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This article was downloaded by: [Cornell University Library] On: 11 November 2014, At: 06:11 Publisher: Routledge Informa Ltd Registered in England and Wales Registered Number: 1072954 Registered office: Mortimer House, 37-41 Mortimer Street, London W1T 3JH, UK The International Journal of Human Resource Management Publication details, including instructions for authors and subscription information: http://www.tandfonline.com/loi/rijh20 Why is group-based pay perceived as meaningful, meaningless or negative? Exploring the meanings of pay suggested by reflection theory Anu Hakonen a , Johanna Maaniemi a & Jari Juhani Hakanen b a Department of Industrial Engineering and Management , Aalto University , Espoo, Finland b Finnish Institute of Occupational Health , Helsinki, Finland Published online: 24 Jun 2011. To cite this article: Anu Hakonen , Johanna Maaniemi & Jari Juhani Hakanen (2011) Why is group- based pay perceived as meaningful, meaningless or negative? Exploring the meanings of pay suggested by reflection theory, The International Journal of Human Resource Management, 22:10, 2245-2261, DOI: 10.1080/09585192.2011.580194 To link to this article: http://dx.doi.org/10.1080/09585192.2011.580194 PLEASE SCROLL DOWN FOR ARTICLE Taylor & Francis makes every effort to ensure the accuracy of all the information (the “Content”) contained in the publications on our platform. However, Taylor & Francis, our agents, and our licensors make no representations or warranties whatsoever as to the accuracy, completeness, or suitability for any purpose of the Content. Any opinions and views expressed in this publication are the opinions and views of the authors, and are not the views of or endorsed by Taylor & Francis. The accuracy of the Content should not be relied upon and should be independently verified with primary sources of information. Taylor and Francis shall not be liable for any losses, actions, claims, proceedings, demands, costs, expenses, damages, and other liabilities whatsoever or howsoever caused arising directly or indirectly in connection with, in relation to or arising out of the use of the Content. This article may be used for research, teaching, and private study purposes. Any substantial or systematic reproduction, redistribution, reselling, loan, sub-licensing, systematic supply, or distribution in any form to anyone is expressly forbidden. Terms &

Why is group-based pay perceived as meaningful, meaningless or negative? Exploring the meanings of pay suggested by reflection theory

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Page 1: Why is group-based pay perceived as meaningful, meaningless or negative? Exploring the meanings of pay suggested by reflection theory

This article was downloaded by: [Cornell University Library]On: 11 November 2014, At: 06:11Publisher: RoutledgeInforma Ltd Registered in England and Wales Registered Number: 1072954 Registeredoffice: Mortimer House, 37-41 Mortimer Street, London W1T 3JH, UK

The International Journal of HumanResource ManagementPublication details, including instructions for authors andsubscription information:http://www.tandfonline.com/loi/rijh20

Why is group-based pay perceived asmeaningful, meaningless or negative?Exploring the meanings of paysuggested by reflection theoryAnu Hakonen a , Johanna Maaniemi a & Jari Juhani Hakanen ba Department of Industrial Engineering and Management , AaltoUniversity , Espoo, Finlandb Finnish Institute of Occupational Health , Helsinki, FinlandPublished online: 24 Jun 2011.

To cite this article: Anu Hakonen , Johanna Maaniemi & Jari Juhani Hakanen (2011) Why is group-based pay perceived as meaningful, meaningless or negative? Exploring the meanings of paysuggested by reflection theory, The International Journal of Human Resource Management, 22:10,2245-2261, DOI: 10.1080/09585192.2011.580194

To link to this article: http://dx.doi.org/10.1080/09585192.2011.580194

PLEASE SCROLL DOWN FOR ARTICLE

Taylor & Francis makes every effort to ensure the accuracy of all the information (the“Content”) contained in the publications on our platform. However, Taylor & Francis,our agents, and our licensors make no representations or warranties whatsoever as tothe accuracy, completeness, or suitability for any purpose of the Content. Any opinionsand views expressed in this publication are the opinions and views of the authors,and are not the views of or endorsed by Taylor & Francis. The accuracy of the Contentshould not be relied upon and should be independently verified with primary sourcesof information. Taylor and Francis shall not be liable for any losses, actions, claims,proceedings, demands, costs, expenses, damages, and other liabilities whatsoever orhowsoever caused arising directly or indirectly in connection with, in relation to or arisingout of the use of the Content.

This article may be used for research, teaching, and private study purposes. Anysubstantial or systematic reproduction, redistribution, reselling, loan, sub-licensing,systematic supply, or distribution in any form to anyone is expressly forbidden. Terms &

Page 2: Why is group-based pay perceived as meaningful, meaningless or negative? Exploring the meanings of pay suggested by reflection theory

Conditions of access and use can be found at http://www.tandfonline.com/page/terms-and-conditions

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Why is group-based pay perceived as meaningful, meaningless ornegative? Exploring the meanings of pay suggested by reflection theory

Anu Hakonena*, Johanna Maaniemia and Jari Juhani Hakanenb

aDepartment of Industrial Engineering and Management, Aalto University, Espoo, Finland;bFinnish Institute of Occupational Health, Helsinki, Finland

