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Town of Whiteland 549 Main Street, Whiteland, IN 46184 (317) 535-5531
Whiteland Plan Commission Application for Development Plan Approval
Project Information
Type of request: Initial Development Plan ____ Amendment ____
Address/location of the project: _____________________________________________________________________________________
Current zoning: ________________ Current land use: ________________________________________________________________
Site area (acres): ______________ Proposed land use: ______________________________________________________________
Applicant Information
Name: __________________________________________________________________________________________________________________
Organization: __________________________________________________________________________________________________________
Mailing address: _______________________________________________________________________________________________________
Phone: __________________________ Email: _____________________________________________________________________________ (Or fax number. Email address is preferred. Either or both are required.)
Property Owner Information
Name: __________________________________________________________________________________________________________________ (If different than applicant; also submit completed property owner consent affidavit.)
Organization: __________________________________________________________________________________________________________
Mailing address: _______________________________________________________________________________________________________
Phone: __________________________ Email: _____________________________________________________________________________ (Or fax number. Email address is preferred. Either or both are required.)
Waivers Are any waivers being requested?
No ____ Yes ____ (if yes, specify which code sections): _____________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
Certification I hereby certify that I have the authority to make the above application, and that the information, to my knowledge and belief, is true and correct. ____________________________________________________ _________________ Signature of applicant Date ____________________________________________________ Printed name and title
Accepted by: _____________ Date: ______ Docket Number: _______ - ___ - ________ Receipt Number: _______________________
Town of Whiteland 549 Main Street, Whiteland, IN 46184 (317) 535-5531
Whiteland Plan Commission Application for Development Plan Approval Checklist and Contacts This form should be completed and filed with the Development Plan application.
Submission Checklist An application submission for a Development Plan shall include the following items:
___ Completed application form
___ Legal description of the property
___ Proof of ownership
___ Property owner consent affidavit (if applicant is not the owner)
___ List of interested parties (can be submitted with proof of notice)
___ Eight (8) folded full-size copies of the proposed development plan Note: an additional ten (10) 11x17” copies, two (2) folded full-size copies, and a CD of DWG and PDF files of the revised plan are due on the revisions due date.
___ Elevations and drawings of proposed structures and/or signs
___ Storm water management plan
___ Traffic impact study (if required)
___ Filing fee (checks payable to Town of Whiteland)
___ Other materials required: ______________________________________________________________________________________ ____________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________
Review Process Contacts The following persons will be contacted regarding notices, additional filing requirements, and staff comments during the review process.
Check if owner and/or applicant will be contacted: Owner ____ Applicant ____
Attorney or Representative Name: ________________________________________________
Company: ____________________________________________
Address: ______________________________________________
________________________________________________________
Phone number: ______________________________________
Email: ________________________________________________
Project Engineer Name: ________________________________________________
Company: ____________________________________________
Address: _____________________________________________
________________________________________________________
Phone number: ______________________________________
Email: ________________________________________________
Please attach additional contacts if desired.
Town of Whiteland 549 Main Street, Whiteland, IN 46184 (317) 535-5531
Whiteland Plan Commission Application for Development Plan Approval Application Kit
Summary The Whiteland Plan Commission has the authority to review and approve Development Plans within the Town of Whiteland, subject to the requirements and regulations of the Zoning Code.
Filing Procedure and Petitioner’s Checklist
Application Form o Application must be completed in ink or typed, and the application must be completed in its
entirety. o The application must be signed. o The complete application must be filed with the Commission Secretary by the filing deadline
on the Plan Commission schedule (approximately 25 days prior to a scheduled meeting). Additionally, all supporting paperwork must be submitted no later than 10 days prior to the scheduled meeting.
o A non-refundable filing fee is required with application submittal. o A signed, notarized letter of consent is required for any petition in which the applicant does
not own the property involved.
