resilience to sea level rise utilizing ecosystem-based adaption

principles.

d. Cognizant of socio-cultural factors, PACT will also support national efforts at mainstreaming

and sensitizing climate change mitigation and adaptation with a direct focus on stakeholders,

actors, beneficiaries and those who stand to be affected from the conservation, agriculture,

tourism, fisheries and forestry sectors.

Initial work on PACT’s GCF portfolio is commencing with the support of Readiness 2 which will provide the

opportunity for PACT to convene its primary constituents to introduce the GCF and its funding opportunities and

processes as well as conduct training for its staff and stakeholders. However, the engagement process needs to

remain continuous and focused if it is to be effective and result in the preparation and implementation of a pipeline

of high-impact projects that will address the mitigation and adaptation challenges identified in the Country Work

Programme. PACT, in conjunction with national stakeholders, developed a list of 6 thematic areas for its pipeline

of projects, which include a mixture of mitigation, adaptation and cross-cutting oriented projects in line with the

aforementioned national strategies and action plans as well as the GCF Country Work Programme. The 6

identified thematic areas include the management of water resources (recharge water zones and integrated

watershed management), forest protection (increasing connectivity of forest nodes, fire management and

conservation of blue carbon sinks) and the implementation of climate smart mechanisms for the management of

marine protected areas. Three of the pipeline projects will focus on the central and northern regions of the country,

one will focus on the southern region and two are proposed to have a national scope.

In this regard, this Readiness grant will build on the results of Readiness 2 and continue to support the preparation

of PACT to effectively undertake its legal mandate and its functions as a DAE by pursuing three main outcomes:

1. PACT’s compliance with accreditation conditions;

2. A Direct Access Entity Work Program for PACT that is in alignment with the Country Programme;

3. Capacity building within PACT staff and stakeholders in ESS and Gender Mainstreaming, climate project

development, monitoring and evaluation.

Such institutional strengthening of PACT will further the country’s capacity to access and manage available

climate financing to implement national initiatives that will build Belize’s resilience to climate change.


3. LOGICAL FRAMEWORK AND IMPLEMENTATION SCHEDULE

Outcomes Baseline2 Targets Activities3

(brief description and deliverables)

Anticipated duration: 24 months

Monthly implementation plan of activities4

1-2 3-4 5-6 7-8 9-10 11-12 13-14 15-16 17-18 19-20 21-22 23-24

Outcome 3 Direct access to climate finance

Sub-Outcome 3.3:

Direct Access Entity’s (DAE) Work Programme alignment with Country Programme

1

2111

2

PACT was accredited with the condition to build its capacity in ES screening and monitoring as well as enhance procedures for M&E of its EEs. Since accreditation, some initial effort has been made in strengthening policies, procedures, and tools. However, a more concerted plan to meet the conditions of accreditation must be executed to fully prepare PACT to serve its DAE role. Additionally, PACT has already recognized that in order to optimize its role as a DAE for Belize, it needs to pursue an upgrade in accreditation from ES category C/I-3 to B/I-2 in the medium term. If it is to do so successfully, it has to strengthen its systems and therefore, it wishes to commence building the necessary experience and evidence base to facilitate this. More immediately, PACT has recognized the need to review and update its current Environmental and Social Management Framework (ESMF) and its Gender Policy. The ESMF needs to be expanded to include Indigenous Peoples, Labor, and Health safeguards and its Gender Policy needs to be complemented with gender screening procedures.

Activity 3.3.1:

Undertake consultancy to conduct review of PACT’s project management processes, identify gaps that need to be filled in order to successfully upgrade scope of accreditation and develop an Action Plan, with a specific focus on mechanisms for:

• updating PACT’s ESMF and Gender Policy & Procedures to ensure alignment with GCF’s interim ESS and Gender Policy

• developing Standard of Procedure (SOP) to review compliance of redress mechanism for PACTs Executing Entities with GCF requirements for inclusion in PACTs Monitoring and Evaluation system.

X

XX

XX

2 For baselines rated at 1 or 2, please shortly elaborate on current baselines on which the proposed activities can be built on, processes that are in place that the current Readiness proposal can strengthen, or any gaps that the proposed activities would fill in. If more space is needed, please elaborate this in Section 2.

