Winterfest captains' meeting manual, 12 13 14

Winterfest, Inc— Captains’ Meeting

Captains Meeting Manual

Remember, SAFETY IS OUR FIRST PRIORITY.

December 8, 2014 at 6:00 p.m.

Signature of Captain (parade night): _____________________________

Captain’s Name Print: ________________________________________

Captain’s Meeting

Yes – I have read the Captain’s Manual, agreed and accepted the rules,

terms and information provided to me at tonight’s meeting and in the

Parade’s application.

BOAT #:

Winterfest, Inc— Captains’ Meeting 2


Theme: “TV’s Greatest Hits”

PARADE DATE: December 13, 2014

December 8, 2014

5:30 p.m. registration

6:00 p.m. meeting

Captains Meeting Manual

Captain’s Meeting


Table of Contents Quick Reference Guide for:

I. Tides, Closings, Stage Timings

II. The New River

III. Parade Staging Tips

IV. Parade Rules and Procedures

V. After Lake Santa Barbara – the Parade

DOESN’T END (if you are traveling South)

VI. QUESTIONS

Contact Information:

Kathy Keleher: 954-292-6314 (Winterfest) - Control Room

John Haley: 954-260-6194 Parade Chair

Robin Terrill: 954-249-5343 Control Room


Winterfest® Quick Reference Guide: Safety is our first priority! Please review Tide and Parade Route Highlights in this Manual at Andrews Ave. Bridge DECEMBER 13, 2014:

7:27 AM EST 0.61 feet Low Tide

1:27 PM EST 2.13 feet HIGH TIDE

5:30 PM EST Sunset

8:05 PM EST 0.58 feet LOW TIDE

WATERWAY CLOSURES / BRIDGES:

The New River is closed to non-Parade participants at 2:30pm. (2606993N 009192W to Marker 9)

The Intracoastal Waterway will be closed South of Oakland Park Blvd. at 5:20pm

The Intracoastal Waterway will be closed North of Oakland Park Blvd. at 6:20pm

BRIDGES – Remember, immediately following the Parade, the bridges will go back to their quarter and half hour schedule.

STAGING:

• All boats are encouraged to dock before 4:00pm. Mandatory Line-Up (you must stage during these time periods):

• Zone A – Showboats - Before 4:30 PM

• Zones B, C, D, & E - 4:45 PM to 5:30 PM

• Zones F & G - 4:30 PM to 5:00 PM

• Zone H to be docked near Cooley’s Landing - 4:00 PM to 5:00 PM

• Non-Motorized Boats to enter at Cooley’s Landing and head to Pre-Parade area with ELF BRIGADE - 5:30 PM


PARADE TIMING 9 min to 3

rd Ave from Las Olas Riverfront

6 min from 3rd

Ave Bridge to Stranahan House/Riverside Hotel

SANTA WILL BE ON A HELICOPTER 5:30 P.M. – Non-Motorized Entries at Stranahan House Coast Guard Helicopter Flies Over 6:00 P.M. – Non-Motorized Boats enter Parade; follow the Elf Brigade at Stranahan House. 6:00 P.M. - GM Boat leaves RiverHouse Restaurant Dock and travels to Riverside Hotel. ~ 3,730 feet 1.5 knots => 24.5 min. 2 knots => 8.4 min. 6:10 PM – ROLL CALL (from Fort Lauderdale Marine Patrol). All boaters respond to control room on channel 68. If no response, Zone Leaders and Dockwalkers will act. PLEASE MAKE SURE YOUR SOUND IS LOWERED at this time (if you have a DJ aboard – please make sure they are aware of this time since their music can prevent the boat next to them from hearing roll call). 6:25 PM - Fireworks Barge is off dock from Stranahan House and displays fireworks until 6:31 PM. Followed by Floridian Princess (Grand Marshal Boat) - should be at 3rd Ave. Zone B enters Parade after the FLORIDIAN PRINCESS (Grand Marshal Boat) passes. fter last boat in Zone A passes. Zones C, D, DW, E, EW, F*, G and H to follow.

*Zone F to meet up with end of Zone EW. First boat in Zone F should enter and proceed east when First boat in Zone E (west of Andrews) enters the Parade. This distance is approximately 705 feet.