Development Plan Requirements For filing, the following is required to be submitted as part of the Development Plan: o Eight full-scale copies of the Development Plan, containing at least the following
information: Scale drawing of the parcel with dimensions and acreage Locations and uses of proposed and existing structures Locations of existing structures within 25’ of the subject parcel Proposed and existing rights-of-way, streets, and alleys, and street names Existing adjacent rights-of-way, streets, and alleys, and street names Easements on the parcel or adjacent to the parcel, including the easement holder
and a description of the easement type Location of any existing or proposed drainage tile Elevation of existing and proposed structures Proposed and existing elevations, shown by two-foot contour lines Location of existing and proposed ponds, lakes, stormwater detention basins, etc,
with normal pool elevations Location of any wetlands and floodplains/floodways Location of areas of mature trees, greater than 9” in DBH Proposed landscaping plan Proposed lighting plan Proposed locations of dumpsters, recycling bins, free-standing signs, and/or other
accessory items Location of existing and proposed utility lines, septic systems, wells, etc. Vicinity map showing the site within context of the surrounding area, including at
least the zoning classification and existing use of surrounding parcels, nearby thoroughfares, and nearby water courses
o A storm water management plan, including water quality control and soil erosion control measures.
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o Calculations of existing and proposed lot coverage of structures and impervious areas (e.g. parking lots, driveways, sidewalks, etc.)
o Traffic impact analysis that includes average daily and peak hour estimates and proposed public right-of-way improvements
o Drawings and elevations of proposed structures o Drawings and elevations of any proposed signage o For sectionalized developments, a proposed schedule of development phases o One digital copy of the above submitted materials in PDF format
The planning staff may waive or reduce the detail of any of the above required information if not relevant or necessary for adequate review. Staff may also require any additional information reasonably necessary for review of complex or unique projects.
Technical Review Committee and Revised Plans o A Technical Review Committee meeting will be held on the date listed on the Plan
Commission calendar. The applicant or representative will be made aware of the meeting time and place, and should be present.
o The TRC will review and make comments on the submitted development plan. o If revisions are required to the plan, the revisions are due by the date listed on the calendar. o For distribution to the Plan Commission, an additional 10 11x17” copies, 2 folded full-size
copies, and a CD (or other digital medium) of DWG and PDF files of the revised development plan are due on the revisions due date.
Newspaper Notice o A legal notice must appear in the Johnson County Daily Journal newspaper. The newspaper
does require at least four business days advance notice on items to be placed in the public notice section. Their phone number is (317) 736-7101.
o The notice must appear in the newspaper at least 10 days prior to the scheduled public hearing.
o A copy of the legal advertisement and/or publisher’s affidavit must be submitted to the Commission Secretary at least one (1) day prior to the public hearing. If the legal newspaper advertisement is not submitted with that timeframe, the petition will be automatically continued to the next monthly meeting.
Identification of Surrounding and Adjoining Property Owners o All land or property owners within 660 feet or two (2) property owners (whichever is less)
of the affected property shall be notified of the public hearing. o The names and addresses of those surrounding and adjoining property owners can be
obtained from the Johnson County Assessor’s Office. A copy of this list including the parcel map number and landowners’ names and mailing addresses must be submitted to the Commission Secretary, at least one (1) day prior to the meeting. Failure to secure the proper names and addresses of the adjoining property owners will result in the petition being continued until proper notice has occurred.
o A map indicating the adjacent properties within 660 feet of the subject property is also required for the notices below. A copy of an aerial photo from the Johnson County Mapping Office or county GIS should be used for this purpose.
Notice to Surrounding and Adjoining Property Owners o The notice letter to surrounding and adjoining property owners (who are identified in the
above step) may be the same as the newspaper notice, or may be another form. The notice must at least contain the place, date, and time of the hearing, and reason for the petition.
o Notice to the adjoining property owners must occur at least ten (10) days prior to the scheduled public hearing.