3 Please include tangible and specific deliverables for each activity proposed, and the timeframe (month number) in which it will be delivered to GCF. Please note that during implementation all deliverables should be included within the implementation reports for GCF consideration.

4 If the duration of the proposal is longer than 24 months, please change the monthly columns to indicate 2 or 3 months each (e.g. change month “1” to month “1-2’ or “1-3”).


Deliverable 3.3.1:

• Inception Report (Month 2)

• Gap Analysis Report (Month 4)

• Action Plan to guide the updating of ESMF, Gender Policy & Procedures, and the development of SOP to review compliance of redress mechanisms. (Month 4)

• Updated ESMF and Gender Policy & procedures manuals and tool kit (Month 6)

• Updated Standards of Procedures to be incorporated in PACT’s toolkit for Monitoring and Evaluation of Executing Entities (Month 6)

Since accreditation, PACT has commenced some initial training for staff in ES screening and monitoring as part of PACT’s overall employee capacity building program; however, continued and specific training of staff will be required based on the gaps identified from the proposed gap analysis. Additionally, introductory training of stakeholders on the GCF project cycle and procedures has been undertaken through Readiness 2 support. To keep the momentum and sustain the level of interest among PACT stakeholders, training will build on these initial activities will be undertaken.

Activity 3.3.2: Consultancy for the development of a comprehensive training program including Environmental and Social Safeguards, Gender, Climate Rationale, Project Management and other priority areas identified in the gap analysis, targeting PACT staff and primary constituents to address training needs related to areas including ES&G screening and action plan development and risk categorization of projects.

Deliverable 3.3.2:

• Comprehensive reports for all Capacity Development Plan consultations and validation workshops (2) held with stakeholders. The reports will include findings of initial analysis (including gaps identified in initial desk review of mechanisms), details of mechanisms utilized for the validation workshop, detailed information on components for incorporation, stakeholder concerns and other main findings of workshops, (Month 4)

• Capacity Development Plan for PACT staff (ESS and

Gender); inclusive of Training Modules and Materials

X

X

X


including all power point presentations; handouts; training

exercises (with instructions). (Month 6)

• Capacity Development Plan for PACT stakeholders (ESS

and Gender); inclusive of Training Modules and Materials

including all power point presentations; handouts; training

exercises (with instructions). (Month 7)

Activity 3.3.3: Implement capacity development plans for PACT staff and key partners to address needs identified above and within the gap analysis to be conducted.

Deliverable 3.3.3:

• Formal report on the successful completion of training activities for PACT Staff (three training sessions at minimum). The report generated for each session will detail the participants (capacity within organization), training materials used, achieved outcomes, lessons learnt and mechanisms for improvement (including further training required). (Month14)

• Formal report on the successful completion of training activities for PACT partners (three training sessions at minimum). The report generated for each session will detail the participants (name of institutions and attendees’ capacity within organization), training materials used, achieved outcomes, lessons learnt and mechanisms for improvement (including further training required). (Month 14)

X X

To advance its GCF experience and track record of engagement, PACT intends to build project development capacity internally and within its stakeholder network. Some support is being provided under Readiness 2 and with this grant it is envisioned that said capacity will be enhanced further. Activity 3.3.4: Prepare an updated version of PACT’s EWP that will include a refined pipeline of projects which were previously shortlisted through consultation with PACT stakeholders and in alignment with the Country Programme. Conduct active stakeholder consultations in the form of site visits and a national validation and prioritization workshop to shortlist eligible climate projects with robust climate rationale.

Deliverable 3.3.4:

X X


• Formal report for individual mechanisms for engagement: site visits as well as the national validation and prioritization workshop. Reports will detail entities consulted, materials used for engagement, main findings and key projects selected by stakeholders. (Month 3)

• Consolidated list of mitigation and adaptation projects within an updated EWP to be implemented in Belize. Inclusive of actions, activities, implementing/supporting agencies, timeline, and expected climate adaptation outcomes. (Month 8)

• -

Outcome 4 Climate Strategies and Project Pipeline Strengthened

Su Sub-outcome 4.3 Project Notes Development

0

1

Activity 4.3.1: Develop and submit concept notes for at least 2 prioritized

projects identified in PACT’s EWP in alignment with the Country Programme.