This study explored the propositions of the reflection theory of pay [Thierry (2001),Work Motivation in the Context of a Globalizing Economy, Mahwah, NJ: LawrenceErlbaum Associates, pp. 149–166]. The theory is grounded in theories of individualmotivation. However, in a group-based pay context more socially oriented motivationalfactors may also play a role. In addition, the theory does not take into account that paymay have negative meanings. In this study, we have adopted a qualitative approach toimprove the understanding of what meanings group-based pay may have. The researchquestions were the following: (1) why is group-based result-oriented pay perceived asmeaningful, (2) why is group-based result-oriented pay perceived as meaningless and(3) why is group-based result-oriented pay perceived to have a negative meaning.To study the meanings attached to group-based pay, we conducted 29 focus groupinterviews (88 employees) in six municipal organizations in Finland. The resultsshowed that the reasons for perceiving group-based pay as meaningful were related tothe value of money, compensation for performance, the positive messages signalledby the pay and positive outcomes. On the other hand, when pay was perceived asmeaningless, the arguments were related to the weak instrumentality of money,weak links between performance and pay, incompatibility and lack of knowledge.The negative meanings were related to negative message conveyed by the pay and itsoutcomes. When these results were compared with four meanings proposed byreflection theory, all four categories were found in the speech of the interviewees.In addition, two new categories were found and designated as ‘messages’ and‘outcomes’. These new categories were theoretically linked to social identity theory.

Keywords: group-based pay; meaning of pay; reflection theory of pay; result-orientedpay

Introduction

Despite the growing importance of pay systems in working life, very little research has

been conducted to study why and how people react to different kinds of pay systems.

However, at the same time, organizations globally, and also in Finland, have increasingly

implemented new pay practices. One implication of linking pay to performance is

result-oriented pay, which has been implemented in many Finnish organizations.

Result-oriented pay is a supplementary bonus system that has predetermined goals or

measures usually at group/unit or organizational level (Hulkko, Ylikorkala, Hakonen and

Sweins 2005). This measurement level differentiates result-oriented pay systems from

the typical performance-based pay systems, which are usually based on individual

performance.

ISSN 0958-5192 print/ISSN 1466-4399 online

q 2011 Taylor & Francis

DOI: 10.1080/09585192.2011.580194

http://www.informaworld.com

*Corresponding author. Email: [email protected]

The International Journal of Human Resource Management,

Vol. 22, No. 10, June 2011, 2245–2261

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In result-oriented pay, performance is measured with a variety of both economic

and quality- or process-oriented indicators. Rewards are usually quite small: the typical

maximum is one month’s salary (Hulkko et al. 2005). Result-oriented pay is rather similar

to gain-sharing, as defined by Gerhart and Rynes (2003, p. 195), ‘gain-sharing is a results-

based program that links pay to performance at a collective level . . . . A second feature of

gain-sharing plans is that they often target multiple objectives other than productivity’.

Previous studies have shown that, in general, pay that is linked to performance relates

to improved individual motivation and performance (Jenkins, Mitra, Gupta and Shaw

1998). Empirical evidence has also shown that group-based pay has positive effects on

performance (Hatcher and Ross 1991; Welbourne and Gomez-Mejia 1995). These studies

have mainly focused on testing the relationships between elements of pay structure and

outcomes such as performance. Recently, several researchers have suggested that new

research is needed to explain the psychological mechanisms governing the effects of pay,

and the conditions under which it exerts an effect (Heneman and Judge 2000; Shaw, Duffy,

Mitra, Lockart and Bowler 2003; Gardner, Dyne and Pierce 2004; Rynes, Gerhart and

Parks 2005; Scott, Shaw and Duffy 2008). The reflection theory of pay (Thierry 1998,

2001) was designed to explain this psychological process related to pay and its effects on

individual performance. In particular, it aims at explaining which meanings pay may have

for individuals and how pay via these meanings affects individual behaviour at work.

However, like most motivation theories, reflection theory was designed to explain

individual-based motivation and its efficacy in the context of group-based pay systems,

such as result-oriented pay, remains unclear.

Reflection theory of pay

The reflection theory of pay (Thierry 1998, 2001) is grounded in the proposition that pay

is meaningful to individuals because it reflects information about domains that are

relevant to them. In other words, the meaning of pay is determined by the extent that it

conveys information about domains that are vital to self-identity. Thus, the theory

proposes that the meaning of pay differs between individuals. The theory proposes that

the pay system affects the performance and pay satisfaction of employees through its

meaning. It implies that the more important the pay, the greater its impact. Thierry

(1992a,b, 1998, 2001, 2002) suggests that pay can be meaningful for individuals in four

different ways.

(1) Motivational properties. Pay can be meaningful if a person considers it a means

for achieving important goals. In other words, motivational properties refer to

the instrumentality of pay. This category of pay meaning is based on propositions

of expectancy theory (Vroom 1964) and Lawler’s (1971) ideas on the importance

of pay.

(2) Relative position stresses two characteristics of feedback. Individuals can

perceive a pay system as meaningful, if it gives them feedback on their success in

relation to co-workers or goals. Several theories are related to this category.

Equity theory (Adams 1965) asserts the idea of obtaining feedback on

effectiveness in relation to co-workers. Goal-setting theory (Locke and Latham

1990) stresses the role of feedback in performance.

(3) The control dimension refers to power. Pay can be meaningful, if it reflects the

position of an employee in the organizational hierarchy. Control stresses the

degree to which an individual has influenced the performance of other

employees. A pay system can be perceived as meaningful, if it signals the

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importance of a person to the organization. One key theory behind this dimension

is the theory of cognitive evaluation (Deci and Ryan 1985). It suggests that pay

can be meaningful if it supports an individual’s feeling of competence and

self-determination.

(4) Spending. Pay denotes the goods and services purchased. In this sense, pay can

be meaningful, if it affects a person’s ability to acquire goods and services. This

is especially important, if there are no other means available to acquire these

goods. According to Thierry (2001), this category is partly based on expectancy

theory (Vroom 1964).