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o Notification must be made by either certified mail (return receipt not required) or certificate of mailing.
o The certified mail receipts or certificates of mailing serve as proof of notification. An affidavit of notice is also required.
o The list of surrounding and adjoining property owners and certified mail receipts, certificates of mailing, and affidavit of notice must be submitted to the Commission Secretary at least one (1) day prior to the meeting.
Presentation/Displays o The petitioner or a representative of the petitioner must be present at the public hearing to
present the application. o Visual aids or displays may be used during the presentation. Please contact the Secretary or
planning staff for requirements. A copy of all materials presented is required be retained for the public file record of the case and cannot be returned.
Public Hearing/Meeting At the scheduled meeting, the general order will be that the request is introduced by the Secretary, and the Planning Director will present a summary of the request, Technical Review Committee comments, and staff’s recommendations. The applicant, or representative, will then come forward, be sworn in, and present any supporting testimony. After the applicant’s presentation, the public will be asked to speak for or against the request (the “public hearing”). The Commission may ask questions or have discussion at any point during the presentations, hearing, or voting. After discussion, the Commission will make a motion to approve, approve with conditions, or deny the request. A vote will be taken on the motion, which will be the final action.
Rules of Procedure The Plan Commission Rules of Procedure provide specific requirements regarding filings, Commission administration, hearing conduct, and other information. A copy of the Rules is available from the Secretary or Planning Director upon request.
Filing Fee Initial Development Plan approval, under 5 acres $200 + $5/acre
Initial Development Plan approval, 5 or more acres $350 + $5/acre
Development Plan amendments $75 + $5/acre
Calendar of Meetings Meetings of the Whiteland Plan Commission begin at 7:00 p.m. in the Meeting Room of the Whiteland Town Hall, 549 Main Street, Whiteland, IN 46184.
All petitions must be filed with the Plan Commission Secretary (Whiteland Clerk-Treasurer) by the close of business on the filing deadline. Office hours of the Whiteland Clerk-Treasurer are 8:00 a.m. to 5:00 p.m., Monday through Friday. Phone: (317) 535-5531. Fax: (317) 535-8724.
Whiteland Plan Commission meetings are generally held on the first Tuesday of each month. In the case of a holiday falling on the first Tuesday, the regular meeting will be held on the date on the approved calendar.
Town of Whiteland 549 Main Street, Whiteland, IN 46184 (317) 535-5531
Whiteland Plan Commission Notice of Public Hearing – Development Plan Approval
To be published in the newspaper and sent to adjoining property owners.
PUBLIC HEARING NOTICE
The Town of Whiteland Plan Commission will hold a public hearing on ___________________, _______ at 7:00 p.m.
in the meeting room of the Whiteland Town Hall, 549 Main Street, Whiteland, Indiana, to consider
________________, a petition by ______________________________ for approval of a Development Plan (docket #) (applicant name)
for the premises located at
_______________________________________________________________________________. (common address of the property, or location from closest street intersection)
Written suggestions or objections to the provisions of said request may be filed with the Commission
Secretary, at or before such meeting, and will be heard at the time and place specified. Interested persons
desiring to present their views upon the said request, either in writing or verbally, will be given the
opportunity to be heard at the abovementioned time and place. Said hearing may be continued from time to
time as may be necessary.
Copies of the petition and legal description may be examined at the Whiteland Town Hall, 549 Main Street,
Whiteland, Indiana.
________________________________________, petitioner. (printed name of applicant)
Town of Whiteland 549 Main Street, Whiteland, IN 46184 (317) 535-5531
Town of Whiteland Property Owner Affidavit and Consent
I (we) ________________________________________ (and) __________________________________ after being first duly sworn, depose and say:
1. that I/we are the owner(s) of the real estate located at (attached legal description), with a common address of ____________________________;
2. that I/we have read and examined the Applicant’s application for _______________________________, and are familiar with its contents;
3. that I/we have no objections to, and consent to such request as set forth in the application; and 4. that such being made by the Applicant is ____ [or] is not ____ a condition to the sale or lease of the
above-reference property.
