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Wildland Fire Information & Technology

ACCESS AUTHENTICATIONALTERNATIVES ANALYSIS

RESULTS

NOVEMBER 22, 2013

Wildland Fire Information and Technology

Management

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Wildland Fire Information & Technology

Agenda

Background Project Scope/Participants Executive Board Tasking to Project Team

Alternatives Analysis: Recommended Solution Alternative (Alt 2) Analysis Comparison to Current Condition / Status Quo

Results Alt 2 Cost Estimates Alt 2 Implementation Timeline

RecommendationsNext Steps

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Wildland Fire Information & Technology

Project Background

Initiated in May 2009 by the IIOG Project Scope: Allow DOI and FS employees

an efficient way to access Information Technology (IT) resources regardless of employing agency.

Team included SMEs from: USDA, DOI and FS OCIO Business Stakeholders

Fire and Aviation Management Service First

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Wildland Fire Information & Technology

11/16/2013 - EB Tasking to Project Team

Analyze Alt 2 (recommended) versus the Current Condition / Status Quo against the same factors used to rank the four alternatives presented.

Provide a Rough Order of Magnitude (ROM) Project Plan and Cost Estimate for Implementation of Alternative 2 compared to maintaining the Current Condition / Status Quo (Alt 0).

Prepare this information for presentation to the WFIT Executive Board on November 22, 2013.

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Wildland Fire Information & Technology

Alt 2, Alt 0 Comparison Recap

Factors Alt #2 Alt #0 CommentsCost\Resources Higher

Initially*

Lower *Long term costs savings realized after initial startup activities completed. Alt 0 maintains current cost & support structure for these services.

Interoperability Yes No Alt 2 provides for seamless data sharing; Alt 0 maintains stove-piped information systems and redundant infrastructure.

Leading Edge Technologies

Yes No Alt 2 will leverage cloud technologies & support resources; Alt 0 retains standalone, stove-piped systems & legacy staffing.

Security Risks Lower Higher Alt 2 reduces user workarounds to facilitate collaborative efforts; Alt 0, fosters continued user work rounds raising security risks.

Implementation Time

Higher Lower Alt 2 will take approximately 20+ months to fully implement; Alt 0 requires no implementation time, other than daily O&M.

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Wildland Fire Information & Technology

Alt 2 - Cost Estimate & Timeline

Costs Labor Costs = $1.3M Initial Contracting Costs = $805k O&M Costs = $690K (Annual)

Implementation Timeline 20 Months (upon final EB approval and funding)

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Wildland Fire Information & Technology

Recommendations

Avoid Waiting for Emerging Technology This is the first time known that an interagency team of

subject matter experts (both in technology and business needs) have come to agreement on an approach to a solution.

Approve & Fund Alternative 2 Despite, initial upfront costs, Alt 2 will result in future cost-

savings over Alternative 0 (Current Condition/Status Quo).Recommend suspension of the USDA limitation on

email access via the internet for a quick win.Commitment of Critical Agency Resources a Must

for Success.

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Wildland Fire Information & Technology

Next Steps

Upon management direction to implement Alt 2 Develop a full project plan.

The team estimates that it will take approximately 45 days to develop this plan.

Should management determine not to implement Alternative 2, The team recommends appropriate

communication to the business stakeholder community.

 

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Wildland Fire Information & Technology

Wrap Up-Questions