WHOLE LESSON Chapter 4.doc

7/27/2019 WHOLE LESSON Chapter 4.doc

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Introduction

Microsoft Outlook Express puts the world of online communication on your desktop.

Whether you want to exchange E-mail with colleagues and friends or joinnewsgroups to trade ideas and information, the tools you need are here.

1. Manage multiple E-mail and newsgroup accounts:

If you have several E-mail or newsgroup accounts, you may work with all of

them within one Window. You may also create multiple users, or identities, for

the same computer. Each identity has unique E-mails folders and an individual

Address fc Book. Multiple identities make it easy for you to keep work with E-mail separate . p. from personal E-mail, and also to keep individual users' E-

mail separated.

2. Browse through messages quickly and easily;

I Using the message list and preview pane, you may view a list of messages

and read individual messages at the same time. The Folders list contains E-

mail folders, news servers, and newsgroups, and you may easily switch among

them. You may also create new folders to organize and sort messages, and

then set up message rules so that incoming E-mail that meets your criteria

automatically goes to a specific folder. You may also create your own views to

customize the way you look at your E-mail


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3. Keep E-mail on a server:

If your Internet service provider (ISP) uses an Internet Message Access

Protocol (IMAP) E-mail server for incoming E-mail, you may read, store, and

organize your messages in folders on the server without downloading themessages to your computer. That way, you may view messages from any

computer that can connect to that server.

4. Use the Address Book to store and retrieve E-mail addresses:

You may "save names and addresses in the Address Book automatically by

simply replying to a message. You may also import names and addresses from

other programs, type them into the Address Book, add them from E-mail

messages you receive, or add them from a search of popular Internet directory

services (white pages). The Address Book supports Lightweight Directory

Access Protocol (LDAP) for viewing Internet directory services.

5. Send and receive secure messages:

You may digitally sign and encrypt messages by using digital IDs. Digitally

signing your message assures recipients that the message is really from you.

Encryption ensures that only intended recipients can read the message.

6. Download newsgroup messages for offline reading:

To use your online time efficiently, you may download messages or entire

newsgroups, so you don't have to be connected to your ISP to read messages.

You" may also download message headers only for off-line viewing and then

mark the headers of the messages you want to read; then the next time you are


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connected, Outlook Express downloads the message text. You may also

compose messages off-line and send them the next time you reconnect.

E-mail Account

With the help of E-mail you may send letters, pictures and files to other Internet

users. Every one's E-mail address has to be different. An E-mail address consists of:username+@+ISP's Web address like [email protected]. When you

'purchase Internet account from an ISP you receive E-mail accounts automatically.

You may send or receive your E-mails using this E-mail account. You have to make

an E-mail account in Outlook Express. Outlook Express is the E-mail program that

helps -'you to send and receive E-mails easily.

Making an E-mail account:

You need your ISP information slip to fill the information below:

On the desktop look for the

icon

of Outlook Express and

double

click on it. Outlook Express

will open.

If you see Connect to box,

click

on Work Offline.

In the Tools Menu click on

Accounts. An InternetAccounts box will

appear.

Click on Add button and

then

click on Mail. An Internet


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connection Wizard box will

appear.

Type your name in Display name box, and

click Next.

Type your E-mail address in E-

mail address box and click Next.

Click in the space given after

Incoming mail (POPS IMAP or

HTTP) server and type your

incoming mail server name. Then

click Next.

Click in the space given after

Outgoing mail*(SMTP server and

type your outgoing mail server

name.

Then click Next.

Type your account name and

password, click Next and then

click Finish.

Close the Internet Accounts box.

Your account is established.

Inbox

There are three categories in Inbox. These categories are: From, Subject and

Received.

'From' tells you the name of the E-mail sender.'Subject' tells you the title of the E-mail sender.

'Received' tells you the date and the time -when you have received the E-mail.


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Receiving E-mail Messages:

1. Connect the Internet.

2. Open Outlook

Express.

3. On the Tools menu, point o Send & Receive. Then click onReceive All. A Window will appear showing you that you arc

receiving.

4. 'When you get all the E-mail, click on Hide.

5. Now disconnect the Internet.

6. Click on Inbox. Now you can read the received E-mails remaining offline.

Using Send and Receive Button:

Look forSend and Receive button on the Toolbar. Click on it to receive and

send Vl E-mails.

Outbox

'In Outlook Express, once you send any message it will move into Outbox,

will be sent to the recipient automatically.

Sending and Email Message

Open Outlook Express

On the Toolbar, look

for New Mail button

and click on it. A

window will appear.


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Click inside the

Toolbar and

type the E-mail

address of the

person you want to send the mail.

Click in the Subject bar and

type the subject of your mail.

Click into the message area and

type yourmessage there.