Deliverable 4.3.1:

• Stakeholder engagement plan for stakeholder involvement in the development of concepts notes for prioritized projects (Month 9)

• Two comprehensive concept notes developed and submitted based on EWP and stakeholder engagement process (Month 24)

X X


4. ADDITIONAL INFORMATION (ONLY FOR ADAPTATION PLANNING SUPPORT)

This section is only to be completed when seeking support for formulation of national adaptation plans and/or

other adaptation planning processes. Please see Part 3 Section 4 in the Readiness Guidebook.


5. BUDGET, PROCUREMENT, IMPLEMENTATION, AND DISBURSEMENT

5.1 Budget plan

Please complete the Budget Plan in Excel using the template available in the Library page of the GCF website.

5.2 Procurement plan

Please complete the Procurement Plan in Excel using the template available in the Library page of the GCF

website. For goods, services, and consultancies to be procured, please list the items, descriptions in relation to

the activities in section 2, estimated cost, procurement method, relevant threshold, and the estimated dates.

Please include the procurement plan for at least the first tranche of disbursement requested below and provide a

full procurement plan for the entire duration of the implementation period if available at this stage.

5.3 Disbursement schedule

Please specify the proposed schedule for requesting disbursements from the GCF. For periodicity, specify

whether it’s quarterly, bi-annually or annually only.

Please choose one option among the two below and delete the one that does not apply to you. Please fill in

information under brackets:

☐ Readiness Proposal that falls within a Framework Agreement with the GCF

Disbursements will be made in accordance to [Clause xx] “Disbursement of Grants” and [Clause xx] “Use of Grant Proceeds by the Delivery Partner” of the Framework Readiness and Preparatory Support Grant Agreement entered into between GCF and [Delivery partner name] on Click or tap to enter a date. The Delivery Partner is entitled to submit [number] request(s) for disbursement each year.

☒ Readiness Proposal that requires a bilateral Grant Agreement to be signed with the GCF (please add

more disbursement as needed)

• The first disbursement amounting USD 185,000 will be transferred upon approval of the readiness

request and effectiveness of the Grant Agreement;

• The second disbursement amounting USD 65,000 will be transferred upon submission of an interim

progress report [and audited financial report]5, in form and substance acceptable to the Fund,

[including an audited expenditure statement]; and

• The third disbursement amounting USD 29,062 will be made upon submission of a completion report

and financial report, in form and substance acceptable to the Fund, including an audited expenditure

statement.

Please include an indicative disbursement table showing the expected amounts to be requested and keep to

multiples of USD 5,000.

Outcome Activity Budget Categories Budget Total

First

Disbursement Outcome 3

Activity 3.3.1

Activity 3.3.2

Activity 3.3.4

Professional Services

Companies/Firm

60,000

185,000

Workshop Trainings 73,500

Consultant – Individual –

Local

30,000

Travel Local 5,000

IT Equipment 1,500

Audit Fee 5,000

Deliver Partner Fee 10,000

Outcome 3 Activity 3.3.2. Travel Local 10,500 65,000

5 For second disbursement, audited financial report and audited expenditure statement are only required for readiness and preparatory support proposals expected to last over 12 months.




Second

Disbursement

Activity 3.3.3.

Activity 3.3.4.

Activity 4.3.1

Consultant – Individual –

Local

30,000

Workshops Training 16,500

Audio Visual & Printing 8,000

Third

Disbursement Outcome 4 Activity 4.3.1.

Travel Local 500

29,062 Audit Fee 5,000

Delivery Partner Fee 11,862

Contingency 11,700

Total 279,062


6. IMPLEMENTATION ARRANGEMENTS AND OTHER INFORMATION

6.1 Implementation map

Please describe how funds will be managed by the NDA and/or the Readiness Delivery Partner.

The implementation of this Readiness Grant will be overseen by the GCF’s NDA the Ministry of Economic

Development & Petroleum within the framework of its responsibilities as NDA. The GCF/NDA National

Coordinator will serve as the direct liaison with PACT in fulfillment of the NDA’s oversight responsibilities. PACT

has established and maintains a successful collaborative relationship with the NDA through its participation in,

and support of other GCF readiness activities being implemented by the NDA. PACT and the NDA’s Ministry

also generally collaborate on other national projects and initiatives. For instance, PACT and the Ministry of

Economic Development, wherein the NDA sits, share fiduciary management responsibilities, along with other

partners, as members of oversight bodies for three large projects (Key Biodiversity Areas Project, Marine

Conservation and Climate Adaptation Project, and REDD+ Readiness Project) being implemented via Belize’s

country partnership with the World Bank.