______________________________________, owner (signature)
______________________________________, owner (signature)
STATE OF _____________________ ) ) SS: COUNTY OF ___________________ )
Subscribed and sworn to before me, this ___________________ day of ________________________, _________.
My commission expires: _______________________________
___________________________ _______________________________, Notary Public
County of residence:
___________________________
Town of Whiteland 549 Main Street, Whiteland, IN 46184 (317) 535-5531
Town of Whiteland Plan Commission Affidavit of Notice of Public Hearing
I (we) __________________________________________________ do hereby certify that notice of public hearing by the Whiteland Plan Commission to consider Docket Number ________________, being a request for the premises located at ___________________________________________________, was mailed to the last known address of each of the following persons (list below and/or attach additional pages):
Owner’s Name Address
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
and that said notices were sent by CERTIFIED MAIL ____ or CERTIFICATE OF MAILING ____ on or before ___________________, ________, being at least TEN (10) days prior to ___________________, ________, the date of the public hearing in the meeting room of the Whiteland Town Hall at 549 Main Street, Whiteland, IN 46184 at 7:00 p.m.
______________________________________, petitioner (signature)
STATE OF _____________________ ) ) SS: COUNTY OF ___________________ )
Subscribed and sworn to before me, this ___________________ day of ________________________, _________.
My commission expires: _______________________________
___________________________ _______________________________, Notary Public
County of residence:
___________________________
Town of Whiteland 549 Main Street, Whiteland, IN 46184 (317) 535-5531
Whiteland Plan Commission Process: Development Plan Review
Notes 1. Petitions significantly changed may be resubmitted prior to 12 months.
Approved with Conditions
Approved Denied
Continued
Incomplete
Written application submitted by filing deadline
A
Staff reviews application for completeness
S
Public hearing scheduled andplaced on the docket
S
Initial review of submitted plans and materials
S
Submission of revised materials (if necessary)
A
Preparation of staff report and comments
S
Review and public hearing at the Plan Commission
M
Development Plan approved
D
START
Complete
END
Technical Review Committee meeting
M
Pre-application meeting with staff (optional)
A
Public notices published and mailed by required deadlines
A
Submission ofrevised materials
A
Development Plan disapproved
D
END
12 month waiting period before refiling1
S Action by plan staff
A Action by applicant M Public hearing/meeting
D Final action/decision
Whiteland Plan Commission & BZA Meeting Calendar and Filing Dates 2013
Plan Commission Meeting date Filing deadline TRC meeting Revisions due Notices mailed Notice published
January 8, 2013 December 14, 2012 December 21, 2012 December 28, 2012 December 25, 2012 December 29, 2012
February 5 January 11 January 21 January 28 January 22 January 26
March 5 February 8 February 19 February 25 February 19 February 23
April 2 March 8 March 18 March 25 March 19 March 23
May 7 April 12 April 22 April 29 April 23 April 27
June 4 May 10 May 20 May 28 May 21 May 25
July 2 June 7 June 17 June 24 June 18 June 22
August 6 July 12 July 22 July 29 July 23 July 27
September 3 August 9 August 19 August 26 August 20 August 24
October 1 September 6 September 16 September 23 September 17 September 21
November 5 October 11 October 21 October 28 October 22 October 26
December 3 November 8 November 18 November 25 November 19 November 23
Board of Zoning Appeals Meeting date Filing deadline Notices mailed Notice published
January 3, 2013 December 7, 2012 December 20, 2012 December 24, 2012
February 7 January 11 January 24 January 28
March 7 February 8 February 21 February 25
April 4 March 8 March 21 March 25
May 2 April 5 April 18 April 22
June 6 May 10 May 23 May 27
July 3 June 7 June 19 June 22
August 1 July 5 July 18 July 22
September 5 August 9 August 22 August 26
October 3 September 6 September 19 September 23
November 7 October 11 October 24 October 28
December 5 November 8 November 21 November 25