However, the theory has been tested only in a few studies, and they have

mainly focused on pay satisfaction as an outcome (Miedema-Van den Heuvel 1994;

Salimaki, Ylikorkala, Hulkko, Nyman and Keskivaara 2005; Salimaki, Hakonen and

Heneman 2009). In particular, to our knowledge, there are no previous studies concerning

the content of the meaning categories proposed by the theory.

Present study

Previous research has shown that some intervening variables like pay-for-performance

perceptions, trait positive affectivity and organization-based self-esteem may explain how

individuals react to pay (Shaw et al. 2003; Gardner et al. 2004; Scott et al. 2008). These

studies, however, conclude that there should be further theorizing and study on how

employees perceive the pay systems used and why.

This study explores the ideas of the promising but largely untested reflection theory.

Thus far, it has been unclear whether all the proposed meaning categories that may

mediate the impacts of pay on pay satisfaction and performance can be identified

empirically. Moreover, it is possible that some meaning categories have not been included

in the theory. By using the inductive grounded theory approach, we sought to explore these

largely unknown psychological mechanisms.

More specifically, there are three unexplored aspects in reflection theory that

motivated and guided this study. First, the reflection theory of pay is grounded in theories

of individual motivation. The applicability of the theory has not been studied in the context

of group-based pay. Hence, here, it remains to be studied how the theory lends itself to

group-based pay, which might also require scrutiny of more socially oriented motivational

factors.

Second, to test reflection theory, Thierry and his colleagues have developed a

‘meaning of pay scale’ (MOP; MiedemaMiedema-Van den Heuvel 1994). Factor analyses

conducted in the studies using the MOP scale have reported difficulties in distinguishing

the four meanings (Shaw 1996; Thierry 2001; Hakonen, Hulkko and Maaniemi 2006;

Salimaki et al. 2009). Thus, we find it important to clarify the content of the pay meaning

categories with a qualitative approach.

Third, the basic idea of reflection theory is that pay is either meaningful or

meaningless. The theory does not make any propositions that pay meaning categories

could also have negative connotations (Salimaki et al. 2009). We considered it fruitful to

study not only the positive but also the neutral and negative connotations of pay meanings.

The research questions were as follows:

(1) Why is group-based result-oriented pay perceived as meaningful?

(2) Why is group-based result-oriented pay perceived as meaningless?

(3) Why is group-based result-oriented pay perceived to have negative meanings?

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Methods

In this study, 29 group interviews were conducted in six municipal sector organizations in

Finland. Altogether 88 employees participated in the interviews. The interviews were

conducted in 2006 and 2007 by three researchers.

The data were collected from six municipal sector organizations in Finland.

The interviews were conducted in 24 units using result-oriented pay practices. Of the

24 units, 12 were health care units, two youth work units, five administrative work units

and five transportation units. The size of the units varied from 30 to 260 employees. Every

plan had multiple targets with measures of efficiency, quality and process development.

The pay was based on the whole unit’s performance, and the maximum bonus was 5% of

the person’s annual salary.

The interviews can be characterized as semi-structured using the so-called

‘general interview guide’ style (Patton 1990). This interview style has absorbed qualities

from both unstructured and structured interview approaches. In the semi-structured

approach, the researcher uses an ‘interview guide’ or a checklist to make sure that all

relevant topics are covered. We followed this approach to obtain and cover common

information and themes in each interview (Patton 1990; Fontana and Frey 1994). This was

particularly important because three different researchers conducted the interviews.

Hence, predetermined questions minimized the variation between the interviews

conducted by different people. Although we used an interview checklist, no pre-set

response categories were used because the main interest was in exploring different kinds

of reasoning for the meaning of pay (Patton 1990; Fontana and Frey 1994).

The interviews lasted from 45 to 60 minutes and they took place in a meeting room at

the group’s workplace. In the beginning of each interview the researchers provided general

instructions to the interviewees and emphasized the confidentiality of the interviews.

Interviewees were encouraged to freely express their opinions about several

predetermined themes related to the pay system as well as reasons for their opinions.

These themes covered topics such as the structure of the pay system, the roles of different

stakeholders in the pay system implementation, the perceived effects of the pay system

and future development suggestions. We particularly focused on arguments and reasoning

why the interviewees perceived the pay system the way they did.

Analysis

All the interviews were recorded and transcribed word by word. The data were entered and

coded with the ATLAS.ti software. The analysis with Atlas was carried out by the first

author of this study. However, during the analysing process, all three researchers discussed

the content of the categories and agreed on the grouping of the arguments.

To find answers to the research questions, the first task was to clarify what kind of

reasoning the interviewees used in arguing about the meaning of the pay system. This

required an open and inductive perspective to the interview data, and therefore no

predetermined meaning categories proposed by reflection theory were used in this phase.

Consequently, we employed inductive data analysis and a theory development approach

based on the principles of the grounded theory approach (Strauss 1987; Strauss and Corbin

1994; Glaser and Strauss 1999). The aim of the grounded theory is to reduce the influence

of previously developed theories and categories. The theory suggests that categories

emerge from the interview text (Strauss and Corbin 1990, pp. 45–46).