PACT, as a DAE will serve the role of Delivery Partner and will therefore be responsible for overall administration

of the grant, as well as the delivery of results. Hence, PACT’s responsibilities will include financial management,

procurement, monitoring, and reporting.

A Climate Change Technical Officer (Consultant-Local-Individual) will serve as Project Manager and will lead

and be responsible for overseeing the execution of the project activities and will be supported by seven officers

from within PACT’s departments who will be involved in the daily implementation of the planned procurement,

monitoring and reporting activities. These officers include a Conservation Investment Manager, Conservation

Program Officers, Monitoring Officer, Accounting Manager, Accounts Clerk, and an Administration Manager. The

Executive Director will serve as Project Director and be responsible for the overall compliance with the

requirements of the GCF Financing Agreement that will govern this Readiness grant.

The Technical Officer will work closely with the NDA, the Ministry of Environment, and PACT’s other key

constituents to enlist and maintain support, participation, and guidance for successful implementation and

achievement of desired outcomes. Shown below is a graphic of the implementation arrangements.


6.2 Risks, monitoring and evaluation (M&E), and other relevant information

The table below outlines potential risks identified and proposed mitigation measures.

Risk Category Risk

Likelihood

(Low,

Medium,

High)

Mitigation Measure

Participation/Conflict Low stakeholder

interest/participation

Low PACT will use its established stakeholder

engagement strategy and plan to keep its

constituents involved in the planning

process. This will include regular updates

and consultations.

PACT has a strong working relationship with

and enjoys strong support from local

stakeholders and the Government of Belize;

as such no conflict that would threaten the

success of Readiness activities is

anticipated.

Funding Disbursement of grant

proceeds is delayed.

Low As soon as PACT is notified of funding

approval, the process for establishment of

all required legal arrangements will

commence and disbursement will be

requested.

Timeline Execution delays due

to competing priorities

Medium The grant has been designed with what is

considered a practical timeline. However,

knowing the dynamics of project

management, PACT will apply its vast

experience in grant and project

management, and its established structures,

to the implementation of this grant. The

Project Manager, Technical Officer, will

dedicate 100% of his/her time to the

implementation of the grant and the Project

Director will dedicate 25% of her time to

oversight of the grant’s implementation.

Additionally, a sub-committee of PACT’s

Board of Directors has an assigned role for

general oversight of PACT’s climate finance

portfolio. This will ensure regular monitoring

of implementation progress at multiple

levels.

Human Resource

Capacity

Limited availability of

suitable

consultants/firms

Medium PACT will properly plan and execute

procurement procedures to avoid potential

delays resulting from identification of

qualified consultants. The Technical Officer

consultancy will be a continuation of the

current Readiness 2 consultancy so this will

mitigate any delays with associated

activities.

Environmental Implementation delays

from natural disasters.

Medium To avoid potential delays from natural

disasters, scheduling of activities with


The implementation of this Readiness will take into consideration the lessons learnt from other GCF funding

Readiness Programs in Belize, including:

I. Factoring of procurement and implementation delays into the timeline for readiness proposal

II. Project design and implementation taking into consideration disbursement timeline

III. Conducting periodic reviews of project implementation to identify and mitigate potential delays

IV. Increasing coordination between PACT, NDA, GCF and stakeholders for improved

implementation and consistency to ensure common positions

stakeholders will consider Belize’s hurricane

season to mitigate.

The timeline for the project implementation

has taken into consideration the hurricane

season for the country June – November.

Project initiatives have been scheduled with

ample time to account for potential delays

due to natural disasters; hence the 24month

timeframe for implementation. In the case of

floods, which mostly affect the southern and

coastal communities, the project will

schedule workshops around periods of

intense rains and localized flooding.

Financial Risk Money laundering,

terrorist financing,

corruption or prohibited

practices

Low PACT will receive, disburse and manage all

funds under the Readiness. Funds will not

be disbursed to any other entity for

management, as only direct payments will

be made for the provision of services and

products acquired.