THIS WILL BE DISCUSSED IN DETAIL SEPARATELY WITH EACH CAPTAIN AT THE HEAD OF EACH ZONE. U.S. Coast Guard Hudson (or another USCG vessel) will enter and lead the Parade at the triangle. (Approximate time ~ 6:54p.m.) 6:29 PM - Coast Guard, Fort Lauderdale Marine Patrol, and BSO ready to lead the Parade at Riverside Hotel. (Note for Coast Guard: inform the Hudson or another Coast Guard vessel to get ready to move into the Parade position) 6:30 PM - PARADE STARTS - WSVN goes LIVE **Pay Attention To Tow Boats** PARADE SPEED AND SPACING: Spacing—MOST CRITICAL— 150 feet (50 yards) or safest distance at captain’s discretion. ADJUST SPEED ACCORDINGLY TO ACHIEVE PROPER SPACING! Approximate Speed Guidelines for Parade Participants:

TIME REFERENCE: (U.S. Hudson Arrival Time At Each Bridge) ~ 7:08p.m. Riverside Hotel to Las Olas Blvd = 12,546 ft. Approx. time = 38.3min ~ 7:26p.m. Riverside Hotel to Sunrise Blvd = 19,734 ft. Approx. time = 56 min ~ 7:53p.m. Riverside Hotel to Oakland Pk Blvd = 30,789 ft. Approx. time = 83.3 min ~ 8:13p.m. Riverside Hotel to Commercial Blvd =38,921 ft. Approx. time = 103.4 min


~ 8:44p.m. Riverside Hotel to Lake Santa Barbara =Approx. time = 134 min Lake Santa Barbara (South Bound) to Commercial Blvd = Approx. time = 30 mins.

USCG, Ft Lauderdale Marine Patrol, BSO, will pace the Parade. OFFICIAL PACER boat at Tarpon Bend — Look for hand lights! Green (Speed up), Red (Slow down), Blue (Keep it steady) PARADE RULES AND PROCEDURES: No LIVE Santas are allowed on any boats. There is only one Santa in the Parade (#100). Keep in Line – no exceptions! Do not meander or swerve to get closer to TV or a party on the shoreline. Do not slow or stop for Television. This is a safety issue. Non-Motorized vessels – Make sure you have Lights! Your alpha-letters must be on display. You will follow the ELF Boat in your alpha order. Once in the Parade, move to the side to allow motorized vessels to pass if needed. CONTROL ROOM / EMERGENCY PROCEDURES: All Parade captains must monitor Parade Control - VHF Channel 68. Use VHF Channel 16 for emergencies as well. You must be able to hear your radio and your cell phone in case Parade Control calls you.

FREQUENCIES ON THE MARINE BAND.

PRIMARY PARADE PARTICIPANTS CH 68 COAST GUARD EMERGENCIES CH 16, 22A CONTROL BOATS CH 72, 78

Control Room Cell # is 954-249-5343 (Robin) and 954-292-6314 (Kathy).

Boat Numbers need to be clearly visible, well lit and placed on Port, Starboard and Stern. Other Eyes on the Parade: Control Boats define the route. All spectator craft must be behind them. Control Boats have a flashing Amber Light and an identifying Alpha Letter. Control Boats use Channel 78 as primary and Channel 72 as emergency channel back up. ROUTE HIGHLIGHTS: The Triangle REMEMBER to pass North of the demarcation marker there. Parade End … we don’t end at Lake Santa Barbara (if you are heading back south)


Boaters traveling: NORTH … the Parade ends at Lake Santa Barbara – follow the rules of the waterway as

you travel to your home dock. SOUTH … ALL PARTICIPANTS travelling South from the Turning Buoy at Lake Santa

Barbara WILL continue at Parade Speed and in Parade Procession as vessels travel SOUTH (this will continue south of Commercial Boulevard Bridge). Fort Lauderdale Marine Patrol will continue to escort Parade participants South to help with the mix of Parade Participants and Spectator Crafts. Prior to the parade, you will know exactly what boat you should be following South if you are continuing south after Lake Santa Barbara.

REMEMBER – your vessel is one of the stars of the “Greatest Show on H2O” – please observe the rules of the waterways to ensure everyone arrives safely to their home dock.

JUDGING OF YOUR ENTRY: Caliber of Decorations Please make sure your boat is sufficiently decorated for the Parade or you will be asked not to enter next year! For tips, you can visit www.winterfestparade.com look for decorating seminar video. Television/Judging WSVN Channel 7 will have cameras at the Stranahan House and Riverside Hotel as well as the Grandstand Viewing Area at Birch State Park.