In keeping with grounded theory, the interviews were first read through several times

to clarify how the interviewees described the meaning of pay. During this reading process,

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it became increasingly clear that the employees expressed the meaning of pay in various

ways. In particular, we noticed that interviewees did not use the word ‘meaning’ often

when describing the meaning of the pay system for them (e.g. ‘this is meaningful for me,

because . . . ’). Instead, they used the words ‘important’, ‘irrelevant’, ‘good’ or ‘bad’

(e.g. ‘the pay system is important because . . . ’). At this point, it also became evident that

pay could elicit three different types of evaluations: (1) positive meaning: positive

arguments about the pay system and definitions/descriptions why the pay system was

important; (2) neutral meaning: definitions/descriptions why the pay system was irrelevant

or meaningless; and (3) negative meaning: negative arguments about the pay system and

why it invoked negative feelings and attitudes. Consequently, during this preparatory stage

of the analysis, we decided that our unit of analysis were the interview quotes regarding

the pay system as positive, neutral or negative.

Thus, in the second step, we searched and categorized all relevant quotes on meaning

separately into the categories of positive, neutral and negative meanings. After this, each

meaning category was explored more closely according to the grounded theory principles.

For example, we identified 353 relevant quotes from the interviews that were related to the

positive meaning of pay. Reading the quotes carefully revealed similarities and differences

among them. At this point we started to create ‘reduced quotes’ from the authentic quotes:

every meaning quote found was shortened to a more compact form thus defining the key

message of the authentic quote. For example, a quote including 30 words was reduced to a

couple of words. If two (or more) different authentic quotes included the same message,

the same reduced quote was attached to them. During this stage of analysis, 80 reduced

quotes were generated from the 353 authentic quotes.

In the third step, we further coded the 80 reduced quotes according to their content -what

were the reasons for a positive meaning of pay to the interviewees. Carrying out another

round of analysis with these questions in mind, the 80 reduced quotes were grouped into 17

subcategories according to their content. In the fourth step, these 17 subcategories were

further reduced to eight main categories. In this analysis phase, the subcategories were

grouped into more simplified or abstract categories. Finally, in the fifth step, four core

categories were formulated by moving from data-driven descriptive categories toward more

general and theoretical categories. Similarly, we conducted analyses to answer what makes

group-based, result-oriented pay meaningless and what negative meanings may group-

based, result-oriented pay have. The categorization process is illustrated in Table 1.

Results

Why is group-based pay perceived as meaningful?

The 80 expressed meanings of pay were coded and finally grouped into four core

categories. The four categories of reasons identified for perceiving pay as meaningful were

Table 1. The data categorization process.

Data categorizationprocess

Positivemeaning Neutral meaning (meaningless) Negative meaning

Authentic quotes 353 192 40Reduced quotes 80 43 12Subcategories 19 14 9Main categories 9 10 4Core categories 4 4 2

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related to (1) the value of money, (2) compensation for performance, (3) messages

signalled by the pay or pay system and (4) the positive outcomes. The content of these

categories will be discussed next.

First, pay was perceived as meaningful because of either the general value or the

instrumentality of money (Table 2). The interviewees emphasized that extra money is

always good, especially if they considered their overall wages low. Some of the

interviewees also stated that that money is always important, and receiving more money

with this kind of bonus system is good. In addition, others argued that the pay system was

meaningful because through the pay system they could get money to purchase something

they needed or something extra. The interviewees suggested various uses for the money.

They either gave examples of how they had used the money in the past or described

intentions or possible targets.

The second core category was related to what was provided by the pay system in

exchange for the performance of an individual or group (Table 3). In this main category,

money was considered important because it was related to performance and not because of

its economic value.

Table 2. Pay system is meaningful because of the value of money involved.

I. The value of money Quote from interview

1. General value of money† Extra pay is good Yes, it is financially meaningful. With these low wages it

seems important.† Money is important I’m happy to receive some extra money.

2. Instrumentality of money† Something needed Yes, it has been like monetarily significant – if you have some

bills that can wait, you know the incentive pay is coming ina certain month and you can arrange that too, to pay major bills.

† Something extra Yes it is; it’s a positive point – because you see, I think aboutit then, what will I use it for, yes it goes for something extra . . . forpampering myself.

Table 3. Pay is meaningful because it is linked with employees’ performance.

II. Compensation for performance Quote from interview

3. Money as a compensation for performance† Money as a reward for performance Because if I know right now that if I do things in a

certain way I’ll get some separate compensationfor it, then yes, money has an effect.

† Employees can affect the bonus with theirown performance

And it’s nice that you’ve earned it yourself withyour own work...it’s a luxury. It’s not likewinning a lottery, or like a winning raffle ticket,but yes, look, I’ve earned this.

4. Feedback† The pay system gives feedbacka Of course it serves as feedback, when you keep

track of it and reach them, the- you know – thetargets of course.

Note: a Occasionally, the interviewees spoke about the meaning of the entire pay system, not only about bonuses.In the feedback subcategory the meaning was related to feedback the implementation of pay system hadincreased. In the analysis, the arguments related to whole pay system were categorized to different categories thanarguments that were clearly related to bonuses.

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The money was perceived as meaningful because it was related to performance –

employees can influence the bonus by performing well. Moreover, it was also stated that

setting goals and giving feedback is more active when those procedures are linked to the

pay system. Thus, according to this main category, the pay system was perceived as

meaningful because through it employees received more feedback on their performance.

The third core category was related to more abstract or symbolic aspects signalled by

either the pay or the pay system (Table 4). In general, the employees felt that the pay system

conveys a symbolic, positive message. The interviewees perceived the existence of the pay

system or money as a sign of respect from upper management. In addition, some

interviewees considered that a bonus itself signalled recognition. However, in this category,

respect and recognition were not related to performance as in the previous core category.

The fourth core category of pay meanings is related to positive outcomes (Table 5).

Based on their experiences, the interviewees argued that the pay system was meaningful

because of its positive outcomes. Some employees stated that the pay system was

Table 4. Pay system is meaningful because it conveys a positive message.