PACT will apply its standard financial

management procedures to ensure the

proper management of funds in line with its

Anti-Fraud Policies and Procedures. PACT

has a solid track record of providing fiduciary

and grant management services for third

parties and its financial management

structure is accredited by local, regional and

international organizations.

5.1 Budget Plan

Please add rows for Outcomes, Outputs and Cost Categories as required. Additional budget categories may be added by manually typing them on the Budget Category sheet.

Professional Services –

Companies/FirmW/Day 120 500.00 60,000.00 45,000.00 15,000.00

Workshop/Training Consultation/Validation 2 15,000.00 30,000.00 30,000.00

Workshop/Training Training 3 5,000.00 15,000.00 10,000.00 5,000.00

Workshop/Training Training 3 15,000.00 45,000.00 45,000.00

Audio Visual & Printing Lumpsum 1 8,000.00 8,000.00 8,000.00

Consultant - Individual - Local Month 8 2,500.00 20,000.00 15,000.00 5,000.00

Travel – Local Lumpsum 2 2,000.00 4,000.00 4,000.00

Consultant - Individual - Local Month 16 2,500.00 40,000.00 10,000.00 15,000.00 15,000.00

Travel – Local Lumpsum 6 2,000.00 12,000.00 4,000.00 4,000.00 4,000.00

234,000.00 104,000.00 92,000.00 19,000.00 19,000.00 - -

Audit Fee Lumpsum 2 5,000.00 10,000.00

IT Equipment Lumpsum 1 1,500.00 1,500.00

do not change the formula do not change the formula

- 11,500.00 17,550.00

- 4.91% 7.50%

Total (per budget category)

8,000.00

10,000.00

-

60,000.00

60,000.00 Project Management Cost (PMC) 4.9% requested

1,500.00 Contingency requested

-

-

16,000.00

90,000.00

-

-

-

-

-

245,500.00

3. Direct access to climate

finance

234,000.00 Total Outcome Budget

36mTotal Budget

(per budget category)

Outcomes

Disbursement Plan

Budget Categorieschoose from the drop-down list

Unit 6m

3.3 Direct Access Entity’s (DAE) Work

Programme alignment with Country Programme182,000.00

Detailed Budget (in US$)

18mTotal Budget(per sub-outcome)

4.3 Project Concept Notes Development

11,500.00

Total Budget(per outcome) 12m 30m

182,000.00

24m

52,000.00

Total Outcome Budget

FOR GREEN CLIMATE FUND SECRETARIAT'S USE ONLY

FOR GREEN CLIMATE FUND SECRETARIAT'S USE ONLY

Audio Visual & Printing

Actual amount and % of

PMC requested: Project Management Cost (PMC)

Up to 7.5% of Total Activity Budget

Unit Cost# of Unit

Maximum PMC that

can be requested:

4. Climate Strategies and

Project Pipeline Strengthened52,000.00

279,062.00$

0

Consultant - Individual - International

Consultant - Individual - Local

Professional Services – Companies/Firm

IT Equipment

Office Supplies

Travel - International

Travel – Local

Total Project Budget (Total Activity Budget + Contingency + PMC + DP)

257,200.00

21,862.00

Sub-Total (Total Outcome Budget + Contingency + PMC)

11,700.00

Delivery Partner Fee (DP) - Up to 8.5% of the Sub-Total

5%

Breakdown (per budget category)

Workshop/Training

0

0

Total Outcome Budget + PMC

0

0

Audit Fee

Budget Note Detailed Description

3.3.1 & 3.3.2A professional service company firm (Specialized in ESS, Gender, Climate Change/Climate Rationale and Project Management to conduct a gap analysis as

well as develop an ESMF and Gender Policy, SOP for monitoring and evaluation, and Capacity Development Plans (CDP) for PACT and PACT stakeholders)

for 120 working days @ $500 per day for activity 3.3.1 (ESMF/Gender Policy, SOP) and 3.3.2 (Capacity Development Plans for PACT and PACT

Stakeholders).

3.3.1 & 3.3.2

For Activity 3.3.1 - 2 day Consultation/Validation workshop with 33 national stakeholder entities for the formulation of ESMF, Gender Policy and SOP. Cost

include central venue*, food** (snack and lunch), participants accomodation*** (33 institutions x 2 participants = 66/ + 7 PACT Technical Staff), transportation

costs****, rental of projector);

For Activity 3.3.2 2 day Consultation/Validation workshop with 33 national stakeholder entities for the formulation of capacity development plan. Cost include

central venue*, food** (snack and lunch), participants accomodation*** (33 institutions x 2 participants = 66/ + 7 PACT Technical Staff), transportation

costs****, rental of projector)

In regard to gender balance, it has been the priority of PACT as well as our network of stakeholders to ensure the participation of both men and women in all

process. These consultations/validation workshop will be no exception.