Judging will be done from the Stranahan House. PEOPLE CHOICE AWARD: Boaters have the opportunity to be chosen by spectators and television viewers until Jan. 8

th so

remember the Grandstands at Birch State Park is one of the largest parade viewing location open to the public. VOTE one of two ways in the “People’s Choice Award”:

1. On the Big1059.com (photos will be uploaded throughout the night). 2. Text the word - Boat (with the parade entry #) to 23000

By Accepting the Rules in this Manual: You have also agreed to the following terms noted in Application 1: Proof of Insurance Décor, Signage, and Santa Image Release, Indemnification from Liability and Consent


VISUAL REFERENCES of Parade Route:

NEW RIVER Become familiar with the area Shallows: Deeper water is on the north side of river. Current: Can be strong east/west current when tide is moving. Wind: The channel is a narrow area to work. On a windy day, your boat can get pushed out of the channel fast. Passing: There is NO PASSING.


Shallows: A hump can develop near the last canal inbound on the north side. Be especially careful with deep drafts on low tide. Shallow areas marked in red near sea-wall on north, near marker 11 after the turn and near market 12 before the turn. Current: Strong currents when the tide is running. Strong current on your nose will make it difficult to turn.


Shallows: There is one small hump next to the concrete boat slip on the north side of the river. Current: Strong current can make the bends at the Condo difficult.

CONDO

Approaching the Condo


Control Room

C

B

Shallows: lots of room here, but do not get too close to the sea wall on the south side. Current: Strong current can make the bend at the tunnel difficult. Be aware of how you will be set, especially if you stop here to pass.

VIP, Television and Judging


Shallows: None Current: Tight areas are always more difficult with strong currents. Fender systems under bridges will funnel water and increase the current. Wind: Strong winds are magnified and direction change by tall buildings. Be prepared for strong gusts and quickly changing wind directions.

Noticeable increases in current at fender systems under ALL bridges.


Shallows: None Current: Tight areas are always more difficult with strong current. Fender systems under bridges will funnel water and increase the current. Wind: Strong winds are magnified and direction changed by tall buildings. Be prepared for strong gusts and quickly changing wind directions. Note: Andrews is the slowest bridge on the River, call early for an opening.


Shallows: The inside of the turn at the Performing Arts Center gets shallow. Make wide turns and don’t get pinched too close when passing other vessels. Current: Tight areas are always more difficult with strong current. Fender systems under bridges will funnel water and increase the current. Be careful of the turn at the Performing Arts Center. Strong current on your nose will make it difficult to turn your tow, especially a tow with a deep draft or bulbous bow. Go slow and let the tail boat help with the turn. A following current will assist with the turn. Tail boat can ease up or come all stop and let the stern swing around the turn, then catch the swing as the stern comes around. Wind: Strong winds are magnified and direction changed by tall buildings. Be prepared for strong gusts and quickly changing wind directions.

Noticeable increases in current at fender systems under bridges. No train between 5:00 and 8:30 p.m.


A

B

C

D

E

E

F

G

H

Parade Stage Tips Once at stage location, stay until you’re told to enter parade.

Staging Area:

Each boat is assigned to a piling. The pilling will have the boat’s respective number attached and clearly visible. Each boat shall dock and point in the east direction. The bow of the boat should line up with the numbered piling.

3rd Ave

Andrews R/R

US 1 D



Blue Area: Cameras are on you from the moment you turn the bend! So prepare to show your best performance for the cameras in the following red area.

Red Area: Stranahan House / Laura Ward Park –

Judges are focused on you and Cameras are rolling! Perform your heart out in this area.

Yellow Area: Cameras are in this area, but they have caught your performance near the judges area (RED) Stay at Parade Speed / No cameras east of Riverside Hotel. ON THE INTRACOASTAL: Cameras at Grandstands (Birch State Park) and remember people can vote for you during the parade by texting your boat number to 23000

PARADE FILMING IN NEW RIVER


Intracoastal & Parade End Highlights The TRIANGLE will be the POSITION OF THE COAST GUARD BOAT IN PARADE and one of the largest boat VIEWING areas to watch YOU. Location of COAST GUARD HUDSON (or another Coast Guard vessel) will join the parade. Remember to pass NORTH of the demarcation marker in this area.

Lake Santa Barbara, Turnaround

Atlantic Boulevard Bridge

Commercial Boulevard Bridge

PARADE END


Specta

tor

Boats

Spect

ator

Boa

ts

Need to check animations

TURNAROUND BUOY –DAY AND NIGHT


REPORT any protected species injuries or deaths immediately to: FWC Wildlife Alert Hotline 888-404- FWCC (3922). Cellular phone users, call *FWC or

#FWC, and follow-up with an email within 24 hours to [email protected].