III. Positive message Quote from interview

5. Respect† Existence of the pay system signalsrespect

In general, that is – in my opinion in general thatthere is a system like this, that shows appreciation.

† Money signals respect I just mean that it’s like, like some real amount hascome, it’s like in my opinion a sign that our work isappreciated.

6. Recognition† Money signals general recognition Yes, there’s a feeling that somehow you’ve been

singled out.†Money signals feedback or recognitionfor performance

Well, it’s gratitude to us for getting somethingaccomplished.

Table 5. The pay system is meaningful because of its positive outcomes.

IV. Positive outcomes Quote from interview

7. Performance† Motivation In my opinion incentive pay is extremely important, it’s like that’s the

motivation.† Goal-orientation In my view it’s maybe the goal orientation and the fact that there’s

something to go after, then in that sense I think it’s really good, good, it’slike a reason for doing the job well, then yes, it is also rewarding.

† Efficiency I like the incentive pay system in the sense that it rationalizes things andthey get done a little more efficiently.

† Quality Yes, the quality of care, it’s surely increased here to some extent. We’remore focussed and systematic and commit to certain routines. There’s themotivation to do things precisely, according to instructions.

8. Work attitudes† Togetherness The system also unites the working community and helps us somehow to

work for it together. And maybe, maybe it creates some sort of feeling thatlook we did it and we achieved something, something of that kind.

† Job satisfaction Yes, in my opinion it’s job satisfaction, that is in the sense that our jobdescription has been changed by this, and our methods are changed, so itcreates some kind of satisfaction, you could even say that it’s a positiveinfluence.

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meaningful because it had positive effects on performance. These effects were related to

increased motivation, goal-orientation, efficiency and quality. In addition, the pay system

was considered meaningful because it led to improved work attitudes; for example, to

increased job satisfaction and feelings of togetherness with the group.

Why is group-based pay perceived as meaningless?

Our second research question was to find out why group-based result-oriented pay was

perceived as meaningless. As regards meaninglessness, we found four categories of

arguments that were related to (1) the weak instrumentality of money, (2) weak links

between performance and pay, (3) incompatibility and (4) lack of knowledge.

The first core category in which pay was perceived as meaningless was related to the

weak instrumentality of money (Table 6). Too little money or uncertainty as to whether

any money was forthcoming made pay meaningless. Some interviewees also argued that

the amount of money was too small when considered on a per-month basis. In addition,

employees perceived the pay as meaningless when they considered the bonus too small

compared with their inputs, with bonuses paid in other organizations, or with the

possibility to earn the same amount of money with extra work.

The second core category of pay perceived as meaningless was related to a weak link

between the individual’s performance and pay (Table 7). The interviewees perceived pay

as meaningless because they considered it impossible to influence the size of the bonus

with their performance. There were three possible reasons for this argument: a lack of

knowledge on how one’s performance related to the goals or the size of the bonus; the fact

that one’s work was irrelevant in reaching the group’s goals; or that the work of an outsider

had an impact on the group’s bonuses.

In addition, the interviewees considered the pay meaningless because of measuring

problems. They either thought that the measurement of their own work was difficult or

impossible, or that relevant task accomplishments did not contribute to the size of the

bonus. The feeling that measurement was problematic was also related to the view that the

goals were impossible to reach. Moreover, pay was perceived as meaningless because

Table 6. Pay system is meaningless due to weak instrumentality of money.

I. Weak instrumentality of money Quote from interview

1. Amount and uncertainty of money† Amount of money You get 500 to 600 and then less the tax, well... No it can’t,

no it can’t mean like very much.† Uncertainty of money Since you could say that the payments are uncertain, then

like it can in no way have an effect.2. Bonus is too small compared with something† . . . input All the time these go up, these targets and development

work go forward at a faster pace so that relativelyspeaking, it’s really unreasonable, unreasonable theamount of work to get that sum.

† . . . bonuses paid elsewhere But it really wasn’t big. Compared with what business andothers get. With pay for an extra month or something else,then it certainly was small.

† . . . possibility to earn the samemoney with extra work

You could just as well terminate the incentive scheme. I’llgo along completely with that. That you work twoweekends and sign for hours then you get as much moneyas you would from this organization’s incentive pay.

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inputs were not in line with outputs, in other words with the size of the bonus. Employees

thought that certain groups or individuals were rewarded with bonuses for much less effort

than their own. Furthermore, interviewees also perceived group-based pay as meaningless

because it was determined by group performance and thus neither provided feedback nor

demonstrated respect for individual performance.

The third core category of pay perceived as meaningless was related to the pay being

incompatible with the work or the environment (Table 8). In this category, interviewees,

for example, perceived pay as meaningless by emphasizing that they were performing well

Table 7. Pay is meaningless, because the link between performance and pay is weak.

II. Weak link between performance and pay Quote from interview

3. Cannot influence bonuses by own performance† Does not know how his/her ownperformance relates to goals or the size ofthe bonus

I don’t really have anything that would tell mehow I could do something better so that I’d getmore incentive pay.

† Cannot exert an influence with his/her ownwork

It’s like I said, you’d have to be able to split it upinto maybe smaller pieces, so that in my ownwork I could really be able to have a biggereffect, then it might have some, some meaning.

†Work of outsiders (another group or person)determines the bonus

An outsider has had an effect on things. Thatshouldn’t be. And that they cause bad feeling, thatsomeone from the outside gets by with very little,and this has a clear effect on our incentive pay.