3.3.3

3 training sessions for 8 PACT Staff based on the capacity development plan prepared under Activity 3.3.3. Cost includes venue, food, pens, pencils, paper,

priniting of materials, participants accomodation, transportation, rental of projector and per diems.

Based on recommendations made by the GCF for the inclusion of two additional trainings (Climate Rationale and Project Management) adjustments were

made to incorporate one additional training within this Readiness Proposal for PACT. The workshop will provide PACT Staff with the necessary expertise to

guide stakeholders in the development of concrete project proposals with a strong climate rationale. This resulted in an increase in the budget for this activity.

The second training item requested will be incorporated within the Project Development Training Workshop under Readiness 2 Component 3. This has been

discussed with relevant all relevant parties (MED and 5Cs).

To increase the efficiency of workshops and the retention of information/procedures by PACT Staff workshops will be implemented sequentially and in a

timeline manner. These workshops will be building upon each other thereby increasing inhouse capacity of PACT for addressing all aspects of GCF

implementation.

3.3.3

3 training session for 33 of PACT stakeholders based on the Capacity Development Plan prepared under Activity 3.3.3. Cost includes central venue*, food**

(snacks and lunch), participants accomodation*** (33 institutions x 2 participants/ 7 PACT Technical Staff), transportation costs****, rental of projector, per

diems)

Based on recommendations made by the GCF for the inclusion of two additional trainings (Climate Rationale and Project Management) adjustments were

made to incorporate one additional training within this Readiness Proposal for PACT. The workshop will provide stakeholders with the necessary information

for the development of concrete project proposals with a strong climate rationale and to properly plan for project implementation/management including

adhering to ESS and Gender considerations. This resulted in an increase in the budget for this activity.

The second training item requested will be incorporated within the Project Development Training Workshop under Readiness 2 Component 3. This has been

discussed with relevant all relevant parties (MED and 5Cs).

To increase the efficiency of workshops and the retention of information/procedures by our stakeholders, PACT intends to implement the workshops

sequentially and in a timeline manner. These workshops will be building upon each other contributing to greater stakeholder knowledge. As stakeholder have

relayed concerns for the development of concrete projects under the fund, these technical workshops are crucial for national engagement with GCF.

3.3.1., 3.3.2,

3.3.3, 3.3.4. &

4.3.1.

Although allocations are made for printing of documents, in line with PACTs commitment to reduce pollution and promote paperless consultations/workshops,

printing will be limited to a minimal number of key documents:

i) PACTs updated ESMF, Gender Policy and SOP for distribution to Staff and Key Stakeholders (if applicable)

ii) Key materials to be used at consultations, validations and capacity development trainings.

iii) Action Plan, Capacity Development Plans and Consultation Reports and Concept Notes for internal use.

3.3.4 Contract of a Local Individual Consultant to serve as Technical Officer to the PACT under the GCF portfolio for a period of 2 years (24 months). The Technical

Officer will be tasked with the execution of Activities 3.3.4 (8 months) and 4.3.1. (16 months). The consultant will also oversee the implementation of all

activities within the proposed readiness proposal.

3.3.4 Local travel, 15 trips, for the Local Individual Consultant, Technical Officer, for the implementation of Activity 3.3.4. (Development of PACTs Entity Work Plan)

inclusive of transportation, accommodation and meals.

4.3.1Contract of a Local Individual Consultant to serve as Technical Officer to the PACT under the GCF portfolio for a period of 2 years (24 months). The Technical

Officer will be tasked with the execution of Activities 4.3.1. (16 months) and 3.3.4 (8months). The consultant will also oversee the implementation of all

activities within the proposed readiness proposal.

4.3.1 Local travel, 30 trips, for the Local Individual Consultant, Technical Officer, for the implementation of Activity 4.3.1. (Development of concept notes for

priozitized projects) inclusive of transportation, accommodation and meals.