National Marine Fisheries Service's Protected Resources Division at: [email protected]. The e-mail must be sent within 24 hours of the event and must include (1) the type of species captured (i.e., sea turtle or smalltooth sawfish); (2) date and time of capture; (3) the location and activity resulting in capture (i.e., fishing tournament); (4) condition of the species caught (i.e., alive, dead, sent to rehabilita-tion); (5) size of the individual, behavior, and identifying features (i.e., presence of tags, scars, or distinguishing marks); (6) and any photos that may have been taken. Smalltooth sawfish captures should also be reported to the online encounter database at http://www.flmnh.ufl.edu/fish/sharks/sawfish/form.html.

LATE FOR THE PARADE? STAGING? YOU CANNOT CUT or TRY TO ENTER THE PARADE DURING PROCESSION You must call parade control for directions. WATCH AND REPORT if you see: A boat having difficulty maneuvering the parade Spectator crafts too close to the parade path A manatee in the parade path Disabled vessel Boats that are too slow Boats that are meandering or “showboating,” which causes them to slow and

speed up their parade pace Excessive speed or excessive separation

http://myfwc.com/contact/report/

mailto:[email protected]




http://www.flmnh.ufl.edu/fish/sharks/sawfish/form.html

http://www.flmnh.ufl.edu/fish/sharks/sawfish/form.html


Terms and Conditions

* ALL DÉCOR, THEME and SIGNAGESIGNAGE MUST BE APPROVED BY WINTERFEST

Winterfest reserves the right to stop a entry from participating in the parade if the vessel hosts, signage NOT ap-proved by Parade Committee prior to parade day. SIGNAGE AND DECORATIONS ARE BE SUBJECT TO IN-SPECTION BY WINTERFEST. Winterfest, Inc. Reserves the right to prevent any boat from participating in the parade that displays obscene, vulgar or offending decor. Participants, guests and décor must NOT show or suggest nudity or profanity. By signing this application, applicant hereby acknowledges and consents to be bound by the terms and conditions of this application. The Seminole Hard Rock Winterfest Boat Parade is a family event which will be viewed by children and adults of all ages, races and beliefs. Applicant is hereby notified that all decorations, costumes and entertainment MUST be wholesome and suitable for viewing by minors.

Only ONE boat will be allowed to host a LIVE SANTA CLAUS OR SANTA IMAGE which is boat #100 - therefore, any vessel (other than the one designated by Winterfest) with a Santa Claus or person with a Santa Hat and beard or characters that resemble “a kind of Santa” (such as a Mickey Claus, Homer Clause, etc.) will NOT be permitted to partici-pate in the parade WITHOUT written consent by parade officials. PLEASE NOTE: Winterfest, Inc. could request you to not participate the night of the parade if you are not pre-approved to host a “Santa or Claus-type Image.” Winterfest Inc. makes no inspection for misappropriation or infringement of third party trademarks, copyrights, publicity rights, rights to names, likeness or characters or other intellectual property rights ("IP Rights").

PROOF OF INSURANCE:

ALL BOATS MUST provide proof of insurance to the Winterfest Office before being considered for Parade partic-ipation. Proof of Insurance and liability requirements are: Full Liability, property damage and personal injury in-surance on their vessel. Proof of coverage in the form of a certificate of insurance will need to be submitted to our office with application or can be faxed ( 954.767.0665) by your agent.

2014 RELEASE, INDEMNIFICATION FROM LIABILITY AND CONSENT:

The undersigned, his or her heirs, successors, executors, administrators and assigns (collectively, “undersigned”) hereby agree to participate as a vessel owner and/or control boat volunteer in the December 13, 2014 SEMINOLE HARD ROCK WINTERFEST BOAT PARADE ("Parade") AT THEIR OWN RISK and under-stands that Winterfest, Inc. (“Winterfest”) shall not be liable for any active or passive action or omission in con-nection with or resulting from the Parade and any activities related to, occurring around or in connection with the Parade, and all activities in preparation for or in any way related to the Parade and the undersigned’s participa-tion in any of the 2014-15 Winterfest Activities INCLUDING, BUT NOT LIMITED TO, THOSE ACTIONS OR OMISSIONS RESULTING FROM WINTERFEST’S OWN NEGLIGENCE or the actions or inactions of any other person or entity including any person or entity under the control, supervision, or sanction of Winterfest before, during or in route to or from the 2014-15 Winterfest activities. In addition, the undersigned hereby fully releases, indemnifies and holds harmless Winterfest, its sponsors, vendors, supporters, employees, officers, directors, agents, volunteers, successors, assigns, local, state and federal government agencies, and any person, firms, entity or corporation in privity with any of them from any and all liability, loss, damage, trespass and/or injury (including all attorney’s fees and costs) arising from any claims, demands, cause of actions or lawsuits whatso-ever, in law or in equity, made by any person or entity, (next page)