4. Measuring problems† Measuring the work is difficult cause you can’t measure our work so precisely.† Relevant tasks do not contribute to thesize of the bonus/goals are not relevant

So that you really do so much work near thepatient, that you don’t measure, that you justlook for something concrete, that you don’talways have time to do, so . . .

† Goals are impossible to reach So does it make any sense to try to reachsomething that you can’t reach – it’d be moresatisfying if you knew that it could be reached, ofcoursewithwork.But if itwas possible, then if youreached it, now that would be much better, thanthat you know that you won’t get there anyway.

5. Input–output ratio unfair† Unfairness between different groupsor units

How can you get the same if you fool around,well everyone would feel that it’s unfair.

† Individual differences in contribution That it comes in a way despite your input, thatyou’re well OK, absences due to illness, but in away it’s the same amount to everyone. That ifyou have to like once a month or every otherweek, in a real sweat, do some crazy nonsenseevery Saturday but someone else just sits thereand drinks coffee and plays pool, then it’ssomething like that.

6. Individual performance not recognizable† No feedback for individual performance It doesn’t tell anything about you own input.

We’re treated like a mass in the incentive payscheme. It doesn’t consider individual workinputs.

† No respect for individual performance Since it’s a group award, then you don’t get thefeeling that your personal work input isappreciated.

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for other reasons. They either stressed their intrinsic work motivation or stated that doing

their work properly was a duty.

The fourth core category of pay perceived as meaningless was related to a lack of

knowledge (Table 9). Employees argued that the pay system was irrelevant for them

because they did not know when the bonuses were paid and how much money they were

going to receive. They also stated that the structure of the pay system was too complicated

or unclear. In addition, interviewees said that they did not know what criteria were used

and that resulted in goal and role ambiguity. Moreover, pay was also meaningless for some

interviewees because it was poorly communicated. Employees stated that supervisors

should remind them of the criteria and report more actively on the situation.

Table 8. Pay is meaningless, because it is incompatible with work or the environment.

V. Incompatibility Quote from interview

11. Work is done well for other reasons† Intrinsic motivation/content of work So that surely it’s so that it comes from inside, it has

to be, that you in a way like it and have the energy togo on with it. So that it’s not the size of the award thatgets me to do more.

† Duty And it doesn’t really essentially affect your own workbecause you always try to do it in the best waypossible.

12. Pay system inappropriate for the environment or the work† Is inappropriate for this environment Not in my opinion, you can’t really do this sort of

thing in a hospital. I don’t think it suits things here.† Inappropriate for this work When you do this kind of mental work, it’s in no way

concrete It doesn’t show up in your everyday workwhen you shuffle some document this way, you don’tgive any thought to incentive pay at all.

Table 9. Pay is meaningless, because the person does not have enough knowledge.

VI. Lack of knowledge Quote from interview

13. Lack of knowledge† . . . about the amount or time ofpayment

Because I don’t even know when it’s coming, I justnotice how much it is. Oh, now it came, then youthink what you’re going to do with it, I’ve not spent itbeforehand, I don’t know how much it’ll be and I’venot known when it’ll come.

† . . . about structure It’s confusing and complicated and the part that anindividual can affect, well that seems prettyinsignificant.

† . . . about measures It doesn’t affect those who don’t know anythingabout the card and the criteria, and . . .

14. Lack of communication† Should be communicated frequently This is the kind of thing that you have to remember

throughout the period, that not quite, only sometimes,once in the spring, then they put those pieces of paperin front of you and then the next time say that youwon’t get anything. Otherwise, it doesn’t meananything.

† No active communication Yes, we go through them to some extent, but wecould do more, so that it’d motivate a little.

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Why is group-based, result-oriented pay perceived to have negative meanings?

In this category, we found arguments that were related either to negative messages

communicated by pay or to negative outcomes.

The first core category was related to the negative messages conveyed by the pay

system (Table 10). The negative message was related either to feelings of pressure or to the

fact that the pay system was initiated from top-down. In addition, some employees

perceived that money signals disrespect. This feeling of disrespect was usually related to

the view that the bonuses were small. Some employees were also of the opinion that

decisions by management to reduce the sum of money being paid were a sign of disrespect.

The second core category was related to negative outcomes of pay. These negative

outcomes were related to either performance or well-being (Table 11). Pay was perceived

as negative when employees considered that it weakened performance by decreasing

quality, directing behaviour excessively or making cooperation complicated. In addition,

pay was considered as negative when the pay system was thought to be a source of stress or

reduced job satisfaction.

Discussion

Based on this study, group-based result-oriented pay can have positive, neutral or negative

meanings for employees. In other words, pay can be regarded as meaningful, meaningless

or comprising of negative meanings. Pay was considered positive and meaningful for four

reasons: because of the value of the money involved; because it provides compensation for

the individual’s performance, thus linking pay and individual performance; because of the

positive message it conveys; and because of the experienced positive outcomes, for

example, increased job satisfaction.

Table 10. Pay has negative meaning, because it conveys a negative message.

III. Negative message the pay or paysystem communicates Quote from interview

7. Pay system signals something negative† Pressure I don’t feel that this is the way to convey that work

and work input are appreciated, that here the idea isthat now you do something, do like a little more, thatthen next year you’ll have to do even a little morethan that..

† Assigned by top management At a workplace like this things are in generaldetermined from somewhere above, things that youjust have to do without griping, without them havingbeen justified or some examples given of what goodthey are. It’s a little like – like bureaucracy doesn’twork at a workplace if it’s one way, it comes fromabove and the rest do the work.

8. Money signals disrespect† Smallness of money signals disrespect A few hundred is like making fun of us, like this is how

much you really appreciate us . . . then there may bemore resistance if the amounts are really small.