On the File menu, click on

Send Later. A message box

will ask for

confirmation.

ClickOK. Your message will go

into the Outbox folder.

Connect the Internet.

On the Tools menu, Point to

Send & to Receive. Then

click on Send All. Your

message will be sent and a

copy of your message stored

in Sent items.

Address BookOutlook Express has an address book. The address book is a folder where you store

your important E-mail addresses. You may also save some other information such as

home and work addresses, phone and fax numbers, birthdays and anniversaries.

Adding E-mail Addresses in the address Book:

Open Outlook Express from the

Desktop.

Click on the Inbox folderselect the E-mail with the

address you want to add in

your address box.


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Click on Tools menu. A list

will appear.

Click Add sender to

Address Book. The

address of the E-mail

will add in your addressbook.

Changing Information in the Address Book

Click on Tools menu. A list will

appear.

Click on Address Book. You

will see the addresses you have

added to your address book in a

box.

Double clickon the address you

want to make changes . A

Properties box will appear.

Click on Name tab button andchange the name of the sender

like address and phone.

Click on Home tab and type the

other information of the sender.

After changing the information

click OK.


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CC (Carbon Copy):

Cc is one of the features of E-mail. It allows you to send the same message to

several persons-at the same time, displaying to whom you have sent the

message.

BCC (Blind Carbon Copy):

Bcc is another important feature of E-mail. It allows you to send the same

message to several persons at a time without displaying to whom you have

sent it.

Sending Cc or Bcc:

Open Outlook Express.

On the Toolbar Click New Mail.

Click on To: button. Select

Recipient box will open.

In the address list click on the

address you want to send mail

and click on To: button.

Now Click on the addresses you

want to send Cc then click on Cc:

button.

Click on the address you want tosend Bcc then click on Bcc:

button. Move other addresses to

the To, Cc and Bcc boxes.

In the last click on OK. You will

see the selected addresses in To

Cc and Bcc bars in the same way.

Type subject in Subject bar andyour message in message area.

On the Toolbar clickSend. Your

message will be sent to all the

addresses you mentioned in To,

Cc and Bcc bars. .


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Removing an address from To, CC and BCC:

If you change your mind and want to remove an address from To, Cc and Bcc bar.

Click on the address next to Cc, Bcc or To bar.

Press Delete key on the keyboard. The address will be removed from the list of

recipients.

Another interesting feature of the E-mail message is Mail forwarding. You may

forward any received E-mail to other using Forward option.

Replying to an E-mail Message:

Open Outlook Express.

Click on Inbox then click the received E-mailyou want to reply to.

On the Toolbar click on Reply button.

You will see the sender's address in the

Toolbar. Type your message and click on

Send button.

Forwarding an E-mail message:

Click on the Inbox, click on the received E-

mail you want to forward.On the Toolbar click on Forward button.

You will see the cursor blinking in the Tool

bar.

Type the E-mail address of the person you

want to forward the message.

Click on the Send button.


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Local Folders

In Outlook Express there are separate

foyers for all Incoming and Outgoing mails as well

as a folder for the record of the mails you have sent.

These folders are Inbox, Outbox, Sent Items,

Deleted Items and Drafts. These folders are calledLocal folders.

In Inbox and deleted Item folders there are three main columns: "From", "Subject" and

"Received". While in Sent Items, Outbox and Draft folder there are another three main

columns: To, Subject, Sent. You may arrange the local folders in ascending (A-Z and 0

to 9) or descending (Z-Aand 9 -0) order.

Arrange Folders in Ascending or Descending Order:

1. In Local Folders list, click on the Inbox folder.

2. Click on From button. The names of the senders in the From column will arrange in

Ascending order.

3. Click on From button again. The up arrowhead will change into a down arrowhead

and the column will appear in descending order.

4. You may arrange the Subject and Received columns in the same way.


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Sending a Greeting Card

You may send beautiful E-greeting (Electronic Greeting) cards through

Website.

1. Open www.altavista.com type Islamic Greeting cards in search box.

2. In the search result click at any link of Greeting cards to open it.

3. You will see different categories of the cards. Click at any category of cards.

4. From the collection click at the card you like the most. A form will appear

asking about some information. Most commonly asked information is the name

of the sender (Your name). Name of the person to whom you want to send it

(Name of the recipient). E-mail address of the person to whom you want to send

it (E-mail address of the recipient). Your E-mail address (E-mail address of the

sender) and your message etc.

5. Read the form carefully and fill it.

6. In the "Form" click in the blank space of your name and write your name.

Type the information that has been asked.

7. After filling the form, look and Send or Send Card button.

8. Wait for a few seconds for the next message.

9. A message will appear telling you that your card has been sent.

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WHOLE LESSON Chapter 4.doc