2014 RELEASE, INDEMNIFICATION FROM LIABILITY AND CONSENT CONTINUED:

including, but not limited to, the undersigned, any participant, entrant, their companions, captain's mates, crew members, guests, volunteers, vessel owners or equipment owners, as a result of any act or omission by the un-dersigned or any person on the vessel of the undersigned, or through any contact by the vessel with any person or thing in any way in connection with or resulting from the Parade, the activities related to or occurring around the Parade, and all activities in any way related to the 2014-15 Winterfest activities INCLUDING THOSE RE-SULTING FROM SUCH PERSON’S OR ENTITY’S OWN NEGLIGENCE. As a vessel owner and/or control boat volunteer, and in consideration of being allowed to participate in the Winterfest Parade events and activities, I hereby: Acknowledge that some, but not all, of the risks of participating in the Winterfest Parade activities may include:

Changing water flow, tides, currents, wave action and ships' wakes, Collisions with any of the following: other participants, the watercraft, other watercraft, and manmade or natu-

ral objects, Wind, inclement weather, lightning, variances and extremes of wind, weather, and temperature, Undersigned’s sense of balance, physical coordination, ability to operate equipment, swim and/or follow direc-

tions, Collision, capsizing, sinking or other hazard which results in wetness, injury, exposure to the elements, hypo-

thermia, and/or drowning, The presence of insects and marine life forms, Equipment failure or operator error, Heat or sun, moon or other lighting related injuries or illnesses, including, without limitation, sunburn, sun-

stroke or dehydration, temporary inability to perceive events due to lighting, and/or Fatigue, chill and/or dizziness, which may diminish my/our reaction, time and increase the risk of an accident.

Agree to assume responsibility for all the risk of the activity, whether identified above or not. My/our participa-tion in the activity is purely voluntary. I assume full responsibility for myself, my agents, guests, crew, mates, em-ployees, assigns, heirs, executors, administrators and any minor children thereof, for any trespass, bodily injury, accident, illness, paralysis, death, loss of personal property, damages and expenses thereof, including attorneys’ fees and costs resulting or in any way arising from, or in connection with, participation in the 2014-15 Winterfest Parade and Winterfest activities. I certify that I have a current policy providing hull, liability, property damage and personal injury insur-ance on the boat. I have entered on this application and I have an operative VHF radio on board. I un-derstand that the boat owner or skipper and the person monitoring the radio MUST attend the “Captain’s Meeting” (December 8, 2014) and attendance at the “Captain’s Meeting” is mandatory and cannot be waived. I agree to comply with all Seminole Hard Rock Winterfest Boat Parade rules and U.S. Coast Guard Safety Standards (Charter vessels please include a copy of your Coast Guard Certification with your vessel) in the op-eration and navigation of my boat sailing to, during the Parade sailing procession and returning to the boat’s home port. I represent and warrant that the vessel, its signage, lighting, decorations, costumes, performances, characters, displays and other visual or audible features of the vessel, its passengers and/or crew, as appearing in the Pa-rade, will not misappropriate or infringe any IP Rights and I understand that procurement of any third party rights, licenses and approvals necessary are the sole and exclusive responsibility of the owner of the vessel and are not the responsibility of Winterfest, Inc. Signing the application above also hereby consents and grants Winterfest the right to use images and recordings of the undersigned and its vessel, without cost or additional consent, for promotion of any Winterfest events, including, without limitation, current and future Parades. By signing this form, the undersigned acknowledges that it has carefully read this entire form, fully understands that it is a waiver and release of liability, and agrees to all provisions herein.


The Seminole Hard Rock Winterfest Boat Parade is a family oriented event which will be viewed by children and adults of all ages. Applicant is hereby notified that all decorations and entertainment must be wholesome and suitable for viewing by minors. Winterfest, Inc. Reserves the right to prevent any boat from participating in the parade that displays obscene decorations, nudity or profanity. By signing this application, applicant hereby acknowledges and consents to be bound by the above terms and conditions. If you have any questions regarding this application, please feel free to contact the Winterfest office (954)767-0686. We look forward to your participation.

THANK YOU TO OUR SPONSORS

Our host location:

Documents

Winterfest captains' meeting manual, 12 13 14