† Reducing money signals disrespect At least I remember the feeling that this doesn’t meananything, we talked about this when we’d done thework for it, then it came from somewhere there, that itwas rejected so, then you got the feeling that youweren’t appreciated.

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In addition to positive meanings, the interviewees also emphasized the reasons why

pay was sometimes perceived as meaningless. It is noteworthy that these meaninglessness

categories were not necessarily only the opposites of the positive meanings attributed to

the pay system. We found four different kinds of reasons why group-based, result-oriented

pay was perceived as meaningless: because of the weak instrumentality of money; because

it had a weak link with the individual’s own performance; because it was considered

incompatible with the work or the environment; or because employees did not have

enough knowledge about the system. Moreover, our study also suggests that pay can have

negative meanings for the employees. The pay system was regarded as negative when it

was perceived either to convey a negative message or to lead to negative outcomes, such as

increased stress.

Present findings and reflection theory

Taken together, our inductively derived categories of meaning for pay can mainly be

linked with the four categories suggested by reflection theory: motivational properties,

spending, relative position, and control (Thierry 2001). However, we also found two

additional dimensions which are not included in the theory and which we labelled as

positive message and positive outcomes.

All the interviewees provided some arguments regarding value of money. Pay was

perceived as meaningful because of either the general value of money or because money

was seen as a means to purchase something needed or something nice and extra. In other

words, the money had some general or instrumental value or it was considered to support

the person’s well-being. All these comments illustrated the meaning categories of

‘motivational properties’ and ‘spending dimension’ proposed in reflection theory. Further

support for these two dimensions was obtained by the arguments that pay was meaningless

Table 11. Pay has negative meaning, because it has negative outcomes.

IV. Negative outcomes Quote from interview

9. Poor performance† Decreases quality That involves a lot the fear that if you want to make it

that much more efficient, then is it really in the patient’sinterest?

† Directs too much If you just don’t do it – so that you do just those thingsthat affect incentive pay and leave the shitty stuff undonethat doesn’t have an effect on pay.

† Makes cooperation complicated And if it has side effects, so that the people who needincentive pay to manage, then it may be a limiting factorbetween departments. In other words, if you get assistancefrom somewhere else, from another group of employees,the idea comes to mind that ‘we’re not really interestedwhether your department gets more when the incentivepay is divided up’, in other words it distorts yourmotivation to work.

10. Ill-being† Is stressful It makes me a bit stressed.† Reduces job satisfaction The employer’s strategy, in other words you get the

impression that your own job satisfaction, that really, ifI try my best and that’s still not enough, then it’ll certainly,that kind of thing will certainly cause pressure when itcomes from above.

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because of the weak instrumentality of money, that is, bonuses were too small or uncertain.

Moreover, when the bonus was not viewed as meaningful, the interviewees compared the

amount of money either with their effort, with bonuses paid by other employers, or with

the possibility to earn the same amount of money easier with some extra work.

In addition, the interviewees reasoned that pay was meaningful because it gave some

compensation for individual performance. In this sense, the bonuses were perceived as

meaningful because employees could influence the amount of money with their own

performance. Alternatively, the pay system could also give additional feedback on how

successful employees had been in achieving their goals. This category linking pay and

performance is consistent with the ‘relative position’ category as proposed in reflection

theory (Thierry 2001). The basic tenet of the relative position is that pay is important

because through it employees receive feedback on their success in relation to their goals or

to other employees. Moreover, the interviewees emphasized that the pay was meaningless,

if it was not sufficiently linked with performance. These arguments about pay as

meaningless are in line with the propositions of goal-setting (Locke and Latham 1990) and

equity (Adams 1965) theories, which form the basis of the category ‘relative position’ in

reflection theory.

The reflection theory of pay proposes that pay is also meaningful when it reflects an

employee’s control position in the organization. The basic tenet of this category is that pay

may support feelings of competence and self-determination as suggested by the theory of

cognitive evaluation (Deci and Ryan 1985). In our study, the interviewees did not produce

positive arguments that would sketch the content of the control category. However, we

found a negative meaning category that we labelled as ‘negative message’. In this

category, the pay system was regarded as the management’s control tool because it was

seen to signal pressure or to be initiated from top-down. In addition, some interviewees

stated that pay was meaningless because they were motivated to perform well for other

reasons, for example because their tasks were intrinsically motivating. These statements

are consistent with the assumptions of cognitive evaluation theory but apparently for the

opposite reasons as those proposed by reflection theory. Pay systems may not only signal

control and competence but also undermine intrinsic motivation and self-determination

(Deci and Ryan 1985; Gagne and Deci 2005). Deci and Ryan (1985) argue that when the

inducement for a behaviour is given by someone else, it is perceived as an attempt to

control behaviour, and thus intrinsic motivation decreases. These differences between our

findings and reflection theory may partly relate to our focus on group-based pay which

cannot convey information about individual power positions (control) in the

organizational hierarchy. It may have also been socially undesirable to argue for this

kind of meaning in a group interview.

Meaninglessness categories

We found four aspects explaining why pay was perceived as meaningless: the weak

instrumentality of money, weak links between performance and pay, incompatibility and a

lack of knowledge. The first three categories seemed to be conditions that can decrease the

meaning of pay. For example, as stated by expectancy theory, pay cannot motivate if the

link between pay and performance is weak.

We suggest that the last category related to knowledge is not a category of pay

meaning, but an essential precondition that an individual needs to create a meaning for

pay. This relates to basic propositions in the model of the reflection theory of pay, where

knowledge of the pay system is a prerequisite or moderator for the meaning of pay.