The project will require two annual audits. This is a realistic cost for conducting project audits within this scope.

3.3.4., 4.3.1

Projector to be used for conducting activities under consultation initiatives to be used by the Technical Officer.

The purchasing of dedicated equipment specific for the Project is crucial as the activities of other departments within PACT may require their inhouse

equipment for other assignments. To ensure the uninterrupted consultation schedule of the Technical Officer for the preparation of the Entity Work

Programme (EWP) of PACT, Concept Notes and continuous stakeholder engagement consultations, a projector will be necessary.

* To accommodate all key stakeholders from the 33 entities across Belize, PACT proposes to select a central location which can accommodate the intended number of

participants, 73 persons. The current average cost of suitable locations in Belize City, San Ignacio and Placencia, which can accomondate 73 persons is $4,000.00 for each

consultation/validation sessions under Activity 3.3.1 and 3.3.2.

** On average the provision of food for central venues would cost $3,815.00 for consultation/validation sessions under Activitity 3.3.1. and 3.3.2.

*** Majority of PACT stakeholders are located out district of central venues, such as Belize City and San Ignacio, as such these entities would need to be provided with

accomondations for consultation/validation workshop attendance. In some cases participants would need to travel over 120 miles or 3.5 hours to attend the days session which

would take place from 8:30 am to 4 pm. On average a room would cost $200.00 per night.

**** As many of our PACT stakeholders are small entities functioning within limited budgets, mainly project funds for the implementation of key activities, PACT proposes to

provide transportation for entities with limited financial resources for meeting attendance. Stakeholders are found throughout the 6 districts of the country. Hosting the

consultation/validation at a central location would still require some stakeholders to travel over 120 miles via ground transportation or air). Transportation cost range from

$125.00 to $250.00 per entity.

5.2 Procurement Plan

Item Estimated Cost (US$)

Workshop/Training 30,000.00



IT Equipment 1,500.00

Audio Visual and Printing 8,000.00

$ 99,500.00

Professional Services -

Companies/Firm 60,000.00

Consultant - Individual - Local 60,000.00

Professional Services -

Companies/Firm 10,000.00

$ 130,000.00

3 training activities for 33 PACT stakeholders (Catered (the funds will cover payment for

venue, food, pens, pencils, paper, participants accomodation and transportation, rental of

projector)

Catered $25,000-$30,000 Month 7 Month 6

Projected Contracting Date

3 training activities for PACT Staff (Catered (the funds will cover payment for venue,

food, pens, pencils, paper, participants accomodation and transportation)Catered $8,000-$10,000 Month 7 Month 6

Consultation and Validation workshops with stakeholders (Catered (the funds will cover

payment for venue, food, pens, pencils, paper, participants accomodation and

transportation, rental of projector)

Catered $25,000-$30,000 Month 4 Month 3

Item Description Procurement Method

Thresholds

(Min-Max monetary value for which indicated

procurement method must be used)

Estimated Start Date

Goods and Non-Consulting Services

Sub-Total (US$)

Month 12

Projector for carrying out stakeholder consultations Open Tender $1,000 - $1,500 Month 1 Month 1

Printing of key documents for stakeholders and PACT. Open Tender $7,000 - $8,000 Month 12 Month 11

Sub-Total (US$)

Consultancy Services

Consultant or Consultancy Firm to carry out review and update of PACT's ESFM and

Gener Policy; develop a capacity development plan and conduct capacity development

training based on the plan developed.

Open Tender $20,000 - $45,000 Month 1 Month 1

For goods, services, and consultancies to be procured, please list the items, descriptions in relation to the activities in Section 3, estimated cost, procurement method, relevant threshold, and the estimated dates. Please include the procurement plan for at least the first tranche of disbursement requested below and

provide a full procurement plan for the entire duration of the implementation period if available at this stage.

Technical Officer (funds will cover the contracting of a Project Manager /Technical

Officer for the GCF Readiness Implementation) for a period of 24 months). The

consultant will be tasked with the completion of Activity 3.3.4 and 4.3.1

Open Tender $50,000 - $60,000 Month 1 Month 1

Audit Open Tender $9,000 - $10,000 Month 12

Documents

with Protected Areas Conservation Trust (PACT) for Belize...As a country, Belize has one of the highest forest cover within the region at 62%, of which 39% is protected forests, and