Whats New and Under Construction in Accounting Presented by:
Nancy Ross Slide 2 Whats New Slide 3 Financial Statements 1.Do
comparisons between divisions on the same statement. 2.Drill down
to see the contents of any individual cell on the statement
including the actual invoice, service order, etc. 3.Note: More
details can be found in the New Financial Statements presentation.
Slide 4 Use Tax Do you need a way to cost tax on materials to your
service orders and jobs without paying tax to your vendors? See our
PowerPoint Presentation on Use Tax! Slide 5 Revamped Bank
Reconciliation Use our new Bank Reconciliation Program to enter
adjustments and transfers within the Reconciliation Screen.
Eliminate journal entries for adjustments and do them in the Bank
Reconciliation instead. See our PowerPoint Presentation for more
info. Slide 6 EFT Transfers Eliminate postage, ink, and envelopes
by preparing EFT check runs. See our PowerPoint presentation for
more Slide 7 Import Payments with Auto Apply Do you have recurring
payments from your customers? See how to load a file from your bank
and create and post payments automatically. See our PowerPoint
presentation for more details. Slide 8 Auto Bill Service Agreement
Invoices and post Credit Card Payments in one Batch Send a payment
request to your credit card processor, then bill the monthly
invoice upon approval all in batch mode. See our PowerPoint
presentation for more information. Slide 9 Tracking Budget Payments
Have customers who are scheduled for monthly payments on account?
Track them with our Budget Tab on Service Agreements. See our
PowerPoint presentation for more information. Slide 10 Out of
Balance on AR or AP vs. General Ledger? Use the Data Fix menu to
find either out of balance transactions or transactions that dont
post equally between AR/AP and the General Ledger. Slide 11 Misc.
Data Utilities Slide 12 Slide 13 Linked Call Feature for Deferred
Revenue Use the new linked call option on recognizing revenue in
the month in which the call is complete not the month the call is
scheduled. Better revenue matching. See out PowerPoint presentation
for more information. Slide 14 Reverse AR Payment with new NSF
option Slide 15 Reset Scheduler Log List Slide 16 Purge data by
date Slide 17 Auto Create A/P Line in voucher entry 1. Easy way to
break down a bill from your cell phone or Gas/Oil provider. 2. Set
up AP Distribution Codes for each technician or salesperson. 3.
Create an Excel spreadsheet, or import spreadsheet from your
vendor, marking each expense line to the actual tech/salesperson.
4. Copy the spreadsheet then select copy clipboard into the AP
voucher distribution screen. Slide 18 Load Excel Sheet Data into
A/P Voucher Entry Create Spreadsheet per example below:
DivisionDebitCreditGl CodeTaxDeptDistr. 212006010 arey
212006010broh 212006010catk Slide 19 Create Voucher, then load
Spreadsheet Slide 20 OK to Post Entries from Spreadsheet are copied
into the voucher lines. Slide 21 Split GL Codes on SA Invoicing.
Want to split SA Invoices into multiples sales accounts? -- either
at time of invoicing, or at time of revenue recognition? Set up the
GL Code tab on the Service Agreement with the amount to be split
per division/GL code. See our PowerPoint presentation for more
information. Slide 22 No payment posting to any Customer Deposit. A
customer deposit on a work order or parts order cannot be modified
in any way on the payments entry screen. If a payment is entered as
a deposit to an incorrect work order/order/customer, remove with a
negative payment on the original order/work order. Slide 23
Customer AR Screen vs. Payments Entry Screen. Slide 24 Slide 25
Under Construction in GE. Slide 26 New Month End Interface New
month end interface program will let user select which interfaces
to process. This new program will then process each interface in
order, completing one before starting the next. Slide 27 New Month
End Process One function will now process: 1Capture month end
balances for each item/warehouse. 2. Capture all unbilled items in
Orders and Service Orders. 3. Capture unbilled labor. Slide 28
4.Ability to find Out of Balance problems in Parts Orders and Work
Orders. 5. Ability to find Out of Balance problems with Inventory
Valuation. 6. Find all un-posted records for month being closed and
produce report. 7.Final interface any remaining records.
8.Increment Period Slide 29 New Collection Process 1. Interactive
screen that will display open Accounts Receivable records based on
your selections. 2. Select record for collection and view any
existing activities, or create a new activity. 3. Ability to drill
down into the actual invoice. Slide 30 Comments?? Slide 31 SA Labor
Entry from AP Voucher Entry Do your sub-agents bill you for labor
performed on warranty work? Create the labor line for the work
order as you are processing the A/P voucher from the sub- agent.
Slide 32 Thank you !