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This is also in line with previous research suggesting that employees are more satisfied

with their pay when they know the system well (Martin and Lee 1992; Heneman and

Judge 2000; Mulvey, LeBlanc, Heneman and McInerney 2002; Sweins, Kalmi and

Hulkko-Nyman 2009). In a similar vein, Kauhanen and Piekkola (2006) found that

the pay system was perceived as more motivating when the employees knew their

performance measures.

Positive meaning categories that cannot be linked with reflection theory

We found two meaningful categories that cannot be linked with the propositions of

reflection theory: Positive message and positive outcomes. First, the interviewees

perceived pay as meaningful because it conveyed a positive message, that is, extra money,

and the existence of the pay system signalled recognition and respect. Second, the

interviewees also perceived pay as meaningful, because it had led to positive outcomes

such as good performance or positive work attitudes. These two categories of pay meaning

do not seem to lie within the scope of Thierry’s theory (1998, 2001). We suggest that this

has to do with the individual emphasis in the motivation theories behind reflection theory

(Vroom 1964; Adams 1965; Deci and Ryan 1985; Locke and Latham 1990). Our study

focused on group rewards, in which the very aim is to activate and motivate group-level

actions. In other words, group rewards should primarily motivate individuals to cooperate,

produce better quality or perform better as a group, not as individuals. As regards the

group level, the explanatory power of individual-based motivation theories and hence

reflection theory is not sufficient. Our results on the salience of positive messages and

outcomes can be understood with social identity theory (Tajfel and Turner 1979). The basic

premise of social identity theory is that people can have different foci of social

identifications: personal or group. More specifically, social identification is defined as

‘the perception of oneness with or belonging to a group’ (Ashforth and Mael 1989, p. 34).

The fundamental assumption of the theory is that individuals define themselves in terms of

their social group memberships and that group-defined self-perception produces

distinctive effects on social behaviour and inter-group relations (Hogg and Abrams

1988). The motivational force is a product of this self-definition, which is connected to

self-esteem and self-identity. When people identify themselves at the personal level, they

are motivated to do things that promote their personal identity as individuals (e.g. personal

advancement). When group-level identity is salient, it is associated with motivation to do

things that promote individuals’ social identity as group members, for example, through

cooperation and enhancement of group goals (see Riketta 2005 for review of empirical

results). Here, we argue that group rewards also make the group-level identification salient

and motivate the employees to group-level achievements that they perceive as meaningful.

Thus, the categories related to message and outcomes found in this study can be explained

by a group-level motivation theory, the social identity theory.

The interviewees argued that pay was meaningful because the existence of the pay

system signalled that they were respected. In light of social identity theory, the feeling that

the group is respected enhances identification with that group and group-serving

behaviour. Furthermore, when employees said that pay was meaningful due to positive

outcomes, for example, because it helped them to produce better quality services, they

were talking about the achievement of the group. These accounts were reflections of their

group-level social identity – a strong motivator, which the successful implementation of a

group reward system has helped to make salient. Finally, self-determination theory

(Deci and Ryan 2000; Ryan and Deci 2000) proposes that the three basic needs of

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autonomy, competence and relatedness play a crucial role in the intrinsic motivation to

perform well. In our study, the two new positive meaningful categories, particularly the

sub-categories of respect and recognition, can also be understood as fulfilling the basic

need of relatedness not included in the theorizing of the original reflection theory.

Negative meaning categories

Finally, we identified two aspects why pay was perceived to have negative connotations:

negative message and negative outcomes. The interviewees argued that pay had a negative

meaning, because it was perceived to signal disrespect or because it had a negative

connotation due to its negative outcomes. We suggest that these negative meanings can

also be linked with the propositions of the social identity approach. According to this

approach, negative meanings of pay can lead to weak identification with the group and

thus decrease a person’s motivation to serve that group.

Limitations and future research

This study was limited to employees in the municipal sector. Consequently, further study

is needed to expand the results for employees in private sector organizations. Further

research could also investigate whether the size of the bonuses has an impact on the

perceived meanings. In this study, all the interviewees received quite small bonuses.

However, we conducted 29 focus group interviews in six different organizations, and

therefore we consider that our data-set was heterogeneous enough for the present

purposes. Future research could measure the suggested new dimensions for meaning of

pay and the negative meanings and test the dimensionality. Our study suggests that

negative meanings may be related to poor performance, low satisfaction, and stress. Future

research should also study the effects of these negative meanings on performance and

satisfaction. Theoretically, in future studies it would be interesting to investigate more

closely the propositions of reflection theory, social identity theory and self-determination

theory in organizations using different individual and group pay systems.

Practical implications and conclusion

Our findings have a number of practical implications. First, they remind managers

and human resource professionals that interpretations of pay systems are diverse.

The challenge is to understand this diversity and remember the importance of

communication in strengthening the positive interpretations and avoiding negative

connotations. Second, the reasons for considering pay as meaningless lead us to suggest

that it is essential to define and communicate clearly the link between an employee’s work

and his group’s goal achievement. In addition, we also highlight the importance of overall

information and communication to increase knowledge about the pay system among

employees. Finally, we suggest that fair implementation procedures of the pay system are

important to communicate respect, not control.

To summarize, we found that all four pay meanings proposed by reflection theory were

relevant in the context of group-based pay. However, the control category was only linked

to negative meanings. In addition, our study expands the research on how employees react

to group-based pay. Furthermore, our findings provided ideas for refining the propositions

of reflection theory by suggesting two new categories of pay meaning and by describing

reasons why pay can be meaningless and even have negative meanings.